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A-2. 2015 Budget Discussion0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Website www.ci.chanhassen.mn.us MEMORANDUM TO: Mayor and City Council / FROM: Greg Sticha, Finance Director DATE: November 24, 2014 ©� SUBJ: General Fund Budget Update — 2015 Budget & Levy BACKGROUND In September, the City Council set a preliminary levy of $10,516,021 (Scenario #2), which was $40,000 less than staffs recommended levy. This will result in no increase to the city portion of the taxes on the average home. The average home in the city is valued at approximately $330,000 with an approximate 10% increase in taxable market value as compared to 2014. The preliminary 2015 levy increased $181,881 (1.76% or new growth) over the final 2014 levy. CHANGES SINCE PRELIMINARY LEVY The biggest factor impacting the 2015 budget was the bid for the city's healthcare contract. The lowest bidder was Blue Cross of Minnesota with a 6% reduction as compared to the 2014 healthcare contract. In addition, the quote included a maximum increase of 13% for 2016, while still allowing the city to rebid the contract in 2016. This resulted in an $80,000 savings to the General Fund. Staff is recommending replacing the planning intern and reinstating the Planner I position that was eliminated in 2013. Building/development activity is making it difficult to get to numerous development and planning tasks in a timely manner with current staffing levels. We have attached a memo from Kate Aanenson on the justification for replacing the position. The position will not be added until half way through 2015, therefore the cost to the General Fund for 2015 would be $23,000 plus all benefits associated with the position. One other change that was included in the 2015 budget is adding a part-time fire administrative assistant. In 2014, the fire department was supported by a.25 account clerk shared with the finance department. During the year, the employee filling that position resigned requiring a review of duties and responsibilities. The deputy fire marshal position was also eliminated in 2013, putting additional demands on the fire marshal for administrative duties related to commercial inspections. Additionally, the fire department switched to a new software system in 2013 that manages all aspects of fire department data. This includes NFIRS reports to the state, payroll reporting, tracking training hours for certification, and f: \gregs \budget\2015 budget \general fund budget update 11- 24- 14.doex Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mayor & City Council November 24, 2014 Page 2 commercial building information. Beginning in 2015, the fire department, through the fire marshal, will begin a full transition to the new software for inspections and permits. This will require additional demands for data entry. The additional .25 hours will be utilized to support commercial building inspections data entry, allowing the fire marshal to focus on inspections and plan reviews. The additional benefit of adding this position is that it frees up about 6 -8 hours per week for other duties in the finance department that have been a lower priority in the past. It will also alleviate some of the additional unpaid overtime the Assistant Finance Director has been performing on an annual basis, by shifting some of those duties within the department. The final result of these changes is that the attached General Fund budget has a levy $32,000 lower than what was set in September. STAFF RECOMMENDATION Staff recommends setting the final levy at $32,000 lower than the preliminary levy. Staff believes the attached General Fund budget keeps all service levels the same and captures the new growth the city has experienced in the past year. The result would be a total levy of $10,484,021, which is $149,881 higher than the final 2014 levy or 1.45 %. As a reminder, new growth for Chanhassen in 2015 is 1.76 %, thus enacting the levy amount indicated above would be less than new growth. ATTACHMENTS 1. 2014 General Fund Detailed Budget 2. Levy Impact Scenarios 3. Planning staff memo for replacing Planner I position F: \GregS\Budget\2015 Budget \General Fund Budget update 11- 24- 14.docx 2015 General Fund Budget Expenditures Personal Materials Contractual Capital 2015 2014 % 2013 Services & Supplies Services Outlay Total Total Change Actual General Government 1110 Legislative 32,200 76,700 108,900 109,300 -0.37% 122,198 1120 Administration 466,900 51,100 518,000 508,749 1.82% 506,943 1130 Finance 266,000 200 51,400 317,600 295,800 7.37% 283,928 1140 Legal - 161,000 161,000 148,000 8.78% 159,919 1150 Property Assessment - - 130,000 130,000 130,000 0.00% 123,590 1160 MIS 193,000 30,000 46,200 269,200 264,600 1.74% 251,747 1170 City Hall 75,900 39,800 291,400 407,100 407,600 -0.12% 382,540 1180 Elections 22,500 3,500 12,200 38,200 38,200 0.00% 48 1190 Library Building - 3,000 111,300 114,300 114,200 0.09% 119,430 1,056,500 76,500 931,300 2,064,300 2,016,449 2.37% 1,950,343 * Total Law Enforcement 1.210 Police Administration 71,200 3,000 1,674,000 1,748,200 1,676,000 4.31% 1,579,282 1220 Fire Prevention & Admin 611,500 48,900 143,100 803,500 754,900 6.44% 778,547 1250 Code Enforcement 614,200 6,500 12,400 633,100 646,800 -2.12% 659,065 1260 Community Service 58,400 2,300 7,600 68,300 71,000 -3.80% 54,080 1,355,300 60,700 1,837,100 3,253,100 3,148,700 3.32% 3,070,974 * Total Public Works 1310 Engineering 583,800 900 30,400 615,100 602,100 2.16% 583,222 1320 Street Maintenance 717,000 119,400 27,500 863,900 849,900 1.65% 863,434 1350 Sheet Lighting & Signals - 3,000 364,500 367,500 351,500 4.55% 351,219 1370 Fleet Department 282,800 203,500 68,500 5,500 560,300 556,800 0.63% 539,077 1,583,600 326,800 490,900 5,500 2,406,800 2,360,300 1.97% 2,336,951 * Total Community Development 1410 Planning Comrission - 200 3,600 - 3,800 4,000 -5.00% 3,196 1420 Planning Administration 415,000 400 11,500 426,900 396,700 7.61% 378,465 1430 Senior Commission 24,000 - 9,700 33,700 33,700 0.00% 32,461 439,000 600 24,800 464,400 434,400 6.91% 414,121 * Total Park & Recreation 1510 Park & Rec Commission - 200 2,600 2,800 2,800 0.00% 2,842 1520 Park & Rec Administration 143,500 400 6,700 150,600 145,700 3.36% 140,493 1530 Recreation Center 210,800 35,000 92,700 338,500 340,800 -0.67% 321,319 1540 Lake Ann Park Operations 9,500 10,200 41,800 - 61,500 60,700 1.32% 63,823 1550 Park Maintenance 787,800 77,100 90,600 4,000 959,500 959,500 0.00% 976,898 1560 Senior Citizens Center 49,800 3,300 19,900 - 73,000 73,000 0.00% 70,728 1600 Recreation Programs 181,300 20,300 97,000 298,600 296,200 0.81% 299,925 1700 Self- Supporting Programs 33,800 5,200 22,000 61,000 65,100 -6.30% 57,064 1800 Recreation Sports 21,300 8,800 300 - 30,400 25,300 20.16% 25,528 * Total 1,437,800 160,500 373,600 4,000 1,975,900 1,969,100 0.35% 1,958,620 Total Operational Expenditures 5,872,200 625,100 3,657,700 9,500 10,164,500 9,928,949 2.37% 9,731,009 Transfer for Roads - ** Total General Fund 10,164,500 1 9,928,949 1 2.37%1 9,731,009 235,551 Dollar Change from Previous Year 2015 General Fund Budget Revenue 2012 2013 2014 2014 2015 Inc Over Account Description Actual Actual Budget Projected Budget PY Budeet General Property Tax 3010 Current Property Tax 7,299,721 7,398,275 7,629,950 7,629,950 7,779,831 2.0% 3002 Allowance for Delinquent Taxes (61,726) (100,528) (150,000) (150,000) (110,000) Grants -State 3011 Delinquent Property Tax 186,198 159,899 150,000 150,000 135,000 - * Total General Property Tax 7,424,193 7,457,646 7,629,950 7,629,950 7,804,831 2.3% Licenses - * Total Intergovernmental Revenue 285,070 358,728 285,000 3203 Dog Kennel 575 425 500 500 500 3205 Dog or Cat - - - - 3206 Massage License - - 3213 Solicitor 600 575 1,000 1,000 1,000 3226 Liquor On and Off Sale 94,610 97,108 94,000 94,000 97,000 3230 Rental Housing Licenses - - - - 3284 Rubbish 3,900 3,600 4,000 4,000 4,000 * Total Licenses 99,685 101,708 99,500 99,500 102,500 3.0% Permits 3301 Building 644,522 617,896 480,000 480,000 480,000 3302 Plan Check 311,597 319,672 220,000 220,000 220,000 3305 Heating & A/C 110,441 124,288 82,800 82,800 82,800 3306 Plumbing 83,803 96,091 65,000 65,000 65,000 3307 Trenching 43,485 42,565 30,000 30,000 30,000 3308 Hunting /Shooting 1,340 1,080 1,400 1,400 1,400 3309 Sprinkler 12,377 11,593 11,000 11,000 11,000 3311 Sign 6,995 6,665 6,500 6,500 6,500 3316 Septic Tank - 1,119 3320 Stable 210 220 300 300 300 3330 Elec Permit App Forms - - - - - 3331 Firework's Application Fee - 200 - - - 3390 Misc. Permits 2,870 3,862 3,000 3,000 3,000 * Total Permits 1,217,640 1,225,251 900,000 900,000 900,000 0.0% Fines & Penalties 3401 Traffic & Ordinance Violation 115,729 98,968 120,000 120,000 110,000 3402 Vehicle Lockouts 1,250 1,000 2,500 2,500 2,500 3404 Dog /Cat Impound 2,993 - - - - 3405 Other Fines and Penalties 25 16 - - - * Total Fines & Penalties 119,996 99,984 122,500 12 2,500 112,500 -8,20/0 Intergovernmental Revenue 3503 Reimbursement from School Dist. 43,034 42,899 45,000 45,000 45,000 3509 Other Shared Taxes 130,421 179,095 130,000 130,000 160,000 3510 Grants -State 111,815 136,734 110,000 110,000 125,000 3520 Grants - County - - - - 3533 Grants -Other 800 - - * Total Intergovernmental Revenue 285,070 358,728 285,000 285,000 330,000 15.8170 2015 General Fund Budget Revenue 2012 2013 2014 2014 2015 Inc Over Account Description Actual Actual Budget Projected Budget PY Budeet Charges for Current Services 3601 Sale of Documents 3602 Use & Variance Permits 3603 Rezoning Fees 3604 Assessment Searches 3605 Plat Recording Fees 3607 Election Filing Fees 3613 Misc. - General Government 3614 Admin. Charge -2% Constr. 3615 Admin. Charge -5% Street Re- Constr 3615 Admin. Charge -5% Utility Projects 3617 Engineering General 3619 Investment Management Fee 3629 Misc. - Public Safety 3630 Recreation Program Fees 3631 Recreation Center 3633 Park Equipment Rental 3634 Park Facility Usage Fee 3635 Watercraft Rental 3636 Self - Supporting Programs 3637 Senior Programs 3638 Food Concessions 3639 Misc. -Park & Rec. 3641 Youth Sport Donation 3642 Recreation Sports 3649 Misc.- Public Works 3651 Merchandise Sales 3670 Internment Fee * Total Charges for Current Services Other Revenue 3801 Interest Earnings 3802 Equipment Rental & Sale 3803 Building Rental 3804 Land Sale 3807 Donations 3816 SAC Retainer 3818 Sur -Tax Retainer 3820 Misc. Other Revenue 3903 Refunds /Reimbursements 3980 Cash Short /Over * Total Other Revenue Total General Fund Revenue Total General Fund Expenditures 304 1,086 500 500 500 11,069 21,832 7,000 7,000 10,000 550 1,950 500 500 1,000 195 330 200 200 200 4,942 4,590 2,000 2,000 4,000 30 - - - - 4,560 4,155 3,200 3,200 4,000 62,225 82,126 25,000 25,000 50,000 - - 20,000 20,000 - 90 - - - - 75,000 75,000 75,000 75,000 75,000 8,194 8,403 10,000 10,000 10,000 39,923 35,372 40,000 40,000 38,000 210,565 211,744 218,000 218,000 215,000 37 70 300 300 300 14,525 18,952 14,000 14,000 18,000 7,942 8,181 7,000 7,000 8,000 55,315 57,609 60,000 60,000 58,000 33,414 28,636 34,000 34,000 32,000 11,825 11,421 12,000 12,000 12,000 1,123 1,076 1,200 1,200 1,200 34,822 42,245 35,000 35,000 46,300 3,300 3,600 3,500 3,500 3,500 1,236 2,375 1,500 1,500 1,500 100 100 - - - 581,286 620,853 569,900 569,900 588,500 3.3% 29,148 (5,118) 45,000 45,000 45,000 164,153 173,300 166,000 166,000 172,000 5,420 5,420 7,000 7,000 5,500 1,200 1,200 - - - 20,885 19,645 21,799 21,799 21,369 5,108 5,552 6,000 6,000 6,000 849 847 1,000 1,000 1,000 228 381 300 300 300 66,574 83,080 75,000 75,000 75,000 (3) (1) 293,564 284,306 322,099 322,099 326,169 1.3% 10,022,433 10,148,476 9,928,949 9,928,949 10,164,500 2.4% Net Levy Remaining (Use of Gen Fund Reserves) 10,164,500 2015 General Fund Budget Legislative (1110) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4050 Workers Compensation * Total Personal Services 4120 Supplies- Equipment * Total Materials &. Supplies 4300 Fees, Services 4330 Postage 4340 Printing & Publishing 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expenses 4933 Sales Tax * Total Contractual Services 29,900 30,550 30,000 30,000 0.0% 2,052 2,089 2,200 2,100 (4.5 %) 52 64 100 100 0.0% 32,004 32,703 32,300 32,200 (0.3 %) 13 - - - 0.0% 13 - - - 0.0% 1,758 17,322 3,000 3,000 0.0% 85 - - - 0.0% 31,710 32,316 35,000 33,000 (5.7 %) 32,161 33,986 33,000 34,500 4.5% 5,831 5,142 5,000 5,200 4.0% 3,203 695 1,000 1,000 0.0% 3 34 - - 0.0% 74,751 89,495 77,000 76,700 (0.4 %) ** Total Legislative 106,767 122,198 109,300 108,900 (0.4% 2015 General Fund Budget Adminstratian (1120) 2014 to 2012 2013 2014 2015 2015 ►ccount Description Actual Actual Budget Budget % Inc /(Dec 4010 Salaries & Wages -Reg 4011 Overtime -Reg 4020 Salaries & Wages -Temp 4030 Contributions - Retirement 4040 Contributions- Insurance 4050 Workers Compensation * Total Personal Services 4120 Supplies- Equipment 4130 Program Supplies 4210 Books & Periodicals * Total Materials & Supplies 317,381 339,279 345,700 352,000 1.8 % - 520 - - 0.0 % 220 228 1,000 1,000 0.0% 45,612 47,707 51,500 53,200 3.3 % 34,915 47,507 51,800 58,200 12.4% 2,107 1,404 2,000 2,500 25.0% 400,235 436,645 452,000 466,900 3.3 % 89 161 - 43 364 231 453 434 200 200 0.0 % 0.0% _ 100.0% (100.0 %) 4300 Fees, Services 2,895 13,239 7,000 6,000 (14.3 %) 4310 Telephone 4,012 5,466 4,100 5,500 34.1% 4320 Utilities 36 37 - - 0.0% 4330 Postage 21,513 23,090 23,000 24,000 4.3% 4340 Printing & Publishing 577 71 300 300 0.0% 4360 Subscriptions & Memberships 3,565 3,558 4,000 3,800 (5.0 %) 4370 Travel & Training 7,185 8,468 8,000 8,000 0.0% 4380 Mileage 5,215 - 500 500 0.0% 4410 Rental- Equipment 14,175 14,215 9,649 3,000 (68.9 %) 4807 Property Tax Expense 64 1,684 - - 0.0% 4933 Sales Tax 57 35 - - 100.0% * Total Contractual Services 59,294 69,863 56,549 51,100 (9.6 %) ** Total Administration 459,983 506,943 508,749 518,000 1.8% 2015 General Fund Budget Finance (1130) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 180,647 184,435 188,000 206,000 9.6% 4011 Overtime -Reg - 66 - - 0.0% 4030 Contributions - Retirement 26,411 26,936 28,000 31,200 11.4% 4040 Contributions - Insurance 22,593 24,483 26,700 27,600 3.4% 4050 Workers Compensation 1,098 809 1,200 1,200 0.0% * Total Personal Services 230,749 236,728 243,900 266,000 9.1x/0 4120 Supplies- Equipment - - 100 100 0.0% 4210 Books & Periodicals - - 100 100 0.0% * Total Materials & Supplies - - 200 200 0.0% 4300 Fees, Services 22,809 16,743 20,000 20,000 0.0% 4301 Fees, Financial /Audit 24,139 23,837 24,000 24,000 0.0% 4310 Telephone and Communications 910 790 11000 1,000 0.0% 4340 Printing & Publishing 1,018 418 1,100 700 (36.4 %) 4360 Subscriptions & Memberships 225 465 300 500 66.7% 4370 Travel & Training 5,300 4,657 5,200 5,200 0.0% 4530 Repair & Maintenance -Equip - - 100 - (100.0 %) 4901 Refunds /Reimbursements 27 21 - - 0.0% 4933 Sales Tax - 22 - - 0.0% * Total Contractual Services 54,428 46,954 51,700 51,400 (0.6 %) 4703 Office Equipment - 246 - - 0.0% * Total Capital Outlay - 246 - 0.0% ** Total Finance 285,177 283,928 295,800 317,600 7.4% 2015 General Fund Budget Legal (1140) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4302 Fees, Legal 134,256 159,919 148,000 161,000 8.8% 4340 Printing and Publishing 830 - - - 0.0% * Total Contractual Services 135,086 159,919 148,000 161,000 8.8% ** Total Legal 135,086 159,919 148,000 161,000 8.8% 2015 General Fund Budget Property Assessment (1150) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4300 Fees, Services 4340 Printing & Publishing * Total Contractual Services ** Total Property Assessment 128,190 123,590 130,000 130,000 0.0% 118 - - - 0.0% 128,308 123,590 130,000 130,000 0.0 % 128,308 123,590 130,000 130,000 0.0 % 2015 General Fund Budget Management Information Systems (MIS) (1160) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 140,513 142,160 146,100 147,600 1.0% 4020 Salaries & Wages -Temp 5,382 - - - 0.0% 4021 Overtime -Temp 45 - - - 0.0% 4030 Contributions - Retirement 20,915 19,260 21,800 22,300 2.3% 4040 Contributions - Insurance 19,441 19,696 23,200 22,000 (5.2 %) 4050 Workers Compensation 888 1,453 900 1,100 22.2% * Total Personal Services 187,184 182,569 192,000 193,000 0.5% 4150 Supplies- Equipment 1,279 1,225 1,300 1,300 0.0% 4210 Books & Periodicals 286 20 300 300 0.0% 4220 Software Licensing & Support 22,926 29,953 28,800 28,100 (2.4 %) 4260 Small Tools & Equipment 370 40 300 300 0.0% * Total Materials & Supplies 24,860 31,237 30,700 30,000 (2.3 %) 4300 Fees, Services 28,864 17,271 17,700 21,300 20.3% 4310 Telephone and Communications 2,512 3,107 3,200 3,300 3.1% 4320 Utilities 6,279 9,055 13,000 10,600 (18.5 %) 4350 Cleaning & Waste Removal - 231 - - 0.0% 4370 Travel & Training 5,011 3,547 4,000 6,000 50.0% 4530 Repair & Maintenance -Equip 4,921 4,269 4,000 5,000 25.0% 4933 Sales Tax 1,323 461 - - 0.0% * Total Contractual Services 48,910 37,941 41,900 46,200 10.310 ** Total MIS 260,954 251,747 264,600 269,200 1.7% 2015 General Fund Budget City Hall (1170) 2014 to 2012 2013 2014 2015 2015 lccount Description Actual Actual Budget Budget % Inc /(Dec 4010 Salaries & Wages -Reg 52,774 53,344 54,700 55,700 1.8% 4011 Overtime -Reg 900 1,033 3,000 1,500 (50.0 %) 4030 Contributions- Retirement 7,948 8,129 8,100 8,300 2.5% 4040 Contributions - Insurance 7,337 7,965 8,600 8,200 (4.7 %) 4050 Workers Compensation 1,844 2,073 2,000 2,200 10.0% * Total Personal Services 70,803 72,544 76,400 75,900 (0.7 %) 4110 Supplies - Office 42,611 30,924 39,100 34,800 (11.0 %) 4120 Supplies- Equipment 443 981 900 900 0.0% 4140 Supplies - Vehicles 166 259 500 300 (40.0 %) 4150 Maintenance Materials 3,814 4,398 3,200 3,400 6.3% 4260 Small Tools & Equipment 968 238 400 400 0.0% * Total Materials & Supplies 48,002 36,800 44,100 39,800 (9.8%) 4300 Fees, Services 5,359 7,486 7,700 7,500 (2.6 %) 4310 Telephone 12,168 11,027 12,500 12,000 (4.0 %) 4320 Utilities 44,078 47,348 44,700 48,000 7.4 % 4350 Cleaning & Waste Removal 35,805 32,917 33,800 33,800 0.0% 4370 Travel & Training 29 114 200 200 0.0% 4410 Rental - Equipment - - - 13,700 100.0% 4440 License & Registration 16 - 100 100 0.0% 4483 Insurance - General Liability 156,708 159,421 175,000 163,000 (6.9 %) 4510 Repair & Maintenance - Building 6,313 8,151 7,700 7,700 0.0% 4520 Repair & Maintenance - Vehicles - - 600 200 (66.7 %) 4530 Repair & Maintenance -Equip 4,640 6,314 4,800 5,200 8.3 % 4933 Sales Tax 2,686 356 - - 0.0 % * Total Contractual Services 267,802 273,135 287,100 291,400 1.5 % 4705 Other Equipment * Total Capital Outlay 62 0.0 % 62 - 0.0% ** Total City Hall 386,607 382,540 407,600 407,100 (0.1 %) 2015 General Fund Budget Elections (1180) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4020 Salaries & Wages -Temp 28,184 - 22,000 22,000 0.0% 4030 Contributions - Retirement 106 400 400 0.0% 4050 Workers Compensation - - 100 100 0.0% 4060 Unemployment - - - - 0.0% * Total Personal Services 28,290 - 22,500 22,500 0.0% 4110 Office Supplies 1,504 - 1,500 1,500 0.0% 4120 Supplies- Equipment - - 2,000 2,000 0.0% * Total Materials & Supplies 1,504 - 3,500 3,500 0.0% 4300 Fees, Services 13,033 - 7,000 7,000 0.0% 4340 Printing & Publishing 1,408 - 2,000 2,000 0.0% 4370 Travel & Training 6,703 48 3,200 3,200 0.0% 4933 Sales Tax 43 - - - 0.0% * Total Contractual Services 211187 48 12,200 12,200 0.0% ** Total Elections 50,981 48 38,200 38,200 0.0% 2015 General Fund Budget Library Building (1190) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4150 Maintenance Materials 3,397 3,925 3,000 3,000 0.0% 4260 Small Tools & Equipment 29 1,618 - - 0,0% * Total Materials & Supplies 3,426 5,543 3,000 3,000 (45.9%) 4300 Fees, Services 645 4,301 6,000 4,500 (25.0 %) 4310 Telephone 1,450 1,525 1,600 1,600 0.0% 4320 Utilities 58,973 69,710 64,300 65,000 1.1% 4350 Cleaning & Waste Removal 32,503 32,902 31,000 33,500 8.1% 4510 Repair & Maintenance - Building 2,517 3,226 3,500 3,500 0.0% 4530 Repair & Maintenance -Equip 3,035 2,223 4,800 3,200 (33.3 %) * Total Contractual Services 99,123 113,887 111,200 111,300 0.1% ** Total Library Building 102,549 119,430 114,200 114,300 0.1% 2015 General Fund Budget Police Administration (1210) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions - Insurance 4050 Workers Compensation * Total Personal Services 4130 Program Supplies * Total Materials & Supplies 4300 Fees, Services 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expense 4933 Sales Tax * Total Contractual Services 51,442 52,382 53,500 54,600 2.1 % 7,674 7,810 8,000 8,200 2.5 % 7,333 7,970 8,500 8,100 (4.7 %) 234 253 200 300 50.0% 66,684 68,415 70,200 71,200 1.4 % 3,726 2,378 3,000 3,000 0.0% 3,726 2,378 3,000 3,000 0.0 % 1,394,757 1,505,692 1,599,000 1,670,500 4.5 % 32 82 - - 0.0% - 136 500 500 0.0% 3,414 2,410 3,300 3,000 (9.1 %) 147 169 - 0.0% 1,398,351 1,508,489 1,602,800 1,674,000 4.4 % ** Total Police Administration 1,468,760 1,579,282 1,676,000 1,748,200 4.3 % 2015 General Fund Budget Fire Prevention and Administration (1220) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 137,392 146,559 154,200 201,300 30.5% 4011 Overtime 1,887 2,623 1,000 1,500 50.0% 4020 Salaries & Wages -Temp 156,862 161,094 166,000 166,000 0.0% 4022 Training Wages 31,910 39,660 32,000 32,000 0.0% 4030 Contributions - Retirement 147,039 194,250 150,000 166,200 10.8% 4040 Contributions - Insurance 23,107 22,031 29,000 22,500 (22.4 %) 4050 Workers Compensation 23,926 26,484 8,700 22,000 152.9% 4060 Unemployment - 2,814 - - 0.0% * Total Personal Services 522,122 595,516 540,900 611,500 13.1% 4120 Supplies- Equipment 12,843 7,077 9,000 8,000 (11.1 %) 4130 Supplies- Program 4,173 5,584 3,300 4,000 21.2% 4140 Supplies - Vehicles 11,813 9,506 11,000 10,200 (7.3 %) 4150 Maintenance Materials 401 387 500 800 60.0% 4210 Books & Periodicals 577 492 600 600 0.0% 4240 Uniforms & Clothing 8,380 12,285 11,700 12,000 2.6% 4260 Small Tools & Equipment 5,119 9,190 6,800 6,800 0.0% 4290 Misc. Materials & Supplies 6,257 6,799 6,000 6,500 8.3% * Total Materials & Supplies 49,562 51,318 48,900 48,900 0.0% 4300 Fees, Services 28,445 26,285 15,500 32,000 106.5% 4310 Telephone 5,483 7,479 7,000 7,700 10.0% 4320 Utilities 21,857 22,569 23,700 24,000 1.3% 4350 Cleaning & Waste Removal 4,639 4,130 4,500 4,300 (4.4 %) 4360 Subscriptions & Memberships 2,684 2,488 2,500 2,500 0.0% 4370 Travel & Training 30,560 26,899 23,000 10,000 (56.5 %) 4375 Promotional Expense 10,954 8,709 10,000 10,000 0.0% 4483 Insurance - General Liability 2,767 2,766 2,800 2,800 0.0% 4510 Repair & Maintenance - Building 5,570 6,145 5,100 5,300 3.9% 4520 Repair & Maintenance - Vehicles 17,247 4,268 7,000 7,500 7.1% 4530 Repair & Maintenance -Equip 12,257 7,611 13,500 13,000 (3.7 %) 4531 Repair & Maintenance - Radios 3,131 3,990 4,500 4,000 (11.1 %) Contribution for Performance 50,481 7,657 46,000 20,000 (56.5 %) 4933 Sales Tax 1,429 718 - - 0.0% * Total Contractual Services 197,504 131,712 165,100 143,100 (13.3 %) ** Total Fire Prevention and Admin 769,188 778,547 754,900 803,500 6.4% 2015 General Fund Budget Code Enforcement (1250) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 456,535 468,044 478,800 470,300 (1.8 %) 4011 Overtime -Reg - 2,518 - - 0.0% 4020 Salaries & Wages -Temp - 28,664 - - 0.0% 4030 Contributions - Retirement 66,645 71,215 74,000 71,300 (3.6 %) 4040 Contributions - Insurance 66,391 71,063 73,000 69,800 (4.4 %) 4050 Workers Compensation 2,246 2,935 2,400 2,800 16.7% * Total Personal Services 591,818 644,438 628,200 614,200 (2.2 %) 4120 Supplies - Equipment 317 9 100 100 0.0% 4130 Supplies- Program 765 669 900 900 0.0% 4140 Supplies - Vehicles 974 2,395 1,600 1,600 0.0% 4210 Books & Periodicals 290 262 1,000 3,000 200.0% 4240 Uniforms & Clothing 356 606 500 500 0.0% 4260 Small Tools & Equipment 387 165 400 400 0.0% * Total Materials & Supplies 3,091 4,107 4,500 6,500 44.4% 4310 Telephone 2,917 5,008 3,500 4,500 28.6% 4340 Printing & Publishing 1,401 - 1,500 1,500 0.0% 4360 Subscriptions & Memberships 472 472 900 500 (44.4 %) 4370 Travel & Training 4,965 2,944 5,500 4,500 (18.2 %) 4440 License & Registration 658 70 500 500 0.0% 4520 Repair & Maintenance - Vehicles - - 300 300 0.0% 4530 Repair & Maintenance -Equip 2,456 1,978 1,400 600 (57.1 %) 4901 Refunds /Reimbursements - - 500 - (100.0 %) 4933 Sales Tax 54 49 - 0.0% * Total Contractual Services 12,922 10,521 14,100 12,400 (12.1 %) ** Total Code Enforcement 607,831 659,065 646,800 633,100 (2.1 %) 2015 General Fund Budget Community Service (1260) 2014 to 2012 2013 2014 2015 2015 tccount Description Actual Actual Budget Budget % Inc /(Dec 4020 Salaries & Wages -Temp 44,617 38,597 49,700 49,700 0.0% 4021 Overtime -Temp 65 510 1,000 600 (40.0 %) 4030 Contributions - Retirement 6,703 5,870 7,100 6,800 (4.2 %) 4040 Contributions - Insurance 590 565 800 600 (25.0 %) 4050 Workers Compensation 692 676 1,000 700 (30.0 %) * Total Personal Services 52,667 46,218 59,600 58,400 (2.0%) 4120 Supplies- Equipment 1,123 79 700 200 (71.4 %) 4130 Supplies- Program 426 651 1,500 800 (46.7 %) 4140 Supplies - Vehicles 1,872 251 600 600 0.0% 4240 Uniforms & Clothing 255 150 1,000 700 (30.0 %) * Total Materials & Supplies 3,676 1,130 3,800 2,300 (39.5 %) 4300 Fees, Services 9,705 4,793 5,000 5,000 0.0% 4310 Telephone 988 1,305 1,000 1,400 40.0% 4340 Printing & Publishing 205 273 300 300 0.0% 4360 Subscriptions & Memberships 69 196 200 200 0.0% 4370 Travel & Training - 100 500 200 (60.0 %) 4520 Repair & Maintenance - Vehicles 146 - 300 200 (33.3 %) 4530 Repair & Maintenance -Equip - 100 100 0.0% 4531 Repair & Maintenance - Radios 115 - 200 200 0.0% 4933 Sales Tax 27 64 - - 0.0% * Total Contractual Services 11,257 6,731 7,600 7,600 0.0% ** Total Community Service 67,600 54,080 71,000 68,300 (3.8 %) 2015 General Fund Budget Engineering (1310) 2014 to 2012 2013 2014 2015 2015 ►ccount Description Actual Actual Budget Budget % Inc /(Dec 4010 Salaries & Wages -Reg 412,947 423,881 440,000 448,500 1.9% 4011 Overtime -Reg 725 524 1,000 700 (30.0 %) 4020 Salaries & Wages -Temp - 13,686 15,000 15,000 0.0% 4021 Overtime -Temp - 17 - - 0.0% 4030 Contributions - Retirement 61,416 63,724 65,500 68,000 3.8% 4040 Contributions- Insurance 45,239 44,353 47,100 49,000 4.0% 4050 Workers Compensation 2,009 2,790 2,100 2,600 23.8% * Total Personal Services 522,335 548,975 570,700 583,800 2.3% 4120 Supplies- Equipment 31 496 100 100 0.0% 4140 Supplies - Vehicles 970 67 700 700 0.0% 4210 Books & Periodicals 30 204 100 100 0.0% 4290 Misc. Materials & Supplies - 34 - - 0.0% * Total Materials & Supplies 1,032 801 900 900 0.0% 4300 Fees, Services 19,979 21,657 18,500 20,000 8.1% 4310 Telephone 2,588 3,724 3,000 3,000 0.0% 4340 Printing & Publishing 147 625 600 600 0.0% 4360 Subscriptions & Memberships 462 830 1,000 1,000 0.0% 4370 Travel & Training 2,517 2,121 3,000 2,600 (13.3 %) 4380 Mileage - 84 500 200 (60.0 %) 4520 Repair & Maintenance - Vehicles 174 - - - 0.0% 4530 Repair & Maintenance -Equip 4,076 4,341 3,900 3,000 (23.1 %) 4933 Sales Tax 59 62 - - 0.0% * Total Contractual Services 30,002 33,446 30,500 30,400 (0.3 %) ** Total Engineering 553,369 583,222 602,100 615,100 2.2% 2015 General Fund Budget Street Maintenance (1320) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 464,175 464,813 479,700 490,700 2.3% 4011 Overtime -Reg 13,929 25,708 20,000 20,000 0.0% 4020 Salaries & Wages -Temp 9,733 9,745 10,000 13,500 35.0% 4021 Overtime -Temp 212 19 - - 0.0% 4030 Contributions - Retirement 70,563 71,813 71,500 74,400 4.1% 4040 Contributions - Insurance 79,662 87,758 94,000 85,400 (9.1 %) 4050 Workers Compensation 28,320 31,241 29,500 33,000 11.9% * Total Personal Services 666,594 691,097 704,700 717,000 1.7% 4120 Supplies- Equipment 45,964 42,821 42,500 42,500 0.0% 4140 Supplies - Vehicles 23,965 32,600 19,000 23,000 21.1% 4150 Maintenance Materials 43,881 65,341 47,000 48,000 2.1% 4210 Books & Periodicals - - 100 100 0.0% 4240 Uniforms & Clothing 3,689 3,132 4,000 3,800 (5.0 %) 4260 Small Tools & Equipment 2,145 768 2,000 2,000 0.0% * Total Materials & Supplies 119,643 144,662 114,600 119,400 4.210 4300 Fees, Services 4310 Telephone 4320 Utilities 4340 Printing & Publishing 4350 Cleaning & Waste Removal 4360 Subscriptions & Memberships 4370 Travel & Training 4410 Rental- Equipment 4440 License & Registration 4510 Repair & Maintenance - Building 4520 Repair & Maintenance - Vehicles 4530 Repair & Maintenance -Equip 4540 Repair & Maintenance - Streets 4560 Repair & Maintenance -Signs 4933 Sales Tax * Total Contractual Services 1,484 1,246 1,000 3,676 4,841 3,800 - 5 - 470 369 300 444 542 300 50 50 1,200 1,508 1,501 1,800 401 8 800 448 - 600 500 - 500 267 764 1,500 2,245 1,140 6,000 2,480 4,333 2,500 10,743 10,065 10,300 2,546 2,811 - 27,262 27,675 30,600 ** Total Street Maintenance 813,500 863,434 849,900 1,500 4,800 300 500 500 1,600 500 500 500 1,000 2,500 3,000 10,300 50.0% 26.3% 0.0% 0.0% 66.7% (58.3 %) (11.1 %) (37.5 %) (16.7 %) 0.0% (33.3 %) (58.3 %) 20.0% 0.0% 0.0% 27,500 (10.1 %) 863,900 1.6% 2015 General Fund Budget Street Lighting and Signals (1350) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4120 Supplies- Equipment 2,791 4,070 3,000 3,000 0.0 % * Total Materials & Supplies 2,791 4,070 3,000 3,000 0.0 % 4300 Fees, Services - - 500 500 0.0 % 4310 Telephone 453 365 500 500 0.0% 4320 Utilities 313,065 333,160 319,000 335,000 5.0 % 4560 Repair & Maintenance -Signs - 319 - - 0.0 % 4565 Repair & Maintenance - Light /Signal 39,921 13,305 28,500 28,500 0.0% 4933 Sales Tax 285 - - - 0.0 % * Total Contractual Services 353,725 347,149 348,500 364,500 4.6 % ** Total Street Lighting and Signals 356,515 351,219 351,500 367,500 4.6% 2015 General Fund Budget Fleet Department (1370) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 193,379 205,212 200,000 205,000 2.5% 4011 Overtime -Reg 1,262 4,031 1,200 1,500 25.0% 4030 Contributions- Retirement 27,462 29,400 29,800 31,000 4.0% 4040 Contributions - Insurance 34,014 36,866 41,000 39,200 (4.4 %) 4050 Workers Compensation 5,136 5,915 5,500 6,100 10.9% * Total Personal Services 261,253 281,425 277,500 282,800 1.9% 4120 Supplies- Equipment 3,273 828 2,800 2,800 0.0% 4130 Supplies- Program - 193 - - 0.0% 4140 Supplies - Vehicles 510 98 800 600 (25.0 %) 4150 Maintenance Materials 574 71 700 600 (14.3 %) 4170 Motor Fuels & Lubricants 191,298 186,309 202,000 195,000 (3.5 %) 4240 Uniforms & Clothing 740 995 1,000 1,000 0.0% 4260 Small Tools & Equipment 3,086 2,774 3,800 3,500 (7.9 %) * Total Materials & Supplies 199,481 191,268 211,100 203,500 (3.6 %) 4300 Fees, Services 3,005 1,371 2,000 2,000 0.0% 4310 Telephone 3,430 3,292 4,000 4,000 0.0% 4320 Utilities 34,296 42,419 37,500 44,000 17.3% 4330 Postage 42 14 - - 0.0% 4350 Cleaning & Waste Removal 7,379 4,793 9,200 7,500 (18.5 %) 4360 Subscriptions & Memberships - 32 200 200 0.0% 4370 Travel & Training - 364 800 800 0.0% 4440 License & Registration 288 - 300 300 0.0% 4510 Repair & Maintenance - Building 6,852 6,796 6,700 6,900 3.0% 4530 Repair & Maintenance -Equip 1,591 3,412 2,000 2,800 40.0% 4933 Sales Tax 497 515 - - 0.0% * Total Contractual Services 57,378 63,007 62,700 68,540 9.3% 4703 Office Equipment 4705 Other Equipment * Total Capital Outlay 712 - 500 500 0.0% 5,801 3,378 5,000 5,000 0.0% 6,514 3,378 5,500 5,500 0.0% ** Total Fleet Department 524,626 539,077 556,800 560,300 0.6% 2015 General Fund Budget Planning Commission (1410) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4210 Books & Periodicals - - 200 200 0.0% * Total Materials & Supplies - - 200 200 0.0 % 4340 Printing & Publishing 2,637 2,655 3,000 2,800 (6.7 %) 4360 Subscriptions & Memberships - 95 200 200 0.0 % 4370 Travel & Training 27 446 600 600 0.0 % * Total Contractual Services 2,664 3,196 3,800 3,600 (5.3 %) ** Total Planning Commission 2,664 3,196 4,000 3,800 (5.0% 2015 General Fund Budget Planning Administration (1420) 2014 to 2012 2013 2014 2015 2015 Lccount Description Actual Actual Budget Budget % Inc /(Dec; 4010 Salaries & Wages -Reg 277,141 278,157 281,200 313,000 11.3% 4011 Overtime -Reg 3,326 89 - - 0.0% 4020 Salaries & Wages -Temp 9,436 10,441 13,000 - (100.0 %) 4021 Overtime -Temp 116 33 - - 0.0% 4030 Contributions - Retirement 39,911 40,725 42,000 47,400 12.9% 4040 Contributions - Insurance 41,185 42,293 46,300 52,500 13.4% 4050 Workers Compensation 1,743 2,697 1,800 2,100 16.7% * Total Personal Services 372,856 374,434 384,300 415,000 8.0% 4120 Supplies- Equipment 590 79 300 300 0.0% 4140 Supplies - Vehicles 146 11 100 100 0.0% * Total Materials & Supplies 736 90 400 400 0.0% 4300 Fees, Services 9,492 148 5,000 5,000 0.0% 4360 Subscriptions & Memberships 782 765 1,500 1,000 (33.3 %) 4370 Travel & Training 5,078 3,028 5,500 5,500 0.0% * Total Contractual Services 15,352 3,941 12,000 11,500 (4.2 %) ** Total Planning Administration 388,944 378,465 396,700 426,900 7.6% 2015 General Fund Budget Senior Commission (1430) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 18,576 18,941 19,000 19,000 0.0% 4030 Contributions - Retirement 2,715 2,745 2,900 2,900 0.0% 4040 Contributions - Insurance 1,851 2,010 2,000 2,000 0.0% 4050 Workers Compensation 111 124 100 100 0.0% * Total Personal Services 23,253 23,820 24,000 24,000 0.0% 4300 Fees, Services 8,631 8,552 9,000 9,000 0.0% 4370 Travel & Training 105 - 200 200 0.0% 4375 Promotional Expense 447 89 500 500 0.0% 4933 Sales Tax 31 - - - 0.0% * Total Contractual Services 9,213 8,641 9,700 9,700 0.0% ** Total Senior Commission 32,466 32,461 33,700 33,700 0.0% 2015 General Fund Budget Park and Recreation Commission (1510) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4130 Supplies- Program - - 100 100 0.0 % 4210 Books & Periodicals 100 100 0.0 % * Total Materials & Supplies - - 200 200 0.0 % 4340 Printing & Publishing 1,998 2,580 1,700 2,000 17.6% 4360 Subscriptions & Memberships - - 500 300 (40.0 %) 4370 Travel & Training 220 262 400 300 (25.0 %) * Total Contractual Services 2,218 2,842 2,600 2,600 0.0 % ** Total Park and Rec Commission 2,218 2,842 2,800 2,800 0.0 % 2015 General Fund Budget Park and Recreation Administration (1520) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 104,603 4030 Contributions - Retirement 14,963 4040 Contributions - Insurance 12,153 4050 Workers Compensation 626 * Total Personal Services 132,345 4120 Supplies- Equipment 14 4130 Supplies- Program 35 4210 Books & Periodicals - 4240 Uniforms & Clothing - * Total Materials & Supplies 48 4300 Fees, Services 619 4310 Telephone 1,541 4330 Postage - 4340 Printing & Publishing - 4360 Subscriptions & Memberships 2,754 4370 Travel & Training 2,488 4380 Mileage 39 4933 Sales Tax 4 * Total Contractual Services 7,444 106,717 107,200 112,000 4.5% 15,141 16,000 17,000 6.3% 13,268 14,500 13,800 (4.8 %) 478 700 700 0.0% 135,604 138,400 143,500 3.7 % 79 300 100 (66.7 %) 20 100 100 0.0% - 100 100 0.0% - 100 100 0.0 % 99 600 400 (33.3 %) 50 800 700 (12.5 %) 1,130 800 1,200 50.0% 6 - - 0.0% 144 - - 0.0% 821 11900 1,900 0.0% 2,608 3,100 2,800 (9.7 %) 31 100 100 0.0% - - - 0.0 % 4,789 6,700 6,700 0.0 % ** Total Park and Rec Admin. 139,838 140,493 145,700 150,600 3.4% 2015 General Fund Budget Recreation Center (1530) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 55,420 56,516 58,000 59,400 2.4 % 4020 Salaries & Wages -Temp 109,436 109,915 119,000 111,000 (6.7 %) 4030 Contributions - Retirement 23,600 24,555 27,200 27,200 0.0% 4040 Contributions - insurance 7,348 7,985 8,500 8,200 (3.5 %) 4050 Workers Compensation 4,512 5,011 1,700 5,000 194.1% 4060 Unemployment 245 235 - - 0.0 % * Total Personal Services 200,561 204,217 214,400 210,800 (1.7 %) 4120 Supplies- Equipment 1,870 900 3,000 2,000 (33.3 %) 4130 Supplies- Program 29,328 22,509 40,000 32,000 (20.0 %) 4150 Maintenance Materials 232 129 500 500 0.0% 4240 Uniforms & Clothing 276 392 500 500 0.0% * Total Materials & Supplies 31,706 23,931 44,000 35,000 (20.5 %) 4300 Fees, Services 40,707 45,094 40,000 45,000 12.5% 4310 Telephone 211 1,084 300 1,200 300.0% 4320 Utilities 35,708 41,325 37,000 42,000 13.5% 4340 Printing & Publishing - 157 - - 0.0% 4360 Subscriptions & Memberships 263 182 300 300 0.0 % 4370 Travel & Training 40 125 400 400 0.0 % 4375 Promotional Expense 617 542 1,000 800 (20.0 %) 4510 Repair & Maintenance - Building 689 2,864 800 1,500 87.5% 4530 Repair & Maintenance -Equip 400 1,746 1,100 1,500 36.4% 4590 Misc. Contractual Services - - 1,500 - (100.0 %) 4933 Sales Tax 534 51 - - 0.0% * Total Contractual Services 79,168 93,171 82,400 92,700 12.S% ** Total Recreation Center 311,436 321,319 340,800 338,500 (0.7% 2015 General Fund Budget Lake Ann Park operations (1540) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4020 Salaries & Wages -Temp 6,133 7,367 8,000 8,800 10.0% 4030 Contributions - Retirement 469 564 500 500 0.0% 4050 Workers Compensation 170 186 200 200 0.0% * Total Personal Services 6,773 8,117 8,700 9,500 9.2% 4130 Supplies- Program 10,763 14,128 8,000 10,000 25.0% 4240 Uniforms & Clothing 200 200 200 200 0.0% * Total Materials & Supplies 10,963 14,328 8,200 10,200 24.4% 4300 Fees, Services 41,656 29,757 32,000 30,000 (6.3 %) 4310 Telephone 1,360 1,177 1,400 1,400 0.0% 4320 Utilities 9,197 9,751 10,000 10,000 0.0% 4340 Printing & Publishing - 267 400 400 0.0% 4933 Sales Tax 453 427 - - 0.0% * Total Contractual Services 52,667 41,379 43,800 41,800 (4.6 %) ** Total Lake Ann Park Operations 70,402 63,823 60,700 61,500 1.3% 2015 General Fund Budget Park Maintenance (1550) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc/(Dec) 4010 Salaries & Wages -Reg 474,437 501,059 483,000 477,100 (1.2 %) 4011 Overtime -Reg 9,497 21,806 20,000 20,000 0.0% 4020 Salaries & Wages -Temp 103,642 102,191 105,000 110,000 4.8% 4021 Overtime -Temp 3,592 3,880 4,000 4,000 0.0% 4030 Contributions - Retirement 77,352 78,955 72,000 72,300 0.4% 4040 Contributions - Insurance 76,310 81,270 91,000 87,400 (4.0 %) 4050 Workers Compensation 15,808 17,648 13,800 17,000 23.2% 4060 Unemployment 116 1,041 - - 0.0% * Total Personal Services 760,754 807,849 788,800 787,800 (0.1 %) 4120 Supplies- Equipment 40,791 38,619 37,500 38,000 1.3% 4130 Supplies- Program 42 - - - 0.0% 4140 Supplies - Vehicles 3,883 3,027 4,600 4,000 (13.0 %) 4150 Maintenance Materials 27,356 27,795 28,000 28,000 0.0% 4151 Irrigation Materials 3,848 3,313 3,200 3,300 3.1% 4240 Uniforms & Clothing 2,869 2,495 2,800 2,800 0.0% 4260 Small Tools & Equipment 864 591 1,000 1,000 0.0% * Total Materials & Supplies 79,652 75,840 77,100 77,100 0.0% 4300 Fees, Services 42,502 33,571 21,500 30,000 39.5% 4310 Telephone 5,066 5,859 5,000 5,600 12.0% 4320 Utilities 12,612 10,748 12,600 11,000 (12.7 %) 4340 Printing & Publishing - 100 400 200 (50.0 %) 4350 Cleaning & Waste Removal 5,581 5,708 5,600 5,700 1.8% 4360 Subscriptions & Memberships - - 400 400 0.0% 4370 Travel & Training 393 608 1,000 600 (40.0 %) 4400 Rental -Land & Buildings 29,101 27,545 31,000 28,000 (9.7 %) 4410 Rental- Equipment 505 51 1,000 500 (50.0 %) 4440 License & Registration 384 - 300 300 0.0% 4510 Repair & Maintenance - Building 1,686 2,030 2,500 2,000 (20.0 %) 4520 Repair & Maintenance - Vehicles - 187 500 500 0.0% 4530 Repair & Maintenance -Equip 10,954 1,439 6,600 5,000 (24.2 %) 4560 Repair & Maintenance -Signs 613 409 1,200 800 (33.3 %) 4933 Sales Tax 477 302 - - 0.0% * Total Contractual Services 109,875 88,559 89,600 90,600 1.1% 4705 Other Equipment * Total Capital Outlay 4,068 4,651 4,000 4,000 4,068 4,651 4,000 4,000 n not v.v io ** Total Park Maintenance 954,349 976,898 959,500 959,500 0.0% 2015 General Fund Budget Senior Citizens Center (1560) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % inc /(Dec) 4010 Salaries & Wages -Reg 4030 Contributions - Retirement 4040 Contributions - Insurance 4050 Workers Compensation * Total Personal Services 4120 Supplies- Equipment 4130 Supplies- Program * Total Materials & Supplies 4300 Fees, Services 4340 Printing & Publishing 4350 Cleaning & Waste Removal 4360 Subscriptions & Memberships 4370 Travel & Training 4375 Promotional Expense 4380 Mileage 4933 Sales Tax * Total Contractual Services 39,280 40,808 5,820 6,048 295 295 240 256 45,635 47,407 - 93 3,111 2,247 3,111 2,339 23,004 20,282 19 - 128 85 94 70 403 212 36 46 30 15 - 273 23,714 20,982 43,000 43,000 0.0% 61200 6,200 0.0% 300 300 0.0% 300 300 0.0% 49,800 49,800 0.0% 300 300 0.0% 3,000 3,000 0.0% 3,300 3,300 0.0% 19,000 19,000 0.0% 100 100 0.0% 200 200 0.0% 100 100 0.0% 300 300 0.0% 100 100 0.0% 100 100 0.0% - 0.0% 19,900 19,900 0.0% ** Total Senior Citizens Center 72,460 70,728 73,000 73,000 0.0% 2015 General Fund Budget Recreation Programs (1600) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc/(Dec) 4010 Salaries & Wages -Reg 94,192 96,290 97,500 102,000 4.6% 4020 Salaries & Wages -Temp 43,172 51,527 54,500 55,800 2.4% 4021 Overtime -Temp 404 927 500 500 0.0% 4030 Contributions - Retirement 17,334 18,285 18,500 15,400 (16.8 %) 4040 Contributions - Insurance 8,665 9,187 9,500 5,600 (41.1 %) 4050 Workers Compensation 1,959 2,139 700 2,000 185.7% * Total Personal Services 165,726 178,354 181,200 181,300 0.1% 4120 Supplies- Equipment 2,216 2,720 2,000 2,000 0.0% 4130 Supplies- Program 16,270 19,394 15,600 16,400 5.1% 4240 Uniforms & Clothing 1,488 1,732 1,900 1,900 0.0% * Total Materials & Supplies 19,974 23,846 19,500 20,300 4.1% 4300 Fees, Services 45,213 52,930 51,000 53,000 3.9% 4310 Telephone 1,627 2,895 2,100 2,800 33.3% 4320 Utilities 2,454 6,767 2,800 4,800 71.4% 4340 Printing & Publishing 5,989 5,376 5,300 5,300 0.0% 4370 Travel & Training 108 243 500 500 0.0% 4380 Mileage - - 100 100 0.0% 4400 Rental -Land & Buildings 6,165 5,219 7,000 6,000 (14.3 %) 4410 Rental- Equipment 23,541 24,178 26,700 24,500 (8.2 %) 4933 Sales Tax 117 118 - - 0.0% * Total Contractual Services 85,214 97,725 95,500 97,000 1.6% ** Total Recreation Programs 270,914 299,925 296,200 298,600 0.8% 2015 General Fund Budget Self - Supporting Programs (1700) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4010 Salaries & Wages -Reg 23,548 4020 Salaries & Wages -Temp 2,671 4030 Contributions - Retirement 3,704 4040 Contributions - Insurance 2,167 4050 Workers Compensation 215 * Total Personal Services 32,304 24,072 24,400 25,500 4.5% 2,600 3,000 2,800 (6.7 %) 3,767 4,000 3,900 (2.5 %) 2,297 2,300 1,400 (39.1 %) 203 200 200 0.0% 4130 Supplies- Program 7,293 2,907 7,200 5,200 (27.8 %) * Total Materials & Supplies 7,293 2,907 7,200 5,200 (27.8 %) 4300 Fees, Services 20,191 21,212 24,000 22,000 (8.3 %) 4933 Sales Tax 23 7 - - 0.0% * Total Contractual Services 20,214 21,218 24,000 22,000 (8.3 %) ** Total Self - Supporting Programs 59,811 57,064 65,100 61,000 (6.3 %) 2015 General Budget Fund Recreation Sports (1800) 2014 to 2012 2013 2014 2015 2015 Account Description Actual Actual Budget Budget % Inc /(Dec) 4020 Salaries & Wages -Temp 4021 Overtime -Temp 4030 Contributions - Retirement 4050 Workers Compensation * Total Personal Services 4120 Supplies- Equipment 4130 Supplies- Program 4240 Uniforms & Clothing * Total Materials & Supplies 4375 Promotional Expenses 4933 Sales Tax * Total Contractual Services 10,970 14,973 15,000 19,200 28.0% 57 - - - 0.0% 1,073 1,550 1,000 1,700 70.0% 269 406 200 400 100.0% 12,369 16,929 16,200 21,300 31.5% 566 48 500 500 0.0% 4,225 3,426 3,500 3,500 0.0% 3,801 4,801 4,800 4,800 0.0% 8,592 8,275 8,800 8,800 0.0% 242 150 300 300 0.0% 12 174 - - 0.0% 254 324 300 300 0.0% ** Total Recreation Sports 21,214 25,528 25,300 30,400 20.2% OPERATIONAL & CAPITAL LEVY General Fund Capital Replacement Fund (for equipment) Revolving Imp Street Reconstruction Pavement Mgmt Fund (Sealcoating) Total Operational & Capital Levy DEBT LEVY General Obligation Debt (212 Bonds) Audubon /Revolving Assess Fund /EDA Public Works Facility Library Referendum Total Debt Levy TOTAL TAX LEVY CITY OF CHANHASSEN TAX LEVY 2015 Budget 2014 2015 Dollar Percent Levy Levy Change Change $7,629,950 $7,779,831 185,000 185,000 800,000 800,000 395,192 395,192 - 395,192 $9,192,023 $9,092,023 185,000 185,000 $446,098 $446,098 8,614,950 9,160,023 545,073 6.33% 233,800 232,300 590,600 590,600 444,410 55,000 55,000 55,000 592,100 590,600 $10,516,021 $10,416,021 448,880 446,098 1,719,190 1,323,998 395,192 - 22.99% $10,334,140 $10,484,021 $149,881 1.45% Scenario #1 Scenario #2 Scenario #3 Levy Levy Levy Taxes applied to: General Fund $7,851,831 $7,811,831 $7,711,831 Capital Replacement 800,000 800,000 800,000 Pavement Mgmt 185,000 185,000 185,000 Revolving Imp St Recon 395,192 395,192 395,192 Total Levy subject to levy limits $9,232,023 $9,192,023 $9,092,023 Library Referendum $446,098 $446,098 $446,098 GO Debt/212 Bonds 232,300 232,300 232,300 Public Works Facility 590,600 590,600 590,600 Audubon 55,000 55,000 55,000 Total $10,556,021 $10,516,021 $10,416,021 Tax Generation Capacity (Not actual levy, Used only for estimating the impact on the average home) Prior Year $10,334,140 $10,334,140 $10,334,140 New Construction (1.76°/x) $181,881 $181,881 $181,881 Total Capacity $10,516,021 $10,516,021 $10,516,021 Percent Change (To avg home city prop tax) after New Growth 0.38% 0.00% -0.95% Assumes the average home in Chanhassen of $330,000 and approx 10% valuation increase To: Todd Gerhardt, City Manager From: Kate Aanenson, AICP Community Development Director Date: November 24, 2014 Subject: Staffing levels BACKGROUND The Planner I position has been unfilled since 2012 and in 2013 the position was eliminated from the budget. Since that time the planning staff has utilized planning interns who are currently in a Master's program and preform many of responsibilities of the position. Analysis The planning staff has invested a lot of time in training the two interns. Their hours are not full time as they have worked around their class schedule. The intern from 2012 was able to secure employment with another city upon completing graduate school. Our current intern is on track to graduate this spring and is currently applying for jobs. Anticipating that in the next few years there will be retirements in the planning department and I believe that it is important that there be a continuity of the historic and institutional knowledge of the good planning practices that have been in place in Chanhassen. The current intern is highly capable of performing the duties of the position. The city is undergoing a growth surge in residential construction, commercial /industrial projects and comprehensive planning. These major projects include: • County Road 61 Corridor land use amendment • 2005 AUAR Update • Lifestyle Center Review • 2018 Comprehensive Plan Update • Senior Housing The planning staff does the majority of the comprehensive planning in house. With several larger projects also on the horizon the responsibilities of the Planner I Position is very important to manage many of the day to day operations of the department including: • Building and Sign Permits • Zoning requests • Code Enforcement RECOMMENDATION I am requesting that the Planner I position be reinstated to a full time position starting in June of the 2015 Budget. gAplan \ka \stafflplanner I justification. docx