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Fire Equipment Study0 A—,1 CITY OFD Fax: 952.227.1190 We have reviewed the current fleet and have submitted a replacement plan MEMORANDUM Clitll�11t1�1� E TO: Todd Gerhardt, City Manager 7700 Market Boulevard FROM: Don Johnson, Fire Chief PO Box 147 National Fire Protection Agency (NFPA) sets minimum guidelines for fire Phone: 952.227.1140 Chanhassen, MN 55317 DATE: October 13, 2014 Administration SUBJ: Major Fire Apparatus Replacement Phone: 952.227.1100 Fax: 952.227.1110 ATTACH: Replacement Justification by Unit Building Inspections Phone: 952.227.1180 Fire department equipment was identified as a key financial strategy for 2014. Fax: 952.227.1190 We have reviewed the current fleet and have submitted a replacement plan utilizing the Capital Improvement Program Budget (CIP) for fleet and other Engineering equipment replacement. Phone: 952.227.1160 Fax: 952.227.1170 Two separate entities provide guidance on vehicle replacement. First, the Finance National Fire Protection Agency (NFPA) sets minimum guidelines for fire Phone: 952.227.1140 service vehicles. The standards are extensive in identifying vehicle systems, Fax: 952.227.1110 pump capacities, lighting, and safety systems. When it comes to replacement schedules the NFPA sets "benchmarks" by years of service only. Front line Park Recreation Phone: : 952.227.1120 engines traditionally have a 15 -20 year life expectancy. Ladder trucks have a Fax: 952.227.1110 life expectancy of 20 years unless in areas where they experience significantly less runs. This is true in Chanhassen's case with NFPA extending life Recreation Center expectancy to 25 years. The Springsted Fire Study cites NFPA guidelines as, "a inter Boulevard 2310 Coulter Boulevard good benchmark for best practices." Phone: Fax: 952.227.1404 Although NFPA guidelines are voluntary, it is important to remember that ISO Planning & will utilize NFPA standards when conducting an audit of the community for ISO Natural Resources ratings. The age of the fleet in Chanhassen may impact that rating if several Phone: 952.227.1130 vehicles are outside of the "best practices" guidelines set by NFPA. Fire Fax: 952.227.1110 suppression scores are based on front line engines, reserve engines, and ladders Public Works during the audit process. 7901 Park Race Springsted also points to a formalized scoring matrix for fire apparatus Phone: 952.227.1300 Fax: 952.227.1310 recognized by the American Public Works Association Fleet Service Committee (AWPA). This formula considers years of service, mileage, interior /exterior Senior center condition, functionality, maintenance /repair costs, and mission. A point system Phone: 952.227.1125 is used to score a vehicle with a maximum threshold of 240 points. This scoring Fax: 952.227.1110 matrix would automatically assign a maximum score to a vehicle with twenty Website years of service and does not credit points to the overall rating for mileage, www.ci.chanhassen.mn.us condition, or maintenance. Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Noteworthy of consideration is the Chanhassen Public Works maintenance staff. All vehicles scored in the fire study received good to excellent ratings in maintenance and repair. Maintenance staff within Chanhassen has undoubtedly contributed to the fleet easily meeting or exceeding life expectancy guidelines set by NFPA and the AWPA. While reviewing the fleet, it is important to consider the overall mission of the vehicles being replaced for future years. For example, in 2016 the planned replacement of a heavy rescue vehicle will involve the purchase of a mini - pumper that will improve access to underground parking garages, SW Transit parking garages, and limited access driveways. It allows a duty crew of 4 to provide the initial response to all types of calls. This vehicle is considerably less expensive than a front line engine or traditional heavy rescue /command post vehicle and better meets the fire department's capabilities in today's community. This vehicle will also reduce the overall fleet by replacing two current vehicles (Rl2 and R11). This type of review will be necessary in future years to ensure the apparatus purchased meets the needs of the community both in the present and considers the life expectancy of the vehicle. It is important to consider risk, cost and complexity of procurement when reviewing the fire apparatus fleet. Despite an excellent maintenance program, aging vehicles are difficult to project actual life expectancy. The overall value of these vehicles with over twenty years of service needs to be considered if /when a catastrophic drive line or major systems failure would occur. Although major repair costs are still significantly less than replacement, factoring in service outage and parts procurement may not support multiple repairs over a short duration or when it may involve several aged out vehicles. The procurement process is improving through programs like the Houston - Galveston Area Council Purchasing Program (HGAC) which allows a government entity to purchase without multiple bids and complex specification documents. It is essentially a nationally recognized cooperative purchasing program that assures the lowest recognized government price. This process would shave months off procurement. The major issue of procurement still involves the actual build and delivery of the vehicle. Most major apparatus contracts involve a 365 day delivery. If a failure occurs that would result in replacement, the fleet could be compromised for up to a year. RECOMMENDATION The fire department recommendation would include managing the fleet as close to NFPA and AWPA guidelines as possible. We recognize the challenges of the current budget and the past replacement of these vehicles only encompassing a five year period. The current equipment, although at or near life expectancy, continues to support the needs of the community and the fire department mission. The current front line fleet (El 1, E21, and L11) should remain a priority for the city. c: Greg Sticha, Finance Director Paul Oehme, Public Works Director [Type here] Replacement Justification by Unit 2015 CIP Request Replace two existing command vehicles (2004 Durango): The initial response is extremely impactful to overall scene size -up and initial on -scene command. Additionally, command staff are trained EMTs and respond directly to calls for medical service versus going to the station first. These vehicles support incident command with the equipment necessary for that role. The fire department currently has 4 command staff positions. 2016 CIP Request Replace Rescue 12: This vehicle was purchased in 1992 and served a special purpose of supporting a Hazardous Materials Team, a Dive Team and as a Command Vehicle. Those responsibilities were regionalized and available by mutual aid request. This vehicle will be replaced with a mini - pumper capable of rescue response, initial fire suppression, and medical response. The new vehicle will also allow the re- deployment or sale of R11 which reduces the fire department fleet and future CIP requests scheduled for 2019. 2013 AWPA Score: 297 2016 AWPA Score: 333 2017 CIP Request Replace a Polaris Ranger 6 X 6 grass vehicle. This vehicle is used for grass fires in limited or no access areas. The current vehicle was purchased in 2005. 2019 CIP Request Replace E21, a front line response engine for Station 2. Potential replacement cost $600,000. Replacement of a command vehicle is also planned this year. 2013 AWPA Score: 240 2019 AWPA Score: 312 Recommended NFPA for Front Line is 20 years: 2016 2020 CIP Request Replace L11, a front line elevated platform, master stream. Potential replacement cost $1,300,000. The Fire Marshal vehicle is due for replacement in 2020. 2013 AWPA Score: 343 2019 AWPA Score: 415 Recommended NFPA for limited service Front Line is 25 years: 2015 [Type here] FShK Fire Equipment Purchase Flo. ID _ Description Year Cost Cyc 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Command Vehicles 203 CV3 2013 Chevy Tahoe 2013 $ 45,000 8 $ 53,000 201 CV1 2004 Dodge Durango 2004 $ 25,000 10 $ 47,500 $ 55,000 202 CV2 2004 Dodge Durango 2004 $ 25,000 10 $ 47,500 $ 55,000 703 CV4 2008 Chev Silverado 2008 $ 40,000 10 $ 50,000 STATION 1 VEHICLES 207 ul l 2012 Chevy Crew Cab Pick Up 2012 $ 40,000 15 209 Ell 2007 Crimson Pumper Truck 2007 $ 370,000 20 $ 650,000 212 E12 1996 Spartan /Toyne Pumper Truck 1996 $ 288,000 25 $ 600,000 216 R12 1990 Chev Heavy Rescue (Replace) 1990 $ 112,000 25 X0(009 11 2016 Mini - Pumper, F -550 2016 $ 250,000 15 $ 250,000 217 G11 2007 Chev Pickup 2006 $ 45,000 20 $ 55,000 218 Rl l 1999 Ford F -350 Rescue 1999 $ 104,000 20 $ 125;990 228 Ll l 1990 Simon - LTI Aerial Ladder Truck 1990 $ 450,000 30 $ 1,300,000 298 U13 Polaris Ranger 6X6 2005 $ 10,000 15 $ 15,000 STATION 2 VEHICLES 211 E21 1996 Spartan / Toyne Pumper Truck (moved from Sta 1) 1996 $ 296,000 25 $ 550,000 220 R21 2008 GMC 1 Ton Rescue 2008 $ 75,000 20 STATION 3 VEHICLES E31 E31 Future Engine - Station 3 25 R31 R31 Future Rescue - Station 3 20 FIRE MARSHALS VEHICLES 706 FM17 2010 Chev Impala 2010 $ 26,000 10 $ 50,000 MISC EQUIPMENT Dura Craft Boat,Mercury Motor8MOOnshine Trailer 2003 $ 13,000 20 $ 15,000 250 ONAN 80.0 Generator 2B KIEFER TAMDEN AXEL 1995 $ 5,000 Revised 10/05/14 $ 95,000 $ 250,000 $ 15,000 $ $ 740,000 $ 1,350,000 $ 53,000 $ 600,000 $ 110,000 $ $ $ $ $ 705,000 Future $ 3,918,000 Fire Apparatus Detailed Scoring Name /Description of Equipment Vehicle # Year Placed in Service Current Years in Service as of 2015 Mileage Hours NFPA Useful Life Years Springsted Group Useful Life Score Current Status Replacment Date Anticipated Replacement Date Current Replacment Cost Estimated Replacement Date Cost Notes Large Fire Apparatus Ladder 11- 100' Platform - LTI /Spartan 1989 26 14,308 992 1 2020 $1,300,000 Rescue 12- Heavy Rescue 1992 23 12,510 n/a n/a 2016 N/A $300,000 Engine 21- Pumper (Front Line) 1996 19 28,765 3,163 20 2019 $550,000 Engine 12 - Pumper - 2500 gallons (Reserve) 1996 19 11,527 1,398 25 224.1 2022 $600,000 Engine 11- Pumper (Front Line) 2006 9 30,000 1,400 20 105.5 2027 $650,000 Rescue /Grass Rescue 11 1999 12,489 * n/a n/a n/a n/a Rescue 21- Seasonal Grass 2008 5,202 Grass 11 2009 2,089 Other Utility 11 1 1 2009 1 1 17,801 *Sell or repurpose with Delivery of 2016 Fast Attack Pumper