E-3. 2015 Sanitary Sewer Televising Project 15-01-1: Approve Quote0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
MEMORANDUM
c
TO: Paul Oehme, Director of Public Works /City Engineer l
FROM: Stephanie Smith, Project Engineer
DATE: November 10, 2014 ^�
SUBJ: 2015 Sanitary Sewer Televising (UI) Project No. 15 -01: Approve Quote
PROPOSED MOTION
"The City Council approves a quote for the 2015 Sanitary Sewer Televising (1/I) Project
No. 15 -01 to Pipe Services in the amount of $24,834.44."
City Council approval requires a simple majority vote of the City Council present.
DISCUSSION
The Metropolitan Council is currently monitoring the flow of sanitary sewer from each city to
determine the amount of 11I to the Met Council treatment plant. If the City exceeds the allowance
set by the Met Council, the City will be surcharged a fee based on the amount of flow above the
allowed amount. This project will help reduce UI from entering the sanitary sewer system.
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
The 2015 Sanitary Sewer Televising (1 /I) project will assist City staff in locating inflows and
Park & Recreation
other contributors to 1/I in the City's sanitary sewer system. Sanitary sewer televising consists of
Phone: 952.227.1120
cleaning out the sanitary sewer and recording video of the lengths of pipe in the project area. The
Fax: 952.227.1110
contractor will report the deficiencies observed during the video examination of the pipes.
Recreation Center
The information obtained from the 2015 Sanitary Sewer Televising (1/I) project will be used to
2310 Coulter Boulevard
plan any sanitary sewer repairs required for the 2015 Street Improvement Project and the 2015
Phone: 952.227.1400
Kerber Boulevard Overlay.
Fax: 952.227.1404
Planning &
The City of Chanhassen put out a request for quotes from three contractors on October 10, 2014.
Natural Resources
Three quotes were received. The low quoter for this project was Sewer Services, Inc. The City
Phone: 952.227.1130
has checked references and has found their work to be acceptable.
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Bidder
Base Bid
Sewer Services
$24,834.44*
Pipe Services
$30,760.80
Infratech
$45,387.08
*Notes recommended items to be awarded.
Senior Center
Phone: 952.227.1125 Funding for this project has been budgeted for in the 2014 CIP, Project SS -012, and will be paid
Fax: 952.227.1110 for by the Sewer Utility Fund. The amount budgeted for 2014 is $75,000.
Website All work associated with this project is eligible for offsetting the MCES surcharge.
www.ci.chanhassen.mn.us
Attachments: 1. 2015 Sanitary Sewer Televising (I/I) Project Location Maps
2. CIP Page
3. Resolution
anhassen is a Community for Life -Providing for Today and Planning for Tomorrow
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Capital Improvement Program 2014 rhru 2018
City of Chanhassen, MN
Project # SS -012
Project Name Inflow and Infiltration Abatement
Account #1 701- 70xx4751
Account #2
Account #3
Account #4
Department
Sanitary Sewer Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Lescnpnon I Total Project Cost: $1,100,000
This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
Report. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees.
Justification
City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City's lift stations.
Prior Expenditures
750,000 I Maintenance
Total
Prior Funding Sources
750,000 I Sewer Utility Fund
Total
2014 2015 2016 2017 2018 Total
75,000 75,000 75,000 75,000 50,000 350.000
Total 75,000 75,000 75,000 75,000 50,000 350,000.
2014 2015 2016
75,000 75,000 75,000
2017 2018 Total
75,000 50,000 350.000
Total 75,000 75,000 75,000 75,000 50,000 350,000
Budget Impact/other
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
P87
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 10, 2014 RESOLUTION NO: 2014 -XX
MOTION BY: SECONDED BY:
A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT
FOR THE 2015 SANITARY SEWER TELEVISING (I/I)
PROJECT NOS. 15-01 & 15 -02
WHEREAS, pursuant to a request for quotes for the 2015 Sanitary Sewer Televising (I/I)
Project, two quotes were received and opened. The quotes are as follows:
Bidder Total Bid
1. Sewer Services, Inc. $24,834.44
2. Pipe Services $30,760.80
3. Infratech $45,387.08
AND WHEREAS, Sewer Services, Inc. is the lowest responsible quoter with a total quote
amount of $24,834.44.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
The mayor and clerk are hereby authorized and directed to enter into a contract with Sewer
Services, Inc. in the name of the City of Chanhassen for the 2015 Sanitary Sewer Televising
(1/I) Project Nos. 15 -01 and 15 -02 according to the plans and specifications therefore approved
by the City Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 10th day of November, 2014.
ATTEST:
Todd Gerhardt, City Manager
Thomas A. Furlong, Mayor
YES NO ABSENT