D-3. 2015 Carver Beach Street Project Call Assess Hearing0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
MEMORANDUM 0
TO: Paul Oehme, Director of Public Works /City Engineer:,
FROM:
DATE:
SUBJ:
Alyson Fauske, Assistant City Engineer
C7 �.
March 23, 2015
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2015 Street Improvement (Carver Beach Area) Project No. 15 -01:
Call Assessment Hearing
PROPOSED MOTION
"The City Council adopts a resolution calling the assessment hearing for the
2015 Street Improvement (Carver Beach Area) Project No. 15 -01 for Monday,
April 27, 2015.
City Council approval requires a simple majority vote of those present."
DISCUSSION
The 2015 Carver Beach area project includes the rehabilitation of approximately
4.3 miles of streets, minor drainage improvements, replacement of some hydrants
and some sanitary sewer repairs.
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Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
The bid opening was Friday, March 13, 2015. It is recommended to call the assessment hearing
in order to keep the project on schedule.
FUNDING
Special assessments to the benefitting properties are proposed to pay for 40% of the street costs
associated with this project; the remainder of the project costs will be paid from the revolving
street assessment account and utility funds.
The preliminary funding is shown below:
Funding Source
Assessments /Revolving Assessment Fund
Stormwater Management Fund
Water Utility Fund
Sanitary Sewer Utility Fund
Estimated
' roject Cost
Amount
Budgeted
$1,620,070
$1,850,000
$100,000
$125,000
$121,365
$125,000
$222,000
$188,000
$2,063,435 $2,288,000
Cost estimates include 5% indirect costs; 8% contingency for streets, storm and sanitary sewer;
and 3.5% contingency for water main improvements. The lower water main contingency is
justified due to the fairly consistent nature of hydrant replacement.
Per State Statute, the City Council must call the assessment hearing and publish the hearing date
at least two weeks prior to the assessment hearing. Staff will publish the notice in the April 9,
2015 edition of the Chanhassen Villager. This schedule provides just over two weeks time
between the publication date and the assessment hearing.
SCHEDULE
The anticipated project schedule is as follows:
Assessment Hearing
Work Begins
Substantial Completion
Attachments: 1. Resolution
2. CIP sheets
April 27, 2015
Spring, 2015
August 30, 2015
g: \eng \public \_2015 projects \15 -01 2015 street improvements \public and council meetings \cc memo call assessment bearing 20150323.docx
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: March 23, 2015 RESOLUTION NO: 2015 -YX
MOTION BY:
SECONDED BY:
A RESOLUTION CALLING THE ASSESSMENT HEARING FOR THE
2015 STREET IMPROVEMENT PROJECT (CARVER BEACH AREA) NO. 15 -01
WHEREAS, Minnesota State Statute 429 regarding special assessments for public
improvement projects requires City Council to officially set the assessment hearing date for capital
improvement projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
CHANHASSEN, MINNESOTA:
1. A hearing shall be held on the 27th day of April, 2015 in the Council Chambers at
City Hall at 7:00 p.m. to pass upon such proposed assessments and at such time and place all persons
owning property affected by such improvements will be given an opportunity to be heard with
reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessments to be published once in the official newspaper at least two weeks prior to the hearing,
and shall state in the notice the total cost of the improvements. The clerk shall also cause mailed
notice to be given to the owner of each parcel described in the assessment rolls not less than two
weeks prior to the hearings.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City of Chanhassen, except that no interest shall be charged if
the entire assessment is paid within 90 days from the adoption of the assessments. The property
owner may at any time thereafter, pay to the City of Chanhassen the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Passed and adopted by the Chanhassen City Council this 23`d day of March, 2015.
ATTEST:
Todd Gerhardt, City Manager Thomas A. Furlong, Mayor
YES NO ABSENT
Projects By Funding Source 2015 thru 2019 Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601 -xxxx 4751
Account #2
Account #3
Account #4
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Total Project Cost: $22,769,500
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2015 - Carver Beach area (south and west of Carver Beach Road)
MSA - Kerber Blvd overlay (north of West 78th Street) and Dakota Ave (Hwy 5 to Lake Dr E)
2016 - North Manor Road, Wasbta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane and Minnewashta Woods Drive
MSA - Park Road overlay and Park Place
2017 - Flamingo Drive area; Ches Mar Drive, Lone Cedar and Saddlebrook Pass neighborhood
MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension.
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street
2019 - Fox Path area, Frontier Trail (north of 77th Street), Choctaw and Kurvers Point
MSA - Minnewashta Parkwav overlav
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
missing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
the absence of a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction.
Prior Expenditures
2015
2016
2017
2018
2019
Total
9,695,000 Construction
3,250,000
2,460,000
3,022,400
1,687,300
2,654,800
13,074,500
Total
Total 3,250,000
2,460,000
3,022,400
1,687,300
2,654,800
13,074,500
Prior Funding Sources
2015
2016
2017
2018 2019
Total
9,695,000 Assessment/Revolving
1,850,000
1,560,000
1,622,400
1,687,300 1,754,800
8,474,500
Assess Fund
Total MSA
1,400,000
900,000
1,400,000
900,000
4,600,000
Total 3,250,000
2,460,000
3,022,400
1,687,300 2,654,800
13,074,500
Budget hnpact/Other
project may decrease maintenance costs.
88
Projects By Funding Source
City of Chanhassen, MN
Project # W -024
Project Name Watermain Replacement
Account #1 70070254751
Account #2
Account #3
Account #4
2015 thru 2019
Department
Water System Improvements
Contact
PaulOehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
rda
1ption Total Project Cost: $4,270,000
sment of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution
for street rehabilitation projects.
City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
olidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
y replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
,ct in the City.
Prior Expenditures
2,37-5,0001 Construction
Total
2015 2016 2017 2018 2019 Total
125,000 825,000 75,000 770,000 100.000 1 RQF, nnn
Total 125,000 825,000 75,000 770,000 100,000 1,895,000
Prior
Funding Sources
2015
2016
2017
2018
2019
Total
2,375,000
Water Utility Fund
125,000
825,000
75,000
770,000
100,000
1,895,000
Total
TOW 125,000
825,000
75,000
770,000
100,000
1,895,000
Budget Impact/other —�
i'hese projects will decrease maintenance costs.
III
Projects By Funding Source
_itv nf Chanhassen. MN
2015 thru 2019
Project# SVVW -019
Project Name Street Improvement Projects - Storm Water Mgmt
Account #1 720 - 7025.4751
Account #2
Account #3
Account #4
Department Surface Water Management
Contact Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
SWMP
Priority
n/a
Total Project Cost: $1,775,000
scription
annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
lertaken by the engineering and public works departments.
Justification
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Prior Expenditures
2015
2016
2017
2018-
2019
Total
1,100,000 Construction
125,000
200,000
75,000
200,000
75,000
675;000
Total
Total 125,000
200,000:
75,000
200,000
75,000
675,000
Prior Funding Sources
2015
2016
2017
2018
2019
Total
1,100,000 Surface Water Utility Fund
125,000
200,000
75,000
200;000
75,000
675,000
Total Total
125,000
200,000
75,000
200,000
75,000
675,000
Budget Impact/Other
nventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
96
Projects By Funding Source 2015 rhru 2019
City of Chanhassen, MN
Project # SS -012
Project Name Inflow and Infiltration Abatement
Account #1 701- 70xx4751 Account #3
Account #2 Account #4
Department Sanitary Sewer Improvements
Contact Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Description I Total Project Cost: $1,700,000
This annual project includes televising; repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
Report and aspects of the program are included in the annual street project. The projects were reviewed by Metropolitan Council and approved in
lieu of surcharge fees.
Justification
City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City s lift stations.
I
Prior
825,000
Total
Prior
825,000
Total
Expenditures 2015 2016 2017 2018 2019 Total
Maintenance 75,000 200,000 200,000 200,000 200,000 875.000
Total 75,000 200,000 200,000 200,000 200,000 875,000
Funding Sources 2015 2016 2017 2018 2019 Total
Sewer Utility Fund 75,000 200,000 200,000 200,000 200,000 875,000
Total 75,000 200,000 200,000 200,000 200,000 875,000
Budget Impact/Other
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
79
Projects By Funding Source
City of Chanhassen, MN
Project # SS -014
Project Name Sanitary Sewer Replacement
Account #1 701- 70254751
Account #2
Account #3
Account #4
2015 thru 2019
Department
Sanitary Sewer Improver
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Total Project Cost: $1,640,000
or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Prior Expenditures
r--92-5—,OD-01 Construction
Total
Prior Funding Sources
925,000 Sewer Utility Fund
Total
2015 2016 2017 2018 2019 Total
75,000
300,000
40,000
250,000
50,000
715,000
Total 75,000
300,000
40,000
250,000
50,000
715,000
2015
2016
2017
2018
2019
Total
75,000
300,000
40,000
250,000
50,000
715,000
Total 75,000 300,000 40,000 250,000 50,000 715,000
project will decrease maintenance costs.
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