1j. Contract for Update of Utilities of Comp Plan r '
I _ CITY OF
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\ k # CHANHASSEN
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., 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I (612) 937-1900 .-. ,
: ' '
MEMORANDUM
ITO Don Ashworth, City Manager , . _ - ' v
I t
FROM: Gary Warren , City Engineer 0. ----t-- sia •; .;E..
DATE: June 23 , 1988 ''
I SUBJ: Award Contract for Update of Utilities Section of the
Comprehensive Plan
File No. PW134
I
Various chapters of the Comprehensive Plan have recently been
I updated and will soon be distributed for public input . Likewise,
the Utilities Section of the Comprehensive Plan needs to be
updated in order to be compatible with the update of the Land Use
and Housing chapters. As the Council will recall , on March 28 ,
I 1988 , Resolution No. 88-21B (attached) was passed which allocated
$9 ,697 from Year XIV Urban Hennepin County Community Development
Block Grant Funds for this task. Staff has received cost estima-
I tes from interested consultants ranging from $6,000 to $11 ,500
for completing this update. An outline of the work tasks is as
follows:
I A. Revise existing text of Utilities Section of Comprehensive
Plan.
I B. Revise related maps, graphs , charts, etc . of Utilities
Section.
I C. Review population data and use City Planning Department
information for future population projections.
D. Review sewage flow data and determine future flows using City
Ipopulation projections.
E. Determine trunk sewer requirements for area in transition
II zone.
From conversations with the Metropolitan Waste Control Commission
I staff , an updating of the existing Utilities Section is all that
is required at this time. In other words , a complete inventory
of Chanhassen ' s trunk sewers and lift stations is not included as
a work item.
II
I
Don Ashworth
June 23, 1988
Page 2
The firm of Rieke Carroll Muller Associates has recently 1
completed a similar update of this nature for the City of Eden
Prairie and the City of Edina. While their cost estimate is on
the high side of the range, I believe that their experience
having recently done updates for other communities , best reflects
the effort needed to properly update this Section in compliance
with Metropolitan Council standards. Likewise, as represented in
the attached work task breakdown and labor hour estimate , I
believe their approach is the most comprehensive and would
relieve City staff of much of the burden for assisting on this
update, especially at this busy time of the year .
it is therefore recommended that the firm of Rieke Carrol Muller
Associates be awarded the contract for updating the Utilities 1
Section of the Comprehensive Plan in an amount not to exceed
$11 ,500 .
Attachments
1
1. Resolution No. 88-21B.
2 . Rieke Carroll Muller Associates proposal dated March 14 , 1988 .
3 . Rieke Carroll Muller Associates task man hour matrix.
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(11 410
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CITY OF CHANHASSEN
' i CARVER AND HENNEPIN COUNTIES, MINNESOTA
i
DATE: March 28 , 1988 RESOLUTION NO: 88-21B
I
MOTION BY: Hamilton SECONDED BY: Geving
I RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XIV
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
AND AUTHORIZING ITS SUBMITTAL
IWHEREAS, the City of Chanhassen, through execution of a Joint
Cooperation Agreement with Hennepin County, is a cooperating unit
in the Urban County Community Development Block Grant Program;
and
WHEREAS, the City of Chanhassen has developed a proposal for
I the use of Urban Hennepin County CDBG funds made available to it,
following a public hearing on March 28 to obtain the views of
citizens on local and Urban Hennepin County housing and community
development needs and the City' s following proposed use of Year
I XIV Urban Hennepin County Community Development Block Grant
funds .
I i Senior Study $ 7, 500
Comprehensive Sewer Policy Plan $ 9 , 697
' $17,197
IBE IT RESOLVED that the City Council of Chanhassen approves
the proposed use of Year XIV Urban Hennepin County Community
Development Block Grant funds and authorizes submittal of the
Iproposal to Hennepin County for consideration by the Citizen
Advisory Committee and for inclusion in the Year XIV Urban
Hennepin County Community Development Block Grant Statement of
Iobjectives and Project Use of Funds .
Passed and adopted by the Chanhassen City Council this
28th day of March , 1988 .
I
ATTEST:
I //'M ____---------2
I
WL .201"/--_,A /41
Don Ashworth, ity Manager Thomas L. Hamilton, Mayor 4--;-:_-----, .i.VA__L.L7:6
IYES NO ABSENT
Hamilton __-
_ None
IL BoYt
Johnson
Horn
iGevinq -_
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Re LC'.
March 14, 1988
) __--- I 1
Mr. Gary Warren, P.E.
City Engineer
I
City of Chanhassen
690 Coulter Drive
Chanhassen, MN 55317
RE: Compre - • a - . •ate - Utilities Section U
City Fil o. PW134
RCM Fi - • - •: ;a.-I
Dear Mr. Warren: I
Thank you for the opportunity to provide a proposal to update the
Iutilities section of the comprehensive plan for the City of Chanhassen.
We have reviewed the information that you supplied and have prepared
'' ,.UE the following summary of general tasks for completing the work. A list '
of information that will be required as basic needs for project has also
been included. A brief outline of the work tasks is as follows:
A. Revise existing text of Utilities Section of Comprehensive Plan.
I
rieke
carroll B. Revise related maps, graphs, charts, etc. of Utilities Section.
muller
associates,inc.
I
architects C. Review population data and use City Planning Department
engineers information for future population projections.
land surveyors
D. Review sewage flow data and determine future flows using city
I
population projections.
E. Determine trunk sewer requirements for area in transition zone.
To accomplish the above generic tasks, RCM will have to secure the I
following materials from the City:
A. City System Maps
I
I. Sanitary Sewer
2. Watermain
3. Storm Sewer
IB. Inventory of the Existing System
1. Miles of Pipe
2. Number of Lift Stations
I
3. I & I Information and Reports
4. Problem Areas
5. Pipe Deficiency Areas
C. Updated City Guide Plan I
I
•
10901 red circle drive
MAR 1 1988
I
box 130
minnetonka, minnesota 55343 CITY OF CHANhr �i�
612-935-6901
it
1 i Mr. Gary Warren
' March 14, 1988
Page 2
D. Population and Connection Data
1. Total Population - Existing and Future
2. Sewered Population - Existing and Future
' 3. Number of Connections - Existing and Future
4. Employed Population - Existing and Future
5. Industrial-Commercial-Institutional - Existing and Future
' E. Contour Maps of Transition Zone
F. Design Data for Lake Ann Interceptor
1. Projected Flows in Transition Area
G. Final Sewage Flow Determination (Computed by MWCC Monthly)
for last 5 years
' H. Survey of Sewer Use Data (Prepared by Chanhassen for MWCC) for
last 5 years
' I. Copy of Updated "Socio-Economic Factor" Chapter from
Comprehensive Plan
' J. Reproducibles of all Maps in Section on Utilities
K. Reproducible of City Map
We assume that the above material and any additional data that may be
required can be secured from the City or through meetings with the
City Staff. If it becomes apparent that there are conflicts in the
analysis of the sewer system and other sections of the plan update, ie
the socio-economic factor and the land use sections, it will be brought
to the City's staff attention prior to the first draft. This will enable
the staff to make the necessary revisions to all sections to ensure
continuity within the plan.
' Upon completion of the first draft, a copy will be sent to the City
Engineer for staff review. A meeting with staff will be held to go over
' the revised draft and to make any corrections or additions that the
staff would require. A final draft would then be prepared and
forwarded to the City Engineer for inclusion in the Comprehensive
Plan.
' From conversations with the MWCC, an updating of the existing
utilities section is all that is required. A complete inventory of
Chanhassen's trunk sewers and lift stations is not included as a work
item. If upon review by the Metropolitan Council, this has to be
included in the Plan, RCM's fee would have to be advised accordingly.
' Upon receipt of the signed contract and background data from the City,
it would take approximately one month to prepare the first draft of the
revised utilities section.
' RCM's proposed fee to provide the City with an updated utilities
section of the Comprehensive Plan is $11,500.00.
Mr. Gary Warren
March 14, 1988
Page 3
Thank you again for the opportunity to provide this proposal. We look ,
forward to the opportunity to work with you and your favorable
response. If you have any questions, please feel free to contact us.
Sincerely, '
Robert C. Robertson, P.E.
RIEKE CARROLL MULLER ASSOCIATES, INC.
RCR:jj '
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I RCM TASK MANHOUR MATRIX
CHANHASSEN COMPREHENSIVE SEWER PLAN
MARCH 24, 1988
I PERSONNEL: PROJECT ENGINEERING
MANAGER TECHNICIAN DRAFTING SECRETARY
TASK
1. MWCC Facilities
- Revise Text 2 4 1
I - Revise Drawing 1 4
2 . Local System
- Revise Text 2 1 1
I - I/I Revise Text
- Lift Stations Text 1
I 3 . Pipe Deficiencies
Revise Text 2 2 1
- Misc. Problems Text 1
- Misc. Problems Drawing 1 6
I - Land Use Text 1 1
4 . Population/Connection
I Projections
- Text & Charts 2 16 1
- Revise Drawing 1 6
- Sewer Conn. Text 2
I - Est. Flows Text/Charts 4 24 2
- Drawing 1 1
- Flow Mon. - Text/Charts 5
I5. Trunk Sewer Expansion
- Transition Zone Prel. 4 24 2
I - Design
Drawings 8 20
6. Summary
- Text 3 6
1
7. On-Site Treatment Systems
- Text 2 4 1
- Drawings 1 1
8 . Meetings 16 16
ITOTAL HOURS 37 121 38
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