F-1. 2015 Street Project - Kerber Blvd - PH and Order Plans49
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone. 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
F -1
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TO: Paul Oehme, Director of Public Works /City Engineer
FROM: Alyson Fauske, Assistant City Engineer
l
DATE: February 9, 2015 94,0
SUBJ: 2015 Street Rehabilitation Project (Kerber Boulevard) No. 15 -02
Public Hearing; Order Plans & Specifications
PROPOSED MOTION
"The City Council orders the preparation of plans and specifications for the
2015 Street Rehabilitation (Kerber Boulevard, Powers Boulevard to West 781H
Street) Project No. 15 =02."
City Council approval requires a simple majority vote of the City Council
present.
BACKGROUND
At the August 11, 2014 work session; staff reviewed with Council the proposed
2015 Street Improvements to the Carver Beach area. Kerber Boulevard, a
Municipal State Aid Route, is also proposed to be resurfaced in 2015.
On October 27, 2014, the City Council authorized preparation of the feasibility
study.
On December 11, 2014, staff held an Open House for the proposed project.
At the December 8, 2014, City Council meeting, the feasibility study was
accepted and the public hearing was called for February 9, 2015.
DISCUSSION
Every year the City considers streets that are in poor condition to be rehabilitated
or reconstructed. For the 2015 Street Rehabilitation Project, staff is proposing to
rehabilitate approximately 1.4 miles of a Municipal State Aid street: Kerber
Boulevard. This street was identified by the City's Pavement Management
software in conjunction with site investigations.
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2015 Street Rehabilitation (Kerber Blvd.) Project No. 15 -02
February 9, 2015
Page 2
Kerber Boulevard north of West 781h Street to
Powers Boulevard is proposed to be resurfaced in
2015. The portion south of West 78th Street was
resurfaced in 2011 with the West 781h Street
improvements.
Kerber Boulevard was constructed in 1980, with
the exception of the southern leg between City
Hall and West 78th Street, which was constructed
in 1940. The street was overlaid in 1996 and last
sealcoated in 2007.
The street conditions in this area were last
surveyed in 2013. The PCIs are established when
the street section is surveyed every three years;
the pavement management software then
interpolates the pavement deterioration based on
the historical data. The PCIs are based on the
type the pavement distress, the severity of the
distress, and the number of distresses within a
street segment.
Load related distresses —where the base material
under the roadway cannot support the weight of
the traffic on the street — decrease the PCI more so r
than a non -load distress. An example of a load
related pavement distress is an alligator crack. A
transverse crack is an example of a non -load ® ® ®®
pavement distress as it is caused by exposure to
repeated temperature extremes.
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Y
Example of an alligator Example of transverse
crack cracks
The severity of the pavement distress also factors into determining the PCI for a street segment. The
severity is determined by the dimension of the pavement distress. For example, a low severity
G:\ENG\PUl3LlC\_20l5 PROJECTSV 5 -02 Kerber Boulevard Overlay \02 -09 -2015 15 -02 public bearing.docx
2015 Street Rehabilitation (Kerber Blvd.) Project No. 15 -02
February 9, 2015
Page 3
pothole is less than one inch deep, medium severity is one to two inches deep, and a high severity
pothole is more than two inches deep. The more severe the pavement distress, the lower the PCI.
The PCI also accounts for the number of
distresses present. For example, the more
potholes within a street segment, the lower the
PCI.
The PCI of the street segments from the 2013
survey are shown on the adjacent graphic. A
PCI of 100 represents a new street. For a local
street, a PCI between 45 and 65 typically
warrants a mill and overlay.
The storm manholes in the area have been
inspected. These manholes do not meet the
City's current construction standards; however
they will not be replaced at this time for the
following reasons:
1. They are still functioning and
replacement costs would exceed the
amount budgeted for storm sewer
improvements.
2. The street costs would increase due to
the area that would be disturbed.
3. The time required to excavate and
replace the structures would delay the
project.
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At this time, deteriorated rings within the storm manholes will be replaced and the circular inlet
grates will be replaced with vane grates to improve inlet efficiency.
Example of a circular inlet grate
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G:\ENG\PUBLIC`, 2015 PROJECTS\15 -02 Kerber Boulevard Overlay \02 -09 -2015 15 -02 public hearing.docx
Example of a vane grate
2015 Street Rehabilitation (Kerber Blvd.) Project No. 15 -02
February 9, 2015
Page 4
The water main is thought to be in relatively good condition since there are no water main breaks
recorded in the area and the hydrants are in good condition, therefore no water main work is
proposed with this project.
The sanitary sewer system in the project area was
televised and staff received the results
December 18, 2014. Upon review of the televising
records, it is recommended some of the sanitary
sewer should to be replaced due to sags in the pipe.
Some minor manhole work is also proposed.
The trail along Kerber Boulevard has a low PCI
rating as shown on the graphic to the right, and is
recommended to be replaced at this time. Staff is
recommending the trail be bid out as an alternate
bid.
No new trail segments are proposed to be added to
Kerber Boulevard.
Curb ramps to the trail along Kerber Boulevard
should be replaced in accordance with the
Americans with Disabilities Act requirements.
PROJECT FUNDING
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Special assessments to the benefitting properties are `�-
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proposed to pay for a portion of the proposed 2015 0
Street Rehabilitation Project No. 15 -02 per the
City's assessment practice. The City's share of the project is proposed to be paid for with Municipal
State Aid funds (gas tax funds) which the City annually receives from the State. However, the City
will need to advance funds from the State Aid account since the City's account does not have
sufficient funds to pay for this project. The State encourages cities to advance fund projects since
the State Aid account has sufficient funds to cover these types of projects. The State does not charge
any interest for these advancements. The sanitary sewer improvements are proposed to be paid for
by the Sanitary Sewer Enterprise Fund. The preliminary cost and funding for the project is shown
below:
Funding Source Estimated Amount
Project Cost Budgeted
Municipal State Aid Fund $1,385,000.00
$1,400,000.00
Assessments $24,563.41
Sewer Utility Fund $47,000.00 $85,000.00
Total $1,429,563.41
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2015 Street Rehabilitation (Kerber Blvd.) Project No. 15 -02
February 9, 2015
Page 5
Kerber Boulevard is a 40 -foot wide collector road with few properties having direct access to the
street. The City's practice is to assess benefitting properties 40% of the equivalent cost of a 31 -foot
wide residential roadway. Due to the limited number of benefitting properties, assessments are
proposed to be established by a front - footage basis.
The IRET (Byerly's) property was assessed for 100% benefit to West 78`h Street with the 2011
resurfacing project and therefore is not included in the proposed assessment roll for City Project No.
15 -02.
The preliminary assessment calculations are shown below.
Estimated cost of Kerber Boulevard resurfacing, 31 -foot wide road: $906,675
Total front footage of Kerber Boulevard: 15,242 ft
$906,675 - 15,242 ff = $59.49/ff
40% assessed: 40% of $59.49/ff = $23.79/ff
Carver County CDA: 397 ff x $23.79/ff= $9,444.63
West Village Townhomes: 635.51 ff (per CIC plat) x $23.79/ff = $15,118.78
$15,118.78= 64 units (per CIC plat) = $236.23/unit
The cost estimate includes an 8% contingency and 5% indirect costs.
Terms of the assessments are proposed over eight (8) years and the interest rate would be set at
prime rate plus 2% at the time of the bid opening.
Public hearing notices have been mailed to property owners.
SCHEDULE
The anticipated project schedule is as follows:
Accepts Bids /Award Contract; Assessment Hearing
Project Begins
Substantial Completion
Attachments: 1. CIP Pages
2. Resolution
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April 27, 2015
July 6, 2015
August 30, 2015
Projects By Funding Source 2015 t&z, 2019 Department Street Improvements
City of Chanhassen, MN Contact Paul 0ehrric
Project # ST-012
Project Name Annual Street Improvement Program
Account #I 6,01-xxxx-4751 Account #3
Account #2 Account #4
Description
Type Improvement
Useful Life Unassigned
Category Streets/Ilighways
Priority n/a
Total Project Cost. 522,769,500
Annual project to re-habilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood arms:
2015 - Carver Beach area (south and west of Carver Beach Road)
MSA - Kerber Blvd overlay (north of West 78th Street) and Dakota Ave (Hwy 5 to Lake Dr E)
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewaslita Woods Drive
MSA - Park Road overlay and Park Place
2017 - Flamingo Drive area, Ches Mar Drive, Lone Cedar and Saddlebrook Pass neighborhood
MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension.
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street
2019 - Fox Path area, Frontier Trail (north of 77(h Street), Choctaw and Kurvers Point
MSA - Minnewashta Parkway overlay
Justification
The City uses a Pavement Management System to monitor the condition of the City streets, While proper preventative maintenance extends the
life of the street mid is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Blutl'Creek Drive. The resulting "gap" represents a
missing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
the absence of a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction,
Prior Expenditures
2015
2016
2017
2018
2019
Total
Construction
3250,000
2,460,000
3,022.400
1,687,300
2,654,800
13,074,500
Total
Total 3,250,000
2,460,000
3,022,400
1,687,300
2,654,800
13,074,500
Prior Funding Sources 2015 2016 2017 2018 2019 Total
9,695,000 AssessmenViRevolving 1,350,000 1,560,000 1,622,400 1,687,300 1,754,800 8,474,500
Assess Fund
Total MSA 1,400.000 900,000 1,400,000 900,000 4,600,000
Total 3,250,000 2,460,000 3,022,400 1,687,300 2,654,800 13,074,500 ,
s project may decrease maintenance costs,
Projects B Funding Source 2015 thru 2019
J b Department 5urtace Water Iviauiagemeral
City of Chanhassen, MN Contact Paul Oehmc
Project 4 SWMP -019
Project dame Street Improvement Projects - Storm Water Mgmt
Account #1 720- 7025 -4751
Account #2
Account p3
Account #4
Type
Improvement
Useful Life
Unassigned
Category
SWNIP
Priority
n/a
Description Total Project Cost: $1,775,000
An annual amount set aside foot, storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments,
Justification
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Prior Expenditures
2015
2016
2017
2618
2019
Total
1,100,000 Construction
125,000
200,000
75,000
200,000
75,000
675,000
Total
Total 125,000
200,000
75,000
200,000
75,000
675,000
Prior
Funding Sources
2015
2016
2017
2018
2019
Total
1,100,C00
Surface Water Utility Fund
125,000
200,000
75,000
200,000
75,000
675,000
Total
Total
125,000
200,000
75,000
200,000
75,000
675,000
Budget Impact/Other
Invcntory, inspection and maintenance of new infrastructure will be, required. Citywide. No map
5 Enterprise rise Funds p
701 Sewer Utility Expenditures
84
2014 to
2012
2013
2014
2015 2015
Budget %Inc
/(Dec)
Actual
Actual
Budget
mt Description
260,000
5.7%
4010 Salaries &Wages -Reg
241,468
246,742
6,626
246,000
9,000
8,000
(11.1 %)
4011 Overtime -Reg
9,182
6,421
6 482
6500
,
6,500
14,000
0.0%
0.0%
4012 Stand -By Pay
8,041
13,126
14,000
0.0%
4020 Salaries & Wages -Temp
33
67
42,000
5.0%
4021 Overtime -Temp
37,148
37 571
40,000
48,000
9.1%
4030 Contributions- Retirement
40,496
40,892
44,000
7,200
16.1%
4040 Contributions- Insurance
6,242
6,955
6,200
_
0.0%
4050 Workers Compensation
-
-
385,700
5 %
4060 Unemployment
351,243
358,462
365,700
* Total Personal Services
15,954
13,890
8,500
10,000
5,000
17.6%
0.0%
4120 Supplies- Equipment
1280
5 987
5,000
10,000
0.0%
4140 Supplies- Vehicles
9,142
10,534
10,000
4,500
0.0%
4150 Maintenance Materials
4,083
3,301
4,500
1,000
0.0%
4160 Chemicals
14,672
14,683
14,000
2000
2,
0.0%
4170 Motor Fuels & Lubricants
2,064
967
2,000
0.0%
4240 Uniforms & Clothing
2 715
3,449
___ 2�
-- - --
48,300
2
3.2 /o
4260 Small Tools & Equipment
46,800
* Total Materials & Supplies
17,448
27,724
23,000
23,000
6,000
0.0%
0.0%
4300 Fees, Services
6,000
6,000
6,000
7,500
25.0%
4301 Auditing
5,176
7,726
6,000
75,000
7.1%
4310 Telephone
66,324
73,785
70,000
5,200
(5.5 %)
4320 Utilities
5,141
5,024
5,500
2,000
0.0%
4330 Postage
2,646
1,443
2,000
0.0%
4340 Printing &Publishing
_
193
193
-
0.0%
4350 Cleaning & Waste Removal
100
400
400
0.0%
4360 Subscriptions &Memberships
4,506
3,866
4,200
4,200
(66.7 %)
4370 Travel & Training
41
317
1,500
500
0.0%
4410 Rental- Equipment
152
_
-
13,000
0.0%
4440 License & Registration
Insurance General Liability
13,000
13,000
13,000
1,451,000
1,579,600
8.9%
4483
4509 Remit to Other Agencies
1,506,629
1,398,891
4,266
5,000
4200
(16.0 %)
4510 Repair & Maintenance- Building
2 233
1,762
1,000
1,000
0.0%
4520 Repair & Maintenance - Vehicles
405
22,430
28182
26,000
26,000
85,000 q,
0.0%
0.0%
4530 Repair &Maintenance -Equip
91,841
79001
,
85,000
0.0%
4551 Repair & Maintenance -Sewer
8,797
2,435
10,000
10,000
0.0%
4553 Emergency Repairs Sewer
769
�_
7.8%
4933 Sales Tax
��
1,755,010
-
1,654,823
1,709,600
1,842,600
* Total Contractual Services
2,156,163
2,066,096
2,122,100
2,276,600
7.3%
** Total Expenditures
84
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: February 9, 2015 RESOLUTION NO: 2015 -XX
MOTION BY:
SECONDED BY:
A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
2015 STREET IMPROVEMENT (KERBER BOULEVARD)
PROJECT NO. 15 -02
WHEREAS, on December 8, 2014, the City Council received the feasibility report for the
2015 Street Reconstruction Project (Kerber Boulevard) and called for the public hearing to be held
on February 9, 2015 for the 2015 Street Improvement Project (Kerber Boulevard), and
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing
was given, and the hearing was held thereon on the 9`h day of February, 2015 which all persons
desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost- effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted
February 9, 2015.
3. Authorizes preparation of plans and specifications for the 2015 Street Improvement (Kerber
Boulevard) Project No. 15 -02.
Passed and adopted by the Chanhassen City Council this 9`h day of February, 2015.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT