D-3. 2015-2016 Lake Ann Beach Lifeguard Contract0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 2271100
Fax 952 2271110
Building Inspections
Phone 952 2271180
Fax 952 2271190
Engineering
Phone 952 2271160
Fax 952 2271170
Finance
Phone 952 2271140
Fax 952 2271110
Park & Recreation
Phone 952 2271120
Fax 952 2271110
Recreation Center
2310 Coulter Boulevard
Phone 952 2271400
Fax 952 2271404
Planning &
Natural Resources
Phone 952 2271130
Fax 952 2271110
Public Works
7901 Park Place
Phone 952 2271300
Fax 952 2271310
Senior Center
Phone 952 2271125
Fax 952 2271110
D -3
MEMORANDUM
TO: Todd Hoffinan, Park & Recreation Director
FROM: Jerry Ruegemer, Recreation Superintendent
DATE: January 27, 2015
SUBJ: 2015 -2016 Lake Ann Beach Lifeguard Contract
Q k4 /1'
PROPOSED MOTION
"The City Council approves a two -year contract with Minnetonka Public Schools ISD
276 for Lake Ann Park Beach Lifeguard Services in the amount of $30,879 per year "
Approval requires a simple majority vote of the council.
The City of Chanhassen contracts with Minnetonka Public Schools ISD 276 for the
provision of lifeguard services at Lake Ann Park. The City and ISD 276 have worked
together to provide lifeguards at Lake Ann Park for four decades
Below is a comparison of the proposed 2015/2016 contract to the 2013/2014 contract
Contract Comparison
2013/2014 Contract
Proposed
2015 & 2016 Contract
Hours Per Day
22.5
23.5
Operating Hours
11 am -6 pm daily
11 am -6 pm daily
Days Per Season
72
72
Dates of Operation
June 8- August 18, 2013
June 7- August 17, 2014
June 6- August 16, 2015
June 4- August 14, 2016
Contract Amount/Year
$29,187
$30,879
Attached is an illustration of how the 23.5 hours break down by the number of lifeguards
on duty and the hours of coverage per day Also attached is a list of options developed by
Minnetonka Public Schools ISD 276 for the 2015/2016 contract. Staff reviewed the
various options and recommends approval of Option A This option has 23 5 hours daily,
which is an increase of 4 3 % in hours over the previous contract, while the number of
days the beach is open remains at 72. The proposed new contract amount is $30,879, a
5 5% increase over 2014. This amount is included in the 2015 Lake Ann Operations
Budget (1540)
PARK & RECREATION COMMISSION RECOMMENDATION
The Park & Recreation Commission unanimously recommended approval of Option A at
their January 27 meeting.
ATTACHMENTS
Website
www ci chanhassen mn us 1. Lake Ann Lifeguard Coverage
2 Lifeguard Service Proposal Options
3. Proposed Lifeguard Contract 2015/2016
g\park\jeny\ H M W Le# ffhoRilj. flslctife - ProvidingforTodayandPlanningforTomorrow
2015 -16 Lake Ann Lifeguard Coverage
11.00 AM -12 00 PM 2 guards
12.00 PM -1.30 PM: 3 guards
130 PM -2 00 PM 4 guards
2 00 PM -3 00 PM 5 guards
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3 00 PM -4:00 PM: 4 guards
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4 00 PM -5 30 PM 3 guards
5:30 PM -6.00 PM 2 guards
City of Chanhassen Beach Options 2015 -16
Two Year Contract
Option A same service as 2014
23 5 hr /day x 72 days = 1692 hours
Total hours 1692 x $18 25 = $30,879 00 each year
Option B• same service as 2014
23.5 hrs /day x 72 days = 1692 hours
Total hours: 1692 x $18.25 = $30,879.00 each year
2015 invoice = $29,800.00
2016 invoice = $31,958 00
*could choose other similar price structure to lesson increase for 2015*
Option C 30 minutes less in coverage each day
i e 1130 AM -6.00 PM or 11.00 AM -5.30 PM
23 0 hr /day x 72 days = 1656 hours
Total hours 1656 x $18 25 = $30,222 00 each year
Option D reduce from 72 to 68 days of service for 2015 and 2016
23 5 hr /day x 68 days = 1598 hours
Total hours 1598 x $18 25 = $29,163 50 each year
*could increase number of days by $428 875 each day*
*2013 -14 agreement was for $29,187 00 each year*
TWO (2) YEAR AGREEMENT
FOR
SUMMER SERVICES AT LAKE ANN BEACH - SUMMER 2015 & 2016
AGREEMENT made this 9th day of February, 2015 between the CITY OF
CHANHASSEN, a Minnesota municipal corporation ( "City ") and the MINNETONKA
PUBLIC SCHOOLS (the "Contractor ")
WHEREAS, the City of Chanhassen has requested that Contractor provide a Lifeguard
Service and Swimming Lesson Program during the 2015 and 2016 Swimming Seasons for Lake
Ann Beach.
WHEREAS, the Contractor agrees to provide a Lifeguard Service and Swimming
Lesson Program for Lake Ann Beach
NOW THEREFORE, the parties agree as follows.
1. CONTRACTOR'S SERVICES.
A. Lifeguard Service. The Contractor agrees to provide the City with qualified and Red
Cross certified personnel to lifeguard above stated beach from June 6 through August 16, 2015
and June 4 through August 14, 2016 from 11.00 a in to 6.00 p in daily (weather permitting)
B. Contractor agrees to provide:
1) an appropriate number of lifeguards on duty at all times, according to any
applicable industry standards or regulations;
2) lifeguard staff with ongoing in- service training during the summer season,
3) supervision of lifeguard personnel,
4) all necessary safety equipment for the Lifeguard Services including- rescue tubes,
first aid kits, reaching pole, rescue board
2. CITY OBLIGATIONS.
A. Beach. The City agrees to provide a clean and well - maintained beach and beach area
as stated in this agreement This includes defined swimming boundaries, clean restrooms and
lifeguard station The City agrees to provide a working telephone, lifeguard chairs, umbrella, and
megaphone.
B. 2015 Payment. The City agrees to pay Contractor a total of $30,879.00 divided into
two equal payments of $15,439 50 on July 10 and August 10, 2015 in return for lifeguard
services
C. 2016 Payment. The City agrees to pay Contractor a total of $30,879 00 divided into
two equal payments of $15,439.50 on July 10 and August 10, 2016 in return for lifeguard
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83758 Page 1 of 4
3. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless the
City, its employees and officers subject to limitations of Chapter 466 of Minnesota Statutes from
any and all liability, loss, costs, damages and expenses including but not limited to property
damage and personal injury, including death, which arise in connection with any acts or
omissions of Contractor's employees. The City agrees to indemnify and hold harmless
Contractor and its employees, officers and agents from any and all liability, loss, costs, damages
and expenses including but not limited to property damage and personal injury, including death,
which arise in connection with the City's performance of this Contract or in connection with any
acts or omissions of City employees subject to limitations and immunities subject to
Chapter 466.
4. REPORTS. Contractor will provide the City with all necessary information
relating to the Lifeguard Services provided in order for the City to properly maintain the beach.
On an as need basis the Aquatics Manager or Aquatics Supervisor will report to the City
representative in regards to incidents and /or accidents At the end of the season (October 2015 &
October 2016) the Contractor will provide the City will a full report of beach activity during the
season.
5. LIABILITY. Employees of the Contractor and all other persons engaged by the
Contractor in the performance of any work or services required, volunteered, or provided for
herein to be performed by Contractor shall not be considered employees of the City and any and
all claims that may or might arise under the Worker's Compensation Act of the State of
Minnesota on behalf of said employees while so engaged in any of the work or services provided
to be rendered herein, shall in no way be the obligation or responsibility of the City and all other
persons engaged by the City in the performance of any work or services required or provided for
herein to be performed by the City shall not be considered employees of the Contractor, and any
and all claims that may or might arise under the Worker's Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims by any third
parties as a consequence of any act or omission on the part of said employees so engaged in any
of the work or services provided to be rendered herein shall in no way be the obligation or
responsibility of the Contractor.
6. INSURANCE. The City is responsible for obtaining property and liability
coverage for the cities' beaches Contractor will maintain professional liability and
comprehensive general liability coverage for all employees in an amount consistent with Chapter
466 of the Minnesota Statutes.
7. TERM OF AGREEMENT. Notwithstanding the date of the signature of the
parties to this Agreement, upon acceptance by all parties, this Agreement shall be deemed to be
effective upon signature by all parties and shall remain in effect until October 1, 2015 and
October 1, 2016 unless earlier terminated by either party, with or without cause, upon 45 days
written notice or as otherwise provided in this Agreement
83758 Page 2 of 4
8. DEFAULT. If Contractor or City fails to perform any of the provisions of this
Agreement or so fails to administer the work as to endanger the performance of this Agreement,
this shall constitute a default Unless the party in default is excused by the other party in default,
the non - defaulting party may upon written notice immediately cancel this Agreement in its
entirety.
9. SUBCONTRACTORS. Contractor shall not enter into any subcontract for
performance of any services contemplated under this Agreement nor assign any interest in this
Agreement without the prior written approval of the City and subject to such conditions and
provisions as the City may deem necessary. Contractor shall be responsible for the performance
of all Subcontractors.
10. AUTHORIZED REPRESENTATIVES. The parties to this Agreement shall
appoint an authorized representative for the purpose of administration of this Agreement.
The authorized representative of the City is:
Todd Gerhardt
City Manager
City of Chanhassen
7700 Market Blvd, P O Box 147
Chanhassen, Minnesota 55317
Phone- (952) 227 -1119
The authorized representative of the Contractor is as follows:
Dennis Peterson, Superintendent
Minnetonka Public Schools
5621 County Road 101
Minnetonka, Minnesota 55345
Phone- (952) 401 -5000
11. AMENDMENTS. Any amendments to this Agreement will be in writing and
will be executed by the same parties who executed the original Agreement, or their successors in
office.
12. ENTIRE AGREEMENT. It is understood and agreed that the entire Agreement
of the parties is contained herein and that this Agreement supersedes all oral Agreements and
negotiations between the parties relating to the subject matter hereof as well as any previous
Agreements presently in effect between the parties relating to the subject matter hereof
83758 Page 3 of 4
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed
intending to be bound thereby.
(SEAL)
CITY OF CHANHASSEN
Denny Laufenburger, Mayor
AND
Todd Gerhardt, City Manager
DATE.
MINNETONKA PUBLIC SCHOOLS
I:
DATE-
Dennis Peterson, Superintendent
83758 Page 4 of 4