D-5. 2016 Street Rehabilitation Project No. 16-04: Approve Consultant Contract0
CITE OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
ILVJIN �► � ►i
TO:
FROM:
DATE:
Paul Oehme, Director of Public Works /City Engineer
Alyson Fauske, Assistant City Engineer V
November 23, 2015
b-5-
SUBJECT: 2016 Street Rehabilitation Project No. 16 -04: Approve Consultant
Contract; Authorize Preparation of Feasibility Study
PROPOSED MOTION
"The City Council is recommended to approve a consultant contract in the
amount of $107,518 with WSB & Associates and authorize the preparation of a
feasibility study for the 2016 Street Rehabilitation Project, No. 16 -04.
City Council approval requires a simple majority vote of the City Council
present."
DISCUSSION
The Capital Improvement Program has planned for rehabilitating Park Road and Park
Place next year.
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Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
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Figure 1: Project Area Map
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
2016 Street Rehabilitation Project- Park Road & Park Place
November 23, 2015
Page 2
These streets were selected using the City's Pavement Management Program and site investigations.
This project includes approximately 0.8 miles of streets. Park Road was constructed in 1982 and
Park Place was constructed in 1987. The 2015 surveyed pavement condition scores for Park Road
range between 47 and 51. A PCI of 100 represents a new street.
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Figure 2: Pavem`. ent condition scores
In 2005 Park Place was sealcoated which appears to have covered up more severe pavement
distresses. Due to the age and history of Park Place it is recommended to include this street in the
2016 project.
Park Road is a 41 -foot wide
urban street within an 80 -foot
wide right of way. Park Place
is 33 feet wide urban street
within a 60 foot wide right of
way.
The majority of the water
main in this area is 10"
diameter ductile iron pipe.
There are no known water
main breaks within the project
area. Anode bags are
proposed to be installed with
this project to prolong the life
of the water main.
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Figure 3: Water main
G: \ENG\PUBLIC,_2016 PROJECTS\16 -04 Park Road Improvements \Communication \20151123 approve consultant contract.docx
Paul Oehme
2016 Street Rehabilitation Project- Park Road & Park Place
November 23, 2015
Page 3
The sanitary sewer has been televised. Proposed repairs to this system include addressing noted
areas of inflow /infiltration and spot repairs to replace /repair damaged pipe.
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Figure 4: Sanitary sewer
The public storm sewer within the project area is shown in Figure 5. It is anticipated that some
minor storm sewer repairs will be necessary, such as replacement of damaged cones and castings.
City staff will inspect the storm sewer system to determine the necessary repairs.
A culvert known as Bridge. No. R0612 was built in 1950 and lies under the east end of Park Road.
The culvert is currently in disrepair and is proposed to be replaced with this project and is eligible
for Municipal State Aid Funding from the Minnesota Department of Transportation. The City's
consultant will perform the necessary analyses to determine the size of the culvert and wetland
impacts and will propose mitigation strategies that comply with regulatory agencies such as the
Department of Natural Resources and the Riley- Purgatory -Bluff Creek Watershed District.
G:\ENG\PUBLIC\_2016 PROJECTS \16 -04 Park Road Improvements \Communication\20151123 approve consultant contract.docx
Paul Oehme
2016 Street Rehabilitation Project- Park Road & Park Place
November 23, 2015
Page 4
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Figure 5: Storm sewer
Engineering Services
Consultant engineering services would be needed for the street project. The City's bridge inspection
consultant, Collins Engineering provided a proposal for the culvert work: $36,463. Other
engineering services required for the project include feasibility report preparation, final street design,
construction administrative and construction observation services. Staff sent a request for proposals
to three engineering companies: HTPO, Kimley -Horn & Associates and WSB & Associates.
Proposals were received from all three consultants and are summarized below:
G:\ENG\PUBLIC \_2016 PROJECTS \16 -04 Park Road Improvements \Communication\20151123 approve consultant contract.docx
Paul Oehme
2016 Street Rehabilitation Project- Park Road & Park Place
November 23, 2015
Page 5
Submitted prior to the deadline
Proposal format
Transmittal letter submitted
Members of the consultant team
identified
Understanding of the project
Total Hours
Culvert Design Costs
Total Cost
(includes culvert design costs)
Kimley- WSB &
HTPO Horn &
Associates
Associates
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
✓
870
868
666
$30,000
$43,540
$31,976
$201,984
$151,300
$107,518
The proposed WSB team has extensive street rehabilitation project experience including the
following projects in Chanhassen: Minnewashta Manor (currently in the project feasibility phase),
Minnewashta Heights (2012), Red Cedar Point (2011), and the Erie Avenue Area (2010). Their
work in Chanhassen and other communities has been satisfactory. The consultant contract will be a
time and materials based work not -to- exceed amount.
As with all engineering contracts, the consultant must submit periodic invoices that staff will review
before processing. The consultant will be required to submit timesheets verifying the hours worked
on the project and expense sheets. Staff will review the invoices and expense sheets for accuracy
and conformance to the contract.
Funding
Budgets for the proposed work have been included in the 2015 CIP and identifies Municipal State
Aid (MSA) funding for this project. The budgets will need to be reviewed and updated based upon
current construction cost estimates and after the feasibility report is drafted.
Assessments will be based off the City's assessment practice of assessing 40% of the street
improvements to the benefiting properties. The assessments would be proposed for 8 years at a
preliminary 5.25% interest rate.
G: \ENG\PUl3LIC,_2016 PROJECTS\16 -04 Park Road Improvements \Communication\2015 1123 approve consultant contract.docx
Paul Oehme
2016 Street Rehabilitation Project- Park Road & Park Place
November 23, 2015
Page 6
The Engineering Department will host neighborhood meetings to answer resident questions about
the proposed improvements and assessments. These meetings also give staff an opportunity to
gather additional information about the area to help make the project successful.
Funding for the project is proposed to come from many sources and has been budgeted for in the
2015 Capital Improvement Plan as follows:
Revolving Assessment Fund — for Park Place improvements
Municipal State Aid (MSA) Funds
State Aid Bridge Bond Funds
Sanitary Sewer Utility Fund — Sanitary Sewer Improvements
Water Utility Fund — Water Main Improvements
Schedule
A tentative schedule is as follows:
Approve Consultant Contract
$
100,000
$
900,000
$
150,000
$
50,000
$
25,000
Total $1,225,000
November 23, 2015
Complete Soil Borings /Ground Penetrating Radar Fall, 2015
Neighborhood Open House December, 2015
Accept Feasibility Report
Hold Public Hearing
Bid Opening
Assessment Hearing
Start Construction
Construction Substantially Complete
Attachments: Preliminary CIP pages
Resolution
G: \ENG \PUl3LIC,_2016 PROJECTS \16 -04 Park Road Improvements \Communication\20151123 approve consultant contract.doex
January, 2016
February, 2016
April, 2016
May, 2016
July, 2016
September, 2016
Capital Improvement Program 2016 thru 2020 Department Street Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601 -xxxx -4751
Account #2
Account #3
Account 44
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Description I Total Project Cost: $25,569,500
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane, Minnewashta Woods Drive, Fox Path area,
Lone Cedar area, Ches Mar Drive and Stoughton Ave
MSA - Park Road overlay and Park Place
2017 - Flamingo Drive area
MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension.
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street
2019 - Fox Path area, Frontier Trail (north of 77th Street), Choctaw and Kurvers Point
MSA - Minnewashta Parkway overlay
2020 - Chan View area
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
missing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
the absence of a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction.
Prior
Expenditures
2016
2017
2018
2019
2020
Total
1 12,945,0001
Construction
2,760,000
3,022,400
1,687,300
2,654,800
2,500,000
12,624,500
Total
Total
2,760,000
3,022,400
1,687,300
2,654,800
2,500,000
12,624,500
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
12,945,0001
Assessment/Revolving
1,560,000
1,622,400
1,687,300
1,754,800
2,500,000
9,124,500
Assess Fund
Total
MSA
1,100,000
1,400,000
900,000
3,400,000
Other Agency Contribution
100,000
100,000
Total
2,760,000
3,022,400
1,687,300
2,654,800
2,500,000
12,624,500
I Budget Impact/Other I
[This project may decrease maintenance costs.
Capital Improvement Program 2016 thru 2020 Department Water System Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # W -024 Type Improvement
Useful Life Unassigned
Project Name Watermain Replacement Category Utilities
Account #1 700 - 7025 -4751 Account #3 Priority n/a
Account #2 Account #4
Description I Total Project Cost: $5,120,000
Replacement of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution
system for street rehabilitation projects.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
Prior
Expenditures
2016
2017
2018
2019
2020
Total
2,500,000
Construction
825,000
75,000
770,000
100,000
850,000
2,620,000
Total
Total 825,000
75,000
770,000
100,000
850,000
2,620,000
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
2,500,000 I
Water Utility Fund
825,000
75,000
770,000
100,000
850,000
2,620,000
Total
Total 825,000
75,000
770,000
100,000
850,000
2,620,000
Budget Impact/Other I
These projects will decrease maintenance costs.
Capital Improvement Program 2016 thru 2020 Department Sanitary Sewer Improvements
City of Chanhassen, MN Contact Paul Oehme
Project # SS -014 Type Improvement
Useful Life Unassigned
Project Name Sanitary Sewer Replacement
Category Utilities
Account #1 701 - 7025 -4751 Account #3 Priority n/a
Account #2 Account 44
Description I Total Project Cost: $1,890,000
Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Prior
Expenditures
2016
2017
2018
2019
2020
Total
1,000,0001
Construction
300,000
40,000
250,000
50,000
250,000
890,000
Tota I
Total 300,000
40,000
250,000
50,000
250,000
890,000
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
1,000,000 1
Sewer Utility Fund
300,000
40,000
250,000
50,000
250,000
890,000
Total
Total 300,000
40,000
250,000
50,000
250,000
890,000
Budget Impact/Other
This project will decrease maintenance costs.
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: November 23. 2015 RESOLUTION NO: 2015 -XX
MOTION BY:
SECONDED BY:
A RESOLUTION APPROVING CONSULTANT CONTRACT; AUTHORIZE
PREPARATION OF FEASIBILITY STUDY FOR THE 2016 STREET REHABILITATION
PROJECT NO. 16-04
WHEREAS, the Park Road and Park Place are proposed to be rehabilitated in 2016,
NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby
approves a consultant contract with WSB & Associates, Inc. in the amount of $107,518.00 for
engineering services related to the project and authorize preparation of a feasibility study for City
Project 16 -04, the 2016 Street Rehabilitation Project.
Passed and adopted by the Chanhassen City Council this 23'd day of November, 2015.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT