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G-1. Certification of Delinquent Water and Sewer AcctsG _J_ Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.2271170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Website www.cl.chanhassen.rnn.us PROPOSED MOTION: "The City Council adopts the Resolution Certifying Delinquent Utility Accounts to the County Auditor." Approval requires a simple majority vote of the council. Chanhassen city ordinances provide two methods for collection of delinquent water and sewer accounts. The ordinance states, "In the event any water service is not paid within three (3) months after the time it is rendered, the city council may recover said amount in an action brought in any court of competent jurisdiction, or in the alternative, may certify the amount due together with penalties to the county auditor to be collected with other real estate taxes levied against the premises served." The procedure for collecting the water and sewer bills is that a bill is generated once a quarter for each account. If not paid, we then send a letter in the fall (August through October, depending on which district the account is in) notifying the property owner of the delinquency and the consequences of non-payment. They are allowed to have a public hearing to dispute the certification. The list is then sent to the county by December 1. The list of delinquent properties is available in the Finance Department. There were no accounts who notified us wishing to dispute these delinquent charges as of October 20, 2015. Current practice is to certify the amount due to the property taxes. The city does not go to court on these small amounts. There are 229 accounts with a total value of $125,366.54 to be collected this year. This compares to 246 accounts with a total dollar amount of $136,973.99 last year. We believe that at least several accounts will be paid in full by the time that the final list is established in December. The other accounts will be certified to the county for collection with a fee of 10% added for the administrative costs incurred plus an additional $5.00 Carver County Certification Fee (for properties within Carver County). Approval of this item requires a simple majority vote of those city council members present. ATTACHMENTS 1. Resolution approving certification of delinquent accounts. 2. List of properties and delinquent amounts. F:\AshleyM\Certification\2015\Memo-Delinquent Water and Sewer 10-20-15.doc Chanhassen is a Community for Life - Providing forTodayand Planning for Tomorrow MEMORANDUM MY OF TO: Mayor & City Council CHANttHASSEN FROM: Greg Sticha, Finance Director 6 �" 7700 Market Boulevard DATE: October 20, 2015 PO Box 147 Chanhassen, MN 55317 SUBJ: Certification of Delinquent Water and Sewer Accounts Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.2271170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Website www.cl.chanhassen.rnn.us PROPOSED MOTION: "The City Council adopts the Resolution Certifying Delinquent Utility Accounts to the County Auditor." Approval requires a simple majority vote of the council. Chanhassen city ordinances provide two methods for collection of delinquent water and sewer accounts. The ordinance states, "In the event any water service is not paid within three (3) months after the time it is rendered, the city council may recover said amount in an action brought in any court of competent jurisdiction, or in the alternative, may certify the amount due together with penalties to the county auditor to be collected with other real estate taxes levied against the premises served." The procedure for collecting the water and sewer bills is that a bill is generated once a quarter for each account. If not paid, we then send a letter in the fall (August through October, depending on which district the account is in) notifying the property owner of the delinquency and the consequences of non-payment. They are allowed to have a public hearing to dispute the certification. The list is then sent to the county by December 1. The list of delinquent properties is available in the Finance Department. There were no accounts who notified us wishing to dispute these delinquent charges as of October 20, 2015. Current practice is to certify the amount due to the property taxes. The city does not go to court on these small amounts. There are 229 accounts with a total value of $125,366.54 to be collected this year. This compares to 246 accounts with a total dollar amount of $136,973.99 last year. We believe that at least several accounts will be paid in full by the time that the final list is established in December. The other accounts will be certified to the county for collection with a fee of 10% added for the administrative costs incurred plus an additional $5.00 Carver County Certification Fee (for properties within Carver County). Approval of this item requires a simple majority vote of those city council members present. ATTACHMENTS 1. Resolution approving certification of delinquent accounts. 2. List of properties and delinquent amounts. F:\AshleyM\Certification\2015\Memo-Delinquent Water and Sewer 10-20-15.doc Chanhassen is a Community for Life - Providing forTodayand Planning for Tomorrow CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 26, 2015 RESOLUTION NO: 2015 - MOTION BY: SECONDED BY: A RESOLUTION CERTIFYING DELINQUENT UTILITY ACCOUNTS TO THE COUNTY AUDITOR WHEREAS, State Statute 444 authorized cities to specially assess delinquent sewer and water charges against the benefiting property being delinquent for said charges; and WHEREAS, the City Council has determined that the attached Exhibit A represents utility customers who have been delinquent in paying their current sewer and water billings for more than one quarter. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chanhassen hereby authorizes the City Manager to certify the attached Exhibit A to the appropriate County Auditor for collection with property tax certifications being certified in 2015, collectible in 2016. Passed and adopted by the Chanhassen City Council this 261 day of October, 2015. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT Exhibit A PID Total To Certify PID Total To Certify 25-0010300 875.93 25-1601220 898.87 25-0011400 787.44 25-1601430 121.17 25-0022500 302.40 25-1601770 343.38 25-0024500 921.84 25-1602210 524.78 25-0033100 585.83 25-1602220 268.68 25-0050500 72.54 25-1602230 294.86 25-0050700 369.64 25-1602260 1,464.15 25-0091200 72.43 25-1800130 872.12 25-0124100 573.29 25-1820420 518.18 25-0150600 586.90 25-1820500 26.65 25-0241900 72.54 25-1860250 239.65 25-0242100 27.44 25-1860330 935.26 25-0251510 667.20 25-1870070 97.20 25-0253900 72.55 25-1870230 853.73 25-0361300 981.72 25-1870370 1,006.63 25-0363000 1,947.08 25-1870510 930.07 25-0363300 72.23 25-1980300 245.78 25-0500130 960.11 25-1990190 414.16 25-0500330 559.26 25-2000050 505.91 25-0500411 26.06 25-2000160 571.32 25-0610470 270.01 25-2000260 327.00 25-0610490 125.44 25-2000880 1,048.36 25-0640370 567.23 25-2020150 269.75 25-0640460 269.67 25-2020180 273.46 25-0800180 528.36 25-2020240 140.07 25-0800190 459.72 25-2020300 472.65 25-0880300 214.24 25-2020340 459.49 25-0880770 245.35 25-2020570 482.85 25-0880800 53.66 25-2020650 1,025.06 25-0880810 257.59 25-2020730 903.32 25-1100160 147.96 25-2020780 805.80 25-1170030 27.33 25-2021270 1,154.29 25-1200010 72.54 25-2021310 106.77 25-1200080 51.08 25-2021360 600.64 25-1290140 461.16 25-2021570 255.53 25-1400090 836.38 25-2030460 617.82 25-1520050 821.30 25-2030580 295.60 25-1600290 72.55 25-2030700 567.89 25-1600340 72.55 25-2031140 330.95 25-1600450 656.16 25-2040220 40.14 25-1601110 89.98 25-2080070 672.19 PID Total To Certify PID Total To Certify 25-2080100 1,080.72 25-3500180 657.03 25-2090010 422.10 25-3500271 640.59 25-2110070 262.63 25-3800010 202.43 25-2150010 992.51 25-3800040 2,428.82 25-2260020 735.72 25-3900100 582.60 25-2300070 573.43 25-3950070 687.94 25-2510010 565.47 25-3970320 611.89 25-2540020 1,535.63 25-4030380 867.87 25-2560220 322.26 25-4060070 724.47 25-2560350 41.23 25-4060180 1,307.17 25-2580010 202.68 25-4070010 72.54 25-2620430 340.25 25-4200120 348.23 25-2620530 1,907.15 25-4200250 824.46 25-2670050 1,127.48 25-4500040 615.92 25-2700100 111.50 25-4530270 355.39 25-2700370 880.02 25-4570040 264.30 25-2700480 119.02 25-4700020 399.63 25-2700520 942.44 25-4810020 73.96 25-2730240 767.65 25-4810100 627.58 25-2730300 485.58 25-4810230 703.62 25-2730470 643.80 25-4820010 747.27 25-2730570 837.43 25-4820040 476.41 25-2790190 59.36 25-4950010 128.97 25-2840040 70.61 25-4950240 632.51 25-2840050 260.98 25-4950460 637.64 25-2850040 755.24 25-4950470 436.95 25-2950010 333.68 25-4950630 158.34 25-3000270 484.79 25-5050150 379.02 25-3000380 516.37 25-5050200 109.81 25-3000390 1,404.31 25-5300250 870.28 25-3000570 646.87 25-5500340 392.79 25-3250030 69.85 25-5500430 592.00 25-3320240 80.78 25-5540230 464.93 25-3320300 69.85 25-5550110 64.09 25-3410040 171.31 25-5550220 970.77 25-3410090 1,218.33 25-5550280 332.82 25-3420110 686.68 25-5640310 92.10 25-3450060 601.92 25-5670410 1,391.01 25-3450120 873.45 25-5900010 708.04 25-3450660 843.05 25-6110100 1,421.62 25-3490040 970.21 25-6150040 1,182.20 25-3490410 1,369.88 25-6150060 291.00 PID Total To Certify PID Total To Certify 25-6150610 355.25 25-8480250 99.39 25-6380050 646.83 25-8480860 33.64 25-6380160 531.49 25-8481240 319.06 25-6410080 271.93 25-8481520 204.16 25-6500150 335.73 25-8481560 210.93 25-6600090 418.03 25-8481650 273.28 25-6600162 67.09 25-8481730 149.76 25-6600220 602.89 25-8481830 250.34 25-6660050 643.36 25-8481880 1,010.22 25-6700060 90.05 25-8481910 34.88 25-6710060 875.33 25-8482020 190.13 25-6840010 72.55 25-8482330 246.90 25-7260320 711.45 25-8610080 620.92 25-7530020 1,746.56 25-8650080 175.31 25-7550010 134.87 25-8660340 211.34 25-7550100 364.02 25-8680130 216.50 25-7550120 150.48 25-8800070 349.86 25-7550190 648.09 25-8870010 523.77 25-7550200 996.95 65-4780060 1,440.17 25-7550460 627.06 35-117-23-33-0039 802.37 25-7550600 869.35 35-117-23-33-0042 134.75 25-7550730 278.19 25-7551290 940.01 $125,366.54 25-7551300 67.39 25-7560220 30.97 **Total of 229 accounts** 25-7600090 633.90 **Revised 10/20/15** 25-7610160 106.14 25-7720112 50.83 25-7760100 906.82 25-7780140 1,035.18 25-7900080 879.93 25-8020020 91.09 25-8020110 113.63 25-8060110 699.77 25-8140040 242.13 25-8140250 132.57 25-8150130 3,227.65 25-8160020 863.92 25-8160050 761.64 25-8210120 4,537.85 25-8440020 394.04 25-8460020 37.75