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A-2. Overview of Proposed 2106 Street Improvement Project No. 16-01 `�m , r MEMORANDUM vt�,,} ��; � C`"'"""'""��`�� TO: Paul Oehme, Dii•ector of Public Works/City Engineer �� 7700 Market Boulevard Po Box 14� FROM: Alyson Fauske, Assistant City Engineer Chanhassen MfV 5531I DATE: June 22, 2015 � �,;;,.� Administratior� �� Nhone:952.22z�ioo SUBJECT: Overview of Proposed 2016 Street Improvement Project No. 16-01 Fax:952.227.1110 Building Inspections Phone:952.227.1180 DISCUSSI�N Fax:952.227.1190 Annually, the City considers making improvements to streets that can no longer Engineeriny be maintained cost effectively with sealcoating or patching. Work on the 2016 Phone:952.227.1160 street project should begin soon, therefore the scope of the project are being �ax:952.227.ii�o finalized. The proposed project will be discussed during the work session. Finance Pr�one 952.227114o The Capital Improveinent Ylan identifies an area on the north side of Lake Fax 952.22�.1�10 Minnewashta for reconstiuctic�n of xhe streets and replacement of damaged water main, sanitary sewer and storrn sewer. Park&Recreation Phone 952.22�.1�2o Proposed Street Reconstruction Area . . _,,: Fax:952.227.1110 State Hwy 7 . - � Recreation Center � � 2310 Coulter Boulevard � � ,fi .r.� �� :�__��-----�_�s��H;�y, Phone 952.227.1400 �� ' �� \ ��_� • �'�� Fax:952.227.1404 � . ��f�,�k< . "; .` '�. `�� ;�l �✓��. Planning& �+ r� �r � �b , \ . NaturalResources ! r.�: ��, T ::., � ,.. ` � Phone:952227.1130 ° ' � _,�..__w� , , _J ��,,� . - �__ - - Fax:952.227.1110 L � 3`,i I � , ; �� L_�� — �, Public Works m 7901 Park Place � , Phone:952227.1300 ,. Fax:952.227.1310 , � Senior Center Phone:952227.1125 � �� Fax:952227.1110 "'� 'a� Website www.cl_chanhassen.mn.us The CIP identifies 1.1 miles of streets to be reconstructed in 2016. Streets in this area were originally constructed in 1971 and are 44 years old. The pavement condition index r•ages fi•om 8 to 42, with an average of 29. The streets are in poor condition and the cast iron and ductile iron water main in the area has seven Chanhassen is a Community for Lite- Provlding for Today and Planning for Tomorrow Paul Oehme June 22,2015 2016 Street Improvement Project No. 16-01 Page 2 documented breaks. The sanitary sewer in this area will be televised to determine the condition of the pipe. The potential for storm sewer improvements will also be evaluated. The CIP budgeted amount for local improvements is as follows: Streets: $1.56 million Water Main: $ 825,000 Sanitary Sewer: $ 300,000 Storm Sewer: $ 200,000 $2,885,000 Due to the size and scope of this project, a consultant will need to be hired to complete the plans and specifications. Construction administration and inspection will be completed by City staff. As the 2015 project is set to begin and the 2014 street improvement project is closed out, the status of the street improvement fund is as follows: Year Amount Budgeted Cost Difference 2015 $1,850,000.00 $1,432,814.40 $417,185.60 2014 $1,400,000.00 $1,317,154.35 $82,845.65 $500,031.25 Staff would like to add - •� : � �.�. , :-� $400,000 to the 2016 budget to ��:' �� _ `l. � ,' ��: resurface some additional local ��` � ` � ` � �>,= � � ��L� � '` � � � � streets. The design work for r�-„ , � � �f� 4�. ., ��, the resurfacing could be done � �� .� ; in-house to minimize the � ' �'�� - _r{.F., . - ., ro ect costs. Pro osed ro ect �'�� Fox Path area- South of P J p P J � .. � ,� $ �., areas are shown on the � '~�� ` ` f Pleasantview Road � I ��p �— - � adjacentgraphic. - -( _+�E� � , ` .��"^ _ �' , Staff is also getting quotes to ' °" ' replace Lake Riley Marsh trail Ches Mar Drive - from Eden Prairie to Highway West of Highway 41 '' ��'� 101. The replacement of this � �_� " trial is proposed to be Lone Cedar area- NE of Highway �i `�� , completed later this year. This �``�,£��- 5 and Minnewashta Parkway ' ��' - item will be brought back to ,,�,�� Council at a future Council `� ��1,� � x�, � i meetin . Stoughton Avenue ; `f'(` ��r:�l��-�'� � g �_ L r-_��.a��f-'F��=V_,� ; fi j��fi I �� ' � � , Z ,�?-� �y i � � �`� g:Aeng\publicA_2016 projects\16-01 street and utility reconstiuction\coinmunication�20150622 cc worksession project overview.docx Paul Oehme June 22,2015 2016 Street In�pi-ovement Project No. 16-01 Page 3 PROPOS�DSCHEDULE Council to Consider Approving Consultant Contract for Lake Minnewashta Area Improvemeilts August, 2015 Neighborhood Meeting November•, 2015 Public Hearing January, 2016 Assessment Hearing April, 2016 Construction Start June, 2016 Construction Substantial Completion End of August, 2016 Attachments: CIP sheets g:Aeng\publicA_2016 projects\16-01 street and utility reconstruction\communication�20150622 cc worksession project overview.docx P�'O`�C�s � FuYTdill �'OtA�°�� 2015 ahru 201g � J � g llepartment Street Improvements �1� O��1�SS�T1� � ContacY Paul Oehme � , Eroject# ST-012 Type Improvement I Useful Life Unassigned , Project Name �nnuai Street I�prove�►ent Prograara Category Streets/Highways � Account#1 601-�-4751 Aceount#3 f'riority n/a Account#12 Account#4 Description �'otal Froject Cost: $22,769,500 � Annual project to rehabilitate and reconstruct streets in the City. Current 5-year plan shows the following neighborhood areas: 2015-Carver Beach area(south and west of Carver Beach Road) � MSA-Kerber Blvd overlay(north of West 78th Street)and Dakota Ave(Hwy 5 to La1ce Dr E) 2016-North Manor Road,Washta Bay Road,Tanagers Lane,Sandpiper Trail,Piper Ridge Lane and Minnewashta Woods Drive MSA-Park Road overlay and Park Place 2017-Flamingo Drive area,Ches Mar Drive,Lone Cedar and Saddlebrook Pass neighborhood � MSA-Bluff Creek Drive overlay and Blu$'Creek Drive Trail extension. 20l 8-Orchard Lane,Forest Avenue,Farest Circle,Oriole Avenue,64th Street and 96th Street 2019-Fox Path area,Frontier Trail(north of 77th Street),Choctaw and Kurvers Point MSA-Minnewashta Parkwa overla � Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the � life of the street and is cost effective,a street will eventually deteriorate to a point that further maintenance is no longer cost effective. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical,reconstruction of the street is necessary. A feasibility study is written to consider�he merits of the project and scope of work. � The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting"gap"represents a missing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in the absence of a trail. This trail se ent is lanned to be constructed alon with the 2017 MSA street reconstruction. I� Prior Expenditures 2015 2016 2017 2Qi8 2019 Total 9,695,000 Construction 3,250,000 2,460,000 3,022,400 1,687,300 2,654,800 13,074,500 ,� 'Total TOtal 3,250,000 2,460,000 3,022,900 1,687,300 2,654,800 13,074,500 Prio►• Funding Sources 20fl5 2016 2017 201� 2019 Total � 9,695,000 AssessmenbRevolving 1,850,000 1,560,000 1,622,400 1,687,300 1,754,800 8,474,500 P,ssess Fund Ttata[ MSA 1,400,000 900,000 1,400,000 900,000 4,600,000 Total 3,250,000 2,460,000 3,022,400 1,687,300 2,654,800 13,074,500 � Budget Impact/Other � This project may decrease maintenance costs. _ ' ' � � � 88 _ ��tS �� 1f��11� ��l�C� 2015 thru 20�� epartmcnt WaterSystemImprovements �2�1 ��1��SS�IYy �t!�T Contact Paul 0ehme Project�1 ��Q�� 'I'ype Lnprovement Useful Life Unassigned rroJect rrame ��termain�epl�cement Category Utilities Account ill 700-7025-4751 �.ceount#3 I➢riority� n/a Account#2 .�ccount#� Description �'oc��pro�ect cost: �a,27o,000 Replacement of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution system for street rehabilitation projects. Justification The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these projects and also to avoid potential cuts in recently improved streets.If significant repairs are necessary to the existing water main,replacement may be the most cost effective option. Given the highly conosive soils in the City,water main replacement is an ongoing project in the City. 1'rios E�pe�diture� 2015 �0�6 2�1'� 201� 201� �'otal 2,375,000 Construction 125,000 825,000 75,000 770,000 100,000 1,895,000 '�oda� TOtal 125,000 825,000 75,000 770,000 10Q000 1,895,000 i'rit�� '�nd�ea�So�aa°ces 2015 20flC 2�� 20�� 2Q1� �'otal 2,375,000 Water Utility Fund 125,000 825,000 75,000 770,000 100,000 1,895,000 '$'ot�l Total 125,000 825,000 75,000 770,000 90Q000 1,895,000 Budget ImpacdOther These projects will decrease maintenance costs. , � '� � i 2Qj$ thf•u 201 R g�egArtruent Sanitary Se�ver Improvements ��0��y �`�� Contact PaulOehme �1� Cg��`��S��11y � Type Improvement ilseful Life Unassigned i Project# SS�� C$tegory Utilities �, Project 1lame ��,�i�ar3� Sewea°��P��e�� Priority �/a r3.ceount#3 r P>ccount#1 701-7025-4751 1 r4ccount#Q Account#2 'i'otal Project Cost; ��,640,006 , Description Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street. Justification The City considers the co ndition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost sa�ings by � consolidating these projects. �- 205� 2014 'Total �045 26I6 ��7 715,000 �D�.�a�- Lgpea�c3i�ure� 40,000 250,000 50,000 75,000 300,000 7'l5,000 925,000 Construction 40,000 250,000 50,000 TOtal 75,000 300,000 'I'ota� � 2�� 241g '�ot�l �pT� �oZ� ��7 715,000 �p��r F't�t��'��Ce� 40,000 250,000 50,000 75,000 300,000 715,000 925,000 Sewer Utility Fund q0,000 250,000 59,000 '�`08:�1 Total 75,000 300,000 �udget Impact/Other This project will decrease maintenance costs. � r_ � � � � � �2�� $ thru �01 g �ePartueent Surface Water Management J �1� ��Y�E�I��S�ny ��j Contaet Paul Oetune i� '� �roject# Sw�-alg Type Improvement � Useful�.ife Unassigned Project Name S�Y'C��I3THj3i°��'�&��R��E'��Ct3� S��d`Lflt��.��Y'I��I21� Category swNrn � Account#1 720-7025-0751 E4ccount#3 I'riority n/a � Account#12 r�ccount#4 p Totat Projeet Cost: �197/J9OOO � Description � An annual amount set aside far storm water management infrastructure construction or expansion associated with street improvement projects undertaken by the engineering and public works departments. ' � ' Justi�ication Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comp]y with li federal,state and local regulations,as well as protecting existing and proposed development adjacent to the projects. � _ I � I �1�ior E�pend$ture� 2015 8016 20a7 201� 2019 Total � 1,100,000 Construction 125,000 200,000 75,000 200,000 75,000 675,000 � '�'flt�l TOtal 125,000 200,000 75,000 200,000 75,000 675,000 � B�z•io� Fu�c�ia�g Soua-ces 2��5 20�( 20�7' 2d18 �019 Totaf � 1,100,000 Surface Water Utility Fund 125,000 200,000 75,000 200,000 75,000 675,000 � '�ot�i TOtal 125,000 20Q000 75,000 200,000 75,000 675,000 � � Budget Impact/Other Inventory,inspection and maintenance of new infrastructure will be required. Citywide.No map ;� � ;I il i. � i . '�, � ; ,I 96