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A-1. Athletic Field Needs AnalysisMEMORANDUM CITY OF TO: Todd Gerhardt, City Manager CIIIIiASSEN FROM: Todd Hoffman, Park & Recreation Director a lrd 7700 Market Boulevard DATE: November 23, 2015 PC Box 147 SUBJ: Athletic Field Needs Analysis Chanhassen, MN 55317 Public works One of the 2015 Key Financial Strategies is the completion of an Athletic Field Use Administration Phone: 952.227.1100 and Facility Expansion Study. In May of this year, the City retained Hoisington Fax: 952.227.1110 Koegler Group to conduct and prepare a thorough and well -supported needs analysis Fax: 952.227.1310 and recommendations for public athletic and recreational facilities. The tasks in the Building Inspections study include: Phone: 952.227.1180 strategies for adding additional athletic ball field capacity in the community Fax: 952.227.1190 • Data Gathering and Facility Inventory • Needs Analysis Fax: 952.227.1110 Engineering Phone: 952.227.1160 • Cost -Benefit Analysis y Fax: 952.2271170 • Preparation of Recommendations and Report Finance The City Council and Park and Recreation Commission presentation/interaction Phone: 952.227.1140 schedule includes: Fax: 952.227.1110 • Monday, August 24, 2015, City Council Work Session: Project update Park & Recreation Phone: 952.227.1120 • Tuesday, September 22, 2015, Park and Recreation Commission Meeting — Fax: 952.2271110 Draft Report Submittal: At the conclusion of the meeting, Carron moved, Echternacht seconded that the Park and Recreation Commission recommends Recreation Center 2310 Coulter Boulevard that the Cit Council accept the findings and recommendation of the Ci of y eP g City Phone: 952.2271400 Chanhassen Athletic Facilities Study and directs the Park and Recreation Fax: 952.227.1404 Commission to initiate a referendum task force. All voted in favor and the motion carried unanimously with a vote of 7 to 0. Planning & Natural Resources Phone: 952.227.1130 . Monday, November 9, 2015, City Council Work Session: Final report p Fax: 952.2271110 presentation. Public works Monday, November 23, 2015, City Council Work Session: Receive 7901 Park Place supplemental ball field capacity increasing options and cost/benefit analysis. Phone: 952.227.1300 Fax: 952.227.1310 This analysis shows that the rank order from most efficient to least efficient Senior center strategies for adding additional athletic ball field capacity in the community Phone: 952.227.1125 are: Fax: 952.227.1110 1. Adding lighting to existing ball fields - $80 to $91 per hour of added Website www.d.chanhassen.mn.us capacity g:\park\th\athletic field study\cc report I1-23-15.docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Mr. Todd Gerhardt November 23, 2015 Page 2 2. Constructing new natural turf ball fields - $111 per hour of added capacity 3. Constructing new artificial turf ball fields - $151 per hour of added capacity 4. Repurposing existing fields from natural turf to artificial - $339 per hour of added capacity Rental rates for artificial turf facilities in the Twin Cities metro area average $100 to $125 per hour for outdoor facilities. ATTACHMENTS 1. Supplemental Ball Field Capacity Increasing Options and Cost/Benefit Analysis c: Paul Paige, HKGi Kevin Clarke, HKGi Park and Recreation Commission Annual Replacement Capital cost per Net Operating Costs Costs (Replacement Annual Net Prime Cost per hour year (30 year (Projected costs costs divided by years Hours (Additional of prime time Description Capital Costs bond at 3%) minus costs today) in lifecycle) Hours for the City) capacity added Repurpose (2) soccer/lacrosse fields from natural turf to synthetic turf - Scenario 1 1 at Bandimere with lights and 1 at Lake Ann $ 2,250,000 $ 114,793 $ (10,000) $ 140,000 722 $ 339 Scenario 2 Add lights at (3) baseball/softball and (1) soccer/lacrosse — Bandimere $ 760,000 1 $ 38,775 $ 40,000 $ 30,400 1,364 1 $ 80 Scenario 3 Lighting Lake Susan ballfeld $ 230,000 $ 11,734 $ 10,000 $ 9,200 341 $ 91 Develop (2) new lighted soccer/lacrosse natural turf fields at a new Scenario 4 ark site with support facilities $ 3,000,000 $ 153,058 $ 70,000 $ 32,500 2,307 $ 111 Develop (2) new lighted soccer/lacrosse synthetic turf fields at a new Scenario 5 ark site with support facilities $ 4,000,000 $ 204,077 $ 50,000 $ 152,500 2,688 $ 151 Scenario Scenmo2 Scenario Scenario) Scenaao5 IF a Ca PRal Cast $ 1,8oM $ 1,000,0.03 $ 2,aOWO $ 105,0013 $ 3]5,000 $ 230,0003 $ 250,000 $ 2600.00 $ L300W $ 2300. $ 1.250.000 $ 1,80,030 S M,,0.tl S 3,410,0,0 $ 1,250,000 S 1,150,000 $ SW,. $ 0,001 Field Installation 5 ,000,000 $ 1,000,0.'03 5 $ 5 $ $ 5 sW,Ooo 5 sW $ 5 1.000,000 5 1,000.000 5 LiBte 5 zW,aW 5 5 105000 15 1154100 $ 230410) 5 250,000 $ 2W,CW $ 2s0,= 5 250,000 $ 5 2504100 $ 250,000 5 Lantl AeViSituft 5 $ 1 $ $ $ SW,WO I $ SCO,O.IO $ $ 500,0.03 $ 50J,CCG $ Support Famines 5 5 S 5 5 $ 5 $ 5 5 sWWo $ - 5 - $ SW,oW Annual Operating Cost $ 8.000 $ 25,0.00' $ 50,000 $ 35,0]0 $ 35,000 $ M" $ 35,000 $ IAA. $ 35,000 $ 350.03 $ 35,000 $ 35,00] $ $ ]0,000 $ 2%. $ B,Wo $ - W,002 Gress Morain and other mamtenance $ $ $ 20,0.03 $ 20,0.Y' 5 20,M $ 20000 $ 2),000 $ 20,4141 $ 20,0.03 $ $ $ $ Irn,cran 5 $ S 5 5 5,000 5 5410) 5 Sp)) 5 5,000 $ 5,000 5 s)oo 5 $ - $ - $ - Sweeping 5 Spon $ 5,om 5 5 5 5 5 5 - $ 5 $ s,000 5 54100 5 011 Replemmmem 5 1,000 S 1010.tl 5 5 5 5 5 5 5 5 5 10.000 5 10000 5 umil's 5 10,aW 5 10,000 S 10,000 5 10,000 $ I),cW 5 10,000 5 10,000 5 ]apo) 5 I -M $ $ 104100 5 104100 $ Staffing $ 5 S S S $ S $ S - $ $ S 5 Current Annual Operating Cost $ 254100 S 35,00 $ 60,000 $ 2,000 $ 25,000 $ 25,0.00 $ 254100 $ 10041. $ 8,000 $ 25000 $ $ $ 5 $ $ $ $ NO Annual Operating (oE $ 00,000) $ 90,0.00 5 IO,OM $ 20000 $ SO.WJ Annual Re Ycament Butl aing $ ]0000 $ 20,0013 $ 140,000 $ A,2W 1 $ 7,000 1 $ AM $ I.,. $ W,9W $ 9,200 $ 91203 1$ 104100 $ 10,000 $ 11500 $ 32,500 ,00) $ 12,500 $ 152,100 LgM Replacements $ M. $ 250,000 $ W5,O]3 $ 125,000 5 230,003 $ 250," 5 2w.m $ 250,CW $ 2500413 ,M0Light Liles an 25 25 25 25 25 25 25 25 25 25AnnoelY Rt Re la-.Fnt Cost $ 10"00 $ MI. $ A,2W $ I,M $ ,2W $ 1),000 $ 9,200 $ 10.M0 $ lO,WJ ,000Fieltl Replacement $ 600,000 5 SWIM ffi ".Flela uMe an 10 3)10Annual Fieltl ReplacementCost $ W,CW $ 600413 ,CWFacilitles $ 500.005 S"lxD Faoilr iec J."Nun 90Annul Facill[iee Re lament Cort $ II,SW5 12500 STATUS QUO Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Start WD 0 0 0 0 18 18 18 18 18 17.5 0 0 Start Sat 0 0 0 0 9 9 9 9 9 9 0 0 Start Sun 0 0 0 0 12 12 12 12 12 12 0 0 Finish 0 0 0 0 20.5 21 21 20.5 19.5 18.5 0 0 Sun 0 0 0 0 8.5 9 9 8.5 7.5 6.5 0 0 Man 0 0 0 0 2.5 3 3 2.5 1.5 1 0 0 Tue 0 0 0 0 2.5 3 3 2.5 1.5 1 0 0 Wed 0 0 0 0 2.5 3 3 2.5 1.5 1 0 0 Thu 0 0 0 0 2.5 3 3 2.5 1.5 1 0 0 Fri 0 0 0 0 2.5 3 3 2.5 1.5 1 0 0 Sat 0 0 0 0 11.5 12 12 11.5 10.5 9.5 0 0 0 0 0 0 143.9286 159.4286 159.4286 143.9286 112.9286 93 0 0 812.6429 LIGHTED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Start WD 0 0 0 0 18 18 18 18 18 17.5 0 0 Start Sat 0 0 0 0 9 9 9 9 9 9 0 0 Start Sun 0 0 0 0 12 12 12 12 12 12 0 0 Finish 0 0 0 0 22 22 22 22 22 22 0 0 Sun 0 0 0 0 10 10 30 10 30 10 0 0 Mon 0 0 0 0 4 4 4 4 4 4.5 0 0 Tue 0 0 0 0 4 4 4 4 4 4.5 0 0 Wed 0 0 0 0 4 4 4 4 4 4.5 0 0 Thu 0 0 0 0 4 4 4 4 4 4.5 0 0 Fri 0 0 0 0 4 4 4 4 4 4.5 0 0 Sat 0 0 0 0 13 13 13 13 13 13 0 0 0 0 0 0 190.4286 190.4286 190.4286 190.4286 190.4286 201.5 0 0 1153.643 LIGHTED AND TURFED Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Start WD 0 0 0 18 18 18 18 18 18 17.5 0 0 Start Sat 0 0 0 9 9 9 9 9 9 9 0 0 Start Sun 0 0 0 12 12 12 12 12 12 12 0 0 Finish 0 0 0 22 22 22 22 22 22 22 0 0 Sun 0 0 0 10 10 10 30 10 10 30 0 0 Mon 0 0 0 4 4 4 4 4 4 4.5 0 0 Tue 0 0 0 4 4 4 4 4 4 4.5 0 0 Wed 0 0 0 4 4 4 4 4 4 4.5 0 0 Thu 0 0 0 4 4 4 4 4 4 4.5 0 0 Fri 0 0 0 4 4 4 4 4 4 4.5 0 0 Sat 0 0 0 13 13 13 13 13 13 13 0 0 0 0 0 190.4286 190.4286 190.4286 190.4286 190.4286 190.4286 201.5 0 0 1344.071