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4a Project 05-01 Hearing CITY OF CHANHASSEN 7700 Market Boulevard POBox147 Chanhassen, MN55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax 952.227.1190 Engineering Phone 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 RecreationCen!er 2310 Couller Boulevard Phone 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 PublicWor1<s 1591 Park Road Phone 952.227.1300 Fax 952.227.1310 Senior Center Phone 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us 4~ MEMORANDUM TO: Todd Gerhardt, City Manager Paul Oehme, Dir. of Public Works/ City Engineer ~ ~ , o~'í" May 11,2005 FROM: DATE: SUBJ: Special Assessment Hearing for 2005 Street Improvements Project No. 05-01 REOUESTED ACTION (Simple Majority Vote Required) Staff requests the City Council consider a resolution adopting the 2005 Street Improvement Assessment Roll. POLICY DECISION/ACTION TO BE CONSIDERED Prior to the completion of the public hearing, any property owner wishing to object to their assessment must file a signed written objection or they waive their right to appeal. The City Council is required to approve a resolution adopting the assessment roll, either as submitted or as revised. BACKGROUND On September 27,2004, the City Council authorized the preparation of a feasibility study for the project. On December 1, 2005 Staff held a neighborhood meeting. On January 10, 2005, the City Council held a public hearing, approved the feasibility study, and authorized the preparation of plans and specification for the project. On March 28, 2005, the City Council approved plans and specifications, and authorized advertisement of bids. On May 10, 2005 Staff held a neighborhood meeting. ASSESSMENT HEARING PROCEDURE Staff will provide a brief explanation of the work along with the proposed assessment amount. Any issues that the City Council wishes to discuss regarding the project financing is appropriate during the public hearing portion of the project. Public testimony should be received for the project. The property owners should be The City ot Chanhassen' A growing community with clean lakes, quality schools, a chalTl1Ing downtown, thriving businesses, winding trails, and beautitul parks. A great place to live, work, and play - Todd Gerhardt May 11,2005 Page 2 reminded that they must file a written objection with the City either prior to or during the actual project hearings. Objections after the public hearing are invalid. The assessment objection is a request by the property owners for the Council to review the assessment amount. Staff may have an immediate response to individual comments, or in some circumstances, the objection should be received and referred to staff for investigation. The remaining assessment roll should be adopted. If the City Council feels the objections cannot be addressed immediately, a report will be presented to Council on all objections on that particular project at the next City Council meeting. Council should adopt the remaining assessment roll at that time in order for the process to stay on schedule. If there are no objections filed, or if Council feels confident staff's investigation will not result in any changes being made to the assessment roll, a motion by the City Council adopting the assessment roll as prepared is needed for the project. ASSESSMENT OBJECTIONS Objections may be filed up to and at the public hearing. At the time of this submittal, no written objections have been filed. If any written objections are received in the interim prior to the Council meeting, they will be provided to the Council at the public hearing. Staff comments and recommendations will also be provided at the public hearing. The City Council may choose to accept the staff recommendation and either revise the assessment roll or adopt the roll if no action is recommended. If additional objections are filed either prior to or at the hearing, they should be received and if necessary referred to staff for investigation and resolution. SUMMARY OF ASSESSMENT PROJECT Lake Lucv Road Area · Project area includes Lake Lucy Road (from Galpin Boulevard to Powers Boulevard), Steller Court, and Charing Bend. · Proposed improvements include: Narrowing Lake Lucy Road from 36-feet wide down to 32-feet; edge milling and overlaying all of the streets; installing concrete curb and gutter on Lake Lucy Road and Steller Court; adding an off-street trail along the north side of Lake Lucy Road; and adding turn lanes at the intersection of Lake Lucy Road/Powers Boulevard. Charing Bend is recommended to be overlayed. No sewer and water improvements were included in the project. · Street assessments are proposed for those properties that access onto the roads within the project area. The assessments are for 40% of the improvements for a residential roadway and new curb and gutter on Lake Lucy Road and Steller g:\eng\public'DS-OI\assesMIrnlhearingbllCkgroundOSllOS.doc :,,;; Todd Gerhardt May 11, 2005 Page 3 Court. The assessments do not include the road narrowing, trail improvements, or oversizing of the roadway from a residential street to a collector roadway. The assessments were calculated on a per lot basis. Preliminary Final Proposed Assessment Rate for Lake Lucy Road $2,892.42/lot $2,673.87/10t Proposed Assessment Rate for Lake Steller Court $2,892.42/10t $2,673.87110t Proposed Assessment Rate for Charin~ Bend $1,627.15/10t $1,582.13110t 'Assessment amounts changed based on bid prices. 'Length of Assessment: 8 Years with 6% Interest LAKE LUCY ROAD AREA MAP Pioneer Trail Area . Project area includes all of Foxford Road, Eastwood Court, Meadowlark Lane, Deebrook Drive, Homestead Lane, Flintlock Trail, and Pineview Court. . Proposed improvements generally include full depth mill of existing pavement section, regarding roadway and paving. Staff bid out edge mill and overlay along with a full-depth mill and overlay to determine which cost is more competitive. The full depth mill is only $12,011.80 more then the base bid edge mill and overlay. This is a total of 3.2% more then the base bid amount and is still within the budgeted amount. Staff concluded the extra cost is worth the investment g:\eng\public'Ø5-01\assessmenl bearing backgrouud QSI10S.doc ,R Todd Gerhardt May 11,2005 Page 4 based on the added longevity to the roadway and this type of work will decrease the construction time and thereby decrease the inconvenience to the property owner. . Street assessments for the area are proposed in accordance with past practice and the City's assessment practice at a rate of 40% of the project cost to the benefiting lots that abut the streets within the project area. The assessments were calculated on a per lot basis. The proposed assessments for the lots in this area are as follows: Preliminarv Final ProDOSed Assessment Rate for Deerbrook Drive $1,902.53110t $ 1,925.2 l/Iot Proposed Assessment Rate for Foxford Road Area $2,404.03/1ot $2,125.03/1ot (Includes Foxford Road, Pineview Court and Eastwood Court) Proposed Assessment Rate for Homestead Lane Area $2,433.90/1ot $2,1 64.77/lot (Includes Homestead Lane & Flintlock Lane) ProDosed Assessment Rate for Meadowlark Lane $1,838.20I1ot $2,040.461lot 'Final assessment amounts changed based on alternate bid prices. 'Length of Assessment: 8 Years with 6% Interest PIONEER TRAIL AREA MAP _____...J ilJl? ,~:I r,", '\ ,:j'_J . '>. ;12,; ,,_.. /' Ifr'" r: i ,...¡ 'rl "'T" ._.'~: , ::' ¡e i! Ii I ,'I' ¡' ! il i'! . . j'':~~)'' j..·l> ; ,,>~/ />/ , Wiù,::' I r- <~~~l: I L~~__n ').ri.,~:\ ii U'~/ ;' I. .;! :\/~. ¡-/<..¿, ;' / ~ - .' I ,\'< ,. .\ . , ¡. "~~)~~-: . r;' 1--1 "., ~-,' . ~.+,,;-::::; "I.- y g:\eng\public\05-01\assessment hearing background 051105.doc Todd Gerhardt May 11,2005 Page 5 Chan View Area · Project area includes: Market Boulevard north of W. 78th Street to Chan View and Chan View between Market Boulevard and Laredo Drive. · Proposed improvements include an edge mill, crack repair and overlay of the full street width, sidewalk replacement and storm sewer improvements. · Assessments are proposed for all properties that access the roadways. This includes three City properties: Library site, City Hall, and the Fire Station. Only two private properties are proposed to be assessed: The property that currently is used by the Post Office and the Chanhassen Bank property. Pinal assessments for this area were calculated on a front-foot basis at a rate of $1O.92/lf. The preliminary assessment amount was $16.45/lf. · The street assessments are proposed to be assessed over an 8-year period at 6% interest. CHAN VIEW AREA MAP W. 78th Street Citv Hall & Fire Station . Proposed improvements include milling and overlaying the two eastern parking lots of City Hall and the Fire Station #1 parking lot. The fire station is also g:\eog\public\05-01\asses&menthearîngbðckground05110S.doc J Todd Gerhardt May 11, 2005 Page 6 proposed to receive an 8" thick concrete driveway for the heavy trucks that use the station's garage. . No assessments are proposed for this portion of the project since they are City- owned, Miscellaneous Work Included in this year's project is miscellaneous curb and gutter repair at various locations throughout the city and trail repairs along Minnewashta Parkway. The miscellaneous curb repair is in the area the City is considering sealcoating in 2006. Attached to this background is the general location for the 2006 sealcoat project. The Minnewashta Parkway trail is in need of repair and will be overlayed from TH 7 to TH 5. By including these items in a large street improvement project, it was anticipated the City will receive better bids verses obtaining quotes from contractors for this work. FINANCIAL SUMMARY The construction contract amount is for $1,436,894.90. The total project cost which includes engineering, soil borings, legal costs etc. is $1,583,530.90. The proposed funding allocation is: Funding Source Assessments Storm Sewer Utility Fund MSA Fund Capital Replacement Fund Pavement Fund Ad Velorem Dept. Total Total Proiect Cost $291,121.84 $82,451.482 $695,309.323 $135,859.004 $64,725.74 $314,063.52 $1,583,530.90 Feasibilitv Estimate $954,9141 $50,365 $644,535 $130,725 $65,000 $395,930 $2,241,469.00 Notes: 1 Feasibility assessment amount reflects sewer and water assessments to properties in the Lake Lucy Road area in the amount of $552,126 that was not included in the final design, 2 Some storm sewer costs in the feasibility study were shifted from Ad Velorem Dept. to the storm sewer utility fund to decrease the amount of Ad Velorem Dept. The storm sewer costs are still within the 2005 CIP Budget amount of $100,000, CIP # SWMP-019, 3 Funding total reflects additional costs associated with the trail construction on Lake Lucy Road that was not included in the feasibility study. These are for additional retain walls and railings necessary to construct the trail with g;\eng\public'llS_OI\assessmenthearingback¡roundOSlI05.doc Todd Gerhardt May 11, 2005 Page 7 the right-of-way, The MSA Funding amount is still within the 2005 CIP Budgeted amount of $800,000, CIP # ST-12. 4 The design of the parking lots at City Hall and the Fire Station was slightly changed from the feasibility study to the final design, This final design increased the necessary repairs to the parking lot. The total cost is still within the 2005 CIP Budgeted amount of $182,000, CIP # MB-008. RECOMMENDATION At this time, staff recommends Council" Approve assessment roll for the 2005 Street improvement project and adopt resolution for assessments". Attachments: 1. Assessment Rolls. 2. 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"i o '0 m =æ CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: Mav 23. 2005 MOTION BY: RESOLUTION NO: 2005- SECONDED BY: A RESOLUTION ADOPTING ASSESSMENT ROLL FOR 2005 STREET IMPROVEMENT PROJECT NO. 05-01 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: Market Boulevard Chan View Lake Lucy Road Charing Bend Steller Court Meadowlark Lane Homestead Lane Flintlock Trail Foxford Road Pineview Court Eastwood Court Deerbrook Drive From W. 78th Street to Chan View From Market Boulevard to Laredo Drive From Galpin Boulevard to Powers Boulevard Entire Roadway Entire Roadway Entire Roadway Entire Roadway Entire Roadway Entire Roadway Entire Roadway Entire Roadway Entire Roadway NOW THEREFORE, BE IT RESOLVED by the City Council of Chanhassen, Minnesota: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, if hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 8 years, the first of the installments to be payable on or before the first Monday in January, 2006, and shall bear interest at the rate of 6 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31,2005. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the city treasurer, except that no interest shall be charged in the entire assessment is paid within 60 days from the adoption of this resolution; and he may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4, The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Passed and adopted by the Chanhassen City Council this _ day of ,2005. ATTEST: Todd Gerhardt, City Manager Thomas A. Furlong, Mayor YES NO ABSENT " j