1e. Site Plan Review City Hall Expansion /?
1 . C ITY OF P.C. DATE: April 6 , 'rid.&
C.C. DATE: April 25 , 1988
1 Y CASE NO: 88-2 Site Plan
Prepared by: Dacy/v
I
I STAFF REPORT
1
PROPOSAL: Site Plan Review for Expansion of Existing City
I
Hall for 6 ,411 Square Feet Including Parking Lot
Landscaping Reconstruction
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LOCATION: 690 Coulter Drive
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1 44 APPLICANT: City of Chanhassen - 'n.
-2S-7-8(
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IPRESENT ZONING: OI , Office Institutional
IACREAGE: 1 . 64 acres
DENSITY: N/A
IADJACENT ZONING
AND LAND USE: N- OI ; elementary school
1 S- OI ; vacant commercial and old bank buildirg
1.... E-E- OI; Post Office and Fire Station
1 Q W- BG; vacant commercial
IW WATER AND SEWER: Municipal services are available.
IPHYSICAL CHARAC. : Existing City Hall and parking area
1 2000 LAND USE PLAN: Public/Semi-Public
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City Hall Expansion
' April 6 , 1988
Page 2
' REFERRAL AGENCIES
Fire Inspector Attachment #1
' Building Inspector Attachment #2
City Engineer Attachment #3
' BACKGROUND
The City Council on May 19 , 1980 , approved the platting,
rezoning, site plan and public improvement project necessary to
initiate the construction of the existing City Hall and Library
complex. As part of that consideration, the City Council
approved the total concept plan for future expansion of City Hall
(Attachment #4 ) . The future concept plan entailed construction
of a "mirror image" of the existing City Hall building imme-
diately to the west. Parking areas on the west side would
mirror the parking areas on the east side. The proposed
construction represented in this application represents the first
phase of the ultimate plan for City Hall.
Also part of the Council' s consideration in 1980 , was how the
site and traffic circulation related to the downtown redevelop-
!' ment plan. Attachment #5 represents the current redevelopment
plan. Little has changed since the proposal in 1980 except that
the road between the old bank building and the new bank building
( extension of Market Boulevard) has a more north/south alignment
versus the 1980 proposal which angled into the proposed ring road
( complete reconstruction and relocation of West 78th Street to
the north) . The grading and landscaping plan prepared by BRW
included in the packet outlines the extent of the reconstruction
of the existing parking area on the lower level of existing City
Hall.
ANALYSIS
The first phase addition consists of approximately 6 ,411 square
feet. The addition consists of a two story construction, the
lower floor of which will remain empty for storage purposes.
However, should the Library need to expand, space is available.
' The upper floor will be extension of offices for building
inspection and public safety personnel. Ultimately, the lower
section will be used for additional space for public safety/or
other city needs. The same construction materials and exterior
design will be maintained.
Adequate parking is available for the additional office space.
However, a minor adjustment to the driveway on the west side of
the building will be constructed. The parking lot adjustments on
the east side of the existing building adjacent to Market
Boulevard will be completed during the second phase of the rede-
velopment project as well as the completion of the extension of
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City Hall Expansion
April 6 , 1988
Page 3
Market Boulevard north of West 78th Street ( currently a gravel
access) .
Additional landscaping will also be installed around the proposed
expansion beyond that which currently exists in compliance with
ordinance standards. Existing light fixtures will be replaced
with light fixtures which are consistent with the light fixtures
to be installed in the downtown redevelopment area.
RECOMMENDATION
Planning staff recommends the Planning Commission adopt the I
following motion:
"The Planning Commission recommends approval of Site Plan Review '
#88-2 for expansion of the City Hall for 6 , 411 square feet with
landscaping and parking lot reconstruction based on the plan
stamped "Received March 14, 1988" , and subject to the following
conditions:
1 . Provision of a handicapped parking space. " I
PLANNING COMMISSION ACTION
The Planning Commission unanimously recommended approval as ,
recommended by staff.
CITY COUNCIL RECOMMENDATION I
It is recommended that the City Council approve Site Plan Review
#88-2 for expansion of the City Hall for 6 , 411 square feet with
landscaping and parking lot reconstruction based on the plan
stamped "Received March 14, 1988" , and subject to the following
conditions :
1 . Provision of a handicapped parking space.
ATTACHMENTS 1
1 . Memo from Fire Inspector dated March 30 , 1988 .
2 . Memo from Building Department dated March 29 , 1988 .
3 . Memo from City Engineer dated April 1 , 1988.
4 . City Council minutes dated May 19 , 1980 .
5 . Planning Commission minutes dated May 14 , 1980 .
6 . 1980 Concept plan.
7 . Road improvement plan from Downtown Redevelopment Feasibility
Study.
8 . Detailed location map. 11 9 . Planning Commission minutes dated April 6 , 1988 .
10 . Site Plans stamped "Received March 14 , 1988" .
1
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CITY OF
CHANHASSEN
690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
(612) 937-1900
' MEMORANDUM
TO: Barbara Dacy, City Planner
FROM: Steve Madden, Fire Inspector4
' DATE: March 30, 1988
SUBJ: Chanhassen City Hall Addition
Upon completion of the site lan review of t
p o the City Hall addi-
tion, I have found that the site plan meets the minimum require-
ments of the Uniform Fire Code.
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CITY OF
■ CIIANIIASSEN
\ ,
_ `4 Y 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
,may
(612) 937-1900
MEMORANDUM
TO: Barbara Dacy, City Planner '
FROM: Building Department N
DATE: March 29 , 1988 '
SUBJ: City Hall Addition
#88-2 Site Plan
A handicap parking stall will be required as close as possible to
the new northwest entrance.
1
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111 -
0 B THYA OF
\ , A N E N
, k 1 fir ;
-yam
��4. '� 690 COULTER DRIVE • P.O. BOX 147 • CHANHASSEN, MINNESOTA 55317
1 � (612) 937-1900
IMEMORANDUM
TO: Planning Commission
IFROM: Gary Warren, City Engineer
DATE: April 1, 1988
ISUBJ: Site Plan Review, City Hall Expansion
Project File No. 88-1
I When the existing i
g C ty Hall was originally planned and
1 constructed in the early 1980 's, the overall site plan was pre-
pared with expansion in mind. The concept employed was to build
half of the facility initially and then to build a "mirror" image
of that facility immediately to the west. With the growth of the
1 City, we have finally outstrapped our current facility and as
such, while we are not ready for a total expansion as originally
planned, we are proposing to expand an additional 6400 feet of
1 the proposed mirror image of the building. The site plan docu-
ments adequately address this expansion.
Since the original parameters of the site plan, with the obvious
I exception of landscaping, were laid as a part of the original
City Hall review process, the City' s architect, EOS Corporation,
has prepared the expansion documents in accordance with the ori-
1 ginal approved site plan concept.
Utility services are available to the site from Coulter Drive.
1 Grading and erosion control measures will be employed as con-
sistent with City standards . Drainage from the addition parking
lot area has been planned for and will be accommodated in the
updated ponding as part of the downtown redevelopment project for
Iwhich the City is currently constructing.
It is therefore recommended that the City Hall expansion site
I plan, dated February 26, 1988, received March 14 , 1988 , be
approved.
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II 47 ; 9
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Council Meeting May 19„)-980 - '� -3-
Droved • _ .4:..�� ;` , may.
A.
councilman Geving moved that the request for Leonard and Luella Koehnen be granted
4 a senior citizen deferrment for the three additional units that were placed upon
the property at the May 12, 1980, Council meeting according to M.S. 435.195. Motion II seconded by Councilman Pearson. The following voted in favor: Mayor Hobbs, Councilmen
asses-• ; pearson, Neveaux, Geving, and Swenson. No negative votes. Motion carried.
STATE BUILDING CODE, FINAL ADOPTION: This item was published and subsequently II
deleted from the Council Agenda.
•
I.
!son be BALTIC CORPORATION, LANDSCAPE PLAN REVIEW: Terms of the conditional use permit for I!-e pla :, this property requires landscaping to be completed by the owner. As no representatives
435.195 of the corporation were present to discuss the status of the landscaping plan,
or Ho.. councilman Neveaux moved to instruct the City Attorney's office to have the City let
II
tion _ all necessary contracts to complete any remaining work on the site and to pay for
4 such via the financial guarantees posted by the developer. Motion seconded by 1
I Councilman Swenson. The following voted in favor: Mayor Hobbs, Councilmen Pearson,
Neveaux, Geving, and Swenson. No negative votes. Motion carried.
2d a s- BILLS: Councilman Geving moved to approve the bills as presented: Checks #11680 j;
pro.- through #11750 in the amount of $1,037,865.12, checks #8323 through #8393 in the
conded amount of $110,643.17 and checks #11751 through #11792 in the amount of 369,583.68.
n P-. Motion seconded by Councilman Pearson. The following voted in favor: Mayor Hobbs, q'
1:: Councilmen Pearson, Neveaux, Geving, and Swenson. No negative votes. Motion carried.
�v - i �i,
_� PLA'rJLLNG, P:��`LONING, SITE PLAN AND PUBLIC IMPROVEMENT AUTHORIZATION, NEW CITY HALL/
LIBRARY COMPLEX: The parcel proposed for construction of the new city hall/library
essm-. site will be directly south of the City Hall property. This area was envisioned
to represent a continuation of the governmental theme established with this general (,
area, i.e. school, fire station, post office, city hall/school open areas, and the
_ proposed city hall/library. The site will function via a new road connecting
Kerber Blvd. to Chan View. The road will additionally provide access to the new Ill�
nnior ring road as a part of the downtown plan. Site plan considerations of the Council
•
-opert included street lighting, concrete curb and gutter, paved parking areas, the Et
:tome: approximate 11,000 square foot facility, and public improvements - all of which
sewn- meeting the requirements established by the City for other developments within ;
en P: - the City. Specific actions taken by the Council included: '
Councilman Neveaux moved to approve the purchase agreement for proposed street
II
r right of way within proposed Schneider Park Addition in the amount of $50,077.50
aid as referred to in the City Manager's report of May 19, 1980, and as per the
purchase agreement dated May 19, 1980. Motion seconded by Councilman. Geving. The
following voted in favor: Mayor Hobbs, Councilmen Pearson, Neveaux, Geving, and
be Swenson. No negative votes. Motion carried.
.aced
195a The above motion was made in recognition of the "Letter of Acknowledgement" I
rty. between the State Bank of Chanhassen and the City of Chanhassen dated May 19, 1980.
Hobbs,
car Councilman Neveaux moved to approve the purchase agreement for Lot 2, Block 1,
of the proposed Schneider Addition in the amount of $45,537.50 and as referred to II
Lathe City Manager's report of May 19, 1980, and as per the purchase agreement
dated May 19, 1980. Motion seconded by Councilman Pearson. The following voted ,
in favor: Mayor Hobbs, Councilmen Pearson, Neveaux, Geving, and Swenson. No
the ne5ative.votes. Motion carried.
ed
2 Councilman Neveaux moved to approve the purchase agreement for Lot 1, Block 1, of
II
id proposed Schneider Addition in the amount of $43,302.50 and as referred to in the
City Manager's report of May 19, 1980, and as per the purchase agreement dated
May 19, 1980. Motion seconded by Councilman Pearson. The following voted in J II
favor: Mayor Hobbs, Councilmen Pearson, Neveaux, Geving, and Swenson. No
negative votes. Motion carried.
2/P-3/6.11-146/4 ;
II
Council Meeting May 19, 1980 -4-
' Councilman Pearson moved to approve the plat of Schneider Park as dated May 14,
1980 and referred to as Exhibit A. Motion seconded by Councilman Swenson. The
following voted in favor: Mayor Hobbs, Councilmen Pearson, Neveaux, Geving, and
Swenson. No negative votes. Motion carried.
Councilman Swenson moved to approve the site plan and variance (Exhibit A-2) as
' as recommended and with the conditions of the Planning Commission. Motion
seconded by Councilman Neveaux, The following voted in favor: Mayor Hobbs,
Councilmen Pearson, Neveaux, Geving, and Swenson. No negative votes. Motion
' carried.
Councilman Neveaux moved to rezone Schneider Park Addition from R-1A and C-2 to
C-1. Motion seconded by Councilman Geving. The following voted in favor: Mayor
Hobbs, Councilmen Pearson, Neveaux, Geving, and Swenson. No negative votes.
Motion carried.
c
' In recognition of the waiver of public improvement" petition from the State Bank
of Chanhassen, Councilman Neveaux moved to order Public Improvement Project 80-1
as presented in the City Engineer's feasibility study. Motion seconded by
' Councilman Swenson. The following voted in favor: Mayor Hobbs, Councilmen
Pearson, Neveaux, Geving, and Swenson. No negative votes. Motion carried.
SITE PLAN REVIEW, PUBLIC WORKS FACILITY, CHANHASSEN LAKES BUSINESS PARK:
'
10,000 square This
quare foot facility, approved by voters as a part of the referendum this
year, will be located within the Chanhassen Lakes Business Park. The site
will be heavily screened by existing vegetation and the proposed facility will
be of a decorative block character with wood siding highlights. The facility
includes work areas for mechanic operations, street, parks, as well as the
utility department. Specific actions taken by the Council included:
Councilman Swenson moved to approve the site plan as recommended and with the
conditions of the Planning Commission. Motion seconded by Councilman Neveaux.
The following voted in favor: Mayor Hobbs, Councilmen Pearson, Neveaux, Geving,
and Swenson. No negative votes. Motion carried.
' HOLIDAY STATIONSTORE, CONDITIONAL USE PERMIT AMENDMENT, CONSTRUCT CANOPY: No
action was taken per the request of the applicant and referred to the Sign Commi
' prior to resubmission to the Council.
CABLE TELEVISION PRESENTATION: Discussion was held on potential benefits of cab: .
television. This item will appear on a future agenda to determine whether to
' proceed with establishing an ad hoc citizen advisory committee to review the
benefits/liabilities of cable television and to determine whether the City should
proceed with a potential franchise in the City.
' 1980 MUNICIPAL INSURANCE PROPOSALS: The City had previously engaged an insurance
consultant to review and recommend types of coverages which should be carried by
the City. Additionally, as a part of this contract, specifications were prepared
' and bids taken for insurance coverages. Three bids were received representing '}
four companies.
Councilman Geving moved to award the insurance coverage to Dolliff Insurance Agar
representing Continental Insurance Company. Motion seconded by Councilman
Pearson. The following voted in favor: Mayor Hobbs, Councilmen Pearson, Geving, -
and Swenson. Councilman Neveaux voted no. Motion carried.
SEWER AND 4n1TER TRUNK UNIT CHARGES: This item was published and subsequently
deleted from the Council Agenda.
Excerpts from Planning Commission Minutes I
111!:Ili11ll1iIl1ll:1 ' May 14, 1980
II
SUBDIVISION, REZONING SITE PLAN AND VARIANCE REQUEST FOR NEW
CITY HALL - 680 W. 78th St. ,
The City of Chanhassen is requesting Planning Commission and City
Council for rezoning from C-1 to C-2, subdivision of 3 zoning lots , II
a 7' side yard setback variance and site plan review on the parcels
published in the notice of public hearing commonly known as the
Chanhassen State Bank and Schneider Agency Properties.
The Staff report was given by
I
Tien by the g y Bob Waibel and followed b\r presenta-
tion project architect Mr. Jack Boarman of
Architects, Inc. Boarman
I
The Staff recommendation was that the Planning Commission recommend
that the City Council approve the subject request conditioned upon: II
1. That the Planning Commission and Staff find the separate cover
graphics to adequately address the concerns of landscaping and
drainage. II
2. That all roof top mechanical equipment
fill be screened.
I
3. That concrete curbs and gutters be installed around all parking
and maneuvering areas.
In the architect' s presentation the items of landscape and drainage 111
were discussed wherein it was explained that the landscaping which
is proposed will be implemented partially out of existing tree
stock (city' s tree farm stock) and out of the purchase of additional '
materials. An exhibit was presented showing the onsight drainage
pattern and Mr. Boarman stated that the offsight drainage was
addressed in the Schoell and Madson feasibility study for the I
public improvements in the area.
Xi A motion was made by Jim Thompson to close the public hearing.
Seconded by Walter Thompson, ayes all. I
ill City Engineer Jim Orr gave an overview of the drainae
within the proposed plat area including the constructgion and I
improvements.
A motion was made by Art Partridge to recommend approval of rezoning I
from C-2 general commercial to C-1 office district of the property
contained in Exhibit A "Schneider Park" . Motion seconded by Walter
Thompson. Vote - Clark Horn, William Johnson, Art Partridge, Tom
I
Hamilton, Walter Thompson and James Thompson ayes Michael Thompson
1 nay. Motion carried.
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0 A motion was made by Art Partridge to recommend approval of the
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subdivision as requested on Exhibit A "Schneider Park" . Motion
illi seconded by Jim Thompson. Clark Horn, William Johnson, Art Partridge,
Tom Hamilton, Walter Thompson and James Thompson voted in favor .
Michael Thompson voted nay. Motion carried. III
A motion was made by Art Partridge to approve the site plan incorp-
orating the recommendation of the planning report of May 12 , 1980 with III
III the addition of granting a 7' side yard setback variance to the north
of the proposed building. Motion seconded by Tom Hamilton. In
favor were Clark Horn, William Johnson, Art Partridge, Tom Hamilton, al
Walter Thompson and James Thompson. Michael Thompson voted nay.
I! Motion carried. p
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Planning Commission n Meeting
April 6, 1988 - Page 65
' all procedural and substantive objections to the public improvement
and payment thereof, and waives appeal rights otherwise available
pursuant to MSA Section 429 . 081 .
10. The developer shall provide the City a 10 foot utility easement
centered over the watermain and shall dedicate this watermain to the
City at no cost after final acceptance.
' 11. Curb cuts and curb replacement shall be coordinated with the City' s
Phase II construction plans for the downtown.
All voted in favor and motion carried .
Jim Wildermuth left the meeting at this point and did not vote on the
following items.
SITE PLAN REVIEW TO EXPAND CITY HALL 6,411 SQUARE FEET AND PARKING LOT
AND LANDSCAPING RECONSTRUCTION.
Erhart : There ' s no landscaping plan included?
Dacy: You should have received one.
Emmings : Are there sugar maples on there?
' Dacy: There are existing sugar maples I know.
Erhart : Is this the total extent to which this building can be expanded
' on this site?
Dacy: No , this is kind of a first phase of another expansion to the
north which is proposed expansion. What the ultimate concept is, a
' mirror image of the existing building .
Emmings: I was not happy I didn ' t get to see a floor plan.
' Brown: I think the reason that the floor plan was not included was
strictly because it ' s not complete yet. There are still issues that need
' to be resolved . Everyone wants to put in their input from city staff and
they are slow but sure gathering all those recommendations into the floor
plan .
' Dacy: The primary use are public safety and building inspection
personnel in that expansion.
Emmings : And space for library expansion in the basement.
Dacy: Right, in the bottom floor .
' Headla : The fire department can fight any fire in this building without
additional equipment? They don' t need new equipment of any kind?
. , '
Planning Commission Meeting
April 6, 1988 - Page 66
a
Brown: Correct . Yes , they can fight it no problem. This building will
be sprinklered also.
Batzli : Who did the landscaping plan? BRW? '
Dacy: BRW.
Batzli : And they only put two sugar maples in there?
Dacy: The existing trees down on Coulter though are sugar maples . Yes, II
they are adding two but there are existing trees .
Erhart: When is the street plan going to get put in? Is that this
summer?
Dacy: The remaining portion of the street?
Erhart: Yes, when you turn up past the bank and you can get in here.
Dacy: Yes , a couple weeks . '
Erhart : Is there any plans for doing anything with the old bank
building? With that lot there?
Dacy: No . We haven ' t had inquiries .
Erhart: Who owns that lot, the bank? '
Dacy: Yes .
Erhart : Would the City ever be interested in purchasing that property ,
out there?
Dacy: The City hasn ' t , as far as it ' s own needs although there have been II
some inquiries from Waconia Ridgewood Hospital for a potential clinic
site and that was one site that was looked at. That ' s been a good year
and a half before that issue has really been discussed .
Erhart: Most cities, you end up being able to view city hall from sort
of the main street . If that lot would get developed with something else, II
you wouldn' t be able to do that. That ' s why I asked if there was any
consideration of getting an option on the land or something .
Dacy: Not to my knowledge unless Don has something up his sleeve . '
Erhart moved , Ellson seconded that the Planning Commission recommend
approval of Site Plan Review #88-2 for expansion of the City Hall for
6,411 square feet with landscaping and parking lot reconstruction based
on the plan stamped "Received March 14 , 1988" and subject to the
following conditions :
Planning Commission Meeting
April 6 , 1988 - Page 67
a
1. Provisions of a handicapped parking space .
All voted in favor and motion carried.
IAPPROVAL OF MINUTES :
IBatzli. moved , Emmings seconded to approve the Minutes of the Planning
Commission meeting dated March 2, 1988 as amended by David Headla on page
1 and Annette Ellson on pages 12, 13 and 17 . All voted in favor except
IErhart and Brian Batzli who abstained and motion carried.
Headla moved , Ellson seconded to approve the Minutes of the Planning
I Commission meeting dated March 16 , 1988 as presented. All voted in favor
except Tim Erhart who abstained and motion carried .
I Erhart moved, Ellson seconded to adjourn the meeting. All voted in favor
and the motion carried . The meeting was adjourned at 11: 50 p.m. .
ISubmitted by Barbara Dacy
City Planner
Prepared by Nann Opheim
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