D-2. Well Maintenance Project: Approve Quote0
CITY OF
BACKGROUND
Fax: 952.227.1110
MEMORANDUM
CHONSFN
The City's well equipment must be maintained on a consistent schedule in order to
Recreation Center
2310 Coulter Boulevard
TO: Todd Gerhardt, City Manager
7700 Market Boulevard
reduce City costs over time by decreasing the likelihood of expensive emergency
PO Box 147
Chanhassen, MN 55317
FROM: Paul Oehme, Director Public Works /City Engineer
Administration DATE: November 9, 2015 o
Phone: 952.227.1100
Fax: 952.227.1110 SUBJ: Well Maintenance Project No. 15 -06: Approve Quote
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
PROPOSED MOTION
D -�
"The City Council approves a quote and awards the base bid amount for the
2015 Well Maintenance project in the amount of $78,190.00 to E.H. Renner &
Sons, City Project No. 15 -06.
City Council approval requires a simple majority vote of the City Council
present."
Phone: 952.227.1120
BACKGROUND
Fax: 952.227.1110
standards recommends well equipment undergo rehabilitation by a well contractor
Fax: 952.227.1110
The City's well equipment must be maintained on a consistent schedule in order to
Recreation Center
2310 Coulter Boulevard
increase the longevity of the pumps and motors. This regular maintenance will also
Phone: 952.227.1400
reduce City costs over time by decreasing the likelihood of expensive emergency
Fax: 952.227.1404
repairs and prevent water supply interruptions.
Planning &
Natural Resources
The City regularly inspects and performs routine maintenance on City wells. Industry
Phone: 952.227.1130
standards recommends well equipment undergo rehabilitation by a well contractor
Fax: 952.227.1110
every seven to eight years. This project includes inspecting and repairing the pump
and motor if needed as well as replacing items that are nearing the end of their
Public Works
expected life. The Well Rehabilitation Program identifies Well #2 and #12 for
7901 Park Place
maintenance this year.
Phone: 952.227.1300
Fax: 952.227.1310
Well #2 is located on the cul -de -sac on the east end of W. 77th Street, east of the
Senior Center
intersection of W. 77th Street and Erie Avenue. This well was last repaired in 2008,
Phone: 952.227.1125
seven years ago. The well has not had any known problems since it was last
Fax: 952.227.1110
inspected. It is recommended that the system receive standard rehabilitation as part of
this project.
Website
www.ci.chanhassen.mn.us
Well #12 is located in South Lotus Lake Park, west of the entrance drive. This well
was constructed in 2008. Well #12 has been running at normal levels, therefore staff
does not anticipate a need for major repairs. It is recommended that the system
receive standard rehabilitation as part of this project.
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Todd Gerhardt
Well Maintenance Project: Approve Quote
November 9, 2015
Page 2
DOTES
Four alternates were included in the solicitation. Alternates 1 and 2 include items for cleaning Well
#2 and # 12, respectively. Alternates 3 and 4 include items for the replacement of the pump bowl and
cable for Well #2 and #12, respectively.
As the performance of Wells #2 and #12 have not indicated the need for repairs listed in Alternates 1
thru 4, staff cannot determine whether they will need the alternate work until the contractor pulls the
pump and motor for inspection. As a result, the low quote was determined by the Base Bids for Well
#2 and 412.
The quotes received are summarized as follows:
*Indicates low quote
* *Denotes corrected bid total per tabulation of the unit prices
E.H. Renner & Sons has completed previous well projects for the City of Chanhassen, and their past
work has been acceptable. Work is scheduled to be completed by January 31, 2016. The total
recommended contract includes the Base Bid for Wells #2 and #12 in the amount of $78,190.00. If
Alternates 1 thru 4 are necessary after the wells are inspected, this work may be added to the contract
via a change order.
Funding for the rehabilitation of Well #2 and #12 was budgeted for in the 2015 CIP W -032.
Attachment: CIP Page
Resolution
c: Stephanie Smith, Project Engineer
Kevin Crooks, Utility Superintendent
Roger Renner, E.H. Renner & Sons
gAeng \public \_2015 projects \15 -06 well maintanence #2 and 412 \communication \151109_cc_accept quote well #10.doc
Base Bid
Well #2
Base Bid
Well 912
Sum of
Base Bids
E.H. Renner & Sons*
$42,550.00
$35,640.00
$78,190.00
Ber erson Caswell
$41,325.00
$41,005.00 **
$82,330.00
Mark J. Trout Wells, Inc.
1 $47,060.00
$42,235.00
$89,295.00
*Indicates low quote
* *Denotes corrected bid total per tabulation of the unit prices
E.H. Renner & Sons has completed previous well projects for the City of Chanhassen, and their past
work has been acceptable. Work is scheduled to be completed by January 31, 2016. The total
recommended contract includes the Base Bid for Wells #2 and #12 in the amount of $78,190.00. If
Alternates 1 thru 4 are necessary after the wells are inspected, this work may be added to the contract
via a change order.
Funding for the rehabilitation of Well #2 and #12 was budgeted for in the 2015 CIP W -032.
Attachment: CIP Page
Resolution
c: Stephanie Smith, Project Engineer
Kevin Crooks, Utility Superintendent
Roger Renner, E.H. Renner & Sons
gAeng \public \_2015 projects \15 -06 well maintanence #2 and 412 \communication \151109_cc_accept quote well #10.doc
Projects By Funding Source
City of Chanhassen, MN
Project # W -032
Project Name Well Rehabilitation Program
2015 thru 2019
Department
Water System Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Account #1 700 - 7025 -4530 Account #3 Priority n/a
Account #2 Account #4
Description I I Total Project Cost: $630,000
this program annually inspects and performs regular maintenance of the City's wells. Well pumps are recommended to be serviced every 8 years.
It is recommended that the following pumps and motors be pulled and inspected for wear:
2015 - Well #2 and # 12
2016 -Well #3 and # 13
2017 - Well #7 and #8
2018 - Well #14
2019 - Well #9
Justification
Performing regular maintenance will extend the life of well components, reduce emergency calls and have a
more reliable water supply system.
Total
Prior Expenditures
2015
2016
2017
2018
2019
225,000 Maintenance
90,000
90,000
90,000
45,000
90,000
405,000
Total
Total 90,000
90,000
90,000
45,000
90,000
405,000
Prior Funding Sources
2015
2016
2017
2018
2019
Total
F--2-25—,00-01 Water Utility Fund
90,000
90,000
90,000
45,000
90,000
405,000
Total
Total 90,000
90,000
90,000
45,000
90,000
405,000
Budget Impact/Other
112
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 9, 2015 RESOLUTION NO: 2015 -XX
MOTION BY: SECONDED BY:
A RESOLUTION APPROVING A QUOTE FOR
WELL MAINTENANCE PROJECT NO. 15 -06
WHEREAS, quotes were received for the Well #2 and #12 maintenance Project No.
15 -06, and
AND WHEREAS, it appears the quote from E.H. Renner & Sons in the amount of
$78,190.00 is the lowest responsible quote.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with E.H.
Renner & Sons in the name of the City of Chanhassen for the Well Maintenance Project
No. 15 -06, according to the plans and specifications therefore approved by the City Council
and on file in the office of the city clerk.
Passed and adopted by the Chanhassen City Council this 9t' day of November, 2015.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT