D-4. Award of Quote Intallation fo Chain Link Dugouts and Back Stops at Lake Ann Park 1
MEMORANDUM
TO: Todd Hoffman, Park & Recreation Director
CITYOF FROM: Adam Beers, Park Superintendent
C`"""""`"""""' DATE: March 9, 2015 Al
7700 Market Boulevard
PO Box 147 SUBJ: Award of Quote, Installation of Chain Link Dugouts and Back Stops at
Chanhassen,MN 55317 Lake Ann Park
Administration PROPOSED MOTION:
Phone 952 2271100
Fax 952 2271110 "The City Council awards the quote for ball field updates (dugouts and backstops)
Building Inspections to be completed at Lake Ann Park to Town& Country Fence in the amount of
Phone 952 2271180 $49,800 "
Fax 952 2271190
Approval requires a simple majority vote of the City Council
Engineering
Phone 952 2271160
Fax 952 2271170 BACKGROUND
The 2015 Capital Improvement Program features a project titled"Fenced Dugout—
Finance Lake Ann Park" Staff has identified a number of improvements,primarily to improve
Phone 952 2271140 safety at various ball field locations This project deals directly with the ball field
Fax 952 2271110
fencing at Lake Ann Park
Park&Recreation
Phone 952 2271120 Four fields (Nos 2, 4, 5, and 6) will be improved. Field Nos. 4 and 6 will receive new
Fax 952 2271110 dugouts and backstops. Field Nos 2 and 5 will receive new backstops only. These
Recreation Center improvements will match existing dugouts and backstops that have already been
2310 Coulter Boulevard updated at this park location Completing these updates will create a safer playing
Phone 952 2271400 environment for all park users
Fax 952 2271404
Planning& The following quotes were received and are within the anticipated capital
Natural Resources improvement budget.
Phone 952 2271130
Fax 952 2271110
Bidder Total Cost
Public Works Town&Country Fence $49,800
7901 Park Place Century Fence $53,485
Phone 952 2271300
Fax 952 2271310
RECOMMENDATION
Senior Center Staff recommends that the City Council award the contract to Town & Country Fence
Phone 952 2271125
Fax 952 2271110 in the amount of$49,800. Funds for the project are included in the 2015 Capital
Improvement Program
Website
www ci Chanhassen mn us ATTACHMENTS
1 Quotes
2 CIP Sheet PK&T— 121 Fenced Dugout—Lake Ann Park
g\pw\adam Chanhassen isla Communit(dug
for Life-Providng for Today and Planning for Tomorrow
TOWN & COUNTRY ESTIMATION WORKSHEET
FENCE 8511 Xylon Avenue North • Brooklyn Park, MN 55445-1820
Office (763) 425-5050 Fax (763) 425-9006
www.tcfence.com vrs_,• oWWI
CUSTOMER INFORMATION mem
City of Chanhassen JEFF BECKER
ti i me Salesperson:
AJtlre.c 7700 Market Blvd Date of Contact 02-09-15
C i1 Chanhassen, MN. 55317 Date of Quote. 02-09-15
Attention. Adam Beers Date to Install.
Terms:
Removals
4 ea existing backstops 1 ea on fields#2,#4, #5,and#6 PRICES QUOTED ARE GUARANTEED
4 ea dugout fences. FOR 15 DAYS
Field#2 Remove 128 If of dugout and sideline fences
Field#6 Remove 120 If of dugout and sideline fences
Install
Field #4 and #6
Install 1 ea New 10' wide x 20' wide x 10' wide x 20' tall galvanized chain link backstop
Bottom 10' tall of center section will be stretched with 6 gauge fabric, all remaining sections will be 9
gauge
Backstop will also include a 6' wide overhang about 20' height
Install 2 ea dugouts with trusses for roofs 30 If of 10' tall on front, 30 if of 8' tall on backs, and
711-of 10' tall on field side down to 8' tall on backside x 7' wide on both ends of dugouts
Roof trusses will be installed between front and back posts
Dugouts will match existing dugouts on field #5, and field#2
Field #2 and#5
Install 1 ea. New 10' wide x 20' wide x 10' wide x 20' tall galvanized chain link backstop
Bottom 10' tall of center section will be stretched with 6 gauge fabric,all remaining sections will be 9
gauge
Backstop will also include a'6' wide overhang about 20' height
Total=$49,800.00
Any questions concerning our bid,please give me a call.
Thanks for the opportunity to provide you pricing on this
fence project.
Sincerely yours,
Jeff Becker, Sales Represe five
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Office 651-464-7373
<ENUIW FENCE
<Kf2 Toll Free 800-328-9558
COMPANY Fax 651-464-7377
Cell Phone 612-454-9755
;INCE 1917 THE MARK OF PERMANENCE E-mail berickson@centuryfence corn
PO Box 277, Forest Lake, MN 55025 2/2/2015
Phone: 952-227-1300 Fax:
Proposal To Ship To
City of Chanhassen Lake Ann Park
Adam Beers
7901 Park Place
Chanhassen, MN 55317
x Installed Material Only n Prepaid Freight Freight Collect F.O.B.Job Site Delivery Schedule.
NEW DUGOUTS ON FIELD #4 and 6
1 Remove and dispose of exisiting sideline and dugout fence as needed to install new dugouts
2 Install 4 new dugouts to match the existing dugouts on field #5 all new posts will be driven to a depth
of 4' Each dugout will include 8 trusses and 2 1/2" 0 D line posts. All terminals will be 3" 0 D on center
Material and Labor $19,340 00
NEW BACKSTOPS FIELD #2,4,5 and 6.
1 Remove and dispose of 3 exiling 12' high backstops
2 Install 3 new backstops 10 x 20 x 10 at a height of 20' tall All posts will be 4" O.D. and set in 12" x 48"
concrete footings Horizontal rails will be installed a 0, 5, 10 and 20' heights
Materials and Labor $27,860 00
Options
1 Install 3- backstop hoods on new backstops ADD. $6,285.00
Notes.
1. Price is subject to change if not accepted within 30 days 5 3 ytc
2 Excludes installation through rock, frost, concrete and backfill
3 Excludes cost to locate private utilities.
Acceptance: This proposal when accepted in writing by purchaser and by Century Fence Company's Main Office becomes a contract
between two parties The conditions on the attached "Terms and Conditions" sheet are made a part of this contract.
Terms of Payment Net Cash upon receipt of invoice
Buyer's signature Date Submitted by
Ben Erickson
Projects By Funding Source 2015 thru 2019 Department Park&Trail Improvements
City of Chanhassen, MIST Contact Todd Hoffman
Project# PK&T-121 Type Improvement
Useful Life
Project Name Fenced Dug Out-Lake Ann Park Category Park
Account#1 410-0000-4705 Account#3 Priority n/a
Account#2 Account#4
Description Total Project Cost $50,000
Installation of chain link dug outs on fields#4 and#6 and backstops on fields#4,#5 and#6 at Lake Ann Park
Justification
The dug outs will improve player safety All other fields currently have dug outs
Expenditures 2015 2016 2017 2018 2019 Total
Construction 50,000 50,000
Total 50,000 50,000
Funding Sources 2015 2016 2017 2018 2019 Total
Park Dedication Fund 50,000 50,000
Total 50,000 50,000
Budget Impact/Other