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1b Memorial Policy 1-b MEMORANDUM CITY OF CBANHASSEN 7700 Markel Boulevard POBox 147 Chanhassen, MN55317 FROM: Todd Hoffman, Park & Recreation Director 11/ ð¥' TO: Todd Gerhardt, City Manager DATE: May 13, 2005 Administration Phone: 952.227.1100 Fax: 952.227.1110 SUBJ: Discussion of Memorial Policy Building Inspections Phone: 952.227.11BO Fax 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.2271170 Please find attached a staff report addressed to the Park and Recreation Commission dated February 14,2005, regarding a recommendation to the City Council on a proposed Memorial Policy for the City. The Commission reviewed and discussed this proposal on Tuesday, February 22, 2005. The minutes resulting from that discussion are attached. Finance Phone: 952.227.1140 Fax 952.227.1110 At the conclusion of their review, the Commission made the following recommendation: Park & Recreation Phone: 952.227.1120 Fax: 952227.1110 "Murphy moved, Spizale seconded that the Park and Recreation Commission recommend that the City Council approve the Memorial Giving Policy as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0." Recreation Center 2310 Couller Boulevard Phone 952.227.1400 Fax 952.227.1404 UPATE (6-6-05): Planning & Natural Resources Phone: 952.227.1130 Fax 952.227.1110 Public Works 1591 Park Road Phone: 952.227.1300 Fax 952.227.1310 The City Council and staff reviewed this policy recommendation on May 23, 2005. It is recommended that the City Council approve the attached policy concerning memorials and direct staff to prepare a small pamphlet describing the program. Senior Center Phone: 952.227.1125 Fax: 952.2271110 WebSile www.ci.chanhass8n.mn.lJs The City 01 Chanhassen . A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beautiful parks. A great place to live. worK, and play City Council Work Session - May 23, 2005 that lowering the speed limit to 25 miles per hour would not have a positive impact. Mayor Furlong clarified that the 27 miles per hour was actually the 85 percentile number, not average. Paul Oehme stated he would draft a letter to the President of the Homeowners Association presenting the results of the study and the council's recommendation to keep the speed limit as posted. ISCUSSION OF MEMORIAL POLICY. * Todd Hoffman presented the background information on what led to the Park and Recreation Commission's recommendation, basically stating it gives staff a tool to use when people come in with requests for memorials in the city. Councilman Lundquist asked if the city's costs were covered for the trees and benches. Todd Hoffman stated they were. Mayor Furlong asked that this item be reviewed annually with the budget. STRATEGIC PLAN: UTILIZATION OF CITY RESOURCES FOR COMMUNITY WIDE EVENTS. Justin Miller presented background information on events held in the city and associated costs. He passed out a sheet showing the city costs associated with the recent American Legion Parade and presented options. Councilwoman Tjornhom asked about other cities policies. Councilman Peterson suggested the Chamber of Commerce benefits to a great degree and that maybe they could help offset costs. Mayor Furlong concurred that it would be interesting to see what the policy is in other cities. Councilman Lundquist expressed concern with using taxpayer's money on events that don't benefit the city as a whole. Mayor Furlong directed staff to gather additional information on city events and collect data from other cities. Mayor Furlong adjourned the work session meeting at 7:00 p.m.. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 2 MEMORANDUM CITY OF CBANHASSEN TO: Park and Recreation Commission 7700 Market Boulevard PO Box 147 Chanhassen, MN55317 FROM: Todd Hoffman, Park & Recreation Commission DATE: February 14,2005 Administration Phone: 952.227.1100 Fax: 952.227.1110 SUBJ: Recommendation to City Council Concerning a Memorial Policy Finance Phone: 952.227.1140 Fax: 952.227.1110 Historically, the City has received a variety of inquires concerning the placement of memorials in public parks. The majority of these requests have been met with the installation of a memorial tree or bench. However, in some instances the requests go beyond a simple bench or tree and can begin to resemble private memorial sites. In order to avoid the discomfort that can accompany the need to make a decision over what is appropriate at a difficult time; staff is recommending the City Council adopt a Memorial Giving Policy. Building Inspections Phone:952.22711BO Fax 952.227.1190 Engineering Phone 952.227.1160 Fax:952.2271170 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 The policy includes the two most commonly requested memorials, a tree or a park bench. The planting of a tree after the death of a loved one represents many comforting thoughts for family members. The placement of a park bench in a strategic location gives family members a destination to rest and reflect. A policy to accommodate the wishes of those with a desire to sprinkle the cremated ashes of a deceased love one, in a public location, is also included. Lastly it is the city's desire to accommodate the wishes of those who choose to dedicate a large memorial such as a building or play structure. RecrealionCenler 2310 Coulter Boulevard Phone:952.2271400 Fax 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 RECOMMENDATION Public Works 1591 Park Road Phone 952.227.1300 Fax: 952.227.1310 It is recommended that the Park and Recreation Commission review the attached draft of the Memorial Giving Policy. Upon conclusion of your review, the Commission should make any changes you deem appropriate and make a recommendation to the City Council concerning the adoption of the policy. Senior Center Phone: 952.2271125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us The City of Chanhassen. A growing community with clean lakes, quality schools, a charming downtown, thriving businesses, winding trails, and beauli!ul parks. A great place to live, work, and play. .j.. City of Chanhassen Department of Parks and Recreation Memorial Giving Policy The City of Chanhassen supports the needs and principles of allowing memorials in parks and green space areas, but is also mindful that these facilities have many uses and are enjoyed by a wide range of people. Therefore, the City desires to manage and regulate memorials for the mutual benefit of all. 1. Applications for memorials and to sc . eas are available at City Hall or on-line at WWW.CI Recreation Director (appointed officer) shall of applications. 2. Applications will be accepted u¡pr of estate. 3. All memorials are to be paid for óre installation. 4. Memorials will be positioned to ef an area. The City will attempt to acco e the wishe at all times. 5. The number 0 shall not .. act from e prime recreational purposes of an area. imit the nu~þer of memorials in a particular area. 6. The City å y for damag~~¥\Iny memorials from vandals, third parties or while n øîè activities unless specifically noted. 7. Th~} es to r any memorials that have been damaged and, ~!'" " i1lptÌ1 the vie officer, beyond repair. plications fo ts or to scatter the ashes of pets shall not be '. ted. '" ,)'W;E)h:, "monals and is not his policy may still be It is the intention that the policy only covers the broad sense 0 meant to be exhaustive. Memorial proposals outside the considered. General 1. program plants a I V2 caliper inch balled and burlapped maple, oak, ash or Ii en tree in the donator's park of choice with recognition of the memorial on a permanent plaque to be displayed at City Hall. 2. The donor can choose the general vicinity of the planting location within a park; the exact placement of the tree is dependent upon existing site conditions and shall be determined by the appointed officer. 3. The name displayed on the memorial plaque shall be the individual's full proper name. Nicknames, where appropriate, may be included at the donor's request. 4. No additional mementos, e.g. vases, statues, etc., shall be permitted at the location of the tree. G:\park\th\memorial policyl.doc - February 2005 5. The cost of a memorial tree is $500. The health of the tree is guaranteed for 5 years. Memorial Bench 1. A memorial bench may be dedicated in the donator's park of choice. 2. The donor can choose the general placement within a park; the exact location of the bench is dependent upon existing site conditions and shall be determined by the appointed officer. 3. Benches will be constructed from a concrete material and design. The bench will be secured in a concrete pad by contractor. 4. A brass plaque with the inscription "in the memo recognition of public office (if appropriate), an.~ affixed to the bench. In the event that the p ,,¡,, removed, the City will replace it for the 5. No additional mementos, e.g. vases, s of the bench. 6. The cost of a memorial bench is $1000. minimum of 10 years. of a high quality ',ty and/or its ame of the person, nd death will be ced, and/or 'location Ashes 1. . advance by the Park and d date in consultation with 2. etc. shall be permitted at the location picnic shelter, playground, etc., will be considered 2. emorials will be made at an appropriate level in next of kin or executor of estate. G:\park\th\memorial policyl.doc - February 2005