D-5. Award of Bid, Toro Groundsmaster 7210 Mower/Polar Trac7700 Market Boulevard
PO Bax 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
D -s-
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Adam Beers, Park Superintendent
DATE: October 26, 2015 D,*fo
SUBJ: Advance Purchase and Award of Bid, Toro Polar Trac
PROPOSED MOTION
"The City Council authorizes staff to advance the purchase of a Toro Polar
Trac and award the bid in the amount of $48,377 to MTI Distributing."
Approval requires a simple majority vote of the City Council.
BACKGROUND
Currently all snow removal at the library, city hall, old village hall, main fire station,
west fire station, and the water treatment plant is completed by hand or with walk -
behind snow blowers. These areas are high priority sidewalk routes that larger
equipment cannot access. Because these areas are highly traveled, it requires daily
monitoring to ensure safe travel.
Planning &
About 400 working hours are spent each snow season to maintain these areas (one
Natural Resources
full-time and one seasonal maintenance worker). With a Toro Polar Trac,
Phone: 952.2271130
maintenance hours are expected to drop to 200 hours based on trials completed last
Fax: 952.227.1110
snow season.
Public Works
7901 Park Place
To make the snow removal process more efficient, staff was going to schedule the
Phone: 952.227.1300
purchase of the Toro Polar Trac in the 2016 Capital Improvement Program; however,
Fax: 952.227.1310
staff feels it important to advance this purchase so it is available for the entire
2015/16 snow season.
Senior Center
Phone: 952.227.1125
This equipment would increase efficiency and require only one maintenance person
Fax: 952.227.1110
to complete snow removal work. The cost benefit is as follows:
Website
www.ci.chanhassen.mn.us
. 200 hours/season in labor savings = $8,200 per year
• Payback of $48,377 - $8,200 = 5.8 years
Chanhassen is a Community for Lite - Providing for Today and Planning for Tomorrow
Mr. Todd Gerhardt
October 26, 2015
Page 2
Additionally, this piece of equipment will also be utilized throughout the summer
months. By removing the cab and trac system, it also serves as a zero turn mower.
Therefore, this machine will not only increase efficiencies during the winter, but will
be an integral part of the maintenance operation throughout the remainder of the year.
With the extra hours gained, as well as additional staff, we will be able to redirect the
much-needed labor into other areas of the park maintenance operation. Trail plowing,
rink maintenance, tree work, park sign maintenance, and other shop projects are just a
few tasks that will be allocated additional time and labor.
RECOMMENDATION
Staff recommends that the City Council advance the purchase of a Toro Polar Trac
and award the bid to MTI Distributing in the amount of $48,377. This purchase will
be made using 2016 Capital Equipment Replacement funds; but the purchase will
actually be made in late 2015 so that the equipment is available for use during the
entire snow season.
ATTACHMENTS
1. MTI Distributing Quote
2. Reinders Quote
/ MTI Distributing
Equipment Proposal
September 3, 2015
Adam Beers
City of Chanhassen Expiration Date 10/3/2015
1591 Park Road
Chanhassen, MN 55317
MAI LUNAL IPA PRICING -IPA #15526
Qty
Model Numbel Description
111.1t Price
LXteANOn
1
30495
GM7200 NO Deck (30495)
$14,889.28
$14,889.28
1
30456
.,, 60 in Side Discharge Deck
$3,054.49
$3,054.49
1
30474
Cab - Polar Trac
$8,205.53
$8,205.53
1
30675
GM7200 Polar Trac Kit for Toro Cab
$7,081.79
$7,081.79
1
AMA -00250
MB Broom
$5,871.00
$5,871.00
1
ADZ -00091
5' Dozer Blade
$2,975.40
$2,975.40
1
900455A
Erskine Snowblower
$6,300.00
$6,300.00
TOTALS
Equipment Total
$48,377.49
Toro Protection Plus
$0.00
Trade Ins
$0.00
Estimated Sales/Use Tz
$0.00
Total
$48,377.49
Quote is valid for 30 days
New Toro commercial equipment comes with a two-year manufacturer warranty
Equipment delivery at no additional charge
Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us.
Larry Gorman, SCPS
Outside Sales Representative
612-877-0830
Karen Wangensteen
Inside Sales Representative
763-592-5643
MTI Distributing, Inc. • 4830 Azelia Avenue N. #100 • Brooklyn Center, MN 55429
Acct #:
Attn:
City of Chanhassen
1591 Park Road
Chanhassen, MN 55317
PRICE QUOT TION
30495
Toro Groundsmaster 7200
30456
60 inch Side Discharge Deck
30675
GM7200 Polar Trac Kit for Toro Cab
30474
Cab - Polar Trac
AMA -00250
5 Ft. Rotary Broom
ADZ -00091
5 ft. Dozer Blade
900455A
Erskine Snowblower
Whitey Anderson, SCPS
Territory Manager
3816 Carnation St.
Franklin Park, Illinois 60131
Cell (630) 251-4832
Fax (847) 678-5511
wandersonOreinders. com
Quote ID
Quotes Good
for 30 Days
Quote Date
Tax Not Included
9/30/15
In Quote
$16,857.00
$3,450.00
$8,055.00
$9,293.00
$5,995.00
$3,100.00
$6,550.00
Sub -Total $53,300.00
Delivery Fee $600.00
Total $53,900.00