2. Community Dev Block Grant Funds I
CITY OF
C2 i
1 s j CHANHASSEN
, ,
'-`- -/- h 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
I ,. (612) 937-1900
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MEMORANDUM
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TO: Don Ashworth, City Manager
IFROM: Barbara Dacy, City Planner
DATE: March 9 , 1988
ISUBJ: Community Development Block Grant Funds Allocation for
Year XIV
I The City Council must conduct a public hearing for the allocation
of funds for program Year XIV of the Community Development Block
Grant program. Chanhassen' s allocation this year totals $32 ,197 .
I We have received a request from the South Shore Senior Center in
the amount of $6,668 to fund a portion of the salary of the
center coordinator and the food handler working in the congregate
dining program. The remaining amount totals $25 ,529 . As to how
Ithese remaining funds should be allocated needs discussion by the
City Council.
I There are two options that the City Council can consider for the
remaining funds.
Ii . The City, since 1983 , has allocated monies for a housing
rehabilitation program. These funds have helped rehab 15 to
20 homes in areas such as Carver Beach, Red Cedar Point, and
other older areas of the city ( federal rules prohibit the
I publishing of the addresses and the exact locations, however,
the Hennepin County contact person stated that these areas
were the primary recipients of funds ) . The contact person
I from Hennepin County has verified that the $16,000 allocated
in Year XIII has been committed for 6 pending projects . He
stated that the city could initate a publicity campaign to
I make citizens more aware of the housing rehabilitation
program. He stated that based on past experience he felt
confident that the $25, 000 could be expended.
I 2 . The South Shore Senior Center was contacted to submit another
request for any type of improvements that they would need
with the center . They have indicated that they could use the
Iadditional money for two items :
a. Purchase of a van ( carries 12-14 people) . Approximately
I 80% of the cost of the van is paid by federal monies . The
remaining 20% must come from local sources. Requested is
$5,145.
II
Mr. Don Ashworth '
March 9 , 1988
Page 2 i
b. The school district has indicated to the seniors that the
building in which they are currently located will be
destroyed within the next 3-5 years . The Senior Center
wants to initiate a planning study to find a new location
and analyze funding options . Requested is approximatley
$15, 000 . '
The Council may recall that the Year XIII monies were split
between the South Shore Senior Center, Housing Rehab ( $16,500 )
and the construction of handicapped access for the community
center ( $26,507 ) . Given the referendum vote, these funds in Year
XIII should be re-evaluated. Larry Blackstad, the Hennepin
County contact, has advised me that the revision in the recent
federal guidelines in the Davis Bacon Act would require a signi-
ficant amount of paperwork if the city were to use CDBG funds for
partial construction of the community center. He stated that the
city would probably expend more time on administering the rules
necessary to comply with the Davis Bacon Act then actually expend
in construction.
RECOMMENDATION
Therefore, given the above information staff recommends the
following:
1 . All Year XIV monies should be allocated to the South Shore Senior
Center ( $32,197 ) . If the center cannot expend all of its monies
the city has the option to reallocate in the future.
2 . The Council should conduct a public hearing in the near future to I
reallocate Year XIII monies to Housing Rehabilitation ( $26, 507 ) .
Staff would work with Hennepin County to develop a more
aggressive publicity program. Year XIII funds expire at the end 11 of 1988 . Given past activity, funds should be able to be
expended. (As an alternative, the Council can choose to give
back the funds for distribution elsewhere. )
Given Hennepin County' s staff comments on the costs of admi-
nistering the handicapped access project in the community center
and given the uncertainty of the community center project, '
reallocation to the housing rehab program is recommended.
CITY COUNCIL MOTION I
It is recommended that the City Council approve the distribution
of Year XIV monies ( $32, 197 ) to the South Shore Senior Center.
ATTACHMENTS
1 . Planning Allocations - Year XIV
2 . Resolution Approving Proposed Program for Year XIV
3 . Letter from Jack Wieczorek dated February 10, 1988
4 . Statement of Objectives for Year XIV
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IPLANNING ALLOCATIONS
YEAR XIV ( 1988)
URBAN HENNEPIN COUNTY CDBG PROGRAM
IIYEAR XIV ALLOCATION
Community
IBrooklyn Center 194500
Brooklyn Park 293731
Champlin 33354
I Chanhassen 32197
Corcoran 31096
Crystal 112868
Dayton
I 24613
Deephaven 15674
Eden Prairie 64853
Edina 133761
II Excelsior 13476
Golden Valley 68332
Greenfield 7592
II Greenwood 3167
Hanover 5164
Hassan 11914
Hopkins 91238
II Independence 14367
Loretto 1545
Maple Grove 85814
II Maple Plain 6727
Medicine Lake 1517
Medina 13271
Minnetonka 120878
I Minnetonka Beach 776
Minnetrista 19491
Mound 62013
II New Hope 109507
Orono 23053
Osseo 17740
Plymouth 128706
II . Richfield 165274
Robbinsdale 62375
Rockford 18622
II Rogers 6678
Shorewood 19802
Spring Park 9188
St. Anthony 25385
1 St. Bonifacius 6956
20
St. Louis Park 203443
Tonka Bay 5074
Wayzata 16092
IWoodland 3277
ITotal 2235100
Hennepin Cty. 253900
ITotal Alloc. 2539000
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URBAN HENNEPIN COUNTY
PROJECT STATUS REPORT
FEBRUARY 29, 1988
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COMMUNITY YEAR PROJ ACTIVITY ERG BUDGET EXPENDED BALANCE
BROOKLYN CENTER XII 22001 REHAB OF PRIVATE PROPERTY CE/EY, 58,659.00 58,659.00 0.00
I
BROOKLYN CENTER XII 22915 SITE DEMOLITION FR 8,002.00 8,002.00 0.00
BROOKLYN CENTER XIII 23001 REM OF ARCH BARRIERS CE/EX 25,000.00 24,687.24 312.76
BROOKLYN CENTER XIII 23002 REHAB OF PRIVATE PROPERTY CE/EX 317,007.00 54,333.37 262,673.63
BROOKLYN CENTER 99996 TOTAL BUDGET 403.668.05 I
BROOKLYN CENTER 99997 T,iTAL •E ,'
EXPENDED 645 621.61
BROOKLYN CENTER 99998 BALANCE 262,586.39
BROOKLYN CENTER 99999 DRAWDOWN 36: I
BROOKLYN PARK XII 22002 CHILD DAY CARE EX 25,000.00 25,000.00 0.00
BROOKLYN PARK XII 22003 GENERAL ADMIN EX 653.00 653.00 0.00
BROOKLYN PARK XII 22004 REHAB OF PRIVATE PROPERTY CE/EX 54,914.00 54,914.00 0.00
Il
BROOKLYN PARK XII 22005 RESIDENTIAL REDEVELOPMENT AR 0.00 0.00 0.00
BROOKLYN PARK XII 22006 SENIOR TRANS - NORTH EX 1,197.00 1,197.00 0.00
BROOKLYN PARK XII 22913 TH 52/169 REDEV PROJECT AR 0.00 0.00 0.00
BROOKLYN PARK XIII 23003 CHILD DAY CARE CE/EX 25,000.00 9,133.24 15,266.76
111
BROOKLYN PARK XIII 23004 SENIOR TRANS - NORTH EX 11,000.00 0.00 11,000.00
BROOKLYN PARK XIII 23005 TH 52/169 REDEV PROJECT AR 269,591.00 0.00 269,591.00
BROOKLYN PARK XIII 23005 TH 52/169 REDEV PROJECT AR 0.00 0.00 0.00
I
BROOKLYN PARK XIII 23909 REHAB OF PRIVATE PROPERTY CE/EX 75,450.00 7,033.00 68,417.00
BROOKLYN PARK 99997 TOTAL EXPENDED 97.930. 4
BROOKLYN PARK g 999E BA LANCE 364.874.76.874.;
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BROOKLYN PARK 99999 DRAWDOWN ERR I
CHAMPLIN XII 22007 OLD TOWN/BRITTANY REDEV/ACO FR 17,508.00 17,508.00 0.00
CHAMPLIN XII 22008 SENIOR TRANS - NORTH EX 29,801.00 29,801.00 0.00
CHAMPLIN XII 22908 SEWER/WATER CONNECTION EX 5,664.00 5,664.00 0.00
I
CHAMPLIN XII 22943 OLD TOWN/BITTANY REDEV/RELOC FR 3,943.00 3,943.00 0.60
CHAMPLIN XIII 23006 OLD TOWN/BRITTANY REDEV FR 72,441.00 0.00 72,441.00
CHAMPLIN XIII 23007 SENIOR TRANS - NORTH EX 8,502.00 0.00 8.502.00
CHAMPLIN XIII 23008 SEWER/WATER CONNECTION CE/EX 7,459.00 0.00 7,459- I
CHAMPLIN 99996 TOTAL BUDGET 145.313.:0
CHAMPLIN 99997 TOTAL E XPENDED 56.916.00
CHAMPLIN 9a 98 BALANCE
.8,402.00
CHAMPLIN 99499 DRAWDOWN 39: '
CHANHASSEN XII 22009 COMPREHENSIVE PLAN EX 20,6009.00 20,608.00 ..00
CHANHASSEN XII 22010 REHAB OF PRIVATE PROPERTY CE/EX 0.00 0.00 0.00
CHANHASSEN XII 22011 SO SHORE SR CENTER-OPER CE,E� 0.00 0.00 0.00
I
...AtitfA ,u0V h;ET OF ARCH BARRIERS CE/E3 26,507.00 0.00 26,50:.00
CHANHASSEN XIII 23010 SO SHORE SR Cc -O ER r 0.00 0.00 0.00
LCHANHASSEN XIII 23914 REHAB OF "RI V Ai PROPERTY; CE/EX 16,500.00 0.00 16,500.00
CHAN4ASSN
99996 TOTAL BUDGET 63.015.010
PE'�_ D
:HANHCHANHASSEN 99 7 TOTAL AL EX.�;dLEu 20,6.i
�5.110
CHANHASSEN 99998 BALANCE i,:%L%.00
,
CHANHASSEN 99999 DRAWDOWN 321
CORCORAN XII 22012 MAPLE HILL WATER TANK CE/EX 0.00 0.00 0.00
CORCORAN XII 22013 REHAB OF PRIVATE PROPERTY CE/EX 0.00 0.00 0.00
CORCORAN XII 22014 TOPOGRAPHIC MAPPING EX 6,493.00 6,493.00 0.00
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CORCORAN XII :2922 CIVIL DEFENSE SIREN CE/EX 9,775.00 9,775.00 0.00
CORCORAN XII 22941 COMP PLAN/LANDFILL STUDY EX 7,452.00 7,452.00 0.00
CORCORAN OR:qN X I 23011 R' EV DISTRICT AR 22365 0 0,0 22,365.00
�.. [,�JJrli I1a wD:: ALl3i r.tD:.v cc,.i J.OU 0.00
CORCORAN XIII 23012 REHAB OF PRIVATE PROPERTY CE/EX 9,000.00 0.00 9,000.00
CORCORAN XIII 23917 TOPOGRAPHIC MAPPING EX 13,255.00 0.00 13,255.00
CORCORAN XIII 23927 COMP PLAN/LANDFILL STUDY EX 14,884.00 0.00 14,884.00
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RESOLUTION NO.
' RESOLUTION APPROVING PROPOSED PROGRAM FOR YEAR XIV
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS AND AUTHORIZING ITS SUBMITTAL
' WHEREAS, the City of , through execution of a Joint Cooperation
Agreement with Hennepin'County, is a cooperating unit in the Urban County Community
Development Block Grant Program; and
WHEREAS, the City of has developed a proposal for the use of
' Urban Hennepin County CDBG funds made available to it, following a public hearing on
to obtain the views of citizens on local and Urban Hennepin
County housing and community development needs and the City's following proposed use
of Year XIV Urban Hennepin County Community Development Block Grant funds.
(Projects) (Budget)
(Ib )
BE IT
RESOLVED that the City Council of approves the proposed
' use of Year XIII Urban Hennepin County Community Development Block Grant funds and
authorizes submittal of the proposal to Hennepin County for consideration by the
Citizen Advisory Committee and for inclusion in the Year XIV Urban Hennepin County
Community Development Block Grant Statement of objectives and Project Use of Funds.
' Date Mayor
ATTEST:
Clerk
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OF 'Or rC,\'77:7D) Nrs:(
MaiSENIOR COMMUNITY SERVICES
1001 Highway 7, Hopkins, Minnesota 55343 933-9311 •
February 10 , 1988
Mayor Tom Hamilton and Council
City of Chanhassen
690 Coulter Drive
Chanhassen , MN 55317
Dear Mayor Hamilton and Council Members:
Senior Community Services is requesting 6,668 from the City of
Chanhassen to support the Southshore Senior a ter during the year
beginning July 1 , 1988 and ending June 30 , 1989. This request
includes two amounts:
s $4 ,867 of the request reflects a 4% increase over the amount '
requested last year .
s $1 ,801 is the additional amount awarded to the Southshore Senior
Center by the Council for 1987-88. As with other funding
provided by the six Southshore cities, this amount is being used
exclusively for the salaries of the Center Coordinator and the
Food Handler working in the Congregate Dining Program. Contin-
uing this additional support in 1988-89 will help greatly as the
Center seeks to serve additional Southshore seniors.
The Southshore Senior Center is the focal point for a broad range of
services and activities for area seniors. During 1987, an average of
54 seniors attended the Center daily. Congregate dining meals are now
being served to 49 seniors each noon . The Center offers a wide
variety of educational programs, opportunities to take monthly trips
to local places of interest , health screenings, and a place to be with
old friends and new acquaintances. More than 50 senior volunteers
have provided over 3,000 volunteer hours at the Center during the past
year .
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FEB 11 1988
A united Way CI rY
fin, o F CHANHAS N
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Mayor Hamilton and , -uncil I
February 10 , _1988
1 Page 2
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The Southshore Senior Center's transportation program, utilizing a van
provided by Minnegasco as well as volunteer drivers using their own
vehicles, provides seniors with transportation to medical appoint-
ments, the Senior Center , Sojourn Adult Day Care , area shopping
centers, and other area services.
Funding sources for Southshore Senior Center programs include the six
' Southshore area cities, Volunteers of America, West Metro Coordinated
Transportation , Minnetonka Community Services, United Way, and Senior
Community Services fundraising. As noted above , funds provided by the
six Southshore cities are used exclusively for the salaries of the
' Center Coordinator and the Food Handler working in the Congregate
Dining Program.
We very much appreciate Chanhassen's continuing support of the
Southshore Senior Center . Cooperation among SCS, area cities, local
organizations, and senior volunteers has made available to Southshore
' seniors much-needed services and opportunities for growth .
If you have any questions, please call either JoAnn Kvern at the
Southshore Center (474-7635) or me at 933-9311 . We would welcome the
' opportunity to discuss our request with the City Council .
Sincerely,
Jack Wieczorek
Program Administrator
' cc : Donald Ashworth
Barbara Dacy
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STATEMENT OF OBJECTIVES
YEAR XIV (1988) URBAN HENNEPIN COUNTY CDBG PROGRAM
Community Development Block Grant funds may be used to support a wide range of
housing and community development activities. The Statement of Objectives
provides a framework for use by Urban Hennepin County participants in
developing local community development programs and by the Citizens Advisory
Committee in their review of requests for funding. Urban Hennepin County
objectives are supportive of national CDBG objectives and are intended to
illustrate their application to the Urban Hennepin County CDBG program.
The national objectives of the CDBG program are: developing viable urban
communities by providing decent housing, a suitable living environment and
expanded economic opportunities principally for low and moderate income
persons; aiding in the prevention or elimination of slums or blight; and
• meeting other community development needs having a particular urgency.
Each activity carried out with CDBG funds must, of course, be eligible and
fundable under program regulations (24 CFR 570) as well as meet a national
program objective.
The Urban Hennepin County CDBG objectives are presented by major program
subheadings. They are highlighted under the subheading.
ADDINISTRATION
The CDBG program requires that Urban Hennepin County maximize the benefit of '
available funds consistent with the needs of low and moderate income persons
and participant communities. In like manner it is a program responsibility to
maximize program benefit and effectively administer program funds.
- Contain program administrative costs through the use of program management
contracts for joint activities funded by several jurisdictions. '
- No more than three activities should be undertaken by any participating
community. Each activity should be budgeted with at least $7,500.
In cases where the planning allocation is less than $7,500 only one
activity should be programmed. When funds are committed jointly with
other participants to carry out a single activity these limits need not
apply. '
- Facilitate cooperation among participants in the development and implemen-
tation of multi-community CDBG activities to address common concerns and
needs.
- Support program activities which will generate program income to maintain
a level of program funding. '
- Maintain a structure for citizen participation in the development,
implementation and evaluation of the Urban Hennepin County CDBG program. '
- Implement Urban Hennepin County CDBG activities in such a manner as to
minimize the direct or indirect displacement of owners or tenants from
occupied dwelling units and business locations.
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' Urban Hennepin County has established goals which are approved by the
Department of Housing and Urban Development for the construction of new
housing and the rehabilitation of existing housing for low and moderate income
owner and renter households.
' - Facilitate the development of housing activities consistent with Urban
Hennepin County goals and priorities.
' - Encourage multi-community cooperation in housing development projects.
- Support the development of new owner/renter housing affordable to low and
1 moderate income households.
- Support the rehabilitation of existing rental units and single-family
' dwellings.
NEIGHBORHOOD RE.VTTALIZATION
' As an intergovernmental effort, Urban Hennepin County includes a broad range
of communities and neighborhoods, some of which, _due to the age of their
structures, are in need of assistance for infrastructure rehabilitation/
' installation.
- Maintain and preserve viable neighborhoods and neighborhood service centers
' through concentrated community development activities.
PUBLIC FACILITIES AND IMPROVEMENTS
' The provision and maintenance of essential public facilities represents a
significant cost to the community and the individual user (particularly
those of low and moderate income) .
- Maintain existing public improvements and facilities and assist in the
development of new facilities and improvements which benefit low and
moderate income persons.
ECONOMIC DEVELOPMENT
Within the context of the Community Development Block Grant Program economic
development must relate to the creation or retention of long-term employment
opportunities for low and moderate income individuals.
- Provide financial assistance to for-profit or non-profit business operations
which will provide or retain permanent employment opportunities for low and
moderate income persons, at a ratio of at least one full-time job created
' or retained for each $10,000 of program funds used.
PUBLIC SERVICES
' The CDBG program asserts that the expansion and improvement of the quantity
and quality of pubic services available to low and moderate persons is for the
essential development of viable communities.
1 - Provide funding for public services which represent a new service or
expanded level of service consistent with CDBG regulations.
HANDICAPPED ACCESSIBILITY
The Community Development Block Grant Program is committed to ensure that the
facilities and programs it supports are accessible to the handicapped
individuals.
- Ensure that public facilities constructed, rehabilitated and operated with
program funds are handicapped accessible.
- Provide support for the development or rehabilitation of housing which is
accessible to handicapped persons.
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