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8 Establish Memorial Prog. Comm ~ CITY OF CIlANHASSEN MEMORANDUM CityCmterDrivt,POBoxI47 TO: 'anhiUltn, Minntsota 55317 Pho1Jt612.937.1900 FROM: 7,"(/'a/ Fax 612.937.5739 ginttringFax612.937.9152 DATE: ;/ic Safety Fax 612.934.2524 ;b www.ci.chanh/1SS(n.mn.UI SUBJ: Scott Botcher, City Manager . Todd Hoffman, Park and Recreation Director -ø May 3, 2000 Recommendation to Establish Memorial Program Committee On March 28 the Park and Recreation Commission discussed the establishment of a memorial program. The City Council will recall that last year the city received a request to construct a memorial at Lake Ann Park. Without a policy or program in place, it was difficult to manage this request. A small sampling of what other communities are doing in this area was conducted. The idea of a memorial tree arboretum came out on top as the most appealing. A copy of the report to the Park and Recreation Commission, which includes information about Maple Grove's program, is attached. One potential site for a tree arboretum could be the old Redi-Mix site near the pedestrian bridge. A planting plan would be prepared fÌ'om which individuals would select their memorial tree: Payment would cover the cost of the tree and initial planting. Ongoing maintenance costs would need to be budgeted as a part of the general fund. Identification for the memorial would be displayed on a large plaque located at City Hall. The commission concluded their discussion by agreeing that the establishment of a small committee to iron out the details of this proposal is the best approach. Commissioner Karlovich moved to recommend that the{:;ity Council, in cooperation with the Environmental Commission and the Park and Recreation Commission, establish a Chanhassen Memorial Tree Arboretum Program. The specifics of said program to be established by a committee of six--two fÌ'om each council/commission with staff support fÌ'om tlíe Environmental Resources Coordinator, Park and Recreation Director, and City Manager's office. Commissioner Franks seconded the motion, all voted in favor, and the motion carried. The commission selected Jan Lash and Fred Berg as their designated appointees. g:\park\th\memorialprogcomm.doc ~ity ofChanbass,". A f1OwinJ( communit¡ with cltan lakes, qua/it¡ schools, a chaemin! clowntown, tbrivin! businesses, and brauriM parks. A j!Ttat pia" to /ivt, work, and plaJ i' SUMMARY MINUTES PARK & RECREATION COMMISSION MARCH 28, 2000 The meeting was called to order at 7:30 p.m. ROLL CALL: Members present: Chairman Lash, Commissioners Franks, Howe, Manders, Moes & Karlovich. Member absent: Commissioner Berg. Staff present: Todd Hoffman, Park & Recreation Director. APPROVAL OF AGENDA: Park & Recreation Director Hoffman added a discussion regarding advertising signs at Bandimere Park to Administrative Presentations to the agenda. The agenda was approved as amended. PUBLIC ANNOUNCEMENTS: None VISITOR PRESENTATIONS: Tim Hughes, 1780 Lake Lucy Lane spoke to the commission concerning his desire to see the Skate Park expanded. He also presented the commission with a packet.ofinformation concerning a second vendor for Skate Park equipment. Frank Scott, Administrator of CAA, made a presentation on his proposal to provide advertising signage at Bandimere Community Park. He brought the commission up to date on the events that occurred at the previous night's City Council meeting concerning this topic. He had considered rescinding his offer to coordinate the advertising sign program, but had made a decision to move forward if a decision could be made in a timely manner. The commission responded by electing tö hold a special meeting on Tuesday, April 4, with a recommendation being forwarded to the City Council on Monday, April 10, 2000. APPROVAL OF MINUTES: Commissioner Howe moved that the minutes be approved as presented. Commissioner Karlovich seconded. All voted in favor and the motion carried. RECOMMENDATION TO AMEND 2000 CAPITAL IMPROVEMENT PLAN, CITY CENTER PARK: Commissioners agreed with the findings that the Skate Park is a very popular destination for area youth and has been well worth the investment. The commission is in favor of purchasing additional equipment for the Skate Park and, as sucn, Commissioner Howe moved that the City Council amend the 2000-2004 Five Year Capital Improvement Plan, deleting $30,000 fÌ'om Year 2000 for the construction ofa second set of hockey boards at City Center Park. Further, that the City Council utilize this $30,000 allocation to purchase the second phase of the Chanhassen Skate Park, designating the park's current location as a permanent and year- round facility. Motion seconded by Moes and all voted in favor and the motion carried. >k' MEMORIAL PROGRAM: The commission discussed the merits of a Memorial Program sponsored by the city. Items discussed included the suggested tree arboretum, a rose garden, and an option to select fÌ'om a designated list of park improvements such as benches, playground equipment, grills, etc. The commission concluded their discussion by agreeing that the . establishment of a small committee to iron out the details of this proposal is the best approach. Park & Recreation Commission Minutes - March 28, 2000 - Page 2 The commission selected lan Lash and Fred Berg as their designated appointees. Commissioner Karlovich moved to recommend that the City Council, in cooperation with the Environmental Commission and the Park & Recreation Commission, establish a Chanhassen Memorial Tree Arboretum Program. The specifics of said program to be established by a committee of six- two from each council/commission with staff support from the Environmental Resources Coordinator, Park & Recreation Director, and City Manager's office. Commissioner Franks seconded the motion and all voted in favor and the motion carried. STAFF REPORTS: Staff presented reports on recreation programs including: a) February Festival Evaluation; and b) Update on the Easter Egg Candy Hunt. No report was given on Self- Supporting Programs. The Recreation Center and Senior Center reports were given. The Park & Trail Maintenance report was received. Administrative Presentations were made including: a) a report on the upcoming Park & Recreation Commission interviews scheduled for ApriI3'd, and b) a discussion concerning the development of a policy for the advertising signs at Bandimere Park. Commission members Howe & Franks gave a report on the Dave Huffman Memorial 5K Run scheduled for September 16, 2000. No Commissioner Presentations were made. The Administrative Packet was received. A motion was made by Commissioner Howe and seconded by Commissioner Moes to adjourn the meeting. All voted in favor and the motion carried. Respectfully submitted, Todd Hoffman Park & Recreation Director CITY OF CHANHASSEN 690 City Cent(/' Drivt, PO Box 147 ChanhalStll, Min1JtSOfa 55317 Phont 612.937.1900 Gen(/'al Fax 612.937.5739 Engineering Fax 612.937.9152 Pub/ic Safety Fax 612.934.2524 Web www.â.chanhllJsen.mn.m T'- r.'... .,/,,1"1....1.. 3 MEMORANDUM TO: Park and Recreation Commission ;# FROM: Todd Hoffman, Park and Recreation Director DATE: March 20, 2000 SUB1: Memorial Program From time to time, the City receives inquiries from residents about memorials. In the past, these inquiries have been handled on an individual basis. No memorial policy currently exists to manage these requests. To date, the installation of park benches and trees have been the most popular requests. The establishment of a memorial program can enrich our community in a number of ways. I am recommending that the Park and Recreation Commission team up with the City Council and Environmental Commission to establish a memorial tree arboretum. Potential sites for the arboretum include the land east of the pedestrian bridge (old Ready Mix/taco shop), and Lake Susan Park. A copy of Maple Grove's program information is attached. RECOMMENDATION It is recommended that the Park and Recreation Commission recommend the City Council, in cooperation with the Environmental Commission and the Park and Recreation Commission, establish a Chanhassen Memorial Tree Arboretum Program. The specifics of said program to be established by a committee of six; tWO from each council/commission, with staff support horn the Environmental Resource Coordinator, Park and Recreation Director, and City Manager's office. One or two meetings in April/May would be required to accomplish this task. G\parklth\ChanMemoriaITrccAIborttumProc ',' I " \ , ~ - Ci%f Maple Grove ParkS & Recreation Board 12951 Weaver Lake Rd. . Maple Grove, MN 55369-9409 Phone: (612) 494-6200 FAX: (612) 494-6454 , \. May 18, 1999 Mr. Jerry Ruegemer 3290 Garland Ln Plymouth, MN 55447 Dear Jerry: Thank you for your interest in the tree sponsorship program. Enclosed is the general information sheet and current tree availability list. Once you review the information, call me and we can find a time to meet at the Arboretum to review your selection options. If you like a certain type of tree, I can show you where in the park they are planned. Or if you have a favorite part of the park, I can show you the trees that are planned for that area. If you are interested in sponsoring a bench, we accept donations of$200 for each bench added along Rice Lake Trails. The benches do not have any special identification on them and the site location is determined at the time of sponsorship. Sorry we keep playing phone tag, but I am excited to meet with you at your convenience to explain the sponsorship program in more detail. Please call me at 494-6204 and we can set up a meeting ÛIne. Sincerely, (?~ Patty An~¿son Admin. Management Aide PMA¿jc "Serving Today, Shaping Tomorrow" Timothy Phenow Chaimlaft Douglas Anderson Board Member John Ferm Board Mem~r Pat Hoffman Sally Mainquist Rn".." M...mh..... P.....~'" ...f...~.....~ MAPLE GROVE ABORETUM TREES AVAILABLE FOR PLANTING AS OF May 1999 ------.-...------..----.---' . TREE# ZONE TREE 105 1 BLACK HILLS SPRUCE 64 5 QUAKING ASPEN 69 5 AMERICAN PLUM 70 5 NEWPORT PLUM 91 5 SHOWY MOUNTAIN ASH 21 1 RIVER BIRCH 23 1 PAPER BIRCH 111 3 AUSTRIAN PINE 98 3 BALSAM FIR 115 5 DOUGLAS FIR 52 5 IRONWOOD 43 5 GINKGO SPONSORSHIP $250.00 $250.00 $250.00 $250.00 $250.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $400.00 MAPLE GROVE ARBORETUM "'~ "." !; TREE SPONSORSHIP INFORMATION 'I . . The Maple Grove Arboretum is a joint venture of the Arbor Committee. Parks and Recreation Board. Cit;y and citizens of Maple Grove. The Arboretum was started in 1985 and is located across from Cit;y Hall at 93rd Avenue and Fernbrook Lane. This collection of trees provides a well-planned. well-maintained natural resource that furnishes educational opportunities. promotes the aesthetic value of Maple Grove and enhances communit;y pride. It enables individuals. organizations and businesses to have the opportunit;y to "Give in a Growing Way" for now and years to come. . The Arboretum is being planted with various tree species through donations by the communit;y. You are invited to join us and financially. support the Tree Sponsorship Program. Sponsorships may be in memory of a friend or loved one, in honor of a retirement, anniversary. birthday. marriage. opening of a business or other special event All trees planted are cared for by the Parks and Recreation Board. When completed. over I 00 different species and 300 trees will be planted. We invite you to visit the Arboretum and enjoy the Y2 mile walk along beautiful Elm Creek. Please join us and become a part of the Maple Grove Arboretum - an ever growing. lasting and beautiful resource for all of us. "Give in a Growing Way" Su ort the Ma Ie Grove Arboretum ~ . DEESPONSORSBIP GUIDELINES " L Funds may be given to the Arbor Committèe to purchase one or more trees for the Arboretum by a fanú1y, individual, business, school, church civic organization, scouting or fÌ'atemal group. . 2. Trees may be dedicated for various occasions, for example; in memory of a mend or loved one, in honor of a retirement, anniversary or in celebration of a business opening~ 3_ You or your group can become a FuB Sponsor by contn"buting $250 - $400 for a tree. This sponsorship includes the selection of a tree ftom the plan an individual certificate and tree marker. 4. You or your group can become an Honor Roll Member be contn"buting $10 - $249. These donations then accumulate to purchase additional trees. Each member wiD receive a certificate of appreciation and the member's name wiD be listed on an Honor RoD published once a year. 5. CODtn'"butions are taX' dedur.tible. Trees planted wiD be cared for and b:come the property ûfthe Maple Grove Parks and Recreation Board. . PLANTING GUIDELINES 1_ Trees generally wiD be 2 inches in diameter, depending on variety and availability. A spring or fall planting wiD be scheduled for all sponsored trees. 2. For Fun Sponsor trees, an informational marker will be provided listing botanical data on the specific tree, and information regarding sponsor and recipient. 3. Trees in the Arboretum will be located per the landscape planting plan. Varieties available are oflocally hardy trees. 4. Requests for variations of the landscape planting plan must be approved by the Arbor Committee and Superintendent of Parks. For further details, contact the Parks and Recreation Board, 494-6200. r----------..-.--....M~;i;·G;~~;·¡;b~;~i~..T;~~..s~~~·~·~~h¡~·p;~;;~............·..........-·-....-...·..··....··..·-..l .~ ¡ ¡Name Date i ! ¡ ¡Address i ! ¡ iTelephone Uti WtI ¡ 1 ! ~ ! ' . 10 1 am interested in making an Honor Roll donation ($10 _ $249) ¡ i i . $10 $25 $100 Other $ ¡ ! i l In honor of7in memory of: ¡ ¡ ; 10 I am interested in a Full Sponsorsmp. Please send me a current list of available trees to sponsor ($250 _ i ¡ $400). ¡ ~ ; ª ª ~ ; ¡ ~le ~Y!'.f~~~·~.!!..~~!:!.~!!!!!?!!.~.!?!!!.!!!.p.~!?!..f.~!.!?þ.!.!?!?~..!'::!!!!~IJ~º..~!?~..!.!.~ºI..~P.!~.9.!.!?Y..c:,..M!.!..~~.~.~.!.....J