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D-4. 2015 Street Project: Approve Assessment Abatement0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Website www.ci.chanhassen.mn.us MEMORANDUM TO: FROM: DATE: SUBJ: 0 Paul Oehme, Director of Public Works /City Engineer ` Alyson Fauske, Assistant City Engineer01_1 November 23, 2015 L-4 2015 Street Rehabilitation Project No. 15 -01: Approve assessment abatements PROPOSED MOTION "The City Council adopts the attached resolution abating the assessments for City Project 15 -01 for the following property PIDs: 251601730 and 251600290. City Council approval requires a simple majority vote of the City Council present. BACKGROUND August 11, 2014: At the Council work session staff reviewed with Council the proposed 2015 Street Improvements in the Carver Beach area. November 10, 2014: Notictes for the Open House were sent out. Notices to residents that own more than one property included a letter notifying the residents that they would have more than one property that would be subject to the assessment. April 27, 2015: City Council adopted the assessment roll for the improvements. October 26, 2015: Staff contacted Carver County taxpayer services to determine if any of the property owners requested to combine assessed properties under one Property Identification (PID) _ Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow City Project 15 -01 Assessment Abatements November 23, 2015 Page 2 PROJECT SUMMARY During the summer of 2015 approximately 4.3 miles of streets in the Carver Beach neighborhood were rehabilitated, as shown in Figure 1. Figure 1: Carver Beach Project Area Properties with driveway access to any street within the project was included in the assessment roll. After consulting with the Planning Department, vacant lots of record within the project area that could be improved to include a single family residence were also included in the assessment roll. The final assessment amount is $2,596.96/unit. The April 27, 2015 assessment hearing memo included the history of the Carver Beach plan and analysis of vacant properties. The Carver Beach area is unique in that the area was platted as 20 foot wide by 100 foot long lots in 1927. As a result there are vacant parcels within the area that are non - conforming lots of record. City Ordinance permits development of these lots subject to zoning regulations. The vacant parcels that could potentially development are proposed to be assessed. WMR WIN � • -- ..,rte,. - ONE wwwaw- ► �- II �..� �, %� I /�� `►tea ■■ ., �■■�■�i Figure 1: Carver Beach Project Area Properties with driveway access to any street within the project was included in the assessment roll. After consulting with the Planning Department, vacant lots of record within the project area that could be improved to include a single family residence were also included in the assessment roll. The final assessment amount is $2,596.96/unit. The April 27, 2015 assessment hearing memo included the history of the Carver Beach plan and analysis of vacant properties. The Carver Beach area is unique in that the area was platted as 20 foot wide by 100 foot long lots in 1927. As a result there are vacant parcels within the area that are non - conforming lots of record. City Ordinance permits development of these lots subject to zoning regulations. The vacant parcels that could potentially development are proposed to be assessed. City Project 15 -01 Assessment Abatements November 23, 2015 Page 3 I ! z - I �,..,,,� t .'*st r t Win cat�•1 � :i, �; � ,s is • t� n s! �r - r I ,ate.., .. fit E 'c '�� tat,'t tM� ttSt K ili3li '. yJS ► �t a9 �. .. j EiSE3i :';itl SS�'�!'alL1YS'i'i Y ;�E �iY � � -• n._ 3 it 11t . CARVIR - SEACH LLG N M LAK E S wvoe <e,w,rr Last fall staff identified property owners who owned more than one property within the proposed assessment area. Affected property owners were informed of this in with the notification for the November, 2014 open house and asked to contact staff with any questions. After the November, 2014 open house engineering consulted the planning staff regarding the vacant properties that were proposed to be assessed with the project, referencing City Code Section 20 -73: Sec. 20 -73. - Nonconforming lots of record. (a) No variance shall be required to construct a detached single - family dwelling on a nonconforming lot of record, excluding platted outlots, provided that it fronts on a public street or approved private street and provided that the structure meets the minimum requirements of this chapter. (b) Except as otherwise specifically provided for detached single - family dwellings, there shall be no expansion, intensification, replacement or structural changes of a structure on a nonconforming lot. (c) If a nonconforming lot or parcel is, or at any time since June 25, 2012, has been held in common ownership with all or part of an adjoining or abutting parcel or lot, then such nonconforming lot or parcel and such adjoining or abutting parcel or lot shall be deemed one lot. If in a group of two or more adjoining or abutting lots or parcels owned or controlled by the same person, any single lot or parcel does not meet 75 percent of the full minimum depth, width, and area requirements of this chapter, such single lot or parcel shall not be considered as a separate lot or parcel able to be conveyed or developed under this chapter. (Ord. No. 165, § 2, 2- 10 -92, Ord. No. 377, § 12, 5- 24 -04; Ord. No. 423, § 3, 6- 12 -06, Ord. No. 543, § 1, 6- 25 -12) City Project 15 -01 Assessment Abatements November 23, 2015 Page 4 The following property owners have expressed an interest to combine tax PIDs and request that the corresponding assessment be abated. Shoberg properties, 834 Lone Eagle Drive Two units of benefit were assigned: PID 251601780 (which contains the home) and PID 251601730 is used as the front yard to the home. The property owner has submitted the required documentation to Carver County to combine the properties under one PID, therefore staff recommends that the council abate the assessment for PID 251601730. 2. Tillotsen properties, 6690 Deerwood Drive Two units of benefit were identified: PID 251600290 is vacant and bisects PID 251600450, which contains the home. The property owner has submitted the necessary documentation to the County to combine the parcels under one PID. On October 29, 2015, Carver County taxpayer services notified staff that the taxes on PID 251600290 had not been paid; taxes must be paid in full in order to combine properties under one PID. Staff left a voice mail message for the property owner relaying this message. Staff recommends abating the assessment for PID 251600290. If Council approves the assessment abatements the total assessments would be decreased by $5,193.92. It is proposed the revolving assessment fund would pay for the abatement amount. Attachments: Letter dated November 10, 2014 to Resident Email dated April 24, 2015 Resolution November 10, 2014 Re: Proposed City Project 15 -01 Dear Resident, Enclosed is a card notifying you of an open house to discuss the proposed street improvements in the Carver Beach area during the summer of 2015. As stated in the notice benefitting properties are proposed to be assessed for a portion of the improvement costs. Our records indicate that you own more than one property within the proposed project area that would be subject to the proposed assessment. If you have any questions regarding the project proposal and /or the proposed assessment methodology please contact me at 952- 227 -1164 or afauske @ci.chanhassen.mn.us. Regards, CITY OF CHANHASSEN Alyson Fauske, PE Assistant City Engineer C: Paul Oehme, Public Works Director /City Engineer Project file 15 -01 G: \ENG \PUBLIC`2015 PROJECTS \15 - 012015 Street Improvements \Public and Council Meetings \11 -19 -2014 Open House \31 -19 -2014 open house Itr.doc Fauske, Alyson From: Fauske, Alyson Sent: Friday, April 24, 2015 3:35 PM To: 'Curt Bjorlin' Cc: Oehme, Paul; AI -Jaff, Sharmeen; Generous, Bob Subject: Bjorlin lot combination 20150424 Hi Curt, Thank you for taking the time to meet with me, Bob Generous and Paul Oehme today to discuss your vacant parcels along Lone Eagle Drive and how to combine the lots. The right of way vacation application is online at http: / /www.ci. chanhassen.mn.us /DocumentCenter /View /214. You would be applying for "Vacation of Easements /Right -of -way (VAC) ". As we discussed in our meeting today the $300 application fee will be waived. The checklist for vacation applications can be found at http: /Iwww.ci.chanhassen.mn.us /DocumentCenter /View /1493. Sanitary sewer is within the right of way area so the city would take a drainage and utility easement over the portion of right of way to be vacated. Some companies that have recently submitted drawings for vacations are: Anderson Engineering, Jack Botke 763 - 383 -1084 HTPO, Dave Clayton 952- 829 -0700 Otto Associates, Paul Otto 763- 682 -4727 Pioneer Engineering, Peter Hawkinson 651- 681 -1914 Premier Land Surveying, Steve Ische 952- 443 -3010 Sambatek, Brian Johnson 763 - 746 -1645 Westwood Engineering, 952- 937 -5150 Van Neste Surveying, Travis Van Neste 952- 686 -3055 If you or your surveyor have any questions please contact me. Regards, Alyson Fauske, PE Assistant City Engineer City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 ph: 952.227.1164 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: November 23, 2015 RESOLUTION NO: 2015 -XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING ASSESSMENT ABATEMENTS FOR THE 2015 STREET REHABILITATION PROJECT NO. 15-01 WHEREAS, the City Council approved the assessment roll for City Project 15 -01 on April 27, 2015, WHEREAS, the assessment roll included Property Identification numbers: 251601730 and 251600290, WHEREAS, Property Identification numbers 251601730 and 251600290 are vacant parcels, WHEREAS, the Carver County Taxpayer Services has received applications to combine PIDs as follows: 251601810 and 251601900 to be combined with 251601790 and 251601800 251601730 to be combined with 251601780 251600290 to be combined with 251600450 NOW, THEREFORE, BE IT RESOLVED that at the request of the property owner the Chanhassen City Council abates the $2,596.96 assessment, plus all accrued interest on PIDs 251601730 and 251600290. Passed and adopted by the Chanhassen City Council this 23rd day of November, 2015. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT