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Admin Section I ADMINISTRATIVE SECTION I Memo from Dick Feerick dated December 24, 1987 1- Memo from Lori Sietsema, Park & Rec Coordinator dated December 21, 1987 ' Letter from Gary Warren, City Engineer dated December 11, 1987 Letter from Jim Chaffee, Public Safety Director dated December 14 , 1987 Letter from Dean Brown, Family of Christ Lutheran dated November 30, 1987 Letter from Scott Harr, Chief Enfor. Officer dated December 11, 1987 Letter from Patrick A. Farrell, Law Office, dated December 2 , 1987 Letter from D & D Zamjahn, Park Nocollet Med Center dated December 3, 1987 Letter from Gary Warren, City Engineer dated December 14, 1987 Memo from Jim Chaffee, Public Safety Director dated December 10 , 1987 Letter from Rudy Perpich, Governor dated December 21, 1987 Memo from State of Minnesota dated December 16 , 1987 Letter from Alan Stensrud, Animal Humane Society dated December 15, 1987 Letter from Edwared Crozier, U.S. Dept. of Interior dated December 22, 198 Letter from Nate Castens, FAmily of Christ Lutheran dated December 22, 198 Letter from Fred Hoisington, Hoisington Group, Inc. dated December 24 , 198 1 Memo from Don Ashworth, City Manager dated December 17, 1987 ' Report from Gordon Lothson, Cougar Consulting dated November 30 , 1987 Letter from Karen Koch, Adapt, Inc. dated December 21, 1987 Memo from Jim Chaffee, Public Safety Director dated December 22 , 1987 Letter from Mary Smith, Dowden Cablesystems dated December 29 , 1987 Letter from Gayla Mattson, Community Education dated December 30, 1987 Memo from Barbara Dacy, City Planner dated January 7, 1988 I „ s,;',• ,4f n ; 21t z i December 24, 1987 To: SW Corridor Transportation Coalition From: Dick Feerick Subject: Coalition Meeting: HWY 5 upgrade to four lanes past Chanhassen by November. 1990. Date: Wednesday. January 13. 1 987 7:30 AM ' Location: MTS Systems Cafeteria [Take Highway 5 to Mitchell Road. South 1/4 mile on Mitchell, turn left at MTS entrance sign). A critical path program has been prepared to accelerate the reconstruction of TH-5 to four lanes from County Road 4 in Eden Prairie to County Road 17 past ' Chanhassen. The key conditions, requisites and milestones for the preliminary studies phase and the detail design phase have been established and a detailed scope of all work elements associated with this project should be accomplished as soon as possible to meet the November 1990 construction completion date. MnDOT has expressed strong interest in this program and is willing to serve as ' lead agency. Our contribution to the design effort would be $225,000.00 over a two year period. MnDOT would provide the balance. The preliminary studies phase should start in February 1988 and run concurrently with the detail design phase. Upon receiving construction funding, construction could commence in mid 1989 and be completed by November. 1990. The Legislature will pass a Highway Funding Bill this coming session. Our Coalition has taken a strong position in support of adequate funding for our state's highway systems and has contributed to the positive environment for transportation funding. We now have the opportunity to secure "shelf ready” plans for this critical section of TH-5 and to receive the construction funding to complete the project by November 1990. Our destiny to a great extend is in our own hands. ' Thank you for your continued support and participation of our Coalition's efforts. DEC 2 9 1987 ..b CITY OF CHANHASSEN 1 y < TRUNK HIGHWAY 5: IMPROVEMENTS FROM COUNTY ROAD 4 TO COUNTY ROAD 17 The importance of upgrading Trunk Highway 5 (TH-5) to four lanes west of S Chanhassen has been well documented. Based on current Minnesota Department of Transportation (MnDOT) schedules, the upgrade from County Road 4 in Eden Prairie to County Road 17 west of Chanhassen will not be completed until 1993. The upgrade, however, can be accelerated if local funds are committed to finance a portion of the preliminary studies and design. The studies are estimated to cost approximately $450,000. I To complete construction by late 1990, the special studies such as the project path report and environmental assessment shall begin in February, 1988. By April, 1988, the detail design activities should be underway. It is assumed that special studies will be conducted concurrently with the project design. A critical path timeline regarding the project is attached. MnDOT has expressed strong interest in the project's acceleration and has indicated a willingness to serve as lead agency. MnDOT District 5 would lead the project team but active cooperation will be needed from the counties, cities and community at large located along TH-5. The cooperation could include, but is not limited to, assisting in securing the right of way, reviewing reports and raising funds to finance the project. It is estimated that the public entities and private sources would contribute approximately $225,000. MnDOT would contribute the remaining balance. The local contribution will be needed over a two year period. A detailed work program will be developed as soon as possible so that a funding schedule can be developed. The $450,000 estimate is derived from MnDOT's technical memorandum outlining the highway development process for a project the size of TH-5. The estimates are as follows: Preliminary Study Phase $ 95,000 - $ 115,000 1 a. Project Path Report (PPR) • b. Environmental Assessment (EA) c. Study Report (SR) Project Design Phase 320,000 - 380,000 a. Preliminary Design b. Final PS&E Supplemental Services 50,000 - 60,000 1 TOTAL $ 465,000 - $ 555,000 Strict conformance to the proposed critical path timeline is paramount to the successful completion of the highway development process within the proposed time frame. i I 1 ' W • N — 0 a W WWWWIr.W IJ• • J 1D WWW WwWWW NIL) n • v 01 UIL IA -O D ,! I. VVV•JV VV V 1 • • • • • • a n13 l,)x-aoo • • • • • • • Ao I i 1 n i 0)V0IUt.1114w/U-4 0 1 CO - 1- 'Si(7I UIa W W.-1-,• ,- • .t n M 7 • V• 3 4 4 4 • • R a - nn-4UI0 0 a- 3. 1 3 3 • -it ap n'1 '1f -o—n n o I n U G t - t nm- n ^^ n • • n- O7 1 n al U 3 ) 110 YO- r3 1 - nS 3 0 " C7 < 03 O d 3 n r r �+ ) - a s C a p- a n ar UI-t- •• n 1 •• • n n +,- 3 Cu) D n 11 A 4 ) • 4 ID IL --1 • 3 3 U 0 W 1 • -„)3 o • o f* nfl+- • • r • n 3 o n • 0 n r. n n • 1:3011 - 0 r• -IG,L 10 3 U14 0 11 3 n1C ? a • .. M n n 0• —• - < 31 -I ) 3 •• C130 /11 1 Y - 0. 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I 13 ✓ *. .1 • C n 7 D• . x r C 10• I * III• < < 1111 - • 0 0 A A R • rn 7 n a z i O rd 0 • < A Q • z7 I 71 1 • m i 1 p • D 0 •• 3 a r• • i i 7 • ~D D C E 10 D I 73 In O • in n • O o n _ R I In Z -1 A < C o ) • a -i • o n I o z X10 • o m 3 0 • A 0 7 < n I SOUTHWEST CORRIDOR TRANSPORTATION COALITION I December, 114, 1987 Summary of Activities I This is written to summarize the activities of the Southwest Corridor Transportation Coalition and the progress being made in securing state and local commitments for the improvement of our Corridor's major road systems. A high level of political visibility has been achieved with the recent public hearings at Shakopee and Chanhassen and our continuing contacts with the legislative leadership and Commissioner Levine's office. We have contributed substantially to public and political support for a transportation funding bill in the 1988 legislative session. I We are sponsoring a program to reconstruct TH 5 to four lanes past Chanhassen by November 1990. A joint funding effort to accomplish the necessary design through the construction limits stage is being proposed. and there is broad based support to accomplish this objective. Construction would commence in early 1989 and the highway would be open for traffic by November, 1990. TH 5/TH 212 Traffic and Safety Review I A comprehensive review on the condition of these highways was prepared by Barton-Aschman and sent to the Governor, appropriate Commissioners and key legislative members. The review was very well received, elicited a positive response from the Governor, and established beyond a doubt the critical condition of our local highways. I 212 EIS Joint Powers Agreement The communities of Chaska, Chanhassen and Eden Prairie with Carver and Hennepin Counties, the Metropolitan Council and MnDOT have funded a $300,000 Joint Powers Environmental Impact Statement on the proposed new TH 212 project. This commitment will accelerate the readiness of the project and place it in a position to receive design and construction funding. I Our financial commitment made this agreement possible and will allow our members on the Joint Power Agreement to monitor and participate in the design and implementation efforts on this project. Meeting with Governor Rudy Perpich A meeting has been requested with the Governor to review our support for transportation funding I and the critical needs of our Corridor's highways. Larkin Hoffman has requested that this meeting be held in the executive office in January. I Legislative Contacts We will continue to contact legislative and congressional leadership and build support for a funding bill and specific improvements to our area's highways. This type of activity is essential if we are going to secure funding for specific construction projects. In summary, we are making good progress and have within our means the ability to resolve the I TH 5 issues. The 212 Corridor Study is now underway and we will be able to concentrate on designing and funding this project. The continuing assistance and participation of our Coalition's members is important to our overall efforts. 1 MEMORANDUM To: Southwest Corridor Transportation Coalition From: Eugene J. Ranieri ' Date: December 14, 1987 Re: Preliminary Position Paper on Transportation Funding Minnesota's highway system is primarily funded by the proceeds from the ' highway user fund. The major sources of the highway user fund are the motor fuels tax (gas tax), license and permit fees. The fund, by a constitutional amendment, is apportioned among the state trunk highway system (62%), the county state aid highway system (29%), and the municipal state aid system (9%). Therefore, for ' every dollar raised by the fund, the trunk highway fund receives $.62. In 1981, the legislature, recognizing the need for additional funding, enacted ' legislation that would phase-in the transfer of the motor vehicle excise tax from the general fund to the highway user fund. The motor vehicle excise tax (MVET) is the amount of tax assessed upon the sale of a motor vehicle. In state fiscal year 1988 (July 1, 1987 to June 30, 1988) it is estimated that $110.0 million would be collected by the MVET. Being aware of the state's budget concerns, the 1987 Minnesota legislature repealed the phased-in transfer and authorized for the 1987-1989 biennium a 5% transfer or $11.0 million from the general fund to the ' highway user fund and the transit fund. Of the $11.0 million, 75% or $8.25 million was appropriated to the highway user fund. In each year of the biennium, $5.5 million is transferred. If the phased-in transfer was not repealed, 50% of the ' MVET would be transferred during the 1987-1989 biennium from the general fund to the transportation funds. As a result of the reduction in the MVET transfer, the Minnesota Department of Transportation (MnDOT) announced $96.0 million in program reductions. The reductions affected highway and bridge projects throughout Minnesota. MnDOT also announced that an amount equal to a 9-cent gas tax increase would be required to restore the trunk highway reductions and there are approximately $3.0 billion in statewide highway needs. MnDOT's announcement illustrated the magnitude of the state's highway needs and suggests that other ' funding sources must be found to supplement the traditional funding sources. MnDOT is not the only agency to identify the highway need issue. Counties, industry groups and specific highway funding coalitions such as the Southwest Corridor Transportation Coalition ("Coalition") and the Scott County Transportation Coalition sponsored heavily attended legislative hearings on highway funding. The Coalition also participated in a well publicized letter writing ' campaign that requested funding for the corridor's trunk highways. A study detailing the corridor's congestion, safety problems and overuse was also prepared by the Coalition. ' Being aware of the state's highway needs in general, and the corridor's needs in specific, the coalition recommends that the 1988 Minnesota Legislature adopt a long term highway funding program that will provide revenue as well as direct the ' expenditure of the funds. 1 . i 1 The Coalition recommends that: 1. During the last year of the current biennium, the motor fuel tax be ' raised by two cents per gallon. In the succeeding biennium, the tax should be raised by an additional three cents with 2 cents being raised in the first year of the biennium. Since each one cent raises approximately $20.7 million, approximately $103 million in additional revenue will be raised by 1991. 2. The motor vehicle excise tax be transferred from the general fund to a highway assistance fund. An amount equal to an additional 30% of the MVET proceeds should be transferred from the general fund during the last year of the current biennium. In subsequent bienniums, the amount transferred should increase by at least 15 percentage points per biennium. The MVET proceeds should be transferred to a transportation fund and apportioned between the state and local governments. A 30% additional transfer would amount to approximately $33.0 million for the period July 1, 1988 to June 30, 1989. 3. In the metropolitan area, a surcharge based on the value of the vehicle shall be assessed on all motor vehicles kept in the area. The surcharge proceeds should be apportioned among the seven metropolitan county governments, the regional transit board and MnDOT. ' MnDOTs amount must be used to accelerate the development of trunk highway projects located in the metropolitan area that are scheduled for letting by no later than January 1, 1993 and serve as a link between the metropolitan area and greater Minnesota. Proceeds to the counties and the regional transit board must be used for transportation related services. ' 4. The legislature authorize the Metropolitan Council to levy a tax to pay for detailed engineering and design costs for trunk highway projects scheduled for letting by 1993 and that serve as a link between the metropolitan area and greater Minnesota. (A similar authority is available for right-of-way purchases.) 5. The legislature study the feasibility of permitting the development of bridges supported by a user fee (toll). 6. The legislature study the feasibility of issuing bonds backed by the State for bridge and highway improvements. 7. The legislature study the feasibility of authorizing local governments ' to assess an impact fee upon develop nents that will require additional transportation services. 2 . _ _ _ _ _ 1 I 1010 Riley-Purgatory-Bluff Creek Watershed District I o �'q., Engineering Advisor: Barr Engineering Co. I 4%. 6800 France Ave. ,... " Edina, MN 55435 ~ ° 920-0655 ` ` a Legal Advisor: Popham, Haik, Schnobrich,Kaufman&Doty I 4344 IDS Center Minneapolis,MN 55402 333-4800 IDecember 24, 1987 I IMayor and City Council : In its attempt to establish a water maintenance and repair I fund for 1988, the Riley-Purgatory-Bluff Creek Watershed District requested authorization from each of the municipalities within the District to initiate funding. With exception of the City of I Shorewood, all municipalities indicated approval for establishment of this fund . The Shorewood City Council determined not to give local consent . The Managers recognize the local municipality' s rights to take these actions, but are still convinced that this I fund is cost effective and is of benefit to the entire watershed district . I In light of action taken by the City of Shorewood, the District believes it has no other alternative but to advise the County not to levy for this fund during 1988. I The Managers do solicit your views as to what alternatives might exist for the District in light of the current situation . The Managers will advise the County not to prepare for this levy I immediately after the upcoming holiday season . In the meantime, if anyone has any suggestions as to how the District might proceed , including the possibility that request be made of the I City of Shorewood to reconsider its actions, the Board would be most appreciative of hearing those suggestions . Thank you for your consideration of this matter. IVery truly yours, I RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT/ Conrad Fiskness Its President cc: Board of Managers R Ev:I::,,',=D Robert Obermeyer Frederick S. Richards DEC 2 9 1987 ICITY OF CHANHASSEN I . 1 -i1-c . CITY O t,F °' I 1/4N# CHANHASSEN 1 , , , ,,,, _,,, , 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (612) 937-1900 MEMORANDUM /01`,0, - ITO: Don Ashworth, City Manager FROM: Lori Sietsema, Park and Recreation Coordinator IDATE: December 21, 1987 Ai- ,c . `=c_ I SUBJ: The purchase of a Zamboni for the indoor rink p„4 ":"..e 1-Ii 1 The Park and Recreation Commission recently reviewed a request to purchase a zamboni for the indoor rink. The indoor rink has the potential to break even and even make I money. However, this has not happened in the past due to our inability to maintain a quality ice surface. The building has a condensation problem on one end that causes water to drip onto I the ice, which then forms lumps. Also, when the weather hovers around freezing or above, we are unable to resurface the rink with the water truck as it does not freeze. Therefore, it has Ibeen requested that we purchase a small zamboni . The zamboni will allow us to shave the bumps off the ice and resurface it with a thin layer of water. Because it is a thin I layer of ice, we will be able to resurface the rink more fre- quently for much higher ice quality. I The zamboni is currently under the ownership of a zamboni dealer. He is willing to train our maintenance staff and provide opera- tion manuals . The zamboni will cost $5, 000 . I Originally the CCHA was planning to donate one-half of the total price. They are not financially able to do that, however, due to the amount of capital it has taken to make imporvements on the I ice arena. Bloomberg Companies, having a vested interest in the building as landlord, has agreed to pay $2, 500 for the zamboni . The zamboni would be solely owned by the City, however, Bloomberg ICompanies would hold a security interest in the machine. The Park and Recreation Commission was concerned that the zamboni would not solve the condensation problem. They were also con- 1 cerned about the security interest and how that would affect the ownership. They requested that the zamboni be inspected and a written statement of condition be provided by the seller. I I � f Don Ashworth December 21, 1987 Page 2 The Park and Recreation Commission acted to approve the purchase of the zamboni for $5, 000 . They will use $2,500 of the money donated by the Lion' s Club and the security interest of $2,500 made by Bloomberg Companies to pay for the purchase. The Com- mission made this approval based upon the following conditions: 1 . Staff would work with the zamboni dealer to have the hydraulics, engine and compression inspected and obtain a written statement of condition. 2 . The zamboni would be operated and scheduled by authorized City staff only. 3 . The City would accept the security interest from Bloomberg Companies with the stipulation that 50% of any major repairs will be paid from that interest, and the City has the option to pay back the interest at any time. 4 . Bloomberg Companies agree to install insulation in the roof of the building if the condensation problem is not solved by the zamboni. ' Attached please find a letter to Brad Johnson regarding these con- ditions. I will request authorization for payment upon the satis- faction of these conditions. 11 1 C% CITY OF 1 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 1 December 17, 1987 1 ' Mr. Brad Johnson Box 100 _ Chanhassen, MN 55317 Dear Brad: 1 As you know, the Park and Recreation Commission authorized the purchase of the Zamboni provided the following conditions are met: 1 1. The City must receive a written statement of condition upon the completion of an inspection of the machine ' s engine, hydraulics and compression. 1 2 . The machine will be operated and scheduled only by authorized personnel. 1 3 . An agreement with Bloomberg Companies stipulates that any major repairs on the machine will reduce the secured interest by 50% of the cost of those repairs. i4 . The City has the option to pay off the secured interest at any time. 1 5 . Bloomberg Companies agrees to install insulation in the ice arena if the condensation problem is not solved with 1 the Zamboni. I believe all of these conditions were agreeable to you. I will process payment of the Zamboni as soon as these conditions are 1 met. Please call Dale, Todd or myself if you have any questions . Sincerely, 1 , , Lori Sietsema Park and Recreation Coordinator LS/ktm 1 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING DECEMBER 8 , 1987 Chairman Lynch called the meeting to order . MEMBERS PRESENT: Mike Lynch, Curt Robinson, Jim Mady, Ed Hasek, Sue Boyt, and Larry Schroers MEMBERS ABSENT: Carol Watson ' STAFF PRESENT: Lori Sietsema, Park and Rec Coordinator; Todd Hoffman, Park and Rec Assistant; and Dale Gregory 1 APPROVAL OF MINUTES: Hasek moved, Mady seconded to approve the Minutes of I the Park and Recreation Commission meeting dated November 24, 1987 as amended on page 1. All voted in favor and motion carried. REVIEW REQUEST TO PURCHASE ZAMBONI , BRAD JOHNSON. * Due to a problem in taping, a portion of Brad Johnson's presentation I regarding the zamboni. was deleted. The following is a summary of what was presented . Having an ice rink proves that people will be drawn into the downtown area. I With better ice conditions the ice rink can get top dollar for it's use. The Hockey Association just wants to be a tenant and will put $500.00 to $1,000.00 into the ice rink but they can't afford to put any more than that . Brad Johnson : ...the $2 , 500.00 was intended to be a gift. The Association, you could probable create some type of fund raiser outside of the Association but the Association itself just sees that it should be a tenant. We spent a lot of money on ice time and we raise the money to do that and we prefer to have that distributed evenly over all the programs and not just the program in Chanhassen. That ' s how we got to where we are. Going down your list , the zamboni fellows have been out here a couple times. We just have never had any cold weather to make the thing work. I I think he told you the same thing. He'd be more than happy to come out here. All this guy does is just like you, he runs around all night fixing things. If the zamboni's broke down, he's got a service and he does it all I himself. If one dies, the rinks are down so he's got to run around and fix those things so he said, why don't you just get some ice and we'll come over and make it work. That has made us comfortable so far. His wanting to make the operation work. I'm sure he wants future business from Chanhassen and he knows we're thinking about building a rink and stuff like that so I don't think if we checked them out, they've got a track record of ripping off people as far as zamboni people. He is a zamboni rep. He also sells zamboni machines here. As far as a guarantee, I think it's tough to guarantee it. I don't know if you guys ever guarantee a used car, but a 25 year old vehicle I think has been suspect and try to figure out what's wrong. It's obviously got a brake problem or something in the right hand side...I think we can work through that so I think that's the concept. Park and Rec Commission Meeting December 8 , 1987 - Page 2 They are willing to come out and work with us to make it work. They've been out, like I said I think 3 times but we just have never had the opportunity to see what kind of problems we would have. We do want to get a manual and they assure us they're trying to find a manual or a copy of a manual will be made up. As I said, the financial commitment that the ' Hockey Association has had, remembering that they put about $12,000.00 into that so far in man hours, they feel that they're just kind of tapped out plus, as I said, the income goes to the city, not anybody else. For the ' best answer, that's what Rick and I decided is to just increase the overall rents... As far as operational schedules and so forth, I think that only makes sense. As a coach and a member of the Hockey Association, the last thing we like to do is have league meetings. Once we get going in the season, just like you guys, we have to know and those of you in soccer, if you had to play soccer. It's disruptive so I think that just only makes sense. One of the reasons we also have this relationship with the City is that we said if we rent it or Bloomberg or anybody else rented it, the insurance costs, all those kinds just come out of the woodwork so it's worked out very well. We've kept the expenses down, I'd say fairly low. The think doesn't make money yet for the city. If we ever have a cold year it would probably break even. Then as far as security interest, we could probably draft something that basically said they have an interest in it up to $2,500.00 if you ever owed money on it. I don't know if that's a good ' idea or bad idea. I guess that's how we did it. There was a lot of discussion about the problems in the rink and as Dale said, I just can't believe the size, we don't have huge bumps and if they're in there more often than we are, I think that the blade on the machine will keep the ice in good shape. I think the bottom line is that you'll find better usage of the rink once we figure out how to get it done. A couple of weeks of hard ' knocks trying to figure out how to get it over there and get it flooded and that type of thing but that's basically our answer to it. Creative financing but there might be another way of doing it. You've got the use of $2,500. 00 from Bloomberg and try and find some other means. Dale Gregory: Where ' s that thing going to be stored? Brad Johnson: Where it is . Dale Gregory: Right now? That means you're going to have to drive it back and forth each time you use it? Brad Johnson: Yes. The ones in Boston, what they were oin to do, i. g g is they had outdoor rinks and they actually were going to use it for surfacing ' their outdoor rinks and they would drive it one block. There are a number of rinks in northern Minnesota, they are outdoors in smaller towns like Red Lake and places that have outdoor rinks and they use those machines for ' surfacing. Schroers: Do you feel that if the improvements are made on the building that you want with the insulation and the consistency and all that combined ' with having the zamboni that the revenue generated would be satisfactory? Do you have any figures as to how much revenue you think you would generate? Park and Rec Commission December 8 , 1987 - Page 3 Brad Johnson: We've been over to Hopkins and Hopkins rented 600 hours a year and we haven't hit that number at all. Part of it's programming and 1 getting good and organized. This year we've got a couple of industrial leagues coming in. We're getting more calls. People are starting to find out that we've got it here. Last year we had the whole Minnetonka I Association here. The weather plus the ice. I had days when they called me at home, the Hockey Association and said get over here. We've got 1,000 guys trying to play and it's all wet. We did pretty good. We did pretty good. Our kids improved over the year. In fact our kids got better than their kids over there because they had more use of the ice and they didn't have anything at all but I think we just have to have a good, reasonable operation. It's a sales kind of problem. They're buying a service, it's their money and they match us against something else. Todd Hoffman: Approximatey one-third of the time is for opening skating so that's not going to generate any revenue and approximately one-third is for the Hockey program and then about one-third is left over for adult programs. People can call up and reserve an hour of ice time if they want to have it. Schroers : What are you charging , like $45. 00 an hour now? Todd Hoffman: Yes . ' Brad Johnson: Just raise it $5 . 00. Lynch: What happened in the Hopkins barn last year? Were they able to get ' any ice at all? Brad Johnson: I would guess they had the same problem we did but I did not check with them. We had a month and a half of ice but it was touch and go. Dale Gregory: Do they have concrete floor over there or is that dirt? Lynch: You can get into specific soil conditions where the soil is particularly non-conductive and you might have that problem. I'd be interested to see if Hopkins froze more than a month and a half. Brad Johnson: The first year what happened, one end of the rink was heated while we were building the boards and the other end wasn't so when we flooded the rink, remember that? One end would freeze and the other end wouldn't so that was that year. It was just a disaster. Then last year we just couldn't keep up with it. He says he normally tries to get out about I 15 inches of ice on it. Dale, you've never had the benefit of any kind of cold weather on it to build anywhere near that. Dale Gregory: When we've had cold weather for short periods, it's a good ice surface. It' s surprising the surface. Brad Johnson: It doesn ' t crack or doesn' t do anything. 11 Park and Rec Commission Meeting December 8 , 1987 - Page 4 Dale Gregory: Real stable. Holds up well . Boyt: Do you know what the projected life expectancy of the zamboni is? Brad Johnson: I don' t know. Boyt : Is the zamboni company interested in taking that and trading it? Brad Johnson: Normally that's what they do. As a matter of fact, that's where he got this . He just got another one in on a trade that he got. ' Boyt: That' s the 30 year old. It doesn' t matter to him. Brad Johnson: They're selling them. There's a market for a zamboni. I 'm not an expert on it but as long as they run and work. Boyt : And will Dale be doing the maintenance on the zamboni? Sietsema: Yes. Boyt : Do you have time for that in the winter? Dale Gregory: If it gets to anything major enginewise or anything like that, then we' ll have to go to the mechanic at the shop. ' Boyt: Yes, but I mean changing the blade once a week . Dale Gregory: That general maintenance is no big deal . Boyt: You have the time? ' Dale Gregory: Yes . Schroers: According to what we have here, we've agreed to purchase the zamboni based on the conditions that are mentioned here. I guess is there anyone willing to give a written guarantee according to the condition of the machine right now? Will they want to do that? Dale Gregory: I think you were saying, and I've got to tend to agree with you, that to get a guarantee on something 25 years old. Schroers: No, I'm not asking for someone to put like a warranty or a ' guarantee on it, just someone that will state that it is in good operating condition at the present time. Brad Johnson: He was suppose to send me a letter on Sunday stating that. As a prerequisite of all this, he's agreed to come out and work through the system and see how it works. We've checked it out and to say what can you do when you can ' t make any ice, that 's what we' re waiting for. r 11 Park and Rec Commission Meeting December 8 , 1987 - Page 5 Lynch: There's a number of specific wear items I think that Larry is probably referring to. Does the engine have good compression? Has the gear case oil been sent in for one of these $25.00 analysis to see how much metal it has in it? What are the conditions of the brake pads and tires and the bearings? We're not talking about a left handed widgit that gets II loose and falls off on one side. We're talking major items that could be gauged. A good mechanic can look at it and tell you. Yes it is or no it isn' t. Rich Larsen: Mike, I called the fellow and talked to him and basically what he told me, he says there's a new blade with it. They've put new pads on it and basically they put new brakes in it. Now there is something wrong with one of the brakes. As far as the motor and hydraulics or anything else, they haven ' t gotten into any of that. Lynch: Alright, I'd want to have eventually the engine and the hydraulics I looked at because everybody in the hydraulics business has portable test kits so you can slam it on there and see what the condition of the hydraulic system is in just a number of minutes. Compression checks are not that tough. Several other things, I'm sure the city mechanic could do to look that engine over . Dale Gregory: The engine, that would be no problem. I could even do the compression check on that. Lynch : Just because it starts doesn ' t mean . . . I Dale Gregory: If he takes them in trade, does he rebuild them or refurbish them? Is that something you want him to look at and check the hydraulics and all that sort of stuff out so you can get a letter from him stating that? Lynch: I'd like to have that before anybody paid cent number one because i obviously the thing that bothers us Brad is let's say we recommend to the Council that this goes ahead and that all these other conditions are met and it goes ahead and it's used for 2 weeks or a month and it goes down. They come out and look at it and they say, gee it's pretty major stuff here. We're looking at $1,800.00 to fix this. $1,800.00 nowadays is a drop in the bucket . I Hasek: Lori , what's the timing between this meeting and when it would get to Council? Sietsema: If you approve the purchase, it will be put in the administrative package that we purchased it. It will not go to Council for approval . I Brad Johnson: I think what the guy was telling me on the guarantee is that he can check things and do things. We can check things to make sure they work out before we pay for it. He just can't warranty the future of the machine. I Park and Rec Commission Meeting December 8 , 1987 - Page 6 1 Schroers : We understand that. We just want to make sure that . . . Lynch: By a guarantee we didn't need a warranty. What we want those guys to tell us , in writing basically, a molded statement that the machine is in good condition. I want to know that they have new brakes in it. That the engine and compression check and the timing has been looked at, that it has a decent battery in it, the battery checks out fine and the hydraulic system is okay, that the tires are 50% worn, 75% good or whatever it is. I'd like to see an analysis on it. The same thing I would ask of someone that I was purchasing a piece of equipment from. ' Brad Johnson: Who do we have to do that? Dale Gregory: I don't know who we would get off hand but I guess what I'm wondering is, is that something you would- want from him so you could go back on and say. Lynch: You bet. ' Dale Gregory: I guess I'm looking at it, he's the one who should be doing this . Lynch : He wants to sell us the machine and I want him telling me exactly what that machine is like because I don't have the expertise to do and neither do probably the rest of us to go down and look at the thing , number ' one. Rich Larsen: Engine wise, I don't think there's anyway around it. I think ' we would have to have R & R come in. I don't even know that he would actually have to personally do anything. The guy is familiar with the machine. I think if we can get that, that letter that indicates . Lynch: Again, not general. Go through the major systems and tell us that they' re alright. Rich Larsen: There really are only three major systems on the machine. The engine itself, hydraulics, the mechanical and the pickup system. ' Lynch: We're not worried about the normal wear and tear. We're worried about catatrosphic failure. Mady: I'm wondering if that's probably something we can rely on staff on. ' We can trust the staff to do , if we ask them to, they can see to it that it's done prior to sending the check. Make sure that they prove to them that the hydraulic system is good. That the engine has good compression. ' I 'm not sure what else we can do . Lynch: The tires and brakes . Rich Larsen: The tires we saw on there are in good shape. It's generally what you can see is in decent shape. It ' s the things that you can ' t see. Park and Rec Commission Meeting December 8, 1987 - Page 7 Schroers: I had a question on bearings. On a machine that's 25 years old, how good are the bearings? ' Lynch : Do they have service records on the machine? Brad Johnson: I'm not sure they do. It was originally owned by the Ice Capades and sort of sitting up north for 5 or 6 years. Rich Larsen: It came out of Wisconsin. ' Brad Johnson: Yes, it wasn't being used. It was just part of somebody. Rich Larsen: It was being used by some fellow in Wisconsin had some small rinks that were used for figure skating. Now whether he's got records or not, I don' t know. Robinson : Can we go back to 2 weeks ago and work for word the motion that Jim made? To recommend to make the commitment to purchase the zamboni upon the following conditions being met and until that time the item is tabled. 1 The zamboni will be checked out by a zamboni rep who will indicate that it's in good shape and worth $5,000.00. Maybe that has, I'm not sure. The Hockey Association will donate $2,500.00 for solving the dripping of the condensation. Has that one been met? Brad Johnson: We just spoke with the Hockey Association. They're no interested in investing. We'll tell them how the Hockey Association ' perceives it. Rich Larsen: It's a City-Bloomberg thing, not a Hockey Association thing. Robinson: Right, but we said we would table it until these are e met and that one hasn' t been met . Reject security interest of Bloomberg Companies? Mady: I've thought a lot about this since two weeks have occurred and I don't think it's right for us to tell the Hockey Association to spend money in a facility that they don't own, they have no responsibility in. That's a City facility. Boyt: No it 's not . Mady: Well , it ' s not their facility. Boyt: It's Bloomberg's facility. It's Mr. Bloomberg's facility and we use I it. Mady: We lease it. , Sietsema : It' s a City operation . Mady: It's a City operation so I don't think we can tell them they have to I do something so we can do something. I don't think that's right. I think 11 Park and Rec Commission Meeting December 8 , 1987 - Page 8 1 it's the City's responsibility for the building. If the City and the Park ' and Rec Commission feels we need a ice arena, it's the City's responsibility to have an ice arena. It's great that we have a Hockey Association that's willing to put money into it , do some work and all the things that they're doing over there but I don't believe it's their ' responsibility to keep the thing going. They did a good job binding it and getting it started. I think it's really a city's responsibility to keep that running. ' Robinson : This was your motion 2 weeks ago Jim. ' Mady: Yes, but I 'm saying I 'm going to reconsider it. Lynch: I don't have a problem with that as long as it's working. As far as I'm concerned it can drip as long as the dripping doesn't cause extra ' work for Dale or make extra wear and tear on whatever piece of equipment they're using to service it. Whether you're running around with a truck with blades on it or whatever it happens to be. You're doing it with the ' tractors now. Dale Gregory: We would scrap it with the tractor . Lynch: It was unable to handle it in most cases? Dale Gregory: Yes, but now it's a little different situation. It's a ' homemade scraper that we've got with weights on the back. I'm sure a zamboni would do it a lot better . ' Mady: The blade probably isn ' t as sharp. Dale Gregory: It's the same blade. It's a paper cutting blade. We use the same thing but like I say, the condensation problem, I guess the thing ' that's going to curious with the zamboni is how fast it freezes. If it freezes up fast, we can go in there like at, they open up at 3:00, we can go in there at 2:00 and actually do the rink so it would be all shaved off ' and ready for that thing. Then like I say, we can eliminate the condensation problem that way but the way we were working it, we flooded it in the morning and it would freeze up and by afternoon—That's what I'm saying. With the zamboni it would probably go in there at 2:00 and shave it off and it would freeze and it would be ready at 3:00. It depends on how fast it freezes up there if you use the zamboni on that. t Lynch: What bothers me is one of these hidden catch deals. If we do get the zamboni and the condensation problem is still a problem, the zamboni's not able to handle it or it occurs so fast after you go out and level the I ice with the zamboni that by the time people can get on it, it's got lumps on it. People say we're not going on there to pay $25.00 an hour to skate on lumpy ice. Then I can see real quickly where the City, it's going to be a problem. ...said today it's your guys program. If you need some I building modifications in there, take care of it. Bloomberg properties doesn ' t need to insulate that end of it. Park and Rec Commission Meeting December 8, 1987 - Page 9 Sietsema : They might. Brad Johnson : We had a chat about this and they said they would if they needed to. The solution I perceive because I've spent a lot of time over at the rink, he was over there when they were flooding and I said it appeared to be that most of the problem with the condensation could be just I covered by shaving it periodically at the proper time. Robinson: Strict operational policy and operational schedules will be made 1 by City Staff and implemented by staff. Lynch: No problems there? ' Brad Johnson: None. Schroers: How do you feel about training an operator and seeing to it that I only properly trained people operate it? Brad Johnson: That's the way it has to be. Normally it's the rink attendant who runs it. Rich Larsen: How many different rink attendants do you typically have over there? II Sietsema: Last year we had two people. Rich Larsen: What were their ages? Sietsema : 21 and 19 were the two ages . , Schroers: So we could insure that they would be responsible people. Sietsema: He have not yet hired anyone for this year but we do have this in mind so that we're looking for people who would be responsible, old enough to take the responsibility. Schroers : And who would supervise and check on them? Sietsema: Todd . Schroers : You don ' t feel that that would be any kind of a problem. major maj ? � You have a real good handle on who was operating it and when? Hoffman: One of the persons that has an application in is a third year college student, has worked in an ice arena before and has run zambonis and that person is able to work all weekends and most of the weekdays. Then II there's a couple other people that are older, second and third year college students that are available to work. Sietsema: Dale would also be supervising them and training them. ' IPark and Rec Commission Meeting December 8, 1987 - Page 10 I Schroers: It's apparent to me that there is certainly enough interest I and enough people that would like to use the facility if we could provide them with a good facility. I think that's what I'd like to do is try to work together to provide as good a facility as we can. It doesn't seem as though we're talking about that large of amount of money. We should be I able to work something out. Mady: Do you have any remaining real difficult problems? IRobinson: Yes, number 4 said reject the security interest of Bloomberg Companies which is related to number 2. Now, I think so out of the four, I I think the first one probably has. The zamboni rep has been talked to but the financing has not. It has not been addressed and that was one of the things we had to have. I Lynch: Here, we tried to offer an alternative. We said, we didn't want to be in parternship with a private party on a piece of city owned, city maintained, city insured equipment. We said well, maybe Bloomberg can lend I the money to the Hockey Association and the Hockey Association can donate that. I'd also go this far with a secured interest if it was a truly uncommon secured interest where Bloomberg pays half, we pay half, we both own half. We cover the routine maintenance which would be specified under I a certain dollar value of $200.00 per item but any major expenses over a certain level would have to be shared as well. If the long term shared value of the machine at sale or trade in is going to be shared , major I maintenance normally is too. The other side of the picture I see is even though I know this is not a large profit center for Bloomberg Properties, the legal aspect of it is that they are taking half of the rental monies I and if they do maintain a secured interest of a half of the machine, I'd like to see them up the liability for catastrophic failure, maintain that side too. I Hasek: Let me understand this. When we talked about this before we had two options. What we were looking for was a $2,500.00 commitment by them to do something. Either to correct the ceiling problem or to pay for half I of the zamboni. We talked about total outright purchase of this last time. We talked about buying the whole thing . ILynch: I don' t see them . . . the ceiling . Hasek: What you're suggesting is that perhaps the zamboni can fix the I problem. If the problem can't be fixed, they are willing to make a commitment to do that which is really what we've asked them to do except here it says the Association make a financial commitment to either purchase the zamboni or to correct the condensation problem on the rink. What they I are saying if the zamboni can't handle the condensation problems on the ice surface, they're willing to make a commitment to the ceiling in order to guarantee a nice surface. So really that's what you're talking about right? I I I Park and Rec Commission Meeting II December 8 , 1987 - Page 11 II Brad Johnson: Yes, we talked about, just prior to this letter anyway, doing something with the ceiling. If you guys can figure out how to get I the deal done, I think we're flexible. We just don't want to get hung up in the Association. Boyt: I think that makes a lot of sense. We don't ask our soccer teams or , our baseball teams or our basketball teams to help with the facilities at all. I don't think it's fair to ask the Hockey Association to go in to provide a facility that the whole community uses. Last year the ice was a I problem. The quality of the ice, when it was there, was too bumpy. It's not as enjoyable and not as many people are going to use it. I think to provide a quality surface we need the zamboni and I think the Park and Rec I Commission should ask the City to pay for the whole thing. Hasek: I absolutely agree. I guess what I'm thinking is there still in my mind is no reason why, if problems with the structure of the building, that that still can ' t be handled by. Boyt: I think the zamboni will still give us a much nicer surface than we I ever had even if there was no condensation problems . Brad Johnson: We would like to get that ceiling insulated so it keeps it, it doesn't heat up so fast. We lose a little time in late February and 11 March when the sun comes out. It would be nice just to more importantly insulate. Sietsema: It's nice to have the extra $2,500.00 in our budget that we I didn't have before. There are requests that come up throughout the year such as the bleachers which we will be talking about later that we can do I because it's not budgeted where we couldn't otherwise. Our budget is so tight if we want to do everything that's -in our capital improvement program this year that we do not have room to do anything else. There is nothing built in there for anything else . I Boyt: What about the Lion ' s money? Sietsema: This is the Lion's money. So if we use all of the Lion's money for the zamboni , we won ' t be able to do the bleachers . Brad Johnson: Why don't you just use our $2,500.00 until you get the next I Lion 's money? Just hold it and if we have problems with it. Sietsema: We can't really count on it because they might not make anything in the next three months. We got the last donation last April and we got the second one just last month so we can't count on the Lion's money and they don't want us to count on it but it is something to consider with I Bloomberg giving us this interest free, security interest loan, whatever you want to call it, it does allow us to still have a little bit of money on the reserve to take care of some things that come up throughout the year that we didn't count on like the bleachers which happens to be on the agenda tonight so I just wanted to bring that to your attention. There II r Park and Rec Commission Meeting December 8 , 1987 - Page 12 isn't any money to do anything extra without that. The first donation that I we got went in as our community support for our LAWCON grant applications so that's in the matching fund. The second one we just got last month, that' s what we' re deciding on what we' re going to spend that on right now. That was $5,900.00 so I just wanted to bring that to your attention because I there is that to consider. We don't have a lot of fund money to play with. We are over budget on last year ' s capital improvement program. I Hasek: What you're saying is let's take advantage of Bloomberg's offer and that would just extend our ability to finance the whole thing? Sietsema: Yes . ILynch: If we did have a major breakdown of the machine, more, is that money available? Where would it come from? say $1,000.00 or ISietsema : That would come out of the maintenance fund . ILynch: City maintenance fund? Sietsema: The machine will be owned by the City. We'll just be using Bloomberg ' s money. IBrad Johnson: What I hear you saying is, if there was a security interest, it sounds like what could happen is that y t' PP you could ship back to the I Bloomberg Companies maybe a year from now the $2,500.00? If you want to own the whole machine. Simultaneously if there is some diastrous thing, say over a couple hundred dollars during the year, if it's a major thing, we just share that and just reduce our interest in the security. Just I write the deal that way. That way you ' ve got the money. Rich Larsen: From the Hockey Association's point of view, just thinking I through here what you're saying, if you're willing to put up the $2,500.00, Bloomberg has already put up the other $2,500.00. If, and or when next year funds are available that he can get his $2,500.00 back, the City owns I it, either this year or next year, at that time I think to help insure your minds, the Hockey Association would be willing to accept risk up to $1,000.00 for catastrophic failure because obviously we are receiving a Ibenefit of having the rink and I'll go with that because I think that would pretty well cover Dale's got the everyday wear and tear stuff, I'll pick up the $1, 000. 00 or if it ' s something more than that . . . I Mady: I guess I'm having some problems with this thing here. We don't ask CAA to pay for the lawn tractor to cut the grass up here so they can play baseball, softball, soccer and I don't know why we're asking someone other I than the City to put up money for a security interest or anything else, in a city asset. Sietsema: I'm talking about Bloomberg Companies and not the Hockey I Association because Bloomberg does have an interest. He gets more rent money out of that building if we can sell more ice time and we can sell I Park and Rec Commission Meeting I December 8 , 1987 - Page 13 I more ice time if we have quality ice and we can have quality ice if we have the zamboni. So it makes sense to me that we're using this money of I Bloomberg's but it doesn't make sense to me to make the Hockey Association give it because you're right, we don't ask any other association to maintain their fields. We do that and I think that we should continue to do that. I Lynch: Correct me if I'm wrong Dale but I don't think we buy any other equipment that is this specific in nature for any other particular program I that some piece of equipment is not general city use for other things. Sietsema: Soccer goals, backstops , tennis courts . Lynch: That's not equipment. I realize there is maintenance on it but it's not subject to catastrophic failure and we're not buying 25 year old tennis courts . We' re buying a brand new one . I Robinson: In my opinion, we hashed this around 2 weeks ago for an hour or hour and a half and now we've been at it tonight for almost an hour and I nothing has changed from 2 weeks ago except some views have changed but nothing has changed. Sietsema: You've gotten more information than you had last week and that I was the big holdup 2 weeks ago was lack of information. I didn't have the right answers . Robinson: The way the motion read , and I was opposed to the motion that we I had, I don't see what's changed other than when we ask for some specific things to happen and those haven't happened, I guess I'm disappointed in Ithe Commission. Mady: I'd like to have my motion reconsidered. I'm not sure how we do that with Carol not being here since she was the second on it . I Sietsema: As I recall , what happened last night at the Council level , when there should be a reconsideration it takes a two-thirds vote to have the I motion reconsidered and being your the one that made the motion, I think that we can do it. Boyt : Does reconsider mean just a revote or that we can revise? I Sietsema: Restructure the motion. Boyt: Curt, apparently the way the security interest was voted last week I isn't the way it is so that information was incorrect. We still don't have the information from number 1. I think they're still asking for some II information before any final decision is made. Robinson: But the receipt on the check says security interest. Brad says that we can work all that out. I I Park and Rec Commission Meeting December 8 , 1987 - Page 14 Lynch :y If we get something in writing . ' Brad Johnson: The security interest has to be signed by both parties and we can work that out with staff and review it next time. My concern is that we've got a rink that we're trying to play on, we're trying to sell some ' ice time so we can get it used and either we don't have a zamboni or we do have a zamboni. The guy who owns the zamboni could have sold it three times that we've been waiting for some kind of decision. We're trying to do what we can and we perceive, I've got a Bloomberg hat on, that we're partners and if the problem is you don't have the cash at this particular point to do the transaction, we could supply it. Just that we didn't want to write it off. If we could figure out some soft way of solving that problem, that's what we would do. It's your machine and what Mike said, if we have a catastrophy, we'll take a reduction in it. Maybe there's something we can figure out. I just can't in the next month or two find ' the $2,500.00 of the Association. We have a fundraiser specific to pay back the City for that item I don' t know. ' Robinson : But you ' ve had the machine since last January? 11 months? Brad Johnson: Yes . ' Robinson : And we got it brought before us 2 weeks ago that we had to make a decision in 3 days . That was another one of my objections . ' Brad Johnson : If we could finally figure out a vehicle with which to do it. If funds became available. Mady moved, Schroers seconded to reconsider the motion of November 24, 1987 regarding purchase of the zamboni. All voted in favor except Curt Robinson who opposed and motion carried . ' Mady moved, Schroers seconded that the Park and Recreation Commission recommends to purchase the zamboni machine based upon the following conditions : 1. Staff work with the present owner of the machine and have the zamboni certified that the major components, i.e. hydraulic system, engine system, are checked over. Checking compression and other various tests to insure that the zamboni is in good operating condition . ' 2. The zamboni be operated by trained , qualified staff of the City. 3. The City accept the security interest from Bloomberg Companies in the amount of $2,500.00 and Bloomberg Companies will allow their security interest to be reduced by a 50% share for any major repairs that may become necessary during the time period which the security interest is outstanding. I 1 Park and Rec Commission Meeting December 8, 1987 - Page 15 4. The City retains the right to buy out the security interest at any point in time. 1 5. The Bloomberg Companies will agree to install insulation to solve the condensation problem if the zamboni does not alleviate that problem. 1 All voted in favor except Robinson who opposed and motion carried . Schroers: Do we add about the insulation in the event that the zamboni isn't able to totally solve the problem with the dripping, that either the Bloomberg Companies or the Association take the responsibility for doing the needed insulation repairs to stop the condensation and the dripping? Lynch: If we did that and proceed on the purchase, we would have to have a letter from either Bloomberg or the Association that said exactly that. Rich Larsen: That' s not a problem for the Association. Schroers : Can we just have a good faith commitment from you? Lynch: Like the man said, my word is my bond but I'd rather have it in writing. I think we have to have that. Schroers: What I'm getting at is if we make the decision to make this investment to hopefully provide a quality facility, that that's what we want to end up with. It may take something more than just the zamboni to have a real nice surface. We may need to have the condensation problem corrected. Mady: Okay, then the proviso would be that the Bloomberg Companies would agree to work with the City and if the condensation problem is not I alleviated through the use of the zamboni. , that they would be made to work to repair the condensation problem with the building. Sietsema : I ust wanted to let J you know that Lake Ann Park is closed right now. Apparently there was some vandalism done. People did some little circles , donuts in the grass and tore up the grass . Dale Gregory: The police a week ago caught somebody out there just driving all over the place and down towards the lake where the new area is put in , they just literally cut off and ripped the heck out of it. Lynch : Four wheeling? Dale Gregory: g y: I don' t know if it was a 4 wheet drive or what it was but they just spun all over out there and they' ve got ruts all over the place. Lynch : They caught the people? . I 11 CITY OF • 1 , 4 \ 1 AL, \ 1 k‘1 CHANHASSEN _.- 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 ` 4)4 -1¢c - c c /0 cif December 11, 1987 IA/Q.,G- - 'ter.r c -A/. a 4,..4a..l Mr. Richard Perkins 4 1'.....14 s4•e-t , al " I 8044 Erie Avenue Chanhassen, MN 55317 °' 444. «. �i—g w fr";. ,/ ... �-,. .. "Kt 6...443,1144--- `1,,e, s 4.f. c....// IDear Mr. Perkins: 0.t,fit*e Abo• ry--AI.ill ,o�, 00, de..,. Thank you for your letter dated November 30 , 1987, regarding the increase in your water usage during the second and third quarters /2,/,°/t Iof 1987. Our records indicate that on October 8 , 1987, a visit was made to I your residence by one of our staff members to investigate the complaint of a faulty water meter. During the investigation for leaks, it was observed that the laundry tub and water heater were I leaking. It was also explained by Mrs. Perkins that the toilet tank valve would occasionally remain open causing a continuous flow of water into the toilet bowl. I Pursuant to your request, the water meter and remote were to be replaced at a later date, and the old meter was to be tested to determine if an adjustment to your water bill was in order. IOn October 27, 1987 , your meter was replaced. During the installation it was observed that the problem of the leaking water heater and laundry tub still had not been rectified. IYou also indicated that you frequently water your lawn. Due to the exceptionally dry season, it was expected that the lawn I watering would increase. A 5/8 inch garden hose will supply approximately 615 gallons per hour to the sprinkler. I Our bench test of the old meter confirmed this. When a flow rate of $ of a gallon per minute was passed through the meter, the meter registered 8 . 5 gallons per every 10 gallons actually used. Extrapolating this result, the meter failed to account for 150 Igallons of water for every 1, 000 gallons used. We contacted both the meter manufacturer and the City of I Minneapolis Water Department to inquire as to the possibility of a meter over reading the measured flow of water. Both sources informed me that because the meter operates by use of an impeller I 1 Mr. Richard Perkins December 11, 1987 Page 2 to measure the flow, any malfunction or wear on the meter would decrease the reading for an actual volume of water used. Under no circumstances can a faulty meter over account for the actual volume of water used. Our records show a consistent increased water use of 30, 000 gallons for the second quarter of 1987 , and 31, 000 gallons in the third quarter of 1987, as compared to the same quarters of 1986 . The 30 , 000 gallon per quarter difference could easily be accounted for by one 1/8 inch leak. As we have already observed, your laundry tub, water heater and toilet seem to be good can- didates for this leakage. In light of the observed information and results of the bench I test of the previous meter, no adjustment is warranted to your account. With the increased demands for water and the shrinking supplies , this precious resource becomes more and more valuable. I would encourage you to review the enclosed article taken from the Minneapolis Star and Tribune, and make any necessary repairs if they have not already been completed. Sincerely, CITY OF CHANHASSEN , ry Warren, P.E. city E•gineer Enclosures cc: City Council Administrative Packet Don Ashworth Jerry Boucher I I 1 1 I • I- - I i Fixit .e Only a drip would let _ I : money run down the drain ry1:. How many gallons of water If a faucet leak of 1/8 inch was are lost each day because allowed to continue for a full 90- '. of leaking faucets?How costly is day quarter,the added cost for this?How many homes in Min- the water wasted would be " neapolis have leaking faucets? $306. '` Faucet leaks,which most As a customer service,whenev- often can be repaired by er we find meter readings that replacing an inexpensive faucet show a higher than normal water I washer,have been shown to use,we send our customers a waste water at these rates: notice of an impending high bill, and we include an informational I a slow drip wastes 15 gallons guide to help them check for .. per day. leaks. 1 1/32-inch stream wastes 184 Faucet leaks probably pale in gallons per day comparison to the potential for waste caused by faulty toilet I 311/16-inch stream wastes 738 tank mechanisms.Toilet tank gallons per day leaks can range from pennies per day to dollars per day.A 31/8-inch stream wastes 2,952 worst-case toilet tank leak can I gallons per day waste eight units(hundreds of cubic feet)or 6,000 gallons per Because the typical Minneapolis day.The cost would be$6.80 household uses an annualized per day in a worst-case leak. average of 194 gallons of water I per day, faucet leaks can add Sewage costs will be higher greatly to a quarterly(90 day) also,because they are based on bill• water usage. I Minneapolis water meters meas- Although we don't keep statis- ure and record water used in tics,we estimate that approxi- cubic feet.One cubic foot of wa- mately 4,000 households experi- ter equals 71/2 gallons.We bill in ence a larger than normal water units of 100 cubic feet. Each consumption in one quarter 1 I unit,then,equals 750 gallons, each year. for which the charge is 85 cents. Stephen J.Skokan,manager, Public Works Billing Office, i. Converting the water wasted by Minneapolis Water Works,227 I faucet leaks shows that a slow City Hall,Minneapolis 55415 drip would cost 85 cents in 50 days;a 1/32-inch stream would Send your questions to Fixit in cost 85 cents in four days;a care of the Star Tribune,425 I 1/16-inch stream would cost 85 Portland Av.S.,Minneapolis cents in one day; and a 1/8-inch 55488.Sorry,Fixit cannot sup- stream would cost$3.40 in one ply individual replies. Fixit ap- da'r. pears every�9y except Friday. I I I I �� p��--K - CHANHASSEN CITY OF 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 December 14, 1987 1 Chief Deputy Jim Castleberry Carver County Sheriff' s Department ' 600 East Fourth Street Chaska, MN 55318 Dear Jim: ' I have been advised that on Saturday morning, December 12, 1987, Deputy David Selinski apprehended two ( 2) burglars who had broken ' into the Taco Shop. His arrest of these burglars while in the act of actually committing the crime is indicative of his dili- gence to duty. I also understand that Deputy Selinski ' s arrest will likely clean up an earlier burglary perpetrated against the Taco Shop. The citizens of Chanhassen appreciate, as do I, the devotion the ' deputies serving Chanhassen have to their job and service area. Deputy Selinski has shown that on a shift that normally is mun- dane and without incident, he can perform his duties in a self- motivated manner. Deputy Selinski should be commended for his actions on this night and we in Chanhassen are proud to have him serving our area. ' Sincerely, 1 4fN im Chaffee ublic Safety Director JC/ktm cc: Don Ashworth Public Safety Commission FAMILY OF CHRIST LUTHERAN CHURCH — Post Office Box 388 Church Phone Nate Castens, Pastor Chanhassen, Minnesota 55317 (612)934-5659 At Home 934-7870 Monday, November 30, 1987 fax,4". CC= Ms. Barbara Dacy, City Planner /4 City of Chanhassen Chanhassen, Minnesota 55317 Dear Barbara: Thank you very much for your involvement in the Preliminary Alignment Study authorized in July by the City of Chanhassen for the relocation of Trunk Highway 101. The information generated by Fred Hoisington has been very valuable to our architects and to us as a building committee for Family of Christ Lutheran Church. We future appreciate the city authorizing this study at this early date. The Modified Alignment (called Study 2 by MnDOT) is the only plan suitable for our building requirements. The .08 acreage lost to the road is within the acceptable limitations of our lot. We agreed with Fred Hoisington to plan a church that would accomodate the worst case scenario of Study 1. However, in light of the concrete data generated by the present study, this is no longer possible. Originally we understood Study 1 could trade land at the north of our lot for land west of our lot. Thus we would have sufficient acreage for our needs. But there is no possible land swap in Study 1. There are several factors that rule out Study 1 as an option for us. Our ' lot is long and narrow. We now have the minimum buildable depth east and west. Study 1 would diminish this depth by 30%. This fact alone will render the lot unbuildable. The remaining north portion of the lot is also unusable for any purpose due to its narrow shape. In addition, the reduced acreage will limit any future expansion. We cannot afford to sell the city an acre of our lot, since the remaining 2.5 acres will not fulfill the re- quirements of our lending institution through the national church body. 1 Therefore we cannot secure a building loan. Financially it would appear to be in the city's best interest not to be re- ' quired to purchase 3.5 acres from us at commercial rates and also be bur- dened with the problems of Study 1 as detailed in the MnDOT review. RECD.:";Z DEC 0 7 1987 CITY OF CHANHASSEN I Ms Barbara Dacy, City of Chanhassen -- page 2 -- 1 We look forward to working with you on this in the near future. We intend to submit plans by the end of December and to break ground in the spring. Sincerely, ' Dean Brown, chair ' Family of Christ Lutheran Church Building Committee /LPL al Copy: i. ity Manager Don Ashworth Council Members, City of Chanhassen Fred Hoisington ' 1 1 1 II CITY OF I ,- A CHANHASSEN 1 �,'■ "" 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 , I (612) 937-1900 .:,_, e e, 80.c tc II TO: OFFICER STEVE MADDEN fzJe � E ,'u;: At.orr4, FROM: SCOTT HARR, Chief Enforcement Officer ‘' `I '�� L" °ee I � ire2surer _ F� DATE: December 11, 1987 Parks c. Parks u Rec. Street :?aii;t. IUtL i es Steve, Press !) I }te /2 /,2//2z I would like to commend you on the exceptional work that you recently -complete d- at the Minnetonka Intermediate School in our city. This case involved the in- vestigation of arson at the school , which developed into a situation in which I the primary suspect was subsequently caught with three bottles of liquor at school , and further developed into the same young man having a switchblade knife on school grounds -- not your ordinary, everyday case! II was pleased that you were willing to pursue the fire investigation. I was even more pleased that the school administration specifically requested you to follow up on the additional two matters. I am also aware that they have since I invited you to stop by the school to be with the children whenever you would like. This all is very indicative of the fact that you made a most positive impression on the people at the school. IIYour follow up on this case was also exemplary. Having not investigated a juvenile matter before, you sought appropriate assistance in pursuing the matter, II including taking it upon yourself to seek help from Carver County Court Services. You fully realized the importance of this case, and handled it carefully, while taking advantage of the opportunity to learn from the experience. II Your work on this case is but one example of the very good work that I routinely see you performing for the City of Chanhassen. Keep up the good work! IS , • bY, II ,., ,9 7,4,-- SCOTT HARR II II cc: Iliirmn_gbAffee, Public Safety Director Ashworth, City Manager r Alt., i pc iti p LAW OFFICES GG GRANNIS, GRANNIS, FARRELL & KNUTSON I DAVID L. GRANNIS- 1874-1961 PROFESSIONAL ASSOCIATION TELECOPIER: DAVID L. GRANNIS,JR. - 1910-1980 POST OFFICE Box 57 (612)455-2359 DAVID L. HARMEYER VANCE B. GRANNIS 403 NOR WEST BANK BUILDING IPATRICK A. FARRELL 161 CECILIA RAY VANCE B. GRANNIS,JR. 161 NORTH CONCORD EXCHANGE M. CET B. KNETSC.H DAVID L. GRANNIS, III SOUTH ST. PAUL, MINNESOTA 55075 MICHAEL J. MAYER ROGER N. KNUTSON ITELEPHONE. (612)455-1661 December 2 , 1987 I I t/ Mr.. Gary Ehret BRW 700 Third Street South Minneapolis , MN 55415 IMr. Harvey G. Swenson Swenson, Bjorklund & Associates , Inc. 6100 Green Valley Drive Minneapolis , MN 55438 IRe : City of Chanhassen - Downtown Project Gentlemen: IPlease be advised that the Commissioners appointed by the Court in the above condemnation action have scheduled hearings on the I Kallestad parcel for 9 : 00 a.m. on the mornings of December 7 , 8 , and 9 , 1987 . The hearings will be held at the Chanhassen City Hall in the council chambers . I We have a tentative commissioner ' s hearing on the Ward parcel for Monday, December 14, 1987 , at 9 : 00 a.m. Once this date is confirmed by the Commissioners , I will be in touch with you. IIf you have any questions , please call me . Very truly yours , IGRANNIS , GRANNIS , FARRELL & KNUTSON I 13 a, \_. A. Farrell I Patrick V AF : tc Icc : Mr. Don Ashworth 1 s, -yam/ q. / /6 l���LiY�- P0 -�� `��(J//�J(, vVV // - / /.R E vi :-,i--7D- O- 1 U DEC 0 3 1987 CITY OF CHANHASSEN 5000 West 39th Street Park N icollet Medical Center Minneapolis,Minnesota 55416 612/927/3123 )).A..\- 6,6N ilkA3A kite N.Lxs) -1,1c � i n 1 t1.c. 1 Q13s1 1. 130,5 51'M 1 n rusrosizitA C. C rS1 s:YU,b l;[.. Our tax.. d.Li .� .-- lr` Wit. cub t.t s" kiNer 45 t. Zz.:. m-4 6 ksjx... .\-\tc; CISIATALL. ‘c ktstru- tic)ptA csisvA kl5WkIxtb6441,0t lx , nom ,s,A,, A -?scc. 5-k. ,. ate. L azvrn U.\13tsys■ 1 1 1 _ 1 DEC 0 7 1987 1 CITY OF CHANHASSEN CITY OF CHANHASSEN * _ .�j 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 ' December 14, 1987 State of Minnesota ' Attn: Mr. Thomas Motherway State Coordinating Officer Department of Public Safety Division of Emergency Management B5-State Capitol St. Paul, MN 55155 Re: FEMA Progress Report No. 1 Public Works File 116 Dear Mr. Motherway: As requested in your September 24 , 1987 letter, attached herewith are the City of Chanhassen ' s Project Listing forms for our cate- gorical grant for disaster No. 0797. The actual dates of comple- tion are our best estimate since a lot of these clean-up measures were undertaken at the same time. You will also note that we ' have not completed any of the Amount Claimed entries since our accountants are presently in the process of tabulating these claim amounts. As indicated on the forms, over 80% of our sites have been completed with six remaining for next year' s construc- tion season. ' Our September packet included detailed cost estimate sheets for four of the 32 DSR locations . I would appreciate receiving detail sheets for the other 28 DSR' s so that the City can review and concur with the approved DSR amounts for all the sites . The DSR sheets that I presently have are for the following DSR num- bers: 11109 , 11110, 11111 and 11645. I have attached a sample of the cost detail sheets we are looking for. 1 I I Mr. Thomas Motherway I December 14, 1987 Page 2 We will provide the next progress report in time for the March 1 deadline, however, I do not envision any further progress to be made on these projects during the winter season. If there are any questions on the attached material, please call. I Sincerely, CITY OF CHAN ASSEN Ga y . Warren, P.E. D ' rect r of Public Works/City Engineer GGW/ktm I Attachments: Project Listing forms Sample Cost Detail sheet I cc: Don Ashworth, City Manager Jim Chaffee, Public Safety Director Tom Chaffee, Data Processing Coordinator, with enclosures City Council Administrative Packet I I I I I I I I . G� . 1 � I . CITY OF , _„_ I ., G CHANHASSEN' Ir ��l 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 I MEMORANDUM ITO: Don Ashworth, City Manager IFROM: Jim Chaffee, Public Safety Director DATE: December 10 , 1987 I SUBJ: "Masters of Executive Excellence" and "Data Privacy" Seminars 1 On November 19, 1987, Todd Gerhardt and I attended a seminar on Seven Habits of Highly Effective People, which was one part in a I series of seminars conducted by Stephen R. Convey & Associates, The Masters of Executive Excellence Program. It was a very infor- mative half-day session with a number of good ideas presented. I have included copies of some of the material that was discussed. IIn addition to the seven habits material, we discussed the impor- tance of mission statements to an organization. A mission state- ment is germane to all organizations as was poignantly stated during the seminar. We believe that the Masters of Executive Excellence Program is I worth the City' s cost with the understanding that we pass on the information obtained. This can be done periodically at staff meetings by both Todd and me. IOn December 7 , 1987, Scott Harr and I attended an all day training session on the Minnesota Government Data Practices Act I taught by Don Gemberling from the State of Minnesota Department of Administration. The seminar was well presented and organized and included valuable information pertaining to government agen- cies. I have included information on Data Practices for your I --information. — I I I The Masters of Executive Excellence _ In every discipline,there are a select few who distinguish themselves as"masters."These are people who pass through scholarships to gain valuable, real-world experience and perspective,eventually becoming recognized leaders in their respective fields. But it's a designation to be used sparingly and guarded vigilantly.For example,master golfer "Jack Nicklaus says,"After months-of tournament pressure,I find that parts s of my swing have ''. ' changed.If I were to continue from year to year without pausing to reevaluate my game,I _" °' could multiply my mistakes." • - The same could be said of business managers and executives.Every professional benefits " ` g rY P -c-'." '�:: -i from pausing to reevaluate his game,review the fundamentals,and renew commitments to ',. certain principles,roles and goals. ._ - _ .- - The Masters of Executive Excellence delivers those benefits.It's a nationally acclaimed pro- --4;~ gram for training professionals in three areas: personal development,managerial effective- ness and organizational productivity. ::; ' This innovative course was designed after 25 years of consulting and research by master trainer Stephen R. Covey,heralded in Dun's Business Month as"the new wizard of cor- '-' porate culture."Covey received an MBA from Harvard and a doctorate at Brigham Young ::5 I,_ University, where he is an adjunct professor of Organizational Behavior and Business Management. .- ' "The-Masters=is a_uniqueand_.L Program Design From his research and experience,Covey became convinced that most valuablertool=to modern training programs have three critical flaws: I broaden* business+ • Content that is either too superficial or too academic horizons . • Implementation systems that either don't work or don't exist • An overall tendency toward the "quick fix"with no follow-up or follow- develop- through - exceptionalt leadership* He designed The Masters of Executive Excellence not only to be free of these flaws,but also I skills;.and€ to"strike at the root"by basing the training on a natural model of growth and development, directlyapply that is,a step-by-step,day-by-day change process. advanced', The Masters program has two basic components: content and process.Both are extensively - management* developed,structurally sound,and highly interdependent. ..- concepts'tot- complex- Content Each presentation of The Masters of Executive Excellence contains principles of . , busineses- ' business performance that are proven effective and applicable to any industry.These time- challenges: less principles and time-honored values empower people to significantly increase their per- - formance capability and to deal with change in courageous and innovative ways. The ,.i assumption is that in the competitive world of business, substituting expediency for priority,imitation for innovation,cosmetics for character,or pretense for competence will McDonnelit always be counter-productive. Douglas* 111 Astronautics€ Consequently, individual sessions of The Masters of Executive Excellence address some Company major topics: team building, corporate culture, customer service, personal proactivity, - strategic leadership,and people management.Within the context of principles and values,, presentations also teach high-leverage executive skills,such as time management,win-win - negotiating,delegation,empathy,and synergy. ° �4 .7 Moreover, each series of The Masters of Executive Excellence features eight to ten of America's premier business consultants-master presenters chosen for their commitment to I values,principles and excellence.Past Masters programs have included the following pre- senters: Tom Peters,Ken Blanchard,Peter Drucker,Charles Garfield,William Oncken,John • Naisbitt, Buck Rodgers,Rosabeth Moss Kanter,Kenneth Cooper,Roger Fisher and Alan I Wilkins,among many others. They constitute one of the most influential and prestigious groups in American business,and their presentations represent the very cutting edge of contemporary management. I . Process More than a simple speaker's forum, The Masters requires deep commitment from both presenters and participants.And,since commitment to the learning process is a condition of enrollment,please study the following five elements: 1 • To minimize"down time"and maximize implementation,sessions are scheduled 30 to 45 days apart and require only a half day to attend.Meeting periodically throughout the I year is a very effective way to implement change.New information,principles and ideas can be introduced gradually,with time allotted to experiment,practice and internalize the con- - cepts.Attendance is critical.If you cannot attend a particular session,you are expected to ; ' Isend a colleague,who should teach you the material. • To promote greater internal application and organizational development, and to -. assure continuity and understanding,we recommend that two or more executives enroll in 401._. Ithe program from each participating organization. • To generate greater personal understanding and commitment, each participant is encouraged to teach the material to subordinates and to others.Teaching the material,we I ••. have found, opens the way for change. Through teaching the material,participants have shifted marketing strategies, changed client relationships, developed new product lines, -"Unlike-quick-: and altered compensation plans. I fixrtrahtin `programs TI1 • To develop a broad understanding and appreciation of the subject matter and to stimulate thinking,each participant is expected to read and discuss books written by the pre- -" Masters". senters before their appearance on the program. Iemphasizes:the long hauk_.. • To achieve long-lasting results, The Masters covers three areas of development: executives., Personal--this segment deals with the issues of proactivity,health and fitness,and personal :, change peak performance; Managerial--this segment deals with such skills as communication, themselvesand; delegation, problem-solving, and motivation; and Organizational--dealing with strategy, structure,systems and transformations. theicompanies I in.=a; Jon ear .j' c In addition,a Program Director will conduct a review of each session and maintain the con- programrwitin tinuity of the program,providing you with summary handouts, the Executive Excellence I monthly newsletter, and all preparation materials and books. The Program Director will be your sessions=ton° liaison with the Masters. monitor their The purpose of the comprehensive,sequential growth model is to make you less and less I progress., dependent on the presenters as the program unfolds,and more and more empowered to work out your own solutions to the challenges you face. I The Masters of Executive Excellence is a presentation of Stephen R.Covey&Associates and Dun's Business The Institute for Principle-Centered Leadership. For more information,please call 1-800- Monthr 331-7716. - I 226 West 2230 North, Provo, Utah 84604 =. .. , Philosophy: A x`4"1, r Ctrs 4i l+ itq }1,4,',6,411, , .,;itE re - O UR MISSION is to help Mt'', �, At'',,o u p people and their organizations make quantum leaps in r,: performance through more effective use of human resources.In scientific , circles,dramatic revolutions of thought,great leaps of understanding,and sudden a`"I ;tr . M liberations from old limits are called paradigm shifts.These offer distinctively new �,` ; , ,i r,' ,+ " ways of thinking about old problems. ,' Our aim is to bring about a paradigm shift in management training by focusing on r ` . 01, ,.i trr a stewardship philosophy based on personal integrity and reinforced by organizational .41. t' 1 i �,u {_ strategy,structure,and system.We endorse the statement—"i teach them correct principles,and they govern themselves"—as one of the best expressions of an I ,qt,'' 'if'"t" . ,t +"` tl"',I1r} ,'YrP""x' enlightened approach to management. .1 I ' it , >,. Services: Products: ,' t';,',$ i'., ': ti We supply results oriented management 1.Books.Spiritual Roots of Human '? r,lt' ', =" training and consulting,leadership Relations,How to Succeed with People, The l a 1 ,. ' i, I ,, 4 ' ,/` development programs;strategic planning, , Divine Center,.Marriage&Family/Gospel �2 't'�}l`� s `N '1 a } .'.�d seminar presentations;keynote addresses. Insights,Seven Habits of Highly Effective ¢,�� a�r�r�111`:��+�'" 35,, ir', xt'. Whenever possible,we preassess needs and People(1985), The Art of Executive 0 F HIGHLY EFFECTIVE PEOPLE then tailor our presentations. Excellence(1985). 2.Special Reports.The Two Sides of Programs: Success. The Goose& The Golden Egg,bg I I ; 1 Speaking Engagements.Sample topics Strategic Leadership;The Proactive Person, for keynote addresses include the following: Doing More in Less Time, Untying the Knots Seven Intrinsic Sources of Self-Worth,The in Communication Lines,Empathy.The Key '' 4 1; Abundance Mentality;One-on-One,The Key to Understanding&Influence;Win-Win to Influence,and The Quantum Leap— Negotiation&Problem Solving,Six Conditions ,Nr Shifting Paradigms. of Organizational Effectiveness. $5 each. 2. Training Seminars.Short presentations 3.Newsletter:Executive Excellence.A of about two hours include:The Two Sides of monthly newsletter featuring Stephen R. Success,Empathy,Your Most Valuble Covey,Kenneth Blanchard(The One-Minute . ■ Professional Skill,Principles of Effective Manager),and Charles Garfield(Peak Communication,Synergistic Problem Performance),as well as other top Solving;Negotiation.Win-Win or No Deal. consultants and executives.$97(one year). 0 Half-,full-,or two-day seminars include 4.Seven Habits Cassette Tape Kit: Seven Habits of Highly Effective People; Seven Habits of Highly Effective People, a i• Motivation,Communication,and Persuasion; three-hour seminar on proven principles t: of success. Strategic Leadership—Manage from the Left, Lead from the Right;Six Conditions of 141'• Organizational Effectiveness. y T III* wo-to five-day Corporate University ' programs and on-going corporate training STEPHEN R. 0 programs are organized around company needs.Art of Executive Excellence program KO 11 r i may be presented publicly or in-house on a &ASSOCIATES monthly,quarterly,or annual basis.It covers RICOVEY twelve topics in three areas of professional 226 West 2230 North,Suite 201 development:personal,managerial,and Provo,UT 84604 organizational. (801)377-1888 S MI MI MO NM OM IpPr >AA��, Successful people daily weave habits of effectiveness into their lives. M '`� seven Habits Often,they are internally motivated by a strong sense of mission.By 7. Sharpen the Saw %! o f subordinating their dislike for certain tasks,they develop the following seven habits and discipline their lives in accordance INTERDEPENDENT -- tif , • with the underlying principles. l I-11g11137Effective 6. Synergy As illustrated,these habits are interrelated,interde en All' IIII 111 P 5. Empathy dent,and sequential.The first three habits will lead you People from a state of dependency to independency or self- 4. Win Win mastery The next three lead to interdependency INDEPENDENT and to mutual growth and benefit.And the 3. Productivity Stephen R. Covey seventh habit sustains the growth process. 2. Creativity 1. Proactivity The Two Sides of Success DEPENDENT Habit 1 Proactivity- AESOP'S FABLE about the goose and the golden egg is the story of a poor farmer Choose Your Course who one day visits the nest of his goose and finds at her side a glittering yellow The first habit,proactivity,means taking Habit 2.Creativity— egg.Suspecting it to be a trick,he is about to throw it away but on second thought takes personal responsibility for our actions and Begin with the End in Mind it home where he discovers to his delight that it is an egg of pure gold.Every morning attitudes.It's most instructive to break the All things are created twice first mentally thereafter the farmer gathers one golden egg from the nest of the dear goose,and soon word "responsibility"into two parts: and then physically The key to creativity is to he becomes fabulously rich.As he grows rich,however,he also grows greedy and response/ability The proactive person begin with the end in mind,with a vision and impatient.Hoping to get at once all the gold in the goose,he kills it and opens it only to making develops the core a pto roduct choose of his response, a blueprint r the n requires a suss. find nothing. P y making him more a product of his decisions The first creation requires us to clarify than his conditions,more a product of values values and set priorities before selecting The moral of this old fable has a modern ring to it.Much is being written about our than feelings. goals and going about the work.Effective current economic malaise.Some commentators suggest that like the foolish farmer, Behavioral scientists have built reactive, people excel at this.They act rather than be we often emphasize short-term profits(golden eggs)at the expense of long-term stimulous-response(S-R)models of human acted upon.Ineffective people allow old prosperity(the goose). behavior based on their study of animals and habits,other people,and environmental Indeed,it seems that most people are more concerned with efficiency or doing neurotic people conditions to dictate this first creation.They things right than with effectiveness or doing the right things.In his attempt to be adopt values and goals from their culture and efficient,the farmer became grossly ineffective:he destroyed his capability for getting research has slbeen S I R climb the proverbial the top rung that only desired results. to find upon reaching the top rung that the conducted with healthy,creative,proactive ladder was leaning against the wrong wall. In this seminar,I introduce seven habits of highly effective people,successful people who exercise the freedom to choose While they may achieve people who consistently achieve desired results.Albert E.Gray in his essay,"The their response to any given internal or their goal,what they get is Common Denominator of Success,"says,`All successful people have the habits of external stimulous not what they expect or ;� doing the things failures don't like to do They don't like doing them either,necessaril really want. , S y The more we S freedom R but their dislike is subordinated to the strength of their purpose" exercise this ' I j ! I I e 061 Habits are patterns of behavior composed of three freedom,inherent in our agency,the more ,4 • overlapping components•knowledge,attitude,and proactive we become.The key is to be a light, i a a skill.And since these are learned rather than not a judge;a model,not a critic:to feed �' inherited,our habits constitute our second nature, Knowledge opportunities,starve problems, ���: not our first.We are not our habits,hence,we and to focus upon our __. should avoid defining ourselves in terms of our HABITS immediate circle of Concern habits,characteristics,and reactive tendencies. influence,not upon our — - ° Habits of effectiveness can be learned, Skills Attitudes circle of concern. i Influence �� ice` l ' ' , habits of ineffectiveness unlearned. / The second or physical creation follows Inner circle of Influence e vs. '�"h,: .,; n;;�;i± from the first,as a building follows from a Outer circle of Concern `'' blueprint.if the first creation—the design—is done well,the second creation—the To develop the habit of interdependency, credibility(or sanity)of those who see it Habit 7 Consistency- construction—is much faster and better. we must think"win-win"or mutual benefit. differently Sharpen the Saw Regularly Quality,after all,cannot be inspected into a Win-win thinking begins with a commitment Most credibility problems begin with As the farmer in the fable learned from sad product;it must be designed and built into it to explore all options until a mutually perception differences.To resolve these experience,success has two sides.the goose, from the beginning. satisfactory solution is reached or to make no differences and to restore credibility,one which represents production capability(PC), deal at all.It is based on the belief that"there must exercise empathy,seeking first to and the golden egg,the production(P)of is more than enough for all"(the abundance understand the point of view of the other desired results. Habit 3.Productivity— mentality).People with scarcity mentalities— person.Hammering problems by probing is It's wise to keep both sides in balance.And Prioritize,Organize,Perform there is only enough for the best—will seek usually counterproductive.Evaluation, yet when people get busy producing or Productivity is a measurement of "win-lose"solutions.Great people and sympathy,and advisement are also ineffective "sawing,"they rarely take time to"sharpen production over time,and the key principle of excellent companies model the win-win as means of gaining understanding and the saw"because maintenance seldom pays time management is to put first things first. principle in their relationships,agreements, influence. dramatic immediate dividends. We can then organize and perform our systems,and processes. This habit of sharpening the saw regularly activities around our priorities and goals. v RELATIONSHIPS means having a balanced,systematic The formula for increasing productivity Habit 6.Synergy— program for self renewal in four areas: may be simply coded 13-0-P•prioritize, Z I N Value the Differences physical,mental,emotional-social,and organize,perform.Studies have verified that AGREEMENTS. —►CHARACTER r—y PROCESSES Insecure people tend to make others over moral.If we fail to develop this habit,the body about 80 percent of the desired results flow in their own image,and surround themselves becomes weak,the mind mechanical,the from a few(20 percent)"high leverage" j with people who think similarly They mistake emotions raw,the spirit insensitive. activities.To"leverage"our time,we should STRUCTURE uniformity for unity,sameness for oneness. devote less time to activities that are"urgent SYSTEMS , Synergy results from valuing differences, PHYSICAL but unimportant"and more time to things from bringing different perspectives together Exercise,Nutrition, that are important but not necessarily urgent. in the spirit of mutual respect.People then Stress&Environmental Habit 5.Empathy— Management feel free to seek the best possible alternative, URGENT NOT URGENT Seek First to Understand often the"third alternative,"one that is better 1 ' The fifth habit,empathy,is the master skill than either of the original proposals.It's a 2 for building win-win relationships.It is based IMPORTANT ' on the principle,seek first to understand,then human resource approach to problem solving as opposed to a"please or appease" MENTAL EMOTIONAL/ `' to be understood. Reading, ' , '/`i human relations approach. Plannin ,Problem Slving Self-esteem.. Empathy ,Y.''/.:I.; mpathy None of us sees the world as it is but as we 3 / 4 /• are,as our frames of references or"maps" Using the principle of synergy,a person Patience,Proactivity NOT IMPORTANT .t, define the territory may multiply his individual talents and V ii"'.;; abilities,thus making the whole greater than 1 the sum of the parts one plus one may equal SPIRITUAL ci 9 J 4' parts more than two! Value Clarification n a Commitment,Study �`.. &Meditation Habit 4.Interdependency— tit�, '� Think Win-Win or No Deal It's the law of the harvest:we reap as we In families and businesses,effectiveness is .• • _ • sow largely achieved through the cooperative -� .,� .. = so We will enjoy a successful harvest if we .___ ! �__ 1 + 1 — 3 cultivate these seven habits of effectiveness efforts of two or more people.Marriages and and live in accordance with the under) In other partnerships are interdependent We see the world as we are,not as it is. principles. y g realities,and yet people often approach these relationships with an independent mentality, To make this point in the seminar,I divide which is like trying to play golf with a tennis the audience in half and show one half a racket—the tool is not suited to the sport. drawing of a young girl and the other half a 'Mr 10,r,1%-. "Win-win"is only one of six "tools"or drawing of an old woman.Everyone then mental attitudes commonly used in everyday sees a composite illustration. Seven Habits of Highly Effective People '''� , negotiation and problem solving. Invariably,those who are conditioned to ( N► • WIN WIN • LOSE LOSE see the young girl see her in the composite 3. Productivity 6. Synergy , ' • WIN-LOSE • WIN drawing and those conditioned otherwise see IL • LOSE-WIN • WIN-WIN OR NO DEAL the old woman.As people from both sides 2. Creativity 5. Empathy interact,they sometimes question the 1. Proactivity 4. Win-Win 7. Sharpen the Saw NM 11.II an 1.1111 MI 1111111 IIIIII OM IIIII OM MI 11111. IMO 111111 ME NM ME 111111 1.1111 MN OM I I • = MI = MN I MN, • Self Assessment Goals/Commitments Instructions:After listening to Dr.Covey's presentation of Seven Habits of Highly Effective P/PC • People,assess your current level of performance with regard to each habit and the P/PC principle.Make a checkmark on each line of the"performance continuum,"one for personal and another for professional life.Then give yourself points commensurate with your performance.Finally,set a goal for each habit and principle.Follow through with your goals and repeat the self-assessment and goal-setting process periodically. Proactivity PERFORMANCE CONTINUUM HABIT PERSONAL POINTS P/PC /30 Proactivity Creativity /10 Creativity /10 Productivity /10 Interdependency /10 Productivity Empathy /10 Synergy /10 Consistency /10 Interdependency Total: / 100 PROFESSIONAL P/PC /30 Proactivity /10 Empathy Creativity /10 Productivity /10 Interdependency /10 Synergy Empathy /10 Synergy /10 Consistency /10 Consistency Total: / 100 STATE OF MINNESOTA c c =` -,' F THE GOVERNOR' + }1868 ,° OFFICE O G °° /26.3/k2 ST. PAUL 55155 RUDY PERPICH GOVERNOR December 21, 1987 The Honorable Tom Hamilton Mayor 690 Coulter Drive ' Chanhassen, MN 55317 Dear Mayor Hamilton: ' I am pleased to announce that a new section of Governmental Relations is now functioning out of my office. I am determined to strengthen my legislative, local and county ' government relations and to be as responsive as possible to your concerns and needs. Dan Loritz, assisted by Nick Riley, will be directing this effort. Please feel free to contact them with items that should be brought to my attention. Dan can be reached at 296-0035 and Nick at 296-0039 . ' I am confident that this office will help to expedite your concerns, keep communication channels open, and deal with ' important issues in a concise and timely manner. I also want to extend Seasons Greetings to you and your family. I'm confident that we can make 1988 a very ' successful year. S - - • RUD PERPICH ..4";0214<4‹ ' Gove or DEC 2 3 1987 ' ea?DE CHANHASSEN AN EQUAL OPPORTUNITY EMPLOYER ' s-qp..7s STATE OF MINNESOTA '' ' DEPARTMENT OF JOBS AND TRAINING In the Matter of the Claim of _. _ - . I Name and Address of Claimant 4� ..,,_ .- GEORGE H. DONNELLY F:=s--"!?.—�-:�� 31 :_ -. 7297 PONTIAC CIRCLE t;S`. Z ICHANHASSEN MN 55317 ' . IName and Address of Employer NOTICE OF FILING DECISION OF THE CITY OF CHANHASSEN COMMISSIONER ATTN:CLERK I 690 COULTER DRIVE CHANHASSEN MN 55317 IAPPEAL NO. 06770C-UC-87 TO ALL INTERESTED PARTIES: IA copy of the decision of the Commissioner, by his Representative, in the above matter is attached and served upon you. This decision will become final unless you request its review by the Office of the Minnesota Appellate Courts. IMinnesota Statutes Section 268.10,Subdivision 8 provides in part: "Any decision of the Commissioner may be reviewed on certiorari by the court of appeals provided I a petition for the writ is filed and served upon the adverse party or parties within 30 days after the date of mailing notice of any decision to him at his last known address." I Any party wishing review must directly petition the Office of the Minnesota Appellate Courts for issuance of a writ of certiorari. Inquiries may be made to: Office of the Minnesota Appellate Courts, Room 230, State Capitol Building, St. Paul, Minnesota 55155. Telephone number(612)296-2581. I A review before the Office of the Minnesota Appellate Courts is conducted in accordance with the Minnesota Rules of Civil Appellate Procedure. Costs, if any,shall be the parties obligation. Dated at St. Paul, Minnesota Office of the Commissioner's Representative Minnesota Department of Jobs&Training 390 North Robert Street This 16 day of December 1987. St. Paul, Minnesota 55101 IINTERESTED PARTIES: ROGER KNUTSON,ATTY. EM I I IREC,_.:v EJ DEC 17 1,67 DJT-732 (Rev.8/87) (JT-02465.06) IC117Y OF CHANHASSEN STATE OF MINNESOTA DEPARTMENT OF JOBS AND TRAINING at In the Matter of the Claim of ) 1 GEORGE H. DONNELLY ) Claimant - APPELLANT ) DECISION ON APPEAL ) TO THE COMMISSIONER ' CITY OF CHANHASSEN ) NO. 06770C-UC-87 Employer - RESPONDENT ) The above entitled matter came on to be heard before the Commissioner ' s ' Representative pursuant to Minnesota Statute §268 . 10 , Subdivision 5 as a result of an appeal filed by the above-named appellant on November 02 , 1987 . Review proceedings were conducted by the Commissioner' s Representative on December 08 , 1987 , at 390 North Robert Street, St. Paul , Minnesota. Notice of the review was served on all parties by mail. The claimant ' appeared. The employer was represented by Roger Knutson, Attorney at Law, and Jim Chaffee, Public Safety Director. This matter has been considered and decided based on the transcript of I the sworn testimony taken at the hearing before the Referee and upon all the evidence, and considering the arguments submitted by the parties , either orally or in writing; ' It is decided that the findings of fact as found by the Referee are in accordance with the evidence and are therefore adopted as the findings of I fact of the Commissioner. And it is further decided that the decision of the Referee is in accordance with the law and is , therefore, affirmed. 'AL/ 2L-Q- '142 Charles O. Green REPRESENTATIVE OF THE COMMISSIONER Claimant: GEORGE H. DONNELLY Soc . Sec. Acct No. : 471-28-0321 Claim Date: July 21 , 1987 Area Office: 460 Empl. Acct. No. : 7984941-000 Decision Filed and Mailed: DEC 1 61937 ' MEMORANDUM ATTACHED 1 1 APPEAL NO. 06770C-UC-87 AO 460 continued MEMORANDUM: The issue presented by this case is whether the claimant voluntarily discontinued this employment without good cause attributable to the employer so as to disqualify him from receiving unemployment compensation benefits pursuant to Minnesota Statute §268 .09 , Subdivision 1 (a) . After a hearing in which both parties presented evidence, the Referee concluded that the claimant voluntarily separated from his employment without good cause attributable to the employer. We find that the evidence in the record amply supports that decision and we affirm. The claimant was asked on page 11 of the transcript what caused his resignation on July 13 , 1987 . The claimant responded that there was a "series of events * * * there was a lot of little things * * * . " We note that the claimant mentioned having to wait two months to get a chair for an assistant and requesting an additional telephone for more than two years. The evidence also shows that the claimant was upset with various memos he had received from his immediate supervisor, the public safety director, as the claimant felt that they contained inaccurate information. On page 25 of the transcript, the claimant stated that the "final straw" related to the claimant' s feeling that his assistant, R.J. , was reporting back to the public safety director concerning the claimant' s activities . The claimant admitted that he had not discussed this matter with the public safety director and he had not discussed the matter with R.J. (Transcript 11 , 12 , 19 , 20 , 26 , Department ' s Exhibit 3) We also note the claimant' s testimony on page 4 of the transcript where he mentions that problems begin to develop in April of 1987 . This related to the claimant' s inspection of a building which was to be used by a church group and his finding that certain changes had to be made in order to bring the building into compliance with the building codes . (Transcript 4-6 , 9) At the hearing before the Representative of the Commissioner, held on December 8 , 1987, the claimant stated that the primary reason that he resigned from his position with the above-named employer was that he felt that his authority as the building official was being taken away by the public safety director. The claimant presented the Representative of the Commissioner with certain documents taken from the state building code and from the uniform building code which indicated that the claimant, as the building official, had the authority to inspect and to enforce the building codes. We take administrative notice that the documents presented by the claimant are contained in or authorized by Minnesota Statutes. There does not seem to be any dispute among the parties that the claimant, as the building official, had the authority to inspect buildings and to enforce the building codes. The claimant also had reason to be concerned as to whether there was an improper interference with his authority in those areas . However, we note the testimony of the public safety director, the claimant' s immediate supervisor, that he concluded that there was a "personality conflict" between the claimant and the pastor at the baptist church where the claimant had found building code violations . The public safety director, apparently with some imput from the city council, told the - 2 /7', //// 7�/,,4d 1 iz,,J• - `,...4 c c r..._ r n.f =a/] /- - Q. / " 4 •1 •.1 rM“..N L .ti' .J C_a N�11 y I /Sy 1 L „ mal /I 4. y/+ /cc,-T+ iw C/ 4 CO 0..l 711:._e.e.. 4 elf:/a la,/ A r3,,,— �14�A.c ..z:..S-Q./1 ea. 4. Humane I Society. C,zi...ri-S 4 � c , ir aL,,.J '.s.t_ / 4....1.1` ir,� C fry- '''Y e _ / /v S S off” C-, .,i aca1-' A id ■ -� A i w, f•4_4 (,-c_C s., `11.4 1"6-1 4-4 4.2 -r,P;k ":..4;':4 Be A Voice For Those Who Cannot Speak 845 Meadow Lane N. Minneapolis, MN 55422 ITelephone612-522-4325 December 15 , 1987 I I Mr. Don Ashworth, City Manager City of Chanhassen City Hall I 690 Coulter Drive Chanhassen, Mn 55317 I Dear Mr . Ashworth: In 1973 a state law passed (Minnesota State Statute 343. 11) allowing governmental bodies to appropriate funds not to exceed $4,800 per I year for the maintenance and support of humane societies. In the spirit of this state statute, the Animal Humane Society of Hennepin County wishes to seek a grant in the amount of $137.50 from the ICity of Chanhassen. During 1986 the Animal Humane Society received 20,000 unwanted pets at the Shelter , and 55 of these animals came from the I City of Chanhassen. Specifically , there were 25 dogs , 19 cats , and 11 other animals. This represents an increase over 1985 , when 41 animals were received from Chanhassen residents. IThe Animal Humane Society of Hennepin County is a private, non-profit corporation dedicated to the welfare of animals since 1891 . Our primary I funding comes through adoption fees and contributions. We can leave no stone unturned in looking for funds , and we feel that we are justified in seeking support from the City of Chanhassen in light of Minnesota State Statute 343 . 11 and because of the number of animals we receive Ifrom Chanhassen residents. We are asking that the City of Chanhassen consider support in the I amount of $2. 50 per animal received last year , or $137. 50. For your information, we are making this request of other cities in Hennepin County from where significant numbers of animals were received. RECEVED 1 DEC 1 8 1987 A NON-PROFIT CORPORATION DEDICATED TO THE WELFARE OF ANIMALS ITY OF CHANHASSEI 1 Your support will help the Animal Humane Society continue to be a resource for our citizens who have animal problems or concerns, and will also help us contiue to visit with thousands of people in nursing homes, group homes, and in the schools in Chanhassen and elsewhere in Hennepin County. Please do not hesitate to contact me if you have any questions or need additional information to consider this request. ' Thank you in advance for your review and consideration of this request. Sincerely , ' Alan T. Stensrud Executive Director ATS :tm ' 1 I I ���E of y TA1E MI NM NIDE„r,„„, I I H;_,, �o United States Department of the Interior AMERICA milimm f * A FISH AND WILDLIFE SERVICE No as 43,0 Minnesota Valley National Wildlife Refuge II 4101 East 80th Street IN REPLY REFER TO: Bloomington, MN 55420 December 22, 1987 1N ” i e - N Mr. Don Ashworth I City Manager City of Chanhassen 690 Coulter Drive, Box 147 IChanhassen, Minnesota 55317 Dear Mr. Ashworth: IIn December, the Minnesota Valley National Wildlife Refuge presented a paper entitled "Urban Deer Management in Minneapolis - St. Paul, MN" at the 49th Annual Midwest Fish and Wildlife Conference. INineteen eighty-seven (1987) was the first year an entire section of the conference was devoted to wildlife management in the urban setting and the 1 refuge was honored to be chosen as one of the participants. Our presentation on urban deer management was well attended and several people expressed an interest in our approach to the deer problem and how we IIimplemented a public hunt in an urbanized area. I feel the paper provides a good summary of our efforts to reduce the deer II population to a healthy and safe level in the metropolitan Minnesota River valley. II I have enclosed a copy of the paper for your information. Please give me a call at 854-5900 if you have any questions or comments. Sincerely yours, .(7/P) A 1 , II Edward S. Crozier i Refuge Manager II Enclosure II r RECE: ED I DEC 2 4 1987 CITY OF CHANHASSEN t � 11 I i 1 I URBAN DEER MANAGEMENT IN MINNEAPOLIS - ST. PAUL, MINNESOTA Minnesota Valley National Wildlife Refuge ge Bloomington, Minnesota ' Submitted to the Midwest Wildlife Conference , December, 1987 By Mary Shetka Mitchell , -1- URBAN DEER MANAGEMENT IN MINNEAPOLIS - ST. PAUL, MINNESOTA II I. GENERAL INTRODUCTION • . I The trend toward developing suburban housing interspersed with parks and greenways has resulted in ideal situations for skyrocketting metropolitan deer populations. This is particularly evident in the Minneapolis-St. Paul, II Minnesota area where parks are liberally placed throughout the urban landscape. The Minnesota Valley National Wildlife Refuge is located in this metropolitan area and has experienced winter population numbers estimated to be as high as 280 deer/sq. mi. IBefore discussing the refuge's deer problem in detail, I would like to orient you to the Minnesota Valley National Wildlife Refuge. The refuge is located I in east central Minnesota along a stretch of the Minnesota River which runs through four of the seven counties comprising the Twin Cities area. Located within eight municipalities, the Minnesota Valley National Wildlife Refuge is Itruly an urban refuge. The refuge consists of seven management units located between the city of Bloomington in the north and the city of Jordan in the south (Map A). Upon I completion, the refuge will comprise 12,500 acres , of which 8,500 acres is currently owned or leased. _ II -JC-=" [ / Js' II 1 _ ii 1 4 ,M, fli:r i Loa pY --. tv ( 1, Eem a..m iii G < I:a' Sam Ow HI 3. tt.^'�r• r 0% i • .. ... . �. Timm 1 are.. wr.w.� . \,.... IL =xr sr Me IrYw w.o I arT Caw aws O Mil.''. I ...voter WHOM. : IHI 1. HIPM% 0 I /✓ _ Minnesota Valley NWR I i IIMAP A. Location of the Minnesota Valley National Wildlife Refuge Management Units. II II II -2- The diversity and discontinuity of the refuge has complicated the development of an overall refuge deer population control program. A solution to the deer , population problem has been most actively approached in the Long Meadow Lake and Blackdog Lake units of the refuge, which are strongly influenced by surrounding urban activity and development. The 2,500 acre Long Meadow Lake Unit consists of spring-fed marshes interspersed with floodplain forest, brushy thickets and old farm fields. The diverse nature of the landscape -- bluffs, floodplain, marsh silt levee, and river attracts a variety of wildlife, including deer. The deer population was estimated at 70 deer/sq. mi. during the winter of 1986-87. The 1,300 acre Blackdog Lake Unit is dominated by the Northern States Power Company electrical generating plant and the 500 acre Blackdog Lake which is used by the plant for cooling water. Six hundred acres of wet meadow on the lake's south shore provides excellent winter deer habitat. The deer population was estimated at 109 deer/sq. mi. in the winter of 1986-87. Not all of the refuge is so heavily influenced by urbanization. In contrast, ' the 2,700 acre Louisville Swamp Unit is located in a more agricultural setting, where quarry operations, farming and grazing are predominant. The Minnesota Valley National Wildlife Refuge was established in 1976 by a special act of Congress. People concerned about preserving the natural and cultural resources of the Minnesota River valley in the metro area were instrumental in the establishment of the refuge. These same people are still active today as the "Friends of the Minnesota Valley" and continue to campaign for refuge support and funding. Residents in the suburbs bordering the refuge have a strong identification with the river valley and take pride in living adjacent to an area of scenic vistas and abundant wildlife. A heightened citizen awareness of the refuge's activities required the refuge staff to develop a well-planned and aggressive public relations effort before taking any steps to manage the local deer herd. II. DEER POPULATION PROBLEM INDICATORS Several research approaches were taken to gather information about the population dynamics of the metropolitan deer herd in the Minnesota River valley beginning in 1982 with a tagging study. The tagging study showed the metro deer herd to be hignly mobile, with segments of the population moving in and out of the river valley along established corridors. Over 400 deer sitings have been reported to the refuge over the past four years from the seven county metro area. In three separate incidences, young bucks travelled over 50 miles from the tagging site. Analysis of deer/car collision reports also suggested the existence of movement corridors, as well as a seasonal pattern to deer movements. The tagging and deer/car collision studies indicate that the deer are very mobile in the metro area and are drawn to the river valley during severe winter weather. This attraction to the valley is further aggravated by the -3- feeding i g of deer by river bluff residents. A questionnaire sent to Bloomington river bluff residents revealed that, in Bloomington alone, over 9 tons of grain are fed to deer each winter. Although hampered by heavy air traffic from two of the busiest metropolitan airports, winter aerial surveys of the deer herd have been successfully conducted since 1981. Surveys from helicopter have provided the best survey results. .' Figure 1 gives the density of deer/sq. mi. in the Long Meadow Lake/Blackdog Lake units combined with Fort Snelling Park which borders these units on the northeast. Deer population densities have exceeded the optimum density of ' 15-20 deer/sq. mi. since the winter surveys were initiated in 1981. The near doubling of the estimated winter population in 1986 is probably due to several factors. First, fawn production was most likely optimized in the spring of ' 1985 after the deer passed through a mild, relatively unstressful winter. In addition, the winter of 1986 was colder than normal with record snowfall in November, causing a large number of deer to seek out the river valley for shelter. WINTER AERIAL DEER SURVEYS Ft. Snelling—Long Meadow Lake—Blackdog Lake Area Deer/Mi 2 1 80 70 - 60 - 50 - 40 - 30 - 1 / ,, / OP - , SITY , r •20 - • / / i / / 1 - 1982 1983 1984 1985 1986 Year ' FIGURE 1. Deer Population Densities in the Fc. Snelling-Long Meadow Lake-Blackdog Lake Area, 1982-1986. -4- In some areas of he refuge, t r ge, overbrowsing by deer was becoming apparent. Therefore, browse transects were established to determine the effect deer browsing was having on the habitat. ' Figure 2 shows the percent twigs browsed over three consecutive Winters and indicates that an increase in browse utilization over winter is a yearly event. The graph also shows chat, in 1982, a particular harsh winter, the deer had utilized 53% of the available browse by spring. In the National Cemetery adjacent to the Long Meadow Lake Unic, where deer starved in late winter, 1982, 65% of the available browse was utilized by spring. It is likely that given a severe winter and with the species of browse available on the refuge, there is a point between 50 and 65 percent of browse utilized that deer begin to starve. LONG MEADOW LAKE UNIT of Twigs Browsed Over Time 1982-83 1983-84 1984-85 Browsed 80 70 - National Cemetary Starvation 60 - 51 53 .�- 44 • 32 ----- 35 30 -2-9 _ -- - - 31 26 20 - 10 = 0 , December Jan/Feb March Survey Period FIGURE 2. Results of Long Meadow Lake Browse Transects, 1982-1985. Analysis of 8,000 Minnesota Department of Natural Resources deer/car collision reports filed between 1974 and 1982 showed a sharply rising occurence of deer/car collisions over the years. The inset graph in Figure 3 indicates that deer/car collisions rose from 400 in 1974 to 1,600 in 1982. —S— I METROPOLITAN AREA Percent Change From 1974 ITraffic Flow Rate Deer/Auto Collisions /,///,/,, I300 'o Change 991"280 �t� Dear—Automobile Collisions . - . r ►, 9 I 260 L teooN9.° / 240 ,H 1400I T., 220 C 12 ��. I 2001-- soot �� 180 - � �� 1601- '00 k I 120 1 . . . . . . . 120 . 1974 1073 1975 ten 1975 1979 1900 19111 1502 117% k t Year � j�,� Al t 100 IS 0� � I 80 ,[ watg Apo I 20 40k 7� ►. 250 ,ON 26% X:C Iii - 1976 wooing be •AO Per 04 Ai A kW 1978 1980 1982 I Year II FIGURE 3. Percent Change in Deer/Auto Collisions and Traffic Flow Race From 1974 in the Seven County Metro Area, 1976-1982. IITo determine whether changes in the incidence of deer/car collisions is linked to changes in traffic volume, a comparision of traffic flow and number of • I collision reports was made. Figure 3 shows that, from 1974 to 1982, the increase in the number of deer/car collision reports is significantly higher than the increase in traffic volume. Therefore, it is likely the major factor in annual increases in deer/car collisions is an increasing deer population. I This situation is further aggravated by rapid urban development resulting in shrinking deer habitat in which deer are more mobile and more often in conflict with automobile traffic. IAll the above research methods -- tagging studies , analysis of deer/car collisions reports, residential feeding surveys, aerial population surveys and 1 browse transects -- were instrumental in developing an understanding of deer herd dynamics in the area, and formulating a strategy for reducing deer-induced degradation of the habitat and minimizing road hazards to the public. II II II II -b- 1 III. PUBLIC AWARENESS The deer herd control problem in the metropolitan area and, specifically, for the refuge is a bio-political issue. This type of wildlife management requires a long-term public awareness program to persuade the public and other government bodies of the need to control the growth of a wildlife population, especially for an animal as publicly appealing as the deer. It cannot be emphasized enough the important role public awareness played in making a deer population control program possible and workable in the metropolitan Minnesota River valley. And, today, other local natural resource managers with lands in the metro area are realizing the same thing — that the public will no longer accept the need for control of wildlife populations without knowledge of the degree of the problem and the safety and appropriateness of the offered solutions. Hunting as a control method can no longer be justified by its recreational value alone. And alternative control measures must be seriously considered along with the hunting option. The refuge began its public awareness program when aerial counts and browse surveys indicated a possible deer population problem. The best tool for publicizing the metro deer herd and its importance in the metropolitan area was the deer tagging program. Developed to learn more about deer movements in and around the Minnesota River valley, the refuge initiated a deer tagging program that was ideal for volunteer participation and news media coverage. The deer trapping was done on the refuge office front yard where it was easy to invite people to observe the entire rocket net operation. On several occasions, while 10 to 15 volunteers waited quietly in the office for the deer to approach the bait, the refuge staff presented a short program on deer management. Following the program and sometimes interrupting it, the rocket net would be set off and the entire group would rush outside and participate in the tagging operation. It turned out to be an excellent hands-on wildlife management program that provided a great deal of public coverage, not only for the people attending but for thousands of Twin Citians who viewed the deer tagging operation on television. Several local TV stations visited the refuge and captured the tagging operation on film, showing it as a special interest feature during the evening news. Every new piece of information gathered in our deer research studies was disseminated to the public in news releases. Upon completion of winter aerial surveys , or to alert people to the deer tagging program, information was sent to approximately 15 of the local newspapers. The history of the refuge's public awareness program on the deer issue can be tracked in newspaper headlines -- from the first realization that a deer problem was developing, through the tagging program, the proposal of hunting as one solution, public opposition, results of the first hunt and plans for future hunts. Another method of disseminating information about the deer herd to the public ' was the use of direct mailings. Local suburban residents were made aware of refuge activities such as the deer tagging study, deer feeding survey, and annual hunt plans through direct mailings. ' In the spring of 1984, approximately two years after we began our deer awareness program, positive steps were taken to implement one possible -7- . solution to the deer control problem, a public hunt. The refuge staff, in ' cooperation with the Minnesota Department of Natural Resources, targeted the • fall of 1984 for the first deer hunt, if public sentiment was generally in favor of the hunting option. ' A deer management workshop was held in May of 1984 to assess public sentiment on the deer control issue and solicit suggestions on the type of management strategy they would like to see implemented. The audience was first updated ' on the deer situation to date and then broken into small groups to discuss possible deer control options. The general concensus was that hunting would be the most viable control method at that time. ' The refuge staff spent many hours preparing for and attending meetings with the four local suburban governments. Initially, natural resources and parks city council advisory committee meetings were attended to explain the current ' status of the local deer herd and to present our ideas for controlling herd growth with a hunt. Once the advisory committees approved the public hunting plan, we then had to approach each city council with our plan and request ' waiving of the local firearms ordinances. The city council meetings were also invaluable in gauging public acceptance by the degree of acceptance exhibited by the city councils. ' The Long Meadow Lake and Blackdog Lake Units of the refuge, along with adjacent Ft. Snelling State Park, were chosen for the pilot hunting program. Meetings with Minnesota Department of Natural Resources parks staff were attended to discuss deer management in the refuge and park and to present the possibility of a cooperative deer hunt in the Bloomington-Burnsville area. Once a combined hunt was agreed upon, additional organizational meetings were ' also necessary. The refuge also met with the Northern States Power Company, who leases wildlife management rights on the Blackdog Lake Unit to the refuge. Their ' concern was mostly from a safety standpoint, requiring the refuge to present a well-organized and thorough hunting plan. ' The refuge staff devoted approximately 300 hours of time in pre-hunt planning and obtaining the necessary local government approvals. However, a concerted public awareness effort in 1984 proved to be a cost saver in the following ' years ' hunts, which required minimal pre-hunt planning. The refuge gained a considerable amount of credibility with local governments in 1984, some members of whom were very hesitant to permit hunting of any kind. Since the public expressed a concern with the safety of conducting a public hunt, the refuge placed emphasis on safe hunting conditions and practices. The hunt area was broken into compartments with mandatory hunter assignment for the two-day hunt. All hunters were required to attend an orientation meeting where hunt compartment boundaries were described and specific hunting restrictions and regulations were explained. ' All hunt boundaries were posted and no hunter was allowed to pursue wounded deer outside the hunt compartment without a Conservation Officer present. Shooting was allowed from elevated stands only. ' Although only 57 of the 100 deer objective were taken in the 1984 hunt, no accidents occurred and media coverage was favorable , proving a hunt could be conducted within the metropolitan area without jeopardizing public safety. -8- . 1 Due to minimal archer success , the Blackdog Lake bow hunt compartment was dropped from the 1985 hunt. The refuge did request permission to hold a 30 day bow hunt at Blackdog Lake but this request was denied by the City of Burnsville. However, a bonus antlerless deer license program was initiated in 1985 and was made available to all hunters at an additional cost. Fifty-two (52) of the 100 deer objective were taken. A group of animal rights activists held a protest at the deer check station on the first morning of the hunt in 1985 but did not expand their protest to other hunt areas nor did they return for the second day of the hunt. Even with the protest, media coverage and public sentiment remained favorable. In 1986, the metro hunt was expanded to a 4-day hunt. The Northern States Power Company, persuaded by our good safety record, granted permission to hold a shotgun hunt at Blackdog Lake. However, the request for a mid-December muzzleloader hunt at Blackdog was denied by the City of Burnsville. No acccidents or visible opposition to the hunt occurred and the hunters were able to take 100 of the 300 deer objective. The 1986 hunt was followed up with a late winter sharpshooting operation. We had demonstrated that public hunting alone could not achieve our deer reduction goals under the present operating constraints, therefore, the refuge and Minnesota DNR initiated sharpshooting operations in January, 1987. One hundred twenty-five (125) deer were taken over bait, from cars and with daylight drives. COST EFFECTIVENESS OF 1986 METRO HUNT AND SHARPSHOOTING OPERATION ' Refuge State Equipment Total 9 Wages Wages Costs Revenues Costs Metro Hunt $2,602 $12,046 $802 $2,985 $11 ,662 Sharp Shooting $3,472 $11 ,955 $1 ,041 $1,000 $15,468 Metro Hunt: $1 16/deer Sharpshooting: $123/deer ' FIGURE 4. Cost Comparison of 1986 Metro Hunt and Sharpshooting Operation. r I -9- A comparison of the operational costs of the metro hunt and sharpshooting operation were made to determine whether it was cost effective to follow up the hunt with sharpshooting.on an annual basis. At $123/deer, the cost of sharpshooting was only slightly more expensive than a public hunt at $116/deer ' (Figure 4). The bulk of the cost for both removal methods is in staff wages but hunting provides more return in revenues. Many more hunt options have become available to us for use in the metro hunt since its initiation in 1984, the reward for conducting an effective public awareness program followed by a safe and well-organized hunt. In 1987, a 30 day bow hunt at Blackdog Lake and Ft. Snelling Park, a 4-day mid-November shotgun hunt and a 3-day mid-December muzzleloader were approved and implemented. A late winter sharpshooting operation will follow hunting to reach the 283 deer removal objective. IV. FUTURE PROGRAM DIRECTION Now that the refuge has demonstrated that a public hunt is possible in the metro area without jeopardizing the public's safety, are we free and clear to ' continue with and expand the metro deer hunt? Not exactly. City councils with jurisdiction over the existing hunt compartments are beginning to question our annual request for waiving of the firearms ordinance. They feel ' there is a need for the development and implementation of a long-term deer management program. They have requested the establishment of an intercity planning committee to provide an avenue for their input into the program. And they have ideas of their own to share -- for instance, they are interested in ' investigating other management options such as the use of birth control implantations. ' The complexity of deer herd management in the metropolitan area will continue to grow as the deer herd expands with the urbanization of more and more agricultural lands. The Minnesota Valley National Wildlife Refuge and cooperating agencies have shown that hunting can be a viable and safe form of herd reduction. We have implemented a cost effective sharpshooting program and found little public opposition to its use. However, the need for continued, intensive public involvement must be emphasized -- to keep the ' public informed of the problem, keep them aware that safe, workable solutions to the problem exist and that we will be open-minded and flexible in considering alternatives. It looks as if we have come to a new phase in deer herd management in the metro area, one which will require continued public involvement with more input into the planning process from local governments who have outgrown their passive, regulatory role. 1 I I FAMILY OF CHRIST LUTHERAN CHURCH - 11.1;63 Post Office Box 388 Church Phone Nate Castens, Pastor I ` Chanhassen, Minnesota 55317 (612)934-5659 At Home 934-7870 Tuesday December 22 , 1987 cc Ms. Barbara Dacy, City Planner City of Chanhassen Chanhassen, Minnesota 55317 Dear Barbara: It has come to our attention that the labeling of the drawings and the text of the Memorandum (dated 10-29-87) , both by Fred Hoising- ton, provided to us by your office, are mislabeled. The text refers to Study 1 , but the drawing which corresponds is labeled Alternative 2. Likewise, Alternative 1 refers to text Study 2. We would like to clarify our wishes by submitting relabeled copies with a copy of our original letter of November 30, 1987. We need to reaffirm that ONLY CORRECTLY LABELED STUDY 2 WILL WORK FOR OUR CHURCH. Thank you. S' ..-rely, Aof Nate Castens, pastor for the Building Committee copy: 1/Don Ashworth City Council Members, City of Chanhassen Fred Hoisington - f - Q ° 1 r - T� LJ - [.,...'Tc O C, • a R.,....0 ■i ? j... o 4. , ,e . .. t...„. 79,,,,,-- , ..,..e- .... _ „..r • ' C .e li• rt k, 0 0 0- '.0 -(-)----'0 lir/ 1 (--7--. cu •• I •.-.. c 0 : I i /'� 1.;:- - ,_ .. . `C J , • . ' 7 . i- s c.". : • ., S •- - '. ..-•- ., •4'./ 4././ • • 0 ,!..."-------1,--- „.....0- \ / ! / • / �� - 1 1- i -I I H\ 1 .� i . t ���!2 _1 j - ' •� - I // 1 . I • I /'� , � 1 1 il I I1 11 I 1 i FANte.Y cr f • I 1 I. C°m&A- '1TC I ' 1 :1•'• 1 AREA OF PARCEL t 3.51A. •s - I I 1 AREA OF TAKI1�', ! n(tAA AREA OFREMAIN1`Eo. I 1 I e4h. „.___ 1 , I 1 ?.51 A _ - `+i d=60° I t(� i/ p i ,.,rr.•,,. :.,.i n• 17• i I / i� ' za„ay off' . .s • _ , C A%35:::„.../.41.7/ , .' D‘1 is _ . .14 /._fr A—•.:'.,,. � ti . .. . . • ,.. . ... . . .. .,,.... .. ,..., .. .. . ,„ .. . ..... . . .• . . ..,.... ,, ,�� • .. .. -.- ...........-----..„ .1. .....--- S.- , / N .... Ilif: .. . ■0•'.4 . . ! -j�``� +0-280` �/ /. I \1 I - 1 - \\:k\\ , ,., •,,,,'. ., ' \\4_,.....:.....:7„,_..--..---..„,„ . - - •1,- `. O Q-8B - ,l '� +' :- A,.. � ry) R: -' V . ,,‘ � \ \ -6‘ i „cc_ ;.ri., .. . ,,,,„/".7..r.r'"-Th;••••011/11e,-- ' . v , ii 1 _ _ • w p i R' ZOO `• ivf --<' _ . .. v4.4.4.4 047 AREA OF P 1. hRE�{OF I S' (,s� AREA of -- ' /1 \ ter- •-• - - I rte • / �b , .Lt. WOrk I. - 0 Adm. Section Hoisington Group Inc. HRA Packet - Next CC Adm. Section - 1-11-88 Land Use Consultants December 24 , 1987 ' Mr . Herb Mason Hagen & Mason Investments 33 Tenth Ave S - Suite 100 ' Hopkins , MN 55343 Dear Herb: This letter will serve to summarize the verbal agreement we reached at our December 22 , 1987 meeting regarding parking lot and facade improvements to the Colonial Center . It is my understanding that we have agreed as follows : 1 . Parking . It was agreed that 90 degree parking will be ' employed . 2 . Post Protection . I have since looked at the potential for ' damage to the canopy posts and find that they are set back from the curb line a sufficient distance to avoid damage under normal circumstances . The problem is that there is very little elevation difference between the walkway and the parking lot which means that negligent drivers can actually drive over the sidewalk and may therefore occasionally hit one of the posts . I will continue to work with the ' architects to resolve this potential problem. 3 . Access . I will continue to work with MnDOT to resolve access Ineeds . . Signage . We will continue to work with the tenants regarding signage which is consistent with an overall signage concept ' currently being formulated by BRW. 5 . Architecture . I have requested that the architects relook at ' the proposed building treatment in an effort to introduce a more distinctive look. 6 . Parking Lot Lease . I have checked with Roger Knutson , City ' Attorney , and he indicates that he believes we can handle the transaction on a $1 .00 lease arrangement . We will probably have an annual lease with annual renewal periods which means that the owners and City can agree at any time to terminate the lease arrangement . Note: The Council approved a municipal parking lot for the north side of West 78th Street in July. Signed agreement was reached with the Riviera in August/September. Acquisition of LaBallo 7300 Metro Blvd (old Hanus) is expected before year end. Autanotive Unlimited is Suite 525 close to settlement. Hanson/Hendrickson-Modeen may require Edina, MN 55435 condemnation. As seen by this memo, Kenny's (Mason, etal) are (612)835-9960 ready to Sign. All-in-all, I would say we are on schedule for a summer project. DWA (12-29-87) II 7 . Financing . Financing will be as spelled out in the City ' s ' November 25 , 1987 Proposal . We understand that you are in full agreement with that arrangement which calls for an interest rate of 8% and a 15 year term . The approximate ' annual principal and interest payment will be $11 , 200 . In addition to the lease agreement , we will also need a special assessment agreement and a waiver of challenge of special ' assessments for the facade improvements . We will also need an easement over portions of the building to allow for the construction of building improvements . ' The above represents my understanding of our verbal agreement to date . If you recall anything differently or have questions , give me a call at your convenience . In the meantime , we will ' have the City Attorney prepare the necessary documentation for your approval . ' Sincerely , ' F ed Hoisingto / Planning Consultant ' cc : Donald Ashworth , City Manager Roger Knutson , City Attorney r I I I ;., CITY ® F ,„_ I , k- A c , r.. _:„ NBAssEN i ' ., .. - .,,,__ __:.,:u.„ 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 I (612) 937-1900 MEMORANDUM .47,..../,- //, "1 TO: Jean Meuwissen, Treasurer 1 FROM: Don Ashworth, City Manager GW 1-4 .0 ��f, it,DATE: December 17, 1987 .,� 1.4 ,,�,_..�.�.'''' ISUBJ: Pop Fund Reimbursement I have reviewed the Employee Pop Fund reimbursement records I associated with 1985 and 1986 . Additionally, I have asked Todd to tabulate the number of meetings whereat pop was distributed to Council/Commissions/visitors during 1987 (attached) . According Ito Todd' s tabulation, a reimbursement for 1987 of $30.00/month should have occurred. This memorandum is authorization for your office to prepare a I check in the amount of $360 . 00 (payable from 117-4110 ) to the Employee Pop Fund as reimbursement of expenses incurred by that fund for 1987. In addition, I hereby request that you include in I the accounts payable, on a minimum quarterly basis , the same reimbursement during 1988, i .e. $30 . 00 x 3 = $90 . 00/qtr. N. (ci j II { f F Y 1 1 1 1 1 1 When Reliability Counts da ' Inc. IAutomated Data Processing Technicians I December 21 , 1987 I City of Chanhassen I 690 Coulter Drive Chanhassen, Mn. 55317 IDear Ms . Barb Dacy, I have been informed by the City of Chanhassen that my business in my home is in violation of City Code. I had started looking for other office space before this violation came up. I have now intensified my search and fully intend to have the complete business out of my residence by March 1 , 1988 . I am working with Mr. Bud Andrus and Ms . Darcy Winter of Eberhardt and they both told me that it is possible to be moved by March 1 . I will keep in contact with you in this time. Thank you, and have a very Happy Holiday. Sinc rely, 0.0.4-1A-4101tk_J Karen Koch 7001 Tecumseh Lane Chanhassen, Mn. 55317 � I RECE:';a 1 DEC 2 2 1987 CITY OF CHANHASSEN 7001 Tecumseh Lane Chanhassen,MN.55317 (612)474-7232 I,1'.7..=4.-„lf,,.;ar u-stf 2EC '`` a'-- -, :..41,U4+tw...s........,...y.u,..,...r-. .w•«,..,. _..,......:<.u.--- --`aar llait sit.. ..L ..,....,a:.i.--,• - .........- Don Ashworth December 22, 1987 Page 2 deputy actually saw them shooting (he did not) . I have written a response back to Georgia Kandiko and I have for- warded the letter to the Carver County Sherriff ' s Department. This is just another example of a hunting problem with no easy answers . Attachment: Georgia Kandiko' s letter dated December 7, 1987 I I I =c ': �R z,„'' Georgia Kandiko _ 10421 Bluff Circle 1 °'```"';,, x° ':�``'' ` ' y Chaska, MN 55318 l t ''4t `, '` December 7, 1987 ' q ,'-', ""Jim Chaffee i i.,1, ` Chanhassen City Hall J ` � ,Chanhassen MN 55317 ' DEC 0 187 '00, v: - s i• -`:4....•_; - �w.. t .,.Q ,�_. ` `, CITY �`�,`4 T gut , Dear Mr. Chaffee r `, CF CHANHASSE{� - y ; s` w y •.;; v q u Y fix:," .,'NYV, :I'm writing to lodge a complaint about the lack of enforcement of the no shooting >"'.= , iii ones in the Hesse Farm Development area. Currently, hunting is allowed in the. x ;'� .4'flat area behind the old Assumption Seminary property. The north boundary of the 4„,”tty'; 4 property is railroad property and north of the railroad tracks i :the Hesse Farm : o:„. 40 Development. -,,:. rrt- .,,1..w4,�,e, :, M.�'4:: .. ; 1. ,�_^� 'S � k e. y a,�, +j`�. .,R':• rs'. `,,;.� ,-vi x� -I ,"� *. - iJ -, \ . :..d 0'4 a t,'-.,- \.'._ , j:i • "iY "* 'i+ �'F■�i4r � � "s1�-F:�"r. :� �• ,Tf°� �, f �:. ::•�`"L `,. �` +� -Y S` '� ��°= _. .i}3�' .^:3;, ! .?i 1 � his year, �l arge numbers'of unters 'were out shooting in this area. ' Many started' ,.r t_ _� # i n the flat 'hunting allowed' area and moved onto railroad and Hesse Farm property, , . „. ., .both no shooting zones. Most of the tresspassers we observed, parked on Bluff -,-..?_ :F 'Fra; �:i .Creek Drive by the railroad crossing, walked west on the tracks .and headed into , -,��,, •r_ ,. .',A the bluffs of the Hesse Farm property owners. Some hunters were observed si,rtting y•' in trees of homeowners. _• {r :kkt ° ,:N„Y . ' -- .��4- 'i.,•:rte.,A,..-,u. t ` My husband and I live on the Hesse Farm, just north of the - •.. J. : railroad tracks. We T_.•V 1* have three small children and I was terrified of letting my children out to play. a,3.p We saw hunters, some wearing blaze orange, some in camouflage, with shotguns, 'at. bows, B B guns --- ,141• -" g sand smaller er hand guns. On my walks, I have see_n cans, trees and � - "No Hunting Allowed" signs shot up with too many bullet holes to count. I called the Sheriff's Department a number of times. No-one ever called me back and the , ',_, ,,, hunting problems persisted. _Given the expanding development in Chanhassen, I would like to see no hunting allowed - II in this area. We have been told there are not enough officers to adequately - r.. patrol this area and issue citations since, apparently; hunters must be-caught (^ in the act to be cited. ,-, :„j•.,, ,+ , *, , ,, f. 11 :ii:7 :r I do think this is a dangerous situation requiring i nterventroh :be bre;a tra �d , c. occurs. Your timely consideration of this matter would•be greatly appreciated. i-' =..`. = a).,6-)N4)14-' � Sincerely, , : ., :.. _ a } .= t i b l t - k...) at4iRS •�° ����� C ttaA- 553/P Georgi Kandi ko -, It `fi�, _ T E ‘\ .:fir;•' rill'a- -$31 \ vcc C■re.2,1%/tr ": : 2 I-4 CP1,LL4 55303 8 . , sy e# L i,. 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I / • ; .,' ' • ' j Y i.,.: .. i ( e__ (t I . r......t•nk.„ is rruir,. 7t2■••• rCA ' , •,' \ ' --'• \D_, , \ Lf -E.AAJ-. .,r IfY-1 C'Ar-C-I .., . " , -+::•-.-iiz...-.,- A.--..--...A!'-r_lr4tioek:+1--,-,44611iiiatUuli".04.4"tii.-'4.44,-.44,.,•-'■ -hie40/P ile:ig jilienio-i+'4:4,5- . .---,.'• 4444.•-:,,,adra;022 --:':'OAdiao;Nal■r•-•.;-‘',:4,3*.iii-iti .: Avii c-- I CITYOF Cc, 0,.--cll - /441)4--- 1 \1 k • CHANHASSEN 1 ,L, _ , ..„ . - ... •• ,,, ....,-.. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 I December 28, 1987 I I Jim Castleberry Chief Deputy 600 East 4th Street IChaska, MN 55317 Dear Jim: II recently received the attached letter from some of the resi- dents of the Hesse Farm development. As you will note from the letter, they are concerned that not enough is being done I regarding the illegal hunters north of the railroad tracks . I have attempted to address their concerns both in a memo to Don (attached) and a reply letter back to Mrs. Kandiko (also Iattached) . I would like to meet with you and/or Sergeant Pagelkopf to discuss some solutions to their concerns at least from the ISherriff' s Department standpoint. Please call if you have any questions. ISincerely, I , im Chaffee Iublic Safety Director JC/ktm IAttachments : Letter to Jim Chaffee dated December 7 , 1987 Memo to Don Ashworth dated December 22, 1987 Letter to Georgia Kandiko dated December 28, 1987 1 I I I CITYOF ... 4,.A \ if, .....tx„, CHANHASSEN \ 1 ij °'';;+:; 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 � � (612) 937-1900 December 28, 1987 II 1 Georgia Kandiko 10421 Bluff Circle II Chaska, MN 55318 Dear Georgia: I Thank you for your letter explaining what we discussed on the phone. I have written a memo to the City Manager attached with your letter explaining the problem and suggesting some short term II solutions . Unfortunately, long term solutions will have to be Council mandated. I have also provided the Chief Deputy for Carver County a copy of the letter in hopes that better feedback can be provided to all complainants. I am sure that the Carver County Sherriff' s Department will do everything within their resources to assist us II in this situation. A longer term solution that I will pursue will be an ordinance amendment which would make all no shooting areas also no hunting areas . If I can accomplish this then anyone who carries a gun or rifle through the woods could be cited in a no hunting zone. Then the act of hunting becomes illegal and the officer would not have II to wait for the hunter to shoot before taking action. In any case, would you and your neighbors continue to call 911 I any time you suspect illegal activities are occurring. I feel confident that with the support of the County Sherriff, I the City Council, and my office, we can arrive at a safe solution to your concerns . I would be more than happy to meet with you and your neighbors to discuss this problem or any other Public II Safety issue. Sincerely, /161 C)Vilt-4--/ im Chaffee IIublic Safety Director JC/ktm I r 8setems owdn JJA' 1 o-- N December 29, 1987 Mr. Don Ashworth City Manager City of Chanhassen 690 Coulter Drive P.O. Box 147 Chanhassen, MN 55317 RE: Payment of Franchise Fees Dear Don: Attached please find an itemized statement of the gross revenues. Also attached is a check in the amount of $ 14,987.19 in payment of our annual franchise fee of 5% of all gross revenues. For your information, I am enclosing a Management Report for the month of November, 1987 giving you detailed information on subscriber activity in Chanhassen. If you have any questions, please do not hesitate to contact me. Yours very truly, Mary A. Smith 11 Regional Manager MAS:mrf Attachments: 2 Enclosure: 1 1I cc: file RECi.: e.D DEC301987 ICITY OF CHANHASSEN Managed By Dowden Cable Partners, L.P., 2381 Wilshire Boulevard, Mound,Minnesota 55364 (612) 472-6394 j5-R3=7 2S: y2g :272S22 Gy : 2RD2 hARER9 JEST RAwg3: ± SA6aSN :222eq : 7 aRa45e GDMQ GT - 17 1.4% Bo x r Oa S 3; 2£B q» ONE PA 405 31,7% SUBS WITH IQ G3 152 23% /y HuN THREE FA 3 SQ SS 2 m FOUR 93 J ,a A * I a wf »wIEES y? g.R aE«2a a ;UHF' J DSO9 12Sg: y3 2 OUTLETS 27 3AJeg W OVER 3eSee 11 S7& z2IIIyw OUTLETS $ 49 • • _ | 1 I Community Education a'a-� i1 (o! N't.C. Independent School District 112 / / << EDUCATION Chaska, MN 55318 612-448-6366 DIRECTION Susan Dickman, Director "e �6 e ^ f 4a d t e December 30, 1987 T q-- Lori Sietsema City of Chanhassen n j, 690 Coulter Drive IChanhassen, MN 55317 Dear Lori, C c. Enclosed is the 1987 Playground revenue and expenditure sheet, the 1988 budget proposal, and the Annual Report. I hope you will find this infor- mation beneficial in your planning and evaluation process. Again I would like to thank you for your continued support of this program. The playground staff spends many hours providing for an enjoyable and high ' quality program for the children in your community. Please feel free to call me at 448-6366 if you have any questions. ' Sincerely, Gayla Mat tn ' Coordinator Community Education District 112 GM/lar ' enclosures ' DEC 3 1 1987 CITY OF CHANHASSEN 1 CITY OF ,,,,,.,. „ . ,,,,, 1 ‘ :0 CHANHASSEN , , , „_ , , ___\,,.. _ ,,,:_,,. .. 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 (612) 937-1900 MEMORANDUM TO: Don Ashworth, City Manager FROM: Barbara Dacy, City ljgb-- DATE: January 7 , 1988 SUBJ: Enforcement Action Plan In compliance with Council direction, the Planning Department is currently identifying all types of permit processes which require enforcement of Council or staff conditions . Within the next 45 days , City Staff will be establishing a process to follow-up on these processes in order to take a more proactive approach to enforcement. Another status report on this process will be pro- vided at the end of January.