D-2. 2015 Sealcoat Project, Award BidCITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone.- 952.227.1100
Fax- 952.227.1110
Building Inspections
Phone.- 952.227.1180
Fax- 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax- 952.227.1110
MEMORANDUM
(6
TO: Paul Oehme, Director of Public Works/City Engineer I -It
FROM: Stephanie Smith, Project Engineer %00
DATE: April 13, 2015
SUBJ*- 2015 Sealcoat Program, Project No. 15-04:
Accept Bids and Award Contract
PROPOSED MOTION
"The City Council approval a resolution accepting bids and awarding a contract
for the 2015 Sealcoat Program to Allied Blacktop Company for roadway
sealcoating in the amount of $194,526.44."
City Council approval requires a simple majority vote of the City Council
present.
Park & Recreation
Phone- 952.227.1120
BACKGROUND
Fax.- 952.227.1110
Annually, the City has completed a sealcoat project to extend the life of its streets and
Recreation Center
parking lots. Streets and parking lots recommended for sealcoating this year were
2310 Coulter Boulevard
identified with the Pavement Management Program and are shown on the attached
Phone- 952.227.1400
Fax- 952.227.1404
maps. Staff visited each street and visually reviewed the streets' condition to confirm
maintenance is required.
Planning &
Natural Resources
DISCUSSION
Phone- 952.227.1130
Fax- 952.227.1110
A sealcoat program is a cost-effective tool to protect the capital asset of a street and
Public Works
extend the life of the street system. Sealcoating is the application of asphalt emulsion
7901 Park Place
followed immediately with an aggregate cover. Sealcoating of streets is beneficial
Phone: 952.227.1300
because it can:
Fax: 952.227.1310
Senior Center Delay or eliminate further aging of pavement due to water and sun.
Phone- 952.227.1125• Seals to provide a moisture barrier.
Fax- 952.227.1110 Fills in raveled pavement areas.
• Enriches under -asphalt pavement.
Website Seals cracks temporary or permanently.
www.ci.chanhassen.mn.us Performs minor leveling.
• Restores surface friction to improve wheel grip.
• Economically prolongs the life of existing pavements.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
2015 Sealcoat Program: Award Contract
April 13, 2015
Page 2
It is estimated that a sealcoat application extends the life of pavement from three to six years at a
fraction of the cost of street rehabilitation or bituminous overlay projects. It is, therefore, more cost
effective to sealcoat roadways when fewer pavement distresses are present versus letting the
pavement deteriorate until major, costly rehabilitation or reconstruction projects are required.
BIDS
On April 2, 2015, bids were received for the 2015 Sealcoat Program, Project No. 15-04. Bid
amounts for the project are shown below.
Base Bid
Engineer's Estimate $208,920.46
Allied Blacktop Company $1941,526.44
Pearson Bros., Inc. $203,574.40
Allied Blacktop has completed previous projects in the city of Chanhassen. Their past work has
been acceptable.
Sealcoating activities will tentatively start on July 13, 2015 with a completion date of August 28,
2015. Notifications to all affected property owners will be sent out prior to work commencing.
This project was budgeted for 2015 in the CIP Pavement Management (ST -018). The remaining
funds in this budget item are used for in-house projects such pothole patching, curb repairs, sidewalk
repairs, and other miscellaneous street and trail repairs.
Attachment: 1. Resolution
2. CIP Page
3. Project Map
c: Charlie Burke, Street Superintendent
g:\eng\sealcoat\2015\communication\150413-cc-award contract memo.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: April 13, 2015 RESOLUTION NO: 2015 -XX
I
SECONDED BY:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
2015 SEALOCAT PROGRAM, PROJECT NO. 15-04
WHEREAS, pursuant to an advertisement for bids for the 2015 Sealcoat Program, bids
were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Base Bid
Engineer's Estimate $208,920.46
Allied Blacktop Company $194,526.44
Pearson Bros., Inc. $203,574.40
AND WHEREAS, it appears that Allied Blacktop Company is the lowest responsible
bidder.
NOW9 THEREFORE, BE IT RESOLVED by the City Council of the City of
Chanhassen-,
1. Tilia Mn%Tn-r and -LoA7 ni-,a hereby -4 to enter �n-ito a contract w!Vn
"A'�.' Am'.16 jLo-,;,ed aj,,4 d----,,,,4
y authorized 1z_J L ju directed M;U
Allied Blacktop Company in the name of the City of Chanhassen for the 2015 Sealcoat Program,
Project No. 15-04 according to the plans and specifications on file in the office of the City Engineer.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successfLfl bidder and the next lowest
bidder shall be retained unto a contract has been signed.
Passed and adopted by the Chanhassen City Council this 13th day of April, 2015.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT
Projects BY Fund' 2015 thru 2019
Department Street Improvements
City of Chanhassen,
Contact Paul Oehme
Project # ST -018 Type Maintenance
Project NameUseful Life 7-10 years
Pavement Management
Category Streets/Highways
Account #1 420-0000-4751 Account #3 Priority n/a
L Account #2 Account #4
Description Total Project Cost: $3,275,000
This project will provide maintenance such as crack sealing, seal -coating, pothole patching, replacement of curb and gutter and sidewalk repairs for
City streets. Seal -coat projects will be determined annually based on the pavement condition index as generated b the pavement p
Y p management
ag ment
program. The street department uses this funding source to pay for bituminous material for annual street patching.
Justification
This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures.
Prior Expenditures
'1AJ5.0,0001
2015
2016
2017
2018 2019 Total
Maintenance
285,000
285,000
285,000
100,000
285,000 285,000 11425,000
Total
Total 285,000
285,000
285.000
285_nnn ,AS nnn 4 A'C nnn
Prior Funding Sources 2015
2016
2017
2018
2019
Total
11850,000 Street Pavement Management 100,000
100,000
100,000
100,000
100,000
500,000
Total Tax Levy 185,000
185,000
185,000
185,000
185,000
9251000
Total 285,000
285,000
285,000
285,000
285,000
11425,000
]budget hnpact/Other 411
These improvements will cost effectively prolong the life of the street so major improvements such as reconstructionro'ects
p � can be delayed.
89
City of Chanhassen
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