4b Project 05-01/Award of Bid
CITY OF
CHANHASSEN
7700 Markel Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.11BO
Fax: 952.227.1190
Engineering
Phone 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax 952.227.1110
RecreationCenler
2310 Couller Boulevard
Phone 952.227.1400
Fax 952.227.1404
Planning &
Natural Resources
Phone 952.227.1130
Fax 952.227.1110
Public Works
1591 Park Road
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone 952.227.1125
Fax: 952.227.1110
WebSile
www.ci.chanhassen.mn.us
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MEMORANDUM
TO:
Todd Gerhardt, City Manager
Paul Oehme, City Engineer/Public Works Director?Ú'
From:
DATE:
o~·
May 12, 200,
(.,
G ' Contract for 2005 Improvements
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On January 10, / \ /íl held a public hearing, approved the feasibility
study and author.. ...A0n of plans and specification for the project.
On March 28, 2005, t..Ácouncil approved plans and specifications and
authorized advertisement of bids.
SUBJ:
Appr
p
REP'
a construction contract with GMH
'opt a resolution for accepting
BA /
On Sep,
study for l.
Aized the preparation of a feasibility
PROJECT AREA
Lake Lucv Road Area
.
Project area includes Lake Lucy Road (from Galpin Boulevard to Powers
Boulevard), Steller Court, and Charing Bend.
.
Proposed improvements include: Narrowing Lake Lucy Road from 36-feet wide
down to 32-feet; edge milling and overlaying all of the streets; installing concrete
curb and gutter on Lake Lucy Road and Steller Court; adding an off-street trail
along the north side of Lake Lucy Road; and adding turn lanes at the intersection
of Lake Lucy RoadIPowers Boulevard. Charing Bend is recommended to be
overlayed. Bid alternatives for street lights at the intersection of Lake Lucy Road
and Lake Lucy Lane and three additional street lights along the proposed trail
were also included in the bid. Staff is recommending the lighting bid alternative
be included in the contract. No sewer and water improvements were included in
The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautilul parks A great place to live, work, and play
,;:J
Todd Gerhardt
May 12, 2005
Page 2
the final construction documents.
· Street assessments are proposed for those properties that access onto the roads
within the project area. The assessments are for 40% of the improvements for a
residential roadway and new curb and gutter on Lake Lucy Road and Steller
Court. The assessments do not include the road narrowing, trail improvements, or
oversizing of the roadway from a residential street to a collector roadway. The
assessments were calculated on a per lot basis.
Pioneer Trail Area
· Project area includes all of Foxford Road, Eastwood Court, Meadowlark Lane,
Deebrook Drive, Homestead Lane, Flintlock Trail, and Pineview Court.
· Proposed improvements generally include full depth mill of existing pavement
section, regarding roadway and paving. Staff bid out edge mill and overlay along
with a full-depth mill and overlay to determine which cost is more competitive.
The full depth mill is only $12,011.80 more then the base bid edge mill and
overlay. This is a total of 3.2% more then the base bid amount and is still within
the budgeted amount. Staff concluded the extra cost is worth the investment
based on the added longevity to the roadway and this type of work will decrease
the construction time and there by decrease the inconvenience to the property
owners.
· Street assessments for the area are proposed in accordance with past practice and
the City's assessment practice at a rate of 40% of the project cost to the benefiting
lots that abut the streets within the project area. The assessments were calculated
on a per lot basis.
Chan View Area
· Project area includes: Market Boulevard north of W. 78th Street to Chan View
and Chan View between Market Boulevard and Laredo Drive.
· Proposed improvements include an edge mill, crack repair and overlay of the full
street width, sidewalk replacement and storm sewer improvements.
· Assessments are proposed for all properties that access the roadways. This
includes three City properties: Library site, City Hall, and the Fire Station. Only
two private properties are proposed to be assessed: The property that currently is
used by the Post Office and the Chanhassen Bank property. Assessments for this
area were calculated on a front-foot basis.
G;\ENG\PUBUaos-ol\Approve constru(;tion COllUllCt 051205.doc
Todd Gerhardt
May 12,2005
Page 3
City Hall & Fire Station
. Proposed improvements include milling and overlaying the two eastern parking
lots of City Hall and the Fire Station #1 parking lot. The fire station is also
proposed to receive an 8" thick concrete driveway for the heavy trucks that use the
station's garage.
. No assessments are proposed for this portion of the project since they are City-
owned.
Miscellaneous Work
Included in this year's project is miscellaneous curb and gutter repair at various
locations throughout the city and trail repairs along Minnewashta Parkway. The
miscellaneous curb repair is in the area the City is considering sealcoating in 2006.
Attached to this background is the general location for the 2006 sealcoat project. The
Minnewashta Parkway trail is in need of repair and will be overlayed from TH 7 to
TH 5. By including these items in a large street improvement project, it was
anticipated the City will receive better bids verses obtaining quotes from contractors
for this work.
DISCUSSION
Bids for the project were opened and read aloud on Tuesday, April 26, 2005 at 9:00
a.m. Six bids were submitted. The bids were tabulated, checked for errors and are
shown below. The bid tabulation is available in the Engineering Department for
review.
G:\ENG\PUBU0D5-Ol\Appro\le construction oontrac[ 051205.doc
Todd Gerhardt
May 12, 2005
Page 4
Bid Summarv
Bid Alternates
Base Bid Pioneer Trail Lake Lucy Road Contract
Areas- FuU Amount
Depth Mill (Lighting)
Engineer's $1,698,086.00 $12,974.33 $19,000.00 $1,730,060.33
Estimate
GMH
Asphalt $1,408,833.10 $12,011.80 $16,050.00 $1,436,894.90
Corn.
Bituminous
Roadways, $1,677,799.25 $(122,012.95) $15,850.00 $1,571,636.30
Ine.
Hardrives, $1,728,465.86 $(91,899.70) $29,400.00 $1,665,966.16
Inc.
VaUey
Paving, $1,744,232.46 $(8,053.15) $15,717.00 $1,751,896.31
Inc.
William
Mueller & $1,801,976.40 $4,700.00 $62,410.00 $1,869,086.40
Sons
Midwest
Asphalt, $2,115,677.40 $ (155,411.80) $17,115.00 $1,977,380.60
Corp.
The low bid from GMH Asphalt Corp. represents a 20.4% decrease from the
engineer's estimate. GMH Asphalt Corp. is from Chaska, Minnesota and has worked
in the City of Chanhassen in the past.
FINANCIAL SUMMARY
When the indirect costs (engineering, soil borings, legal, etc.) are added to the bid
amount, the total project cost is $1,583,530.90.
Proposed funding for this project is as shown below:
Fundinu Source Total Proiect Cost FeasibiJitv Estimate
Assessments $291,121.84 $954,914'
Storm Sewer Utilitv Fund $82,451.48" $50,365
MSA Fund $695,309.32j $644,535
Capital Replacement $135,859.004 $130,725
Fund
Pavement Fund $64,725.74 $65,000
Ad Velorem Deut. $314,063.52 $395,930
Total $1,583,530.90 $2,241,469.00
G:\ENG\PUBUœs.OI\Approve (:oll$truclion oontrucl 051205.doc
Todd Gerhardt
May 12, 2005
Page 5
Notes: 1 Feasibility assessment amount reflects sewer and water assessments to
properties in the Lake Lucy Road area in the amount of $552,126 that was
not included in the final design.
2 Some storm sewer costs in the feasibility study were shifted from Ad
Velorem Dept. to storm sewer utility fund to decrease the amount of Ad
Velorem Dept. The storm sewer costs are still within the 2005 CIP Budget
amount of $100,000, CIP #SWMP-019.
3 Funding total reflects additional costs associated with the trail construction
on Lake Lucy Road that was not included in the Feasibility Study. These
costs included additional retain walls and railings needed to construct the
trail within road right-of-way. The MSA Funding amount is still with in the
2005 CIP Budgeted amount of $800,000, CIP #ST -12.
4 The design of the parking lots at City Hall and the Fire Station was slightly
changed from the feasibility study to the final design. This final design
increased the necessary repairs to the parking lots. The total cost is still
within the 2005 CIP Budgeted amount of $182,000, CIP #MB-008.
RECOMMENDATION
Staff recommends that the City Council adopt the following motion:
"The Chanhassen City Council awards a construction contract for the 2005 Street
Improvement Project to GMH Asphalt Corp. in the amount of $1,436,894.90."
Attachment: 1. Resolution for accepting bids.
2. Curb repair map.
3. CIP Pages.
c: Dave Roedel, HTPO
Bill Bement, Engineering Technician N
I
G:\ENG\PUBUOOS.OI\Approve col1$!fUCtion cOnUlIC1 051205.doc
j
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE:
Mav 23. 2005
RESOLUTION NO:
2005-
MOTION BY:
SECONDED BY:
A RESOLUTION A WARDING CONTRACT FOR THE 2005 STREET
IMPROVEMENT PROJECT NO. 05-01
WHEREAS, pursuant to an advertisement for bids for the 2005 Street Improvement
Project, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
$1,730,060.33
$1,436,894.90
$1,571,636.30
$1,665,966.16
$1,751,896.31
$1,896,086.40
$1,977,380.60
AND WHEREAS, it appears that GMH Asphalt Corp. is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with GMH
Asphalt Corp. in the name of the City of Chanhassen for the 2005 Street Improvement
Project No. 05-01 according to the plans and specifications therefore approved by the City
Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 23rd day of May, 2005.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES
NO
ABSENT
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Capital Improvement Program 2005 thru 2009
City of Chanhossen, MN
ProJect # SWMP-019
Project Name Street Improvement Projects - Storm Water Mgmt
Tnd~In Value
,
DescriptWlI I
IAn annuaJ amount set aside for storm water management inftastructure consbuction or expansion associated with street improvement projects undertaken by the
engineering and public works deparbnents.
I .
JustlflctttJOII
Street improvement projects frequently require construction or expansion of stann water management inftastructure in order to comply with federal, state and toea)
regulations, as wen as protecting existing and proposed development adjacent to the projects.
Expenditures
Construction
2005
100,000
Totlll 100,000
2006
200,000
200,000
2007
100,000
100,000
Fnnding Sources
Surface Water UtIlity Fund
Toll1l
2007
100,000
100,000
200
100,000
100,000
2006
200,000
200,000
2008
100,000
100,000
2008
100,000
100,000
Contact
Department Surface Water Management
Type ~ement
Useful Life
Category SWMP
Priority nla
Tota. Project Cost $600000
2009
100,000
100,000
Total
600,000
600,000
2009
)00,000
100,000
Total
600,000
600,000
OperøtJolUllImpactlOtIter I
Inventory, inspection and maintenance of new inftastructurc will be required. Citywide. No map
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Capitol Improvement Program
CîtyofClumhossen, MN
1005 thru 1009
Contact
DePartment Street Improvements
Type Improvement
Useful Life
Category StroetslHighways
Priority nla
·
Project #
ST-012
Project Name Annual Street Improvement Program
·
Trade-In Value
Total Project Cost $8,Soo,ooO
·
Description
ual project to rehabiHtate and reconstruct streets in the City. Current S-year plan sbows the followins neighborbood areas:
2005 2006 2007 2008 2009
FoxfordlDeerbrook areas Koelmcn Area S Sbore Dr Laredo DrILn Cbapsmù
Market Blvd/Chan View Chan Hills Bighorn Dr Saratoga DrlCir Lone Cedar Area
Chippewa Tr
Triple Crown Est
,
Lake Lucy Rd
Audubon Rd So
W 78th Sir
,
JustljlcøtJon I
The City uses a Pavement Management System to monitor the condition of the City streets. While proper maintenance extends the life oribe street and is cost
effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective. Rehabilitation projects extend the life ofthc street In
cases with utility or subgrade issues. reconstruction of the street is necessary. A feasibility study is written to consider the streets to be done and to advise either
rehabilitation or reconstruction.
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Expenditures 2005 2006 2007 2008 2009 . Total
Construction 2,300,000 3,200,000 1,100,000 1,700,000 500,000 B,800,OOO
Totlll 2,300,000 8,200,000 1,100,000 1,700,000 500,000 8,8DO,000
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Funding Sources 2006 2007 2008 2009 Total
Assessment Bonds 1 ,800,000 1,100,000 1,400,000 500,000 5.800,000
MSA 1,900,000 300,000 3,000,000
Tøtal 8,200,000 1,100,000 1,7DO,000 500,000 8,8DO,000
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OperøtJolllll ImpøctlOther
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This project may decrease maintenance costs.
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Page 3 of 8
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Capital Improvement Program
City of Chanhossen, MN
2005 thru 2009
Contact
Department Municipal Buildings
Trade-In Value
Type hnprovement
Usdul Life
Category Fire
Priority nla
Project #
MB-008
ProjedName Fire Station/City Hall CapitaHmprovements
Total Project Cost 5182,000
Description I
This program would be for the maintenance for the fire stations and city hall.
Improvements include the replacement of the fire truck driveway at Station I and rehabi1itation of the parking lot. bnprovements to the city ban parking lots include
drainage improvments pavement rehabilitation to the east parking lots.
Justiflcadon I
The goal is to increase the life of the building and grounds through a regular maintenance program.
The parking lot is in need of replacement at this time. The driveway would be replaced with a more suitable surface for the weight of the vehicles at the fire station.
Expenditures 2005 2006 2007 2008 2009 Total
Construction 175.000 175,000
Maintenanœ 7,000 7,000
Total 182,000 182,000
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Fnnding Sources
Capital Replacement Fund
TotIIl
2005
182,000
1
2006
2007
2008
2009
Total
182,000
182,000
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Operatiolllll ImpøctlOther I
There should be no operational impact to this project
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Page 2 of 4
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