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E-6. Approve Quote for Concrete Work Neighborhood Picnic Shelter ProjectCITY OF CHANAASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 MEMORANDUM TO: Todd Hoffinan, Park & Recreation Director FROM: Adam Beers, Park Superintendent �►► DATE: September 22, 2014 SUBJ: Award of Quote, Concrete Work Associated with Neighborhood Picnic Shelters in Sugarbush, Stone Creek & Roundhouse Parks PROPOSED MOTION: "The City Council awards the bid for concrete work associated with neighborhood picnic shelter construction in Sugarbush, Stone Creek and Roundhouse Parks to Theis Construction in the amount of $35,687.50." Approval requires a simple majority vote of the City Council. BACKGROUND This year's park and trail capital improvement budget contains $100,000 for the installation of covered shelters in three parks. This budget will be split between $35,687.50 for concrete work with the remaining dollars being invested in the three shelters. The structures will serve as central gathering locations that provide shelter for organized activities and events and from inclement weather. The addition of these shelters will fill a void in the city's park and recreation infrastructure to help ensure that our park system remains a strong element in our mission to provide for today while planning for the future. The following quotes are for concrete work to be completed. Quotes for the shelters will be presented to the City Council in October. Quotes Sent Total Cost Dayco Concrete $75,334.00 Muller Construction $32,206.00 Did not fulfill quote requirements Theis Construction $35,687.50 Minnesota Valley Concrete No Response RECOMMENDATION Staff recommends that the City Council award the contract to Theis Construction. Funds for the project are included in the 2014 Capital Improvement Program. Web Site ATTACHMENTS www.ci.chanhassen.mn.us 1. Quotes 2. CIP Sheet PK &T —120 Neighborhood Park Shelter Initiative gApw\adam\award of quote - concrete work park shelters.docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow 09/17/2014 09 :00 9525560279 DAYCO CONCRETE PAGE 02 PROJECT CHANHASSEN 2014 PARK SMELTERS (WMER: City of Chonh»o Todd Hoffman Park and Reaetaiian Dimotor Charthaasen, MN BY: Name be3e!_S' ®lacratt MIN 1N Lags DRiVe Vast C�eauh�aa�eu, Cnntaet sm erl� PRDJECT DESCPJP110N QU0711E PO Teleome 952- -C Fox — 1 wail ism E�CQ�C2t�� Qttfll ra wme wait as indicatcd 1" pdnsta at Mfw s usdc loation(Supirkmh pack, sum crz& Pwt , and %*md I;um Part) 000r4forto unify work in field with owmcr. OFFER/ Ihtttndersgned Leiagfamihtrewtthlhetdeeieoadfiar�adEaeingdtoceatssf the workas@ du% 11aCtmtraar4mmmis,inolad"ingthc DmwinpWAM Addenda, mid inn tiara wi9hthe �o® sl> raanf. Leacbypropenet oiilmi�tail10w .materiata,surdcp4mcwtic moymo mpleteemdructionfa IX1fAr(,RM., WORK in Chenhtimn layrnent to the Co=n mor for Each bidder mm* verify or ertabltsh Rombfics end tlae cxm of work to their owa mtrlWhon fa "I,tW SUivt" bid itcrns. and submit a =I bid mi5ckrit to otwsr All the work outlined in the Comm Dwmoum, "LI;MP S1JW bids sba11 inckdeatl labor. ma a ials, werhoad p 4 insoraaom. hitp, eto„ >,mmrryto to= the work d bed in the Cftvrwt r�octnnersa. Fimnl payment to Etc Coimaetorfor lit item! shaltbe has to W then Canhactor's bid pricy for comp)onon ofilhe wailk wRlincd in *w camtract Documents. The Bidder fa familiar with the PLANS Ao d tmdergeegk dro�0� aiatsl6eteof Tho bidder itrcepooa'bief®srmnswinpq the tst000udiliunx (bo&surfaoeaadmbsoil) and Qntract Dwarnew to etrablioh a e m wdtxafasd*g of t)sc averk widsim the MOP of INS Ftgeet 'file Nd4r Shell not rcay on voW snf instiat obttitsed firm employees of rho O"cr or Consultant. OWNER'S RIGHT The ()r nvf reaerMea the ®ght to mme c the twX of ft wmir outlillud an the Con tct Documents and bated abave is thobid whgAilc, The Owner, bmd ai bwlpmry ctmiadmaaiateteenrslhctig }ntroelnarrt$ tea particalw- 1kWitsa. "t.nmpSuss" anti 'Unit Priee" bidsm the Bid SehedalesMI )prevail*welireisstingarohrrnigine quwmVta cf work iteats tram those inrtleated in dss Contract DDcumam 4HdAR0 OF CONTRACT The C013111-4 for the work aatliaed in the Comfta Dou mervts Aral this Bid Form, will be awwdcd to the lawex qusH eel quwf - I 4-9 gorft will be d sninod by the TOTAL BID PRICE fix the ncemod b d ivcmg and qucndties plus Afly alreteealeae6.r�., by usvnGr, T hecahy ptgpoao rind agree to fUrldsh all lxhna, mtrterials, serna+at overhead, profit, invamfte, and dhcr UOM Toquired to complew tbi: But Sid wwk dmcriw i% the Drawirp for the falinwitig arr,auet. wRTTTEN: SeVettty—five Lhousfxld three huudTed. thjsty four DOLLARS NUMERICAL s X5.334.08 = The usdaaigsed apw to schien Sabssmtial Camg)ctiem of ill conm* woork byacr at, 2a]s Bidderrmde�andstiso tcfaimtxia acs S.Mb tmN1 art{faetnry eomptcbon oftvark. 1 of 2 Gh&qnww Psim torrents Q.,ft Form 6.ae.1,; No. $0caun Desaipdon EaL (MY. 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Oc---x�m ti at wa=,� V-�jrk, r d b2a-, t4 r "Mommiald oils Ma ommut F;4zlu IM W tbd P::,-, dzqm3 (m brUm) Capital Improvement Program 2014 thru 2018 City of Chanhassen, IM N Project # PK&T -120 Project Name Neighborhood Park Picnic Shelter Initiative Account #1 400- 40084706 Account #2 Description for activities and evemm Account #3 Account #4 in parks to serve as central 14 - Sugarbush Park, Stone Creek Park and Roundhouse Park 15 - Chanhassen Hills Park, Pheasant Hills Park and Curry Farms Park 16 - Bandimere Park and Greenwood Shares Park 17 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park 18 - Sunset Ridge Park, Prairie Knoll Park and Carver Beach Plaveround iative will fll a current void in the City's park and recreation inftasl in our mission of providing for today while planning for the futum Department Park & Trail Improvements Contact Todd Hoffman Type lmprovemcat Useful We Category Park Priority n/a Total Project Cost: 5500,000 shelter from inclement weather and provide a meeting system helping to ensure that our park system remains a strong Expenditures 2014 2015 2016 2017 2018 Total Construction 100,000 100;000 100,000 1001000. 100,000 500,000 Total 1.0_ 100,000 100,000 100,000 100,000 500'M Funding Sources 2014 2015 2016 2017 2018 Total General: Fund Surplus 100,000 100;000 100;000 100,000 100,000 500,000 Total 100,000 100,000 100,Ooo 100;000 100,000 MUM) will add minimal annual operations impact, P74