D-7. Kerber Advancement of State Aid Funds_Vs
MEMORANDUM
CITY OF TO: Paul Oehme, Director of Public Works /City Engineer
CHMNSFN FROM: Alyson Fauske, Assistant City Engineer
7700 Market Boulevard
PO Box 147 DATE: February 9, 2015
Chanhassen, MN 55317
SUBJ: 2015 Street Rehabilitation (Kerber Boulevard, Powers Boulevard to
Administration West 78th Street) Project No. 15 -02: Approve Resolution for
Phone: 952.227.1100 Advancement of Municipal State Aid Funds
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
PROPOSED MOTION
"The City Council approves a resolution for Advancement of Municipal State Aid
Funds for City Project 15 -02, Kerber Boulevard Rehabilitation (Powers Boulevard to
West 78th Street)."
City Council approval requires a simple majority vote of the City Council present.
Finance
Phone: 952.227.1140
BACKGROUND
Fax: 952.227.1110
On December 2, 2014, the City Council accepted the feasibility study and ordered the
Park & Recreation
public hearing for the Kerber Boulevard Rehabilitation Project between Powers
Phone: 952.227.1120
Boulevard and West 78th Street.
Fax: 952.227.1110
Recreation Center
DISCUSSION
2310 Coulter Boulevard
Phone: 952.227.1400
Cities can request advancement of state aid funds, without interest, if the state aid
Fax: 952.227.1404
account has enough funds to cover the requests. The advancement of state aid funds
for this project is to help pay for the street improvements, storm sewer improvements
Planning &
and trail replacement.
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
The amount requested to advance is $1.4 million. The City will have the
advancement paid off in two years at the current annual allotment.
Public Works
7901 Park Place
Attachments: Resolution
Phone: 952.227.1300
MnDOT SAAS Status Report
Fax: 952.227.1310
MSA Construction Fund Account
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
g: \eng \p lic\ 20�I�S ra eact�0(ilmunifyefr0riiTwMrov d n`C fOf l0laay alld� f I�If1y �� �I OfrbW 9 -2014 request advance of state
aid fund
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: February 9, 2015 RESOLUTION NO: 2015 -XX
MOTION BY:
SECONDED BY:
RESOLUTION FOR MUNICIPAL STATE AID FUNDS ADVANCE
FOR KERBER BOULEVARD IMPROVEMENTS
(POWERS BOULEVARD TO W. 78TH STREET)
CITY PROJECT NO. 15 -02 / SAP 194 - 101 -030 & 194 - 101 -040
WHEREAS, the Municipality of Chanhassen intends to implement a Municipal State Aid Street
Project in 2015 which requires State Aid funds in excess of those available in its State Aid Construction
Account, and
WHEREAS, said municipality proposes to construct said project through the use of an advance
from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction
Account, and
WHEREAS, the advance is based on the following detennination of estimated expenditures:
Account Balance as of date 1/26/15 $ 387,672.47
Project No. 15 -02 / SAP 194 -101 -030 & 194 - 101 -040
Total Estimated Disbursement $ 1,400,000.00
Advance Amount $ 1,400,000.00
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of
Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first- come -first -serve
basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, BE IT RESOLVED that the City of Chanhassen request that the
Commissioner of Transportation approve this advance for financing approved Municipal State Aid Street
Project of the Municipality of Chanhassen in the amount of $1,400,000.00 for SAP 194- 101 -030 and
194 -101 -040 and hereby authorize repayments from subsequent accruals to the Municipal State Aid
Street Construction Account of said Municipality from future year allocations until fully repaid.
Passed and adopted by the Chanhassen City Council this 90' day of February, 2015.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT
Page 1 of 1
Minnesota Department of Transportation - Office of Finance
SAAS Status Report
Municipality: l 94 -C HANHASSEN
as of 01/25/2015
Municipality: 194 - CHANHASSEN
Account: 90 - MUNI CONST outstanding State Aid Acct to Acct
Beg Yr Bal Allocation Total Deposits Transfers Disb Uneap Bat Ene B/L Rsry Bal Avail Overpymts Avail to Adv Advances
(310,601.52) 0.00 (310,601.52) 0.00 0.00 0.00 (310,601.52) 77,070.95 0.00 (387,672.47) 0.00 0.00 0.00
(387,672.47)
Total Municipality: 194 - CHANHASSEN
(310,601.52) 0.00 (310,601.52) 0.00 0.00 0.00 (310,601.52) 77,070.95 0.00 (387,672.47) 0.00 0.00 0.00
This report uses tables: CM_ACCT_ADV_FROM_SUMM, CM_ ACCT _ENC_SUMM, CM_ACCT_OVERPAYMT_SUM, CO_ MUNI_ ACCT_BALS,
CO_MUNI_INFORMATION, GEN_FUND_ADV_ALL_YEARS, MASTER_ACCTS_EXCL_FUNDS, PROJ_ACCT_ALLOC_TRANS_MERGE, SUP—VALUES
Report ID: Status v20110107
Print Date: 1/26/2015 4:19:41 PM
1/28/2015
City of Chanhassen, City # 194
MSA CONSTRUCTION FUND ACCOUNT
Estimated Yearly Expenditures and Balances
Year
2014
2015
2016
2017
2018
2019
2020
Beginning Year Balance
............................. ...................... .........
$753,467
.................................................. ........- ............................ ..........
- $1,512,983
... ...........................................
- $2,172,983
......................................... . .....................
- $2,322,983
.......... ...
- $2,972,983
- $2,822,983
- $3,272,983
Allocation
$ 733, 550 ......
$740,000
................ ..............................
$750,000
...............................................................
... .. ...........................
$750,000
........................................................................
.................... ................
$750,000
............................................ .........................
$750,000
I...................
$750,000
Yearly Programmed
$3,000,000
$1,400,000
$900,000
$1,400,000
.......
$600,000
..............................I-- ......... ..............
$1,200,000
...............................
$1,000,000
Expenditure
..................................................................................................................................................................................................I--...............................................................................................................................................................................................................
Lyman Blvd. Powers Blvd to Audubon Rd.
...............................
Projects
City Share $1,800,000
TH 101 River Bridge & CSAH 61 project
Kerber Blvd.
Park Road and Park Place
Bluff Creek Blvd
TH101 Imp.
Minnewashta
Parkway
Lake Drive
............................................................................................................
$1,200,000
...............................
Year Ending Balance
.............. .........................................................................................................................................................................................................................................................
- $1,512,983
- $2,172,983
- $2,322,983
- $2,972,983
- $2,822,983
- $3,272,983
...............................
- $315221983
G: \ENG \state- aid \MSA Projection Fund Balance aug 2014 update.xlsx