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1b. CUP Public Works Bldg Expansion lb , ir ` I TY O F P.t , DATE: Jan. 6 , 1988..,,it.LH, II C.C. DATE: Jan. 25 , 1988 r 1 \Q .' , C �3LNHA�SSEN CASE NO: 87-19 CUP �' Prepared by: Olsen/v II 1 STAFF REPORT iiPROPOSAL: Conditional Use Permit to Expand the Public Works Building II- 1 < V LOCATION: 1591 Park Road Rpp;. ;,.._ __ .- _llz./may 0.. APPLICANT: City of Chanhassen 1 < 690 Coulter Drive f�;/� Chanhassen, MN 55317 II 1 PRESENT ZONING: IOP, Industrial Office Park ACREAGE: 5 . 35 acres 1 DENSITY: ADJACENT ZONING 1 AND LAND USE: N- IOP; PMT Corporation S- IOP; vacant IE- IOP; Empak Building Q • W- IOP; vacant 1 W WATER AND SEWER: Available to property. ' I— a (f) PHYSICAL CHARAC. : The site is fairly level with wooded areas 1 on the western portion of the site. 1990 LAND USE PLAN: Industrial II 11 ,-----.___, U194% AL oral • 41 we ev .Ir..* 11741/.4; Ira ',.'''''., k ..v■• alsola. " , 000 cl Oa if aaaaaaaaaa / % misfaimigh \.0 1,..) ,--• _ LAKE ANN 1, , RSF U (- i ; The .., (5 ....... RD I , _ ..,. 7% ... CO R4 R i wil _ lallr";111111lH: ra. RR .,. • R12 .• .- ih I - • , , . :ouLEvAR, M pAkx ._ . . > t 13 .. . . 2. Itr- 1. 4 ---......__--■----.-. 1.-- / 29...w...1 1111 V. ., 6. ......... .... "'""...........■""".".". - --!. t-(--“7,1_,4/ ',. , ....•••"_......---- -3.- ._ - ; r2,-'' -t--)- ..:- /71 P •1.1.04S,1° 1 • I OP ih! ,...,-. „......, 40e" ' - \.... lir --,_ - 3 . .r — 4 I'i s tv? --i' ---] , . ' •...- -,_ R 1 2 .. r: .- , /5- I : i, __40.00,.- i• _ co, . r i; 7 , R8 .: 0 RSF _ . ............ u......, •: 3, - _ .. .- . ..„ .. z RSF f R4 co i a PUD1 ....?. ....d-AIO ..... ....wk..... .-....... ... .__. • ... s IFPublic Works Conditional Use Permit January 6 , 1988 Page 2 APPLICABLE REGULATIONS ' Section 5-16-4 of the Zoning Ordinance allows public buildings as a conditional use in the IOP District (Attachment #1) . ' Section 5-16-5 of the Zoning Ordinance requires a maximum lot coverage of 70% and a front yard setback of 30 feet, a rear yard setback of 10 feet and a side yard setback of 10 feet in the IOP District (Attachment #1) . BACKGROUND ' In the spring of 1987 , the City initiated the study of expanding the Public Works Building to extend the existing office work area ' and to enlarge the garage area (Attachment #2 ) . The funding for this expansion will be coming from the City' s building fund (a fund consisting of monies placed aside for expansion over the ' last several years ) . On August 17, 1987, the City Council authorized preparation of plans and specifications for the expansion to the Public Works Building (Attachment #3 ) . ANALYSIS ' The proposed expansion of the Public Works Building would be located to the west of the existing office and garage space. The addition will consist of approximately 2 ,000 square feet of office ' space and approximately 6 , 000 square feet of additional garage area. The total impervious surface area of the site including parking and the additional building area will be 19 .25% . The ' number of parking spaces required is 16 and the site plan is pro- viding for 27 spaces . The existing building is 27 feet high and the addition will be 20 feet which is within the 50 foot height ' restriction of the IOP District. The building will match the existing structure and will preserve the existing wooded areas to the west of the building. The Engineer' s Office has worked clo- sely with the consultant on this project. All engineering con- cerns have been addressed on the site plan. The Zoning Ordinance requires a conditional use permit for public ' buildings in the IOP District. There are no specific conditions for public buildings , but the proposal is in conformance with the general conditions of a conditional use permit, Article III, Section 2 . ' RECOMMENDATION ' The proposed addition to the Public Works Building meets all of the requirements of the IOP District. Planning staff recommends 1 Public Works Conditional Use Permit I January 6 , 1988 Page 3 the Planning Commission adopt the following motion: "The Planning Commission recommends approval of Conditional Use Permit #87-19 to expand the existing public works facility as shown on the site plan stamped "Received December 15 , 1987 . " PLANNING COMMISSION ACTION ' The Commission unanimously approved the conditional use permit for the expansion to the Public Works building. 1 ATTACHMENTS 1 . Zoning Ordinance Section 5-16-4/5 . 1 2 . Memo to City Council from Don Ashworth dated August 17, 1987 . 3 . City Council minutes dated August 17, 1987. 4 . Application. 5 . Planning Commission minutes dated January 6 , 1988 . 6 . Site plan dated December 15, 1987 . i 1 I 1 1 1. Parking lots and ramps 2 . Signs 3 . Retail sales of products stored or manufactured on the site provided no more than 20% of the floor space is used for retail sales 5-16-4 The following are conditional uses in an "IOP" district: 1. Concrete mixing plants il2 . Communication transmission towers .A. 3 . Public buildings 4 . Motor freight terminals 5. Outdoor health and recreation clubs il \ 6. Screened outdoor storage 7. Research laboratories - 8 . Contracting yards 9 . Lumber yards 10. Home improvement trades 11. Hotels and motels }" 12 . Food processing 5-16-5 Lot Requirements and Setbacks. The following minimum requirements shall be observed in an "IOP" District subject to additional requirements, exceptions and modifications set forth in this Ordinance. - 1. Minimum Lot Area: one acre. 2 . Minimum Lot Frontage: 150 feet (except lots fronting on a cul-de-sac shall have a minimum 60 foot frontage) . 3 . Minimum Lot Depth: 200 feet. 4 . Maximum lot coverage: 70%. 5. Setbacks. Off-street parking areas shall comply with all yard requirements of this Section, except that no rear yard parking setback shall be required for lots directly abutting railroad trackage; and, no side yard shall be required when adjoining commercial uses establish joint off-street parking facilities, as provided in Section 7-1-7, except that no parking areas shall be permitted in any required side street side yard. Minimum rear yard shall be 50 feet for lots directly abutting any Residential District. Side street side yards shall be a minimum of 25 feet in all districts. A. Front yard: 30 feet. i 0 1 A a -60- II ,• ct (A- . . C I TY OF E . 11 , . , . pumo v... : \ , , # CHANHASSEN I ri , , - _ . .,, : l' 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317 II ,. (612) 937-1900 1 MEMORANDUM TO: Mayor and City Council I FROM: Don Ashworth, City Manager DATE: August 17 , 1987 I SUBJ: Public Works Facility On June 29 , 1987 , the City Council directed staff and EOS II Corporation to revise the proposed addition to the Public Works facility to include extending the existing office/work area to I coincide with the construction limits of the high bay portion of the building. Attached please find the amended plan. Mr. Ruehl' s report is concise and will not be repeated here. IFunding I had anticipated completing a funding analysis by the time EOS II had completed the revised building plans . I have not. We are approximately 50% through the budgetary process for 1988 and anticipate presenting a combined capital improvement program I together with the operating budget during the next few weeks . Although a specific analysis is not being included at this time, this office would recommend that we move forward with preparation of plans and specifications for the Public Works facility. I am I confident that funding is in place. Specifically, we saw an approximate 10% increase in valuation this past year, have received notification of an approximate 15% increase in valuation II as of January 1 , and construction in progress will add another 15% to the 1989 property tax rolls . During this same time frame, debt has remained relatively stable. Currently, staff is not Iconsidering recommending any increases in overall debt. We believe that the building additions (public works/city hall) can be completed within the operating budget. The potential addition onto the fire station could create difficulty. The question is I solely one of the scope of improvements to be considered. The City Council will also be seeing working drawings for this faci- lity, as well as City Hall, within the next few weeks. I Recommendation It is recommended that the City Council authorize preparation I of plans and specifications for the expansion to the Public Works building as depicted in Attachment B. - ,., ( . 1 1 I Eos CORPORATION J.NICHOLAS RUEHL,AIA BERTIL E.HAGLUND,AIA I ' 10 August 1987 Mr. Gary Warren, City Engineer ' City of Chanhassen 690 Coulter Drive P.O. Box 147 ' Chanhassen, Mn 55317 RE: Public Works Facility Dear Mr. Warren: Attached is a summary of the work to date on the above-referenced project. You may use it as it is, or, if you prefer, use the most pertinent information. If you have any questions, please call. ' Sincerely, 1 0M016UslAtAtilms. J. Nicholas Ruehl, AIA Enclosure JNR/m I 1 ' G ! Cli0.7 ('::T CHANHASSE;1 ARCHITECTS • SPACE PLANNERS • INTERIOR DESIGNERS 684 EXCELSIOR BOULEVARD • SUITE ONE • EXCELSIOR, MINNESOTA 55331 • (612) 474-3291 Eos CORPORATION CITY OF CHANHASSEN Addition to Public Works Facility August 17 1987 Background - In April 1987 EOS Corporation,Architects,was retained to prepare a preliminary design and cost estimate for an addition to the Public Works Facility. The addition was to be comprised of increased space for the storage of vehicles as well as 1 additional space for the employee locker room and lounge. Several alternative designs and related costs were explored. Vehicle storage space 1 ranged from 6080 sq ft to 7600 sq ft. Additional employee lounge and work space ranged from 660 sq ft to 1000 sq ft. The project costs were estimated to be 230,000 to 275,000, depending upon the alternative. Due to perceived budget constraints, staff selected a conservative alternative se , Attachment A) and presented it to the City Council for discussion. ( e At the June 29th meeting, the Council recommended that the staff reconsider by expanding the program to include additional work area. The staff subsequently worked with the architect to develop the plan presented in Attachment B. Design Rationale ' The current design calls for a vehicle storage addition of 6080 sq ft and additional workspace for the Park and Utilities Departments. The plan also calls for additional locker ' rooms and lounge space that will serve the needs of all.Public Works employees (both male and female) well into the future. The lounge will be finished within the scope of this project, however, the locker rooms will only have the rough plumbing installed for finishing at a time there is pressing need. The total area added will be 9424 sq ft. Another consideration in the design is the planning for yet another addition to the vehicle storage area. Maximum city growth will demand more equipment and thus space to adequately store and maintain vehicles. The site plan (Attachment C) reflects possible future additions for both maintenance and vehicle storage. • 1 I C I Eos CORPORATION Budget The construction cost estimate for the 9424 sq ft addition is$332,500 (see Attachment D). ' The project budget including architectural fees (8%) and construction contingency (5%) is $375,700. Approximately$25,000 of the construction cost can be offset by utilizing Public Works staff for the soil correction work prior to construction. The construction costs appear to be comparable to other projects of this type and the final costs will depend upon the bidding climate. Schedule With authorization to proceed with contract documents assumed to be August 17th, the ' following schedule will be established: Site Plan Review Submission August 31, 1987 Contract Documents completed September 21, 1987 Bidding completed October 15, 1987 Construction start October 21, 1987 Building enclosed November 30, 1987 Substantial completion January 30, 1988 Final completion Spring, 1988 • ATTACHMENT A J BASE BID .6900 SO. FT. ADDITION EXISTING REMOVE EXISTING WALLS SERVICE AREA RELOCATE EXISTING GARAGE DOOR AND PASS DOOR CONVERT EXISTING LOUNGE • TO OFFICE NEW LOUNGE/LUNCHROOM EXISTING — OFFIC I EXIST ING AREA VEHICLE STORAGE NEW OFFICE SPACE LOUNGE _ _ _ rte= _ = NEW Zs) VEHICLE STORAGE co 76'0" 0 5 10' 25' 50' 75' SCALE: � I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION, DRAWN: SHEET NO. OS684 EXCELSIOR BOULEVARD OR REPORT WAS PREPARED BY ME OR UNDER MY 0 SUITE ONE DIRECT SUPERVISION AND THAT I AM A DULY REGIS— DATE: CORPORRT ION (612)4710R.291 MINNESOTA 55331 OFRTHEPSTATESOF MINNESOTA CT UNDER THE LAWS 0 ARCHITECTS•SPACE POWERS*HIRER OES RS REG. NO.: 8�23 No. CITY OF CHANHASSEN REVISIONS: PUBLIC WORKS GARAGE ADDITION I ATTACHMENT B I BASE BID i ` 9421 SO. FT. ADDITION REMOVE EXISTING WALLS z� ' >w RELOCATE EXISTING GARAGE w w DOOR AND PASS DOOR CONVERT EXISTING LOUNGE I111 TO OFFICE J NEW LOUNGE/LUNCHROOM LOCKER ROOMS II Tga, 1 EXPAND FLAMMABLE STOAGE ROOM r I ALLOW FOR FUTURE ADDITIONS I W ` z Lau,0 f-.U cECC X�_W O W U LL W I ._ _ _ ---,_ _ _- i E • I 0 U Z -I :a , I m . N m W W J CO I W=0 m Z W O CO Y Q >O CC W O 2 3 2 I I 10 ,. I 0 5' 10' 27, 5' 50' 75" SCALE: `_ II HEREBY CERTIFY THAT THIS IS PLAN SPECIFICATION, DRAWN: SHEET NO. SUITE EXCELSIOR BOULEVARD OR REPORT WAS PREPARED BY ME OR UNDER MY 0 SUITE ONE DIRECT SUPERVISION AND THAT I AM A DULY REGIS— DATE: I EXCELSIOR MINNESOTA 56331 TERED PROFESSIONAL ARCHITECT UNDER THE LAWS 7 CORPORATION (612)474-3'291 OF THE STATE OF MINNESOTA. 0 ARCHITECTS•SPACE PI ERS•INTERIOR DESIGNERS REG. COMM.12 NO.: REG. NO.: 87123 I CITY OF CHANHASSEN REVISIONS: PUBLIC WORKS GARAGE ADDITION r ke. i( - ATTACHMENT C I - - I -r-----' -- \tip* I POSSIBL EXPANSION I . ,: -s:ai ; (MAI ANCE) I ..,,;:t4A,"AVAPf!VAP* e '}�.,:, <° ;:�>��:y�s:.,.,.J;y�� EXISTING BUILDING 5 '„T .. $ ,I .''ma y x `\ \-, , _ NEW CONSTRUCTION ` \ % ti • ; y • it.. I ATTACHMENT D 1os CORPORATION IJ.NICHOLAS RUEHL,A1A BERTIL E.HAGLUND,A1A II I CITY OF CHANHASSEN COST ESTIMATE FOR ADDITION TO PUBLIC WORKS GARAGE IDESIGN DEVELOPMENT ESTIMATE #1 ( 9424 SQ. FT. ADDITION ) I DESCRIPTION AMOUNT General 22740 Demolition 3730 II Excavation/Backfill/Slab 5750 Fill, Compaction 24960 Grading 3300 Paving 0 I Hauling 0 Landscaping 0 Concrete 32190 I Masonry 70990 Structural Steel 1000 Joists/Deck 24350 Misc . Metals 2200 I Carpentry 6160 Roofing Insulation 30920 Block Insulation 9720 I Sealants, VB, Perimeter Insul . 1640 Conc . Sealer 1600 Skylights & Curbs 3730 I Doors and Windows 7520 Paint (ext. & int . ) , Ceiling & VCT 9740 Plumbing 11830 Heating/Venting/AC 11300 II Sprinkler 9430 Electrical Lighting 8700 Electrical Power $ 4750 IISub-total $ 307800 I G.C. OH & P @ 8% $ 24630 CONSTRUCTION COST $ 332430 II I t ARCHITECTS • SPACE PLANNERS • INTERIOR DESIGNERS 684 EXCELSIOR BOULEVARD • SUITE ONE • EXCELSIOR, MINNESOTA 55331 • (612) 474-3291 I X23 4,,,, . . . li City Council Meeting - August 17, 1987 Jim Fenning: Right, I understand that also. II •, Mayor Hamilton moved, Councilman Geving seconded to approve the tree removal plan for Shadowmere Subdivision consistent with the staff's recommendation II e with the following conditions: Ai 1. The applicant work with the DNR Forester, Alan Olson, on all tree 1 removal. 2. The roads be looked at, Big Horn as early as possible in the process if not right at the beginning, II ng, as soon as can be determined that that road is useable for construction traffic and as a part of that, make sure that Carver Beach Road can sustain the construction traffic. II3. The construction traffic must not use Frontier Trail. All voted in favor and motion carried. II Councilman Geving moved, Mayor Hamilton seconded to approve the final plat for the Shadowmere Subdivision subject to the plan stamped "Received August 7, 1987" and subject to the following conditions: II 1. Execution of the development contract and submission of the necessary financial sureties. I 2. Outlot A will be dedicated to the city at no cost should the City Council find that Carver Beach Road should be extended. II All voted in favor and motion carried. CONCEPT APPROVAL, PUBLIC WORKS GARAGE EXPANSION, NICK RUEHL, EOS CORPORATION. II Mayor Hamilton: Didn't we do this already? I Don Ashworth: You gave staff the instruction that we should look at a pan 4 , that did not include continuation of what is the wood framed section of t:,a 'I building and you instructed EDS and staff to look at squaring the unit off and II that's really what he did in that process, we're going to be able to use a portion of that for a part repairs, that will be a lower roof section out should again work very well for that type of function. I Councilman Geving moved, Councilman Johnson seconded authorized preparation of plans and specifications for the expansion to the public works building as depicted on Attachment B. All voted in favor and motion carried. II Mayor Hamilton moved, Councilman Horn seconded to amend the agenda to move I Consent Agenda items 1(g) and 1(b) to this point in the agenda. All voted in favor and motion carried. 23 I 1 rLAND DEVELOPMENT APPLICATION CITY OF CHANHASSEN 690 Coulter Drive Chanhassen, MN 55317 (612) 937-1900 ' APPLICANT: City of Chanhassen OWNER: same ADDRESS 690 Coulter Drive ADDRESS ' Chanhassen, MN 55317 Zip Code Zip Code ' TELEPHONE (Daytime ) TELEPHONE REQUEST: ' Zoning District Change Planned Unit Development Zoning Appeal Sketch Plan Preliminary Plan Zoning Variance Final Plan Zoning Text Amendment Subdivision Land Use Plan Amendment Platting Metes and Bounds ' X Conditional Use Permit Street/Easement Vacation Site Plan Review Wetlands Permit PROJECT NAME Expansion of Public Works Building ' PRESENT LAND USE PLAN DESIGNATION Industrial REQUESTED LAND USE PLAN DESIGNATION same PRESENT ZONING IOP • REQUESTED ZONING same USES PROPOSED SIZE OF PROPERTY 1t&& LOCATION ' REASONS FOR THIS REQUEST See staff report I LEGAL DESCRIPTION (Attach legal if necessary) See site plan 1 1 City of Chanhassen 11 Land Development Application Page 2 FILING INSTRUCTIONS : This application must be completed in full and be typewritten or clearly printed and must be accompanied by all information and plans required by applicable City Ordinance provisions . Before filing this application , you should confer with the City Planner to determine the specific ordinance and procedural requirements applicable to your application . FILING CERTIFICATION: The undersigned representative of the applicant hereby certifies that he is familiar with the procedural requirements of all applicable City Ordinances . Signed By A �4 Date Applicant The undersigned hereby certifies that the applicant has been authorized to make this application for the property herein described . Signed By 1 Date Fee Owner Date Application Received Application Fee Paid /f///Q i' ' City Receipt No. ' * This Application will be considered by the Planning of Adjustments and Appeals at their lanning Commission/ • meeting . // ti„/,e s S 014, '- n c . / C— vie C_o w�f' r 7 , �fro V•—F cri3 / C- c...f, c.. 4. • / 6P c_a ..S • Jr..... ,.f G s 6`�-,? u E„ •_) Y �rM. 'Q e sL.0 ` , t prime • ct e/ a// e,4) ��.:/./...� ce..rl /-0 I er g Planning Commission Meeting January 6, 1988 - Page 43 IPUBLIC HEARING: CONDITIONAL USE PERMIT TO RECEIVE A CONDITIONAL USE XPERMIT TO EXPAND THE PUBLIC WORKS BUILDING ON PROPERTY ZONED IOP, INDUSTRIAL OFFICE PARK AND LOCATED AT 1591 PARK ROAD, CITY OF ' CHANHASSEN. Barbara Dacy waived the staff report given the hour of the meeting. ' Chairman Conrad opened the public hearing. Headla moved, Erhart seconded to close public hearing. All voted in ' favor and motion carried . Erhart moved, Emmings seconded that the Planning Commission recommends ' approval of Conditional Use Permit #87-19 to expand the existing public works facility as shown on the site plan stamped "Received December 15, 1987. " All voted in favor and motion carried . APPROVAL OF MINUTES: Emmings moved, Erhart seconded to approve prove the Minutes of the Planning Commission meeting dated December9, 1987 as I amended by Dave Headla on Page 7, and Ladd Conrad on pages 3, 4 and 9. All voted in favor and motion carried. r IORGANIZATIONAL ITEMS : ADOPTION OF PLANNING COMMISSION BY-LAWS . Conrad : Any changes to our By-laws? Emmings: Yes, right at the bottom, 2.1. It says regular meetings will be the second and fourth weeks of each month and we're doing it on the Ifirst and third . Erhart : Can we change it from Wednesdays? Emmings: Not me. Erhart: I'd prefer Monday. Opposite Mondays. Any person that I travels, Wednesday's the worse day of the week. You can't travel anyplace. You never travel for one day. You always travel for 2 or 3 . Dacy: Monday's you're limited to first and third Mondays because the ' Council is meeting the second and fourth Mondays. The first and third Mondays are traditionally falling on all the Monday holidays. Tuesdays are Park and Rec. Thursdays is the HRA. They only meet once a month I on the third Thursday of the month so the available days are either Wednesday or Thursday. Erhart: I wouldn't ask you to change it for me. If you had one of the other members here who had the same problem with traveling and he agreed , then I think it would be worth discussing . 1 I