F-3. Neighborhood Park ShelterCITY OF
7700 Market Boulevard
PC Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax 952.2271170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
MEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
FROM: Adam Beers, Park Superintendent
DATE: October 27, 2014 ®w'
SUBJ: Award of Quote, Park Shelters at Stone Creek, Roundhouse, and
Sugarbush Park
PROPOSED MOTION:
"The City Council awards the quote for park shelters to be purchased and installed
at Stone Creek, Roundhouse and Sugarbush Parks to Midwest Playscapes in the
amount of $57,168."
Approval requires a simple majority vote of the City Council.
BACKGROUND
This year's park and trail capital improvement budget contains $100,000 for the installation
of covered shelters in three parks. This budget is split between concrete work in the
amount of $35,687.50, which was approved by the City Council in September, with the
remaining $57,168 being invested in the three shelters. The structures will serve as central
gathering locations that provide shelter for organized activities and events and from
inclement weather. The addition of these shelters will fill a void in the city's park and
recreation infrastructure to help ensure that our park system remains a strong element in
our mission to provide for today while planning for the future.
The following quotes are for shelter structures including installation.
Quotes Sent
Total Cost
Midwest Playscapes
$57,168
Webber Recreational Design
$83,495
Parkitecture
$62,284
RECOMMENDATION
Staff recommends that the City Council award the contract to Midwest Playscapes. Funds
for the project are included in the 2014 Capital Improvement Program.
ATTACHMENTS
1. Quotes
2. CIP Sheet PK &T —120 Neighborhood Park Shelter Initiative
g: \pw\adam\award of quote - shelters 2014.docx
Chanhassen is a Community for Life - Providing for Today and Planning forTomorrow
PROJECT CHANHASSEN 2014 PARK SHELTERS
OWNER: City of Chanhassen
Todd Hoffman
Park and Recreation Director
Chanhassen, MN
SUBMITTED BY:
QUOTE FORM
CITY OF CHANHASSEN
Quotes must be returned to by October 8, 2014 by 11:00 a.m.
by email or fax
Email : obeem @ci.chanhassen.mn.us
Fax: 952.227.1310 Attn: Adam Beers
Name Mfpt.uESr ALAYf6APSt
Address Soo N. /A/ r Telephone 45� .361 35�J x IZ.
.,s t-ITE 1041 Fax 5', 361 - 35y9
in iv, sea. M/7. 55"315 email _Pla.y sr_nPes lo. a �-F4 fphk.n
Contact MIKE KoRTH
PROJECT DESCRIPTION
Installation of the required footings, base material and slab-on-grade surfacing will be completed by the City of Chanhassen Prior to your arrival at the lob site.
Vendor will be responsible for delivery, freight and Installation of stmcture (See gne hem x 5 in section A).
Designs must comply with all local, state and federal safety and accessibility codes and /or guidelines.
Engineering - All building designs must include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing
design and engineering must be included. Snow loads should be no less than 37 lbs /sgft. Wind load should be no less than 90 MPH. Soil load should be no less than
1500 lbs/sgft. No Corrections.
" Please Reference Sugarbush Park drawing (attached) for typical footing specifications and Poligon shelter Gx02 28 used at Pioneer Pass Park for reference. The
OFFER rlN of r'hamhaC<Pn wnnld lik. in inoal l fhPhPK Pmial M Hip Pntlpnn thPnpR that am r„rrontiv in n"r nirlf<Kfpm
The undersigned, being familiar with the local cone ittoos affecting the cost of the work and with the Contract Documents, including the Drawings and ANY
Addenda, and in accordance with the provisions thereof, hereby propose to famish all labor, materials, and equipment necessary to complete the order and
installation in Chanhassen Parks.
3dmaled euentrties listed b'd torm o cl 'fien m Add ndum 'll be used al 'th b Ad bm'tted 't tM I s pl' t tabUate lord toLia
Each submitted bid will be calculated using Its same estimated auanbbes Estimated Quantities shown on the Bid Form are not guaranteed. -UNIT PRICE" bids
Shall include al l labor, materials, storing, equipment, ovarhted, profit insurance, tags. etc., necessary to Cover the work described in the Contract Doeuvwnts.
Final payment to the Contractor for "UNIT PRICE" bid items shall be based on the actual authorized and installed Contractor 's bid quantities.
Each bidder must veri fy or establish quantities and the extent of work to their own satisfaction for `LUMP SUM" bid items, and submit a total bid sufficient to
cover all the work outlined in the Contract Documents. 'LUMP SUM" bids shall include all labor, materials, storing, equipment, overhead, profit, im mnee, tags.
etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for -LUMP SUM" bid items shall be based on the
Contractor's bid price for Completion of the work outlined in the Contract Documents.
Th. ni. i. 11h. of ame .nA ....A...<,..nA, ,1,c mm.neinne IAnronf Th. hiela_w _W. in.,w.:r,nnn lhw enc nnMifin..• lMn. o.,.rem enA
OWNERS RIGHT
The Owner reserves the right to revise the scope of the work outlined on the Contact Documents and listed show in the bid schedule. The Owner, based on budgetary
considerations, reserves the right to elimmete a particular line item. "Lump Sum" and "Unit Price- bids in the Bid Schedule shall prevail for eliminating or changing
quantities of work items from those indicated in the Contact Documents.
AWARD OF CONTRACT
The Contract for the work outlined in the Contract Documents and this Bid Form, will be awarded to the lowest qualified gimre. Lowest quote will be determined
by the TOTA L BID PRICE for the accepted bid items and quantities, plus any alternates chosen by owner.
A. BASE BID
No. Section Description Est. Qty. Unit Unit Price Total unR x p
1 28' Metal Two Teir Mult - Rib Roof Type Shelter 2.00 111,
7Q - 5
2 24' Metal Two Teir Will - Rib Roof Type Shelter 1.00 D 6 58 .
3 Delight 3.00 • af0
4 Delivery 300 N
Alt - 5 Installation of Park Shelled per universal building code 8 City of 3.00 P / G 5
Chanhassen permitting. Anchor bolts to be installed by vendor
I hereby propose and agree to furnish all labor, materials, rgpavl `al,
described in the Drawings for the following amount.
WRITTEN:
m imperr Ai - c z;-i iii- �
insuance, and other costs required to complete the Base Bid Work
The undersigned agrees to achieve Subsandal Completion shelter structures by April 30, 2015. Bidder understands the retainer is set at 5.0% until satifactory completion ofwork.
1 of 2 Chanhassen Parks Concrete Chicle Form 8.29.14
1
PROJECT CHANHASSEN 2014 PARK SHELTERS
OWNER: Cilycil Chanitassan
Todd Ho6man
Park ono Recreation Dm-Wim
Cnanitasseo, MN
QUOTE FORM
CITY OF CHANHASSEN
QueIsS must be relumab M by October 8, 2014 by t 1 00 a m
by erran or fax
Emea m
Fax 952 227 1310 AM Adam Sam
SUBMITTED BY:
Paititttchne by Fia"c a i Stiles
2525 Maplewood Dina. Suds 114 Telephone 551 633,0123
W. Pail, MN 55109 Fax 651 - 6331515
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Bw.lNrtwnrf �_
PROJECT DESCRIPTION
OFFER
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aeLP' m
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inuallasan. fhanhscsen Paekv
warm, Pont.sonnce. Mg,etc. ht me . .1 or Mr work deximbod ib tht Cood
Irma -ball be toad m she -1 adfodaed a imnned('m r i WM bid quaenib.
Ewh bsdder.un tenfy w esuNiA gPmi? n and ilw Utoof of wok. then oaa uusfadmo foi LUMP SUM' bid (tots. a Wbloit a tool bid cul6nemro
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Camvtnr'sbd pia fa canploi. of tho uoA wnhncd in da Cmoaq Dom "
The Bfddn u fxodim wan she PLANS ad umi,oi i. W parnwne e f The btddor is reapopuble fa re xamQ the sae coMibpis (both W1. ad
fubsodl aid Cmaxf DocamomsM a b • slox wdna9nd�ns offhe wok wiNni dN ecep of thn psolcn TM MrWca6arl mt tdy m ssrbd nJaaamem
abmfped her. mnploStes a shr Owam oi m C apsultmf
OWNERS OUGHT
lbr Owue minas Mr ngM torenx thr scope of tM wwk mt5ned m me Comxt Dacfmmia.md I1atN about ip der bd e:hMWe The Oamm, hexed m
butlgsfvry eeiiwderanem. resmves da nyJa to elt.iwM a pmfNb I.r nem 'lamp Sun" ud-t'm Yxe' aide .the Bd ]cbMUh shall ptv.l kr Nam �Me
or rlrriginQ giutftmm of wink items hoot (noun sdicatad. dm Cmtraa Oocnmm�
Tbo Comran Mr n* wan amhnd m the Cmpam Damnuihaod rote Bid Fain, me be awardedro fly, lowea giWird quoit Inca gybe wdl b
duamivod by 1M TOTAL BID PRICE for redo accepted bid nem and gaibam a phm my ahemahs ehwm by oamm.
No, Secuon Omar% "
Eq. CRY.
Unit Unit PNp TOW wq g uM
1 28'M WTwo Teirhkilf- Rib RIOT)"SMm
200
$13,768.00
527.538.00
2 24'MMMTwoTtlMi- I&FWTypaSheW
1.00
$11.3�.Op
$11, 8.00
3 Fleghl
3.00
SZ .00
$2.350.00
4
3,A0
IrlduAed
Irlduded
4psw hupet. us form Sirb-0a m Owkg known
3.00
Si 000.00
$3.000.00
Aft. 8 known of Punk Shelaf perBNrersal Inli�kp 0o0e$Ctyd
3.00
56.000.00
$18,000.00
(21eMesaen Penn" AridlorWts to te OSWO by vendor
I hereby propose WW SSW m Potnish all labor. mverisk, r--W, ovatmad, profs, hMUrarice. and other e,e,, &,d W oornP m fife Bne Bid Work daQribM
in the Duwings for the following anpunt
WRrrf EN: Sixty Two Thmnandi Two Hundred Eighty Four and
NUMERICAL 562.284.00
CONTRACT 0. QUALITY
The undersigned agrees Machieve Subsimmal Curnpinion shelttr abucauss byAPn130. 2015. Guider undeaeMads the w+aim it ul at 5Ak until ofwtla0.
LT
i x12 Chkn anon Palo Copp Qiacle Form 420.14
PROJECT CHANHASSEN 2014 PARK SMEL71 RS
OWNER: C4yofChanheaaor
Tana Madtman
Park 9 "a Rwmanon Dkeetor
C "artltaaart NN
SUBMITTED BY:
WebberRaonJaticnM DIN;— lrc.
1442 Bfooka Coed
hastiws $AN 65033
JaY W
PROJECT DESCRIPTION
QUOTE FORM
CITY OF CHANHASSEN
Otlaab mutt ba nturma io by Oatobtr S, 2014 by 11:ODa.m ;
by email or hb
Enitil: abom4pc,.ati4rlMpay.mn.ut
Fac 882.227.1310 Agn: Aaom Ban
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than L➢ap WJ e(A. No Con.,:urma.
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OFFER
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OWNER'S RIGHT
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AWARD OF CONTRACT
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1 .02 f11mr•'+rlaaa- a,.,w • •a ...._- ........__..... .
Capital Improvement Program 2014 thru 2018
City of Chanhassen, MN
Project# PK &T -120
Project Name Neighborhood Park Picnic Shelter Initiative
Account #1 400-4008 -4706
Account #2
Account #3
Amount #4
allation of covered park shelters in parks to serve as central gathering location[
Sion for activities and events.
4 - Sugarbush Park, Stone Creek Park and Roundhouse Park
5 - Chanhassen Hills Park, Pheasant Hills Park and Curry Farms Park
6 - Bandimere Park and Greenwood Shores Park
7 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park
8 - Sunset Ridge Park. Prairie Knnll Park and Carver Rearh Plavnrn,md
iative will fill a current void in the City's park and recreation inf &
in our mission of providing for today while planning for the future.
Department
Park& Trail Improvements
Contact
Todd Hoffman
Type
Improvement
Useful Life
Construction
Category
Park
Priority
n/a
Total Project Cost: $500,000
from inclement weather and I
system helping to ensure that our park system remains a strong
Expenditures
2014
2015
2016
2017
2018
Total
Construction
100,000
100,000
100,GD0
100,000
100,000
500,000
Total
100,000
100,000
100,000
100,000
100,000
500,000
Funding Sources
2014
2015
2016
2017
2018
Total
General Fund Surplus
100,000
100,000
100,000
100.000
100.000
500.000
Total 100,000 100,000 100,000 100 ,000 100,000 500,000
P79