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B. Workplan 2014CITY MANAGER'S 0 2014 Peddlers Solicitors Prohibited Chanhassen is a Community for Life, TODD GERHARDT Providing for Today and Planning for Tomorrow. CITY MANAGER ESTABLISH ANNUAL GOALS & KEY FINANCIAL STRATEGIES Background. In July 2002, staff met with Jim Prosser from Ehlers & Associates to begin development of the city's key financial strategies. At that time, comparisons were completed of similar cities based on tax base mix, growth, allocation, population, five -year budget comparison, debt ratios, tax capacity, and bond ratings. Council and staff identified Financial Foundation Descriptions and prioritized capital improvements City Council adopted the Key Financial Strategies on June 9, 2003 Implementation began with the -2004 budget process, i.e. pavement management system including trails, roads, parking lots, debt service; fixed assets for remodeling/ replacement; water treatment and future infrastructure, etc These strategies will also be used as a part of our 2015 strategic planning process. In 2012, City Council reviewed all of the comparable cities and made modifications to the list The ten cities selected were Andover, Chaska, Cottage Grove, Elk River, Farmington, Lino Lakes, Prior Lake, Rosemount, Savage and Stillwater. Update: The City Council and staff reviewed and mochfied the 2014 Key Financial Strategies on January 4, 2014, wluch included the following 1 Reviewed 2013 Key Financial Strategies. 2. Discussed strategies that were completed, needed more information, and those that are on -going 3 Discussed the City Council's and staff's proposed 2014 Strategies 4 City Council approved the 2014 Strategies at their January 27, 2014 meeting (see Attachment #1) Competitiveness REVIEW /UPDATE SOLICITORS, PEDDLERS AND TRANSIENT MERCHANT PERMITS On April 28, 2014, City Council reviewed requirements for Solicitors, Peddlers and Transient Merchant permits On May 27, City Council approved the following changes to City Code. Eliminated the $ 25 application fee plus $ 25 fee for each applicant Federal law does not allow solicitors to be charged a fee Currently, very few applications are received from peddlers, and the elimination of the fee will streamline the process and avoid disagreements about who qualifies as a solicitor versus a peddler The city will continue to conduct background checks on all for - profit applicants Added a requirement that the ID badge must be returned within 10 days of expiration. Failure to return the badge will result in denial of the permit for the following year This badge return requirement reduces the potential for fraud and gives the City /CCSO the opportunity to follow -up on any complaints with the permit holder. Reduced the threshold on theft as a reason for denial to any misdemeanor theft in the past five years Misdemeanor theft includes all offenses up to $500 Required permit holders to carry a driver's license or State /Federal ID at all times while soliciting Failure to do so will result in the revocation of the permit. This will aid the CCSO in addressing any complaints and save them the trouble of taking the individual to the courthouse for identification and fingerprinting. Specifically states that soliciting prior to issuance of a permit is grounds for denial of the application for that year SOUTHWEST TRANSIT, STATE OF THE AGENCY 2013 2013 was a good year for SouthWest Transit Besides increasing ridership, wi -fi was installed on all buses and at all stations, East Creek Transit Station was opened in Chaska, housing construction is underway at Southwest Village in Chanhassen, additional service was added in response to what was learned from focus groups, and energy efficiency was increased at all SouthWest Transit properties If an agreeable Memorandum of Understanding (MOLT) is reached with the Metropolitan Council, the headquarters for SouthWest Transit will move from the Eden Prairie Station to SouthWest Village in Chanhassen. If approved, the city can expect a concept plan for a new office /retail building in SouthWest Village Parking and bus service improvements will be added to serve the LRT stations. No reduction in SouthWest Transit's express bus service to Minneapolis is planned following the opening of the Green Line extension What is missing? SouthWest Transit is seeking funding and buses to provide more local bus services before the Green Line opens However, the Metropolitan Council does not feel this should be included in the MOU. Bus Rapid Transit (BRT) is a specialized design, service and infrastructure to improve system quality and remove the typical causes for delay. It could be used along Highway 212 to feed the SouthWest Transit LRT line ENGAGE THE COMMUNITY IN CITY GOVERNMENT Staff reaches out and engages the community every day This is accomplished by making it easier for the public to participate in programs and events, reaching out to neighborhoods in their own backyards, and through our improved website and social media like Facebook and Twitter Some measurable results are as follows Twitter: The city joined Twitter in May of 2013 and by the end of the year we had 178 followers As of August 2014, we have 580 followers and 1,800 impressions per week Live updates are tweeted from City Council meetings Facebook: In 2013, the city had 1,602 page likes and as of August 2014, it increased to 1,827 On average, 1,400 people saw our posts in 2013 which increased to 2,859 so far in 2014 Between 25 and 100 people are engaged in each post, which is similar to 2013 Website: On average, 50% find the city's website through a Google search, 20% directly, and the rest through miscellaneous search engines The keywords most often searched to reach the city's site are. Chanhassen, Chan Rec Center, Fourth of July, Coyotes, Jobs, Lake Ann and Chanhassen Fire Department. Below are the web statistics throuh August of this year- C) Januo Febrt Marc April May June July Augu WEBSITE STATISTICS THROUGH AUGUST 2014 MONTH PAGES PER VIEW VISITS PAGE VIEWS 3 5 4 1 44 4 3 4 2 13,376 11,066 12,163 38,772 30,443 34,450 38,123 42,049 13,896 _ 15,442 3 1 3.0 2 9 20,862 44,222 44,733 38,201 22,769 17,448 COMPREHENSIVE PLAN UPDATE On May 12, 2014, the City Council reviewed an update on the 2030 Comprehensive Plan The city is 4 years into the current Comprehensive Plan and staff presented an analysis of remaining vacant land in each land use district A summary of where the city stands to date follows. Land Use 1. Flat absorption for pure office -none since 2008 Based on current absorption, there is a 14 -year land supply. 2 Steady absorption for commercial averaging 4 7 acres a year 3. Office/ Industrial continues to be consistent with an average of 26 acres a year Based on the current absorption, there is an 11 -year land supply. 4 Mixed Use development is 1 14 acres a year Based on current absorption, there is a 23 -year land supply 5 There is a 3 -year supply for housing that has been approved with final or preliminary plat There are more units available in the multifamily and less single family detached Infrastructure 1. There is a development hole in the city in the area of Lyman Boulevard, Powers Boulevard, and Highway 212. The area includes 159 acres. Some of these properties have municipal services available and others are dependent upon a new sewer lift station 2 The transportation improvements on Highway 101, Lyman Boulevard and County Road 61 and the new bridge at 101 will create opportunities for development 3. Infrastructure will also create opportunities for residential development * Policies- 1 Historically the city has discouraged leap frog development while supporting development following infrastructure improvements. 2 The city has discouraged premature development or developing underutilized properties due to lack of infrastructure including sewer and water STRENGTHEN THE CITY'S FINANCIAL POSITION DISCUSS POTENTIAL FIRE RELIEF PENSION INCREASE On July 28, 2014, City Council discussed potential Fire Relief Pension increase alternatives. Currently the city has a Defined Benefit Pension, which is a set amount (lump sum) determined by the City Council (currently $5,050 per year of service) Vesting begins at 5 years of service with 100% vesting occuring at 20 years of service Another alternative is a Defined Contribution Pension, where an annual contribution is made during each year of service from the city This plan would limit future liabilities of the city to only the contribution made each year, making it a fixed dollar amount versus a fluctuating market with the Defined Benefit plan Staff began researching the possibility of implementing a Defined Contribution plan for all new members lured on the Fire Department However, state law does not allow cities to provide two different plans, and therefore the city must choose either the Defined Contribution or Defined Benefit plan Staff will be working with the State Fire Relief Board to modify the state law to allow offering dual plans Staff will also be recommending that City Council proceed with increasing the current lump sum payment amount from $5,050 to $6,000 per year of service. The council directed staff to bring this item back in November for consideration FIRE DEPARTMENT DUTY CREWS On September 8, City Council received an update regarding the Chanhassen Fire Department's use of duty crews. Currently the Fire Department staffs a duty crew on Friday and Saturday evenings from 6 pm to 12 midnight. The intended purpose of a duty crew is to improve overall response times to the station by eliminating the travel time. It also prevents the need to page out the entire fire department based on the level of calls We also use duty crews or "weather standby" crews during serious weather events The benefits of duty crews are as follows• Faster response times Assist the community with prevention visits. Working on projects at the station Helps firefighters meet their mandatory call requirements Staff also reviewed call -out data to determine when calls are received, with Wednesdays as the predominant day The Fire Department memberslup was also surveyed to gauge their input on the current duty crew model. The responses include Approximately 63% of the firefighters are interested in working duty crews (29 out of 44) Saturdays were the favored day to cancel a duty crew shift Wednesdays were the favored day to add a duty crew shift Firefighters were not in favor of making the shifts mandatory (82 %). It costs approximately $16,000 per year for two -day duty crew coverage Staff will continue the duty crew model, modifying the schedule to include Wednesdays and Fridays, and eliminating the Saturday option based on firefighter feedback PLANNING FOR THE CITY'S INFRASTRUCTURE FIRE EQUIPMENTSTUDY FOR 2015 -2018 On October 13, City Council reviewed the Fire Department's current fleet and replacement schedule for the next 14 years There are two standards used in providing guidance on vehicle replacement The National Fire Protection Agency (NFPA) sets minimum guidelines for fire service vehicles and the American Public Works Association Fleet Service Committee Tlns formula considers years of service, mileage, interior and exterior condition, functionality, maintenance/ repair costs, and mission Both are used as a guide in helping the city determine and maximize its investment in the fire equipment fleet Staff recommended a replacement schedule for the next 14 years and will work closely with City Council to utilize the equipment replacement funding and reserves to pay for future equipment needs NEIGHBORHOOD PARK PICNICSHELTER INITIATIVE On April 14, the City Council reviewed the proposed initiative which includes installation of 13 covered picnic shelters over a 5 -year time frame Currently seven neighborhood parks have picnic shelters Adchng the 15 additional picnic shelters will upgrade all the neighborhood parks and ensure that each offers a similar level of facilities The order of installation is geographically dispersed for equity and fairness Funchng for the project is estimated at $100,000 per year from anticipated General Fund surplus dollars Each shelter will cost an average of $ 35,700 each The schedule and locations are as follows 2014 Sugarbush Park, Stone Creek Park, and Roundhouse Park 2015 Chanhassen Hills Park, Pheasant Hill Park, and Curry Farms Park 2016: Carver Beach Playground and Greenwood Shores Park 2017. Mmnewashta Heights Park, Herman Field, South Lotus Park 2018 Sunset Ridge Park and Prairie Knoll Park These shelters will serve as a central gathering location, provide shelter from inclement weather and a meeting location for activities and events. The first three park shelters will be completed this winter. WEST WATER TREATMENT PLANT OPTIONS The City Council reviewed the West Water Treatment Plant options at their July 28th work session Staff discussed the need for water treatment due to water quality and operational problems The "Minnewashta Loop" has both treated and untreated water The interaction of these waters cause water quality problems and we have received numerous complaints from this area. Treatment Phase -In Option: The city could construct smaller treatment plants over time. The advantages are The city would be able to treat 100% of the average day's needs in the community Reduce cost to treat average day demand vs. one large plant More flexible plan as the city can add treatment when needed 7-8 Disadvantages of Smaller Treatment Plants: The total cost for ultimate treatment will be higher than constructing one plant. Utility costs, maintenance, lifecycle costs will be more. Additional labor will be required to run the plants. Staff was directed to bring back detailed information regarding the costs /benefits of each option ATHLETIC FIELD LIGHTING COST /BENEFIT ANALYSIS On April 28, City Council reviewed staff's analysis regarding adchng athletic field lighting in the community The city currently owns and operates seven lighted athletic fields, all at Lake Ann Community Park Chanhassen High School also has three lighted fields (softball, baseball and football) . Of the city's field inventory, we have seven additional city -owned athletic fields that are good candidates for lighting These include the baseball field at Lake Susan Community Park and one softball, two baseball and three soccer fields at Bandimere Community Park. Current occupancy rates of available game times in the spring /summer season are 98% Monday through Friday and 68% on weekends for all sports Current field occupancy rates during the fall football /soccer /baseball season are 72% Monday through Friday and 63% on weekends Demand for game times during prune time hours of 6 -10 pm weekdays is greater than the availability of field space on an annual basis Adding lights to one of our existing fields allows for the opportunity to play an additional 85+ games per summer at an estimated cost of $73 50 per game. The estimated cost to purchase land, construct and maintain anew ball field is $533 per game Installing lights on existing athletic fields is the most economical and efficient manner in which to increase the number of games that can be played Staff proposed the following phased approach for adding athletic field lighting within the community on city -owned fields- Phase I (2016- 2018): Install athletic field lights on Bandimere Community Park Softball # 1, Baseball #2, Little League #3 and Soccer # 1. This will add 340 games annually Phase II (2018- 2020): Install athletic field lights on Lake Susan Community Park Baseball Field This will add 85 games annually. Phase III (2020 -2022) Install athletic field lights on Bandimere Community Park Soccer #2 and Soccer #3. This will add 170 games annually The Council had concerns about building beyond demand at Bandimere Park (adding 340 game capacity when demand is half that) and suggested modifying the phase plan Council also had concerns regarding over -usage of the fields and requested additional feedback on building a dome with a turf field This item will be scheduled at a future meeting. EMERALD ASH BORER On February 24, City Council received and discussed information on the invasive Emerald ash borer (EAB) The infestation of EAB was confirmed in St Paul in 2009 Since that time, similar infestations have occurred in Minneapolis, Roseville, Shoreview, and Houston and Winona Counties. All species of ash trees are susceptible and will die from EAB if not treated Insecticide treatments are available and effective Treatments must be done every 1 -2 years and continue as long as there is an active beetle population in the area The DNR did a window survey of Chanhassen in 2006 and determined there are approximately 76,000 maintained ash trees in our city There are 550 ash trees in our parks and 680 ash trees in public rights -of -way EAB has not been found in Chanhassen or Carver County Based on the experience of other communities and best management practices, city staff believes we can handle EAB within our current budgets and workload City staff will develop an official EAB management plan and look to Council for direction on the overall policy, scope and depth of the plan in 2015 CITY CENTER PARK UTILIZATION PLAN Staff felt this item was premature to discuss based on the usage of the park This item could be discussed in the future if park usage changes dramatically Enhance Local Tax Base 2016 RYDER CUP PLANNING PROCESS Staff has scheduled this item for the Council's work session on November 10. Jacob Miller, Operations Manager for the 2016 Ryder Cup at Hazeltine National Golf Course has been invited to update the City Council on the planning process DOWNTOWN VITALITY: EXPAND ECONOMIC DEVELOPMENT OPPORTUNITIES Staff is presenting this item to the City Council on October 27 OTHER PROJECTS AND GOALS ACCOMPLISHED CENTENNIAL HILLS REFINANCING AND NEW BUILDING IMPROVEMENTS REFINANCED AND ISSUED NEW FUNDS FOR IMPROVEMENTS The City of Chanhassen has committed its General Obligation to back the financing of a variety of improvements to the Centennial Hills Apartment complex. Improvements include new windows, decks, patio doors, retaining wall, and reconstruction of a heated plaza, water proofing, and adding a heated walkway. The total project cost is $1 55 million in building improvements and refunding of $ 2 96 million in outstanding 2004 bonds The city also was rated by Standard & Poors on the issuance of this debt and the city's AAA bond rating was reaffirmed CR 61 CORRIDOR AND UTILITYSTUDY In early 2014, City Council authorized staff to complete a Corridor and Utility Study along County Road 61 A parcel -by- parcel analysis was completed, resulting in the potential development of 200 acres along the corridor. The Utility Study completed by SEH determined that it was economically feasible to provide municipal services (sewer and water) along the corridor. Several open houses were held to receive feedback from property owners, businesses, and the general public The City Council also authorized staff to proceed with the Comprehensive Plan amendment to incorporate the finchngs from the final Corridor and Utility Study The final report will be presented to City Council in November/ December. CHANHASSEN PIONEER CEMETERY All graves in the Chanhassen Pioneer Cemetery are currently sold City Council authorized staff to prepare plans for expansion of the cemetery. A survey was completed identifying property boundaries and significant trees City staff will be removing trees and preparing the expansion site beginning in November Staff also developed a perpetual fund for the long -term operations of the cemetery. Staff has met with adjacent property owners on the design, phasing of the project, and which trees will be removed. Staff will bring back two items for council consideration in November Placement and phasing plan for installation of columbariums(s), and Determine rates for grave fees and interment fees VOICE OF THE PEOPLE AWARDS City of Chanhassen received the Voice of the People Award for Excellence in four categories Based on responses from the National Citizen Survey, residents of Chanhassen report the highest levels of satisfaction in the country in the following categories I am very proud of the hard work the Mayor, City Council, and staff does for the City of Chanhassen. Their commitment to serve is second to none and makes Chanhassen a special place for everyone. CITY PROMOTES TRANSPARENCY City staff is committed to making our government open, accountable, and accessible to all residents and businesses Over the next year, staff will be promoting Transparency in Government, creating one convenient page on our website where the most common information (budget, audit, minutes, etc.) will be available We are also working on developing an "open checkbook" that would allow residents to search accounts payable by date, project, or vendor. Currently the accounts payable is included in the City Council packets on the website, but it is not in an easily searchable format TAX RATE COMPARISONS The City Council and staff spend a great deal of time discussing the needs of our residents and businesses; specifically, in keeping service costs /taxes affordable in Chanhassen Based on the preliminary 2015 tax levies, for the first time, the City of Chanhassen has now surpassed Chaska as having the lowest tax rate in Carver County. Cities Chanhassen Chaska Victoria Carver Wacoma Mayer Norwood /Young America Cologne New Germany Preliminary Tax Levy for 2015 24 709 24.925 32 100 48 915 49.011 67.408 69 888 71 117 73.628 Hamburg 127 124 Built Environment Natural Environment Recreation and Wellness Safety I am very proud of the hard work the Mayor, City Council, and staff does for the City of Chanhassen. Their commitment to serve is second to none and makes Chanhassen a special place for everyone. CITY PROMOTES TRANSPARENCY City staff is committed to making our government open, accountable, and accessible to all residents and businesses Over the next year, staff will be promoting Transparency in Government, creating one convenient page on our website where the most common information (budget, audit, minutes, etc.) will be available We are also working on developing an "open checkbook" that would allow residents to search accounts payable by date, project, or vendor. Currently the accounts payable is included in the City Council packets on the website, but it is not in an easily searchable format TAX RATE COMPARISONS The City Council and staff spend a great deal of time discussing the needs of our residents and businesses; specifically, in keeping service costs /taxes affordable in Chanhassen Based on the preliminary 2015 tax levies, for the first time, the City of Chanhassen has now surpassed Chaska as having the lowest tax rate in Carver County. Cities Chanhassen Chaska Victoria Carver Wacoma Mayer Norwood /Young America Cologne New Germany Preliminary Tax Levy for 2015 24 709 24.925 32 100 48 915 49.011 67.408 69 888 71 117 73.628 Hamburg 127 124 2014 WATERCRAFT INSPECTION /AIS PREVENTION PROGRAM This is the third year the city has been involved as the coordinating agency for Lake Ann, Lake Susan, and Lotus Lake Partnering agencies include the Riley Purgatory Bluff Creek Watershed District, Lotus Lake Conservation Alliance, and the MnDNR. Below are the results of the 2014 inspections- Total Susan Ann 1 ntus Total Inspections: 3662 546 445 2671 Total Arrivals 2037 301 246 1490 % Entering with plug in place: 299% 3.32% 1.22% 322% % Who say they arrived with plug in. 1.08% 0.66% 0.41% 1.28% % Entering with aquatic plants- 172% 2.66% 0.81% 168% % Entering with zebra mussels: 0.150/0 0.00% 0.00% 0.20% % Entering with water on board: 0.29% 0.00% 000% 0.40% The three watercraft arriving at the Lotus Lake boat landing with zebra mussels attached were stopped on June 8, August 5, and September 7 The boats had previously been on Prior Lake and Lake Minnetonka Zebra mussels have not been found in any of the three lakes managed through the City of Chanhassen watercraft inspection program Carver County, the City of Eden Prairie, and the City of Shorewood provide watercraft inspections covering Lake Minnewashta, Lake Riley, and Christmas Lake Zebra mussels were found in Christmas Lake on August 16, 2014 The Mmnehaha Creek Watershed District implemented their "Rapid Response Plan," placing a containment curtain and applied potash and copper treatments in October Z- equanox was applied in early September. 2013 GENERAL FUND SURPLUS The 2013 Audit revealed the general fund ended the year with a $418,000 surplus Staff will be recommending transferring these dollars into the Revolving Assessment Construction Fund and using a portion of the funds to build park shelters in existing parks that do not have one. Below is a five -year history of general fund balances. 2013 2012 2011 2010 2009 +$418,000 +5617,919 +$421,539 +$395,759 - $75860 _14 2014 STREET REHABILITATION PROJECTS The City Council awarded bids and adopted the assessment roll at the April 28 meeting The low bidder was GMH Asphalt in the amount of $2,225,530 The engineer's estimate for the project was $2,228,000 The 2014 project included the reconstruction of approximately 1 mile of streets, 4.6 miles of water main improvements, repair/ replacement of some sanitary sewer lines, and storm water improvements The project areas included. Emit Assessment Minnewashta Shores Neighborhood $6,695 56 Kiowa Trail Neighborhood — Streets $4,50775 — Water $6,28401 No assessment appeals were received SOUTHWEST RECONNECTION PROJECT Kiowa Trail The Counties of Carver and Scott, along with MnDOT and the Cities of Chanhassen and Shakopee are proceeding with the design of a 4 -lane river bridge over the Minnesota River. The benefits of the project are as follows. Reduce the frequency and duration of road closures by seasonal flooding of the Minnesota River Valley Minimize regional and local transportation disruption that occurs when other area river crossings must be closed due to seasonal flooding. Minimize long -term maintenance and repair costs. Connect regional trails in Carver and Scott Counties Groundbreaking for the Southwest Reconnection Project was held on July 1 and construction started on July 14. The first pile foundation was placed on October 8 Construction anticipated to be complete by November 2015 The total project cost of $54 million includes $34 million for Highway 101 and $ 20 million for County Road 61 INNOVATIVE IDEAS Image Trend- Provides a streamlined database of the City's Emergency Management system data reporting CivicHR Application Tracking System This is paper -less onlme employment application system that manages job canchdates and their applications Expanded RequestTracker Mobile App RequestTracker allows residents and businesses to report and track service requests 24/7 E- Pollbook Test Site. Chanhassen Precinct 2B was selected as a pilot project site to test electronic pollbooks This equipment is designed to streamline roster sign -in and Election Day registration Available Land Inventory• Maintain list of under- developed or under - utilized property that is open for potential development Provide property information including contact information, zoning, utilities, and site constants LYMAN BOULEVARD IMPROVEMENTS Work includes the reconstruction of the existing roadway from a 2 -lane rural lughway to a 4 -lane divided highway. Additional improvements include, but are not limited to widening the existing corridor, intersection improvements, bituminous surfacing, concrete curb and gutter, traffic signal upgrades, culvert replacement, paved trails, turn lanes, water main extension, retaining walls, and drainage improvements The bid was awarded on March 19 in the amount of $5,162,153, which was 15.89% below the engineer's estimate Over $4 million was received in federal aid for the project, and the city is responsible for $572,877 and Carver County will contribute $552,440. Construction will be completed in November. ATTACHMENTS 2014 Key Financial Strategies/ Strategic Plan 16 2014 Key Financial Stratemes /Goals CATEGORY GOAL ACTION Furlon T ornhom McDonald Ernst Laufenbur er Average C Fire Equipment Study 2015 -2018 Large Equipment Purchases Plan (refurbish vs. 2 1 1 buying new) I 1 2 14 B West Water Treatment Plant Discuss pros and cons of smaller satellite plants Options vs one additional large plant 2 1 2 2 1 6 Consider refining requirements for background checks, increasing the badge deposit, better C Review/Update Solicitor s Permits address resident complaints, introduce 2 2 1 requirements that would allow denial of a 4 3 2 4 permit (felony or identity fraud in background check), coin liance with state law C Neighborhood Park Picnic Shelter Install 14 covered picnic shelters in city parks Initiative over the next 5 years 1 2 2 3 l 1 8 C Emerald Ash Borer Program Initiate a comprehensive emerald ash borer 3 2 1 3 management program 2 2.2 A 2016 Ryder Cup Planning Process Discuss preparation for upcoming Ryder Cup 2 2 1 I 3 (hotels, emergency planning, etc.) 1 8 C Athletic Field Lighting Cost/Benefit Determine the return on investment of Analysis installing athletic field lights at existing 1 1 2 4 1 1 8 community parks Discuss future improvements within City C City Center Park Utilization Plan Center Park, including a seasonal shade 1 3 2 3 1 2 structure for the performance plaza C•\Users\karene \Documents\2014 Key Financial Strategies with pnontizahon.docx 2014 Key Financial Strategies Discuss Fire Relief Pension Funding Discuss funding alternatives, Defined B Alternatives and Develop a Policy Contribution Plan vs Defined Benefits Plan 1 1 Statement for Future Funding Also how should future funding increases 1 2 1 1 2 occur C Discuss changing out city street fights from high pressure sodium to Discuss the pros and cons of LED and LED costibenefit of the capital investment 3 2 3 3 2 26 B Discuss Fire Department Duty Discuss when the city should formulate a duty Crews crew program Look at overall response times. 2 1 1 1 2 14 We are four years into the current Comprehensive Plan. Staff would present what C Comprehensive Plan Update has been accomplished and what is outstanding 1 1 1 1 1 1 from a land use, infrastructure and policy development status. SW Transit is facing many changes and potential changes, including the introduction of light rail to Eden Prairie and changes in C SW Transit Update funding philosophy at the Met Council The 2 1 1 1 1 5 1 3 City Council will work closely with SW Transit to understand how Chanhassen can support and influence the future of SW Transit. Chanhassen s downtown is often cited as a Downtown Vitality — Expand great asset We will look at ways to increase C Economic Development development in the downtown ways to support 1 2 1 1 1 1.2 Opportunities existing businesses, and work with Buy Chanhassen and the SW Metro Chamber on their efforts to support downtown Chanhassen. Ongoing Items 2014 Key Financial Strategies Enhance Relationships with Outside Agencies (State County business, civic organizations, etc) (2003) • Look for partners for storm water capital improvements projects (2009) • Support SW Metro and Buy Chanhassen efforts (2011) • Monitor state and county fiscal positions and develop Legislative Priorities (2003) • Work with other agencies to advance implementation for Highway 101 to Scott County line /support Hwy 101 River Crossing (2009/2013) • Development Planning for a Shared Land Use Vision for Cty Rd 61(2013) • Engage the Community in City Government (2013) • Discuss Upgrading Hwy 101 North of Pleasant View Road to a Super -Two Design (2013) Promote Economic Development (2009) • Leverage City property as much as possible — Marketing of Land (2008) • Support the marketplace drive development of industrial, residential, and commercial land (2009) • Develop a public - private partnership to create fobs and enhance the tax base (2011) • Expand the number of Working Together Program Meetings (20 10) • Take an active role in the Redevelopment of the Chanhassen Dinner Theatre /Chanhassen Transit Station (2011) Education on Emergency Preparedness (2009) Quarterly Update on Revenues and Expenditures (20 10) Water Use and Conservation (20 10) Develop a List of Budget - Cutting Policies and Service Levels to Examine (2011) Track Trail and Street Plowing Operations (2013) Innovation Efforts. What can we do to be better at current services (2013) Update on Water Meter Efficiencies Gained (2013) Category Legend — Time Commitment A 3+ meetings or more than one year B 2 to 3 meetings (3 to 6 months) C 1 to 2 meetings (1 to 3 months)