CC SUM 2014 09 08
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
SEPTEMBER 8, 2014
Mayor Furlong called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to
the Flag.
COUNCIL MEMBERS PRESENT:
Mayor Furlong, Councilman Laufenburger, Councilwoman Ernst,
Councilwoman Tjornhom, and Councilman McDonald
STAFF PRESENT:
Todd Gerhardt, Laurie Hokkanen, Paul Oehme, Kate Aanenson, Todd Hoffman,
Greg Sticha, and Roger Knutson
PUBLIC PRESENT:
Gary Disch 1401 Park Road
Sam Chase 6621 Arlington
Steve Johnson 1508 Welland Avenue, Minnetonka
Vernelle Clayton 422 Santa Fe Circle
Mayor Furlong outlined modifications to the published agenda which include deleting item E(5), Preserve
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at Bluff Creek 6 Addition from the consent agenda per the applicant’s request; changing the wording in
the resolution under item E(9) from approving installation to requests installation; and adding item 3
under New Business, Agreements with BCA for Data Access.
CONSENT AGENDA: Councilwoman Ernst moved, Councilman Laufenburger seconded that the
City Council approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approval of City Council Minutes dated August 25, 2014.
2. Receive Planning Commission Minutes dated August 19, 2014.
3. Bandimere Park Expansion Project PK&T-114: Approve Demolition Contract and Site Grading
Contract.
4. Approve Payment to Eastern Carver County Schools for 24% of Boiler Replacement Costs; Bluff
Creek Elementary School/Chanhassen Recreation Center.
5. Deleted.
6. MG, LLC, 1380 Park Road: Request for a Conditional Use Permit to Allow Screened Outdoor
Storage on Property Zoned Industrial Office Park (IOP), Northeast Corner of Park Road and Park
Place, Applicant/Owner: MG, LLC.
Resolution #2014-58:
7. Resolution Approving Temporary Lifting of No Parking Restrictions on
Kerber Boulevard and Santa Vera Drive, Centennial Hills Apartment Project.
8. Carver County, Lake Minnewashta Regional Park Improvement Project: Approve Wetland
Alteration Permit #2014-23.
City Council Summary – September 8, 2014
Resolution #2014-59:
9. Approve Resolution as amended for the Request for CenturyLink Utility
Service for Pioneer Pass and The Preserve at Bluff Creek Addition.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS.
Sam Chase, 6621 Arlington Court discussed the use of sand on city
streets to control icy road conditions. Paul Oehme reviewed the City’s policy on the use of chemicals,
salt and sand on city streets.
VILLAGE SHOPPES OF CHANHASSEN, 460 LAKE DRIVE: APPROVAL OF SUBDIVISION
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REQUEST TO REPLAT VILLAGES ON THE PONDS 8 ADDITION; AND SITE PLAN
REVIEW FOR A 13,654 SQUARE FOOT TWO-BUILDING RETAIL CENTER ON 1.45 ACRES
OF PROPERTY ZONED PLANNED UNIT DEVELOPMENT, LOCATED ON LOT 1, BLOCK 1,
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VILLAGES ON THE PONDS 8 ADDITION.
Kate Aanenson presented the staff report and Planning Commission update on this item. Mayor Furlong
asked about the EIFS modifications. Councilwoman Tjornhom asked about maintenance of the private
streets. Councilman Laufenburger asked about parking requirements for the retail center. Steve Johnson
with Solomon Real Estate Group spoke on behalf of the applicant and noted he was present to answer any
questions. Vernelle Clayton, 422 Santa Fe Circle explained the maintenance program for the private
streets within the Village on the Ponds PUD.
Resolution #2014-59A: Councilwoman Ernst moved, Councilman Laufenburger seconded that the
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Chanhassen City Council approve the subdivision re-platting Villages on the Ponds 8 Addition;
and Site Plan Review for a one-story, two-building, 13,654 square-foot retail center subject to the
following conditions and adoption of the Findings of Fact and Recommendation:
Subdivision
1. Before the final plat is recorded the $45 GIS fee must be paid.
Site Plan
Building
1. Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota.
2. The building(s) are required to have automatic fire extinguishing systems. Water supply for the fire
suppression system must comply with NFPA 13 (specifically, see restriction/requirements for pipes
under buildings).
3. Retaining walls over four feet high must be designed by a professional engineer and a permit must be
obtained prior to construction.
4. Structure proximity to property lines and other buildings will have an impact on the code
requirements for the proposed buildings, including but not limited to, allowable size, protected
openings and fire-resistive construction. These requirements will be addressed when complete
building and site plans are submitted.
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City Council Summary – September 8, 2014
5. Detailed occupancy-related requirements will be addressed when complete building plans are
submitted.
6. The owner and/or their representative shall meet with the Inspections Division as soon as possible to
discuss building proximity issues as well as plan review and permit procedures
Engineering
1. The applicant must obtain the necessary agreement for the shared access between Lots 1 and 2, Block
1, Villages on the Pond Tenth Addition.
2. Some of the sidewalk adjacent to the site is damaged and shall be replaced with the site
improvements.
3. The proposed 8” ductile iron watermain on the east side of the building shall be privately owned and
maintained.
4. The developer shall work with the small utility companies to ensure that any conflicts are resolved.
5. The grading plan must be revised to include proposed spot elevations on the patio on the northeast
corner of the building on Lot 1 and the green area on the west side of Lot 2.
Fire Marshal
1. “No Parking Fire Lane” signs and yellow painted curb will be required. The builder shall contact the
Chanhassen Fire Marshal for specific areas.
2. There are specific codes relating to the installation of underground water mains under buildings. The
builder will need to submit specific plans to the Chanhassen Building Department and Fire
Department for review and approval.
3. A three-foot clear space must be maintained around fire hydrants.
Planning
1. The applicant shall enter into a site plan agreement with the City and provide the necessary security to
guarantee erosion control, site restoration and landscaping.
2. The developer shall provide the city with an acknowledgement from Community Bank waiving their
right to access for their underground garage area.
3. The material for the trash enclosure should reflect the building design and building materials. The
trash enclosure shall be shifted to the north with the gates facing north.
4. The building elevation must be revised to reduce the amount of E.I.F.S. to 15 percent.
5. Sloped roof elements shall be a minimum 70 percent of roof area. Revise the building elevations to
incorporate additional sloped roof features.
6. The developer should verify the placement of the light poles along Main Street to allow pedestrian
passage.
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City Council Summary – September 8, 2014
7. Additional benches should be provided as well as a bike rack.
8. The applicant shall revise the landscape plan to show the treed parking lot island with a minimum
inner width of 10 feet.
Water Resources
1.Prior to issuing a building permit, the hydrologic model shall be amended to include
hydrologic soils group B unless adequate evidence can be provided showing that the USDA
soil survey information is incorrect.
2.An operations and maintenance manual, stating anticipated inspections and maintenance and
including the responsible party, the schedule of these activities and the methodology of
reporting to the city, shall be prepared and submitted to the city for review and approval prior
to issuing a building permit.
3.The applicant shall discuss potential opportunities for infiltration or volume reduction and
incorporate where practicable to do so or provide reasons deemed satisfactory to city staff
why these practices are not being proposed.
4.A detail sheet showing all proposed erosion prevention and sediment control best
management practices shall be included with the final plan set.
5.Inlet protection on all existing catch basins downstream of the disturbance area and adjacent
to traffic routing. This includes the catch basin which the system is intended to tie into as
well as the four (4) catch basins near the entrance.
6.All turf areas shall have a minimum of 6 inches of topsoil placed prior to seeding or sodding.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
2015 BUDGET: RESOLUTION APPROVING/CERTIFYING THE MAXIMUM PRELIMINARY
LEVY TO CARVER COUNTY AUDITOR.
Greg Sticha presented the staff report on this item outlining three scenarios for council to consider when
setting the preliminary levy. Councilwoman Tjornhom asked for clarification on the numbers in the
budget that are not firm at this point. Councilman Laufenburger asked for clarification on the increase in
numbers for law enforcement and health care. Mayor Furlong clarified that inflationary numbers were
included in budgeted expenditures and the budget schedule for the remainder of the year. Councilwoman
Ernst confirmed the change in the operational capital levy.
Resolution #2014-60: Councilman McDonald moved, Councilwoman Tjornhom seconded that the
City Council approve the resolution setting the 2015 preliminary levy at $10,516,021. All voted in
favor, except Councilwoman Ernst and Councilman Laufenburger who opposed, and the motion
carried with a vote of 3 to 2.
AGREEMENTS WITH BCA FOR DATA ACCESS.
Laurie Hokkanen presented the staff report on
this item. Councilman Laufenburger asked if there were any changes between this agreement and the one
that was signed 5 years ago. The Assistant City Manager and City Attorney stated they did not believe
there were any changes.
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City Council Summary – September 8, 2014
Resolution #2014-61: Councilman Laufenburger moved, Councilman McDonald seconded that the
City Council adopts a resolution approving State of Minnesota Joint Powers Agreement on behalf
of it’s City Attorney and authorizes entering into the Master Joint Powers Agreement and Court
Services Subscriber Amendment with the Department of Public Safety Bureau of Criminal
Apprehension. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
COUNCIL PRESENTATIONS.
None.
ADMINISTRATIVE PRESENTATIONS.
None.
CORRESPONDENCE DISCUSSION.
None.
Councilwoman Ernst moved, Councilman McDonald seconded to adjourn the meeting. All voted in
favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was
adjourned at 8:30 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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