E-6. 2015 Law Enforcement Contractr'
CITY OF
CHMNSFN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone 95222711 0
Fax 952 2271110
Building Inspections
Phone 952 2271180
Fax 952 2271190
Engineering
Phone 952 2271160
Fax 952 2271170
Finance
Phone 952 2271140
Fax 952 2271110
Park & Recreation
Phone 952 2271120
Fax 952 2271110
Recreation Center
2310 Coulter Boulevard
Phone 952 2271400
Fax 952 2271404
E -�
MEMORANDUM
TO: Mayor & City Council
FROM: Todd Gerhardt, City Manager
DATE- December 8, 2014 D 1;
RE: 2015 Law Enforcement Contract
PROPOSED MOTION:
The Chanhassen City Council approves the 2015 Law Enforcement Contract with
Carver County"
Approval of this item requires a majority vote of the City Council
BACKGROUND
Attached to this report is the proposed 2015 Contract for Police Services with the
Carver County Sheriff's Office The City of Chanhassen contracts for full -time
equivalents (FTEs)
For 2015, the CCSO has made beneficial changes to the calculation of deputy's costs,
using only the average patrol salaries
The proposed contract for 2015 will include 15 sworn officers and 7 vehicles divided
into the following structure
PERSONNEL COSTS
Planning &
Natural Resources 8 FTE Patrol Deputy (2184 hours) = $782,280
Phone 952 2271130
Fax 952 2271110
1 FTE Patrol Deputy (2080 hours) = $93,428
Public Works
7901 Park Place
2
FTE Sergeants (2184 hours)
= $239,104
Phone 952 2271300
Fax 952 2271310
1
FTE Sergeant (2080 hours)
= $118,268
Senior Center
1
FTE Liaison Lieutenant (2080 hours)
= $128,128
Phone 952 2271125
Fax 952 2271110
1
FTE Investigator (2080 hours)
= $93,428
Website
www ci chanhassen mn us
1
FTE School Resource Deputy (2080 hours)
= $93,428
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Mayor & City Council
2015 Police Contract
December 8, 2014
Page 2
VEHICLE COSTS
3 Patrol Vehicles
Investigator Vehicle
School Resource Vehicle
TOTAL COST
$48,627
$4,649
_ $7,078
= $1,608,418
The contract does not provide for overtime, which may be required to backfill
deputies during vacations or other leave periods, or to provide staff for court
appearances. The Sheriff's Office is recommending that the city plan for an
additional $60,000 in overtime Overtime is charged based on actual use.
In addition to the contract amount, the City of Chanhassen has historically
participated in the Southwest Metro Drug Task Force (SWMDTF). For 2015, the
cost of participation is $2,100 (same rate since 2005) These costs are paid directly to
S WMDTF
RECOMMENDATION
Staff recommends that the Chanhassen City Council approve the attached contract for
police services with the Carver County Sheriff's Office in the amount of $1,608,418
for 2015 policing services. This action requires a majority vote of the City Council
for approval.
ATTACHMENT
1 2015 Contract for Police Services
g \admm \lh \police contract\staff report 12 -8 -14 doe
CONTRACT FOR POLICE SERVICES
Chanhassen
THIS AGREEMENT, made and entered into this day of I by and between the
County of Carver, through its Sheriff's Office (hereinafter, "County "), and the City of
Chanhassen (hereinafter, the "City "), and, collectively known as the "parties"
WHEREAS, the City desires to enter into a contract with the County whereby the County will
provide police services within the boundaries of the City; and
WHEREAS, the County agrees to render such services upon the terms and conditions
hereinafter set forth; and
WHEREAS, said contract is authorized by Minnesota Statute, Section 47159, 436 05, and
Minnesota Statute, Section 366 and 367,
NOW, THEREFORE, it is agreed between the parties as follows
ARTICLE I
PURPOSE The purpose of this Agreement is to secure police contracting services for the City
Minnesota Statutes, Section 471.59 authorizes two or more governmental units to jointly
exercise any power common to the contracting parties Minnesota Statutes, Section 436.05
allows municipalities to contract with other municipalities for police services
ARTICLE II
1 POLICE SERVICES The County agrees to provide police service within the corporate limits of
the City to the extent and in the manner set forth below.
1 1 Police services to be provided under this contract shall encompass those police duties
and functions which are the type statutorily deemed to be the responsibility of the
local communities,
12 With input from the City, the County shall assign personnel as necessary;
1.3 All matters incident to the performance of such service or the control of personnel
employed to render such service shall be and remain in the control of the County;
14 In the event a dispute arises between the parties concerning the type of service to be
rendered, or the manner in which such service is provided, the County shall retain sole
discretion in determining a solution to said dispute (e g., re- assignment of personnel,
types of patrol, level of service available), and
Page 1 of 7
15 The police services will be provided to the City for the selected number of contracted
hours and /or full time equivalent (FTE) personnel Such services shall not include
situations in which, in the opinion of the County, a police emergency occurs which
requires a different use of the personnel, patrol vehicle, equipment, or the
performance of special details relating to police services. It shall also not include the
enforcement of matters which are primarily administrative or regulatory in nature (e g ,
zoning, building code violations)
ARTICLE III
SPECIAL EVENT OR ADDITIONAL SERVICES If the City desires additional police services over
and above the hours and /or FTE's contracted for in this Agreement, the City shall contact the
Sheriff's Office contract manager or designee noted in this Agreement The County will invoice
the City for these additional services pursuant to Minnesota Statute, Section 471 425 1
ARTICLE IV
COOPERATION AMONG PARTIES It is hereby agreed that the parties and all of their officials,
personnel, agents and employees shall render full cooperation and assistance to each other to
facilitate the provision of the services selected herein.
ARTICLE V
PROVISION OF EQUIPMENT. It is agreed that the County shall provide all necessary labor,
supervision, vehicle, equipment, and supplies to maintain and provide the police services
selected herein
2. OFFICE SPACE. If an FTE is requested, the City shall provide office and work space for the
assigned personnel
3 FINANCIAL LIABILITY. The City does not assume liability for the direct payment of any
salaries, wages, or other compensation to personnel employed by the County to perform the
selected services It is agreed that all personnel shall be employees of the County and the
County shall be responsible for providing worker's compensation insurance and all other
benefits to which such personnel shall become entitled by reason of their employment with
the County.
1 Minnesota Statute, Section 471425 Prompt payment of local government bills, Subdivision 2(a) For
municipalities who have governing boards which have regularly scheduled meetings at least once a month, the
standard payment period is defined as within 35 days of the date of receipt
Page 2 of 7
4 MUTUAL INDEMNIFICATION Each party shall be liable for its own acts to the extent
provided by law and hereby agrees to indemnify, hold harmless and defend the other, its
personnel and employees against any and all liability loss, costs, damages, expenses, claims
or actions, including attorney's fees which its personnel and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason for any act or omission of the
party, its agents, servants or employees, in the execution, performance, or failure to
adequately perform its obligations pursuant to this contract Liability of the County or other
Minnesota political subdivisions shall be governed by the provisions of the Municipal Tort
Claims Act, Minnesota Statutes, Chapter 466, and other applicable laws.
LIABILITY
(a) To the full extent permitted by law, actions by parties pursuant to this Agreement are
intended to be and shall be construed as a "cooperative activity" and it is the intent of
the parties that they shall be deemed a "single governmental unit" for the purposes of
liability, all set forth in Minnesota Statutes, Section 47159, Subdivision 1a(a) provided
further that for purposes of that statute, each party to this Agreement expressly declines
responsibility for the acts or omissions of the other party.
(b) For purposes of determining total liability damages, the participating governmental units
and the point board, if one is established, are considered a single governmental unit and
the total liability for the participating governmental units and the point board, if
established, shall not exceed the limits on governmental liability for a single
governmental unit as specified in State Statute, Section 3 736 or Section 466.04,
Subdivision 1, or as waived or extended by the point board or all participating
governmental units under State Statute, Section 3.736, Subdivision 8 or Section 471 981
The parties of this Agreement are not liable for the acts or omissions of the other
participants to this Agreement except to the extent to which they have agreed in writing
to be responsible for acts or omissions of the other parties.
5. INSURANCE. The County agrees that all insurance required to adequately insure vehicles,
personnel and equipment used by the County in the provision of the selected services will be
provided by the County
Page 3 of 7
ARTICLE VI
1 TERM The term of this contract shall be, January 1 to December 31, 2015 The term of this
Agreement may be extended for up to an additional sixty (60) days under the same terms
and conditions, provided the parties are attempting in good faith to negotiate a new
Agreement This Agreement extension shall automatically terminate upon the parties'
entering into a new written Agreement, or on the sixtieth (60th) day, whichever occurs first
2 RATE The Sheriff's Office has presented the City with a recommended police plan which
includes the police contract rates
3. NOTICE.
3 1 If the County does not desire to enter into a contract for police service for 2016, the
City shall be so notified in writing six (6) months prior to the expiration of the current
contract.
3 2 On or before August 15 of the current contract year, the County shall notify the City of
the police contract rates for the following year
3 3 The City shall notify the County of its intention to contract for police services for the
following year no later than October 15 of the current contract year.
3 4 In the event the City shall fail to give notice as required above, the County shall
presume the City does not desire to enter into an Agreement with the County for police
services.
3 5 Notice under the above provisions shall be sent to-
Commander Paul Tschida
Carver County Sheriff's Office
606 East 4th Street
Chaska, MN 55318
ptschida @co.carver mn us
Office- 952 - 361 -1207
Cell- 952 - 457 -7302
Page 4 of 7
City of Chanhassen
Todd Gerhardt, City Manager
7700 Market Blvd
P0 Box 147
Chanhassen, Mn 55317
Phone. 952 - 227 -1110
ARTICLE VII
MENU OF POLICE SERVICES
1. POLICE STAFFING OPTIONS
11 FULL TIME EQUIVALENT (FTE) PERSONNEL OPTION
1 11 FTE personnel are Full Time Employees dedicated to the contract community
The FTE deputies compensated time includes regular assignment duties, training,
holidays, vacation, sick leave and other benefited time The FTE deputy position
is not automatically backfilled when the deputy is away from assignment for the
above types of compensated time. The FTE deputy costs include- salary, benefits,
supervision, administration, training, clerical support, insurance, and county
overhead. The FTE costs do not include additional hours which are necessary for
court or filling a shift for a compensated day off. If the City requests coverage for
compensated days off noted above, it is recommended the City set aside a
contingency for additional hours.
Hours worked on a designated holiday will be billed at double the FTE's hourly
pay rate per the collective bargaining agreement(s)
The SouthWest Metro Drug Task Force will invoice separately an amount of
$ 2,100
Additional hours for deputies will be billed at $57 17.
PERSONNEL COST
Sgt. 1 -2080 FTE
$118,268
Sgt 2 -2184 FTE
$239,104
Deputy 1 -2080 FTE
$ 93,428
Deputy 8 -2184 FTE
$782,280
Invest. 1 -2080 FTE
$ 93,428
School Resource Officer
$ 93,428
Lt
$128,128
VEHICLE COST
Patrol Vehicle — 3 $48,627
SRO $7,078
Invest. $4,649
TOTAL POLICE SERVICES $1,608,418
Page 5 of 7
PAYMENT. The Sheriff shall invoice one half of the total amount of the current year
police staffing option cost hereunder, or $804,209 to be paid on or before June 30 of the
current contract year The Sheriff shall invoice the remaining half, or $804,209 to be
paid on or before November 30 of the current contract year.
3. MINNESOTA STATE POLICE AID The County, upon receiving Minnesota State Police Aid,
shall reimburse the City pursuant to Minnesota Statute, Section 69 011
Page 6 of 7
IN WITNESS THEREOF, the Municipality has caused this Agreement to be executed by its Mayor
and by the authority of its governing body on this day of ,
SIGNED.
Mayor
SIGNED.
City Manager
DATE
DATE.
IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed by its
Chair and attested by its Administrator pursuant to the authority of the Board of County
Commissioners on this day of ,
COUNTY OF CARVER.
SIGNED
SIGNED.
CHAIR, BOARD OF COMMISSIONERS
SHERIFF
ATTESTED.
0111r:11
7_VIIM
SIGNED DATE -
COUNTY ADMINISTRATOR
Page 7 of 7