Loading...
B. 2015 Work Plan1 � cy �N H A SS City Manager's Work Plan Todd Gerhardt, City Manager wl ENVIRONMENT FOR INNOVATION & CHANGE • PROVIDING FINANCIAL STABILITY & RESOURCES CREATING SOLUTIONS FOR INFRASTRUCTURE • ENHANCING GOALS TO ACCESS THE IMPACT ESTABLISH ANNUAL GOALS & KEY FINANCIAL STRATEGIES ackground: In July 2002, staff met withJim Prosser from Ehlers & 'Associates toIn development toe of the city's g y s key financial strategies. At that timecomparisons were, g completed of similar cities based on tax base mixrowth allocation, on, population, five-year budget comparison, debt ratios, tax capacity, and bond ratings. . Council and staff identified Financial Foundation an Descriptions d prioritized capital improvements. P p p p ments. City Council adopted ted the Key Financial Strategies on June 9, 2003. Implementation began with the 2004 budget process, i.e. pavement management system including trails, roads,g � , arkin lots • debt service • P fixed assets for remodeling/ relacement; water treatment and future I nfrastructure; etc. These strategies will also be used as apart of our 2016 strategic p g c planning process. Competitiveness DEVELOP A TRANSPARENCY SECTION FOR THE CITY'S WEBSITE: ENHANCE PUBLIC ACCESS TO CITY FINANCIAL RECORDS The Chanhassen City Council is committed to expanding open, transparent government that is truly accountable to the citizens of Chanhassen. The City Council requested staff to develop a one -stop - shop -approach P shop -approach on the city's website, providing information to theP ublic who are specifically seeking information on items such as budgets, agendas /minutes, lobbying, financial information, contacts, and election information. The City Council believed this was the best way to inform theP ublic of actions taken by the city every day, but also allows the public to engage with data to help create new ways to move our city forward. Staff rolled out the new web a e in earl September and had it evaluated P g ye p ted by the Sunshine Review/Ballotpedia, a national non-profit organization dedicated to government . g ent transparency. The site received an A+ rating from this organization. Staff will present the webpa e to the council at the November 9 work g session and well provide annual updates on the number of hits thePag e receives. IRRIGATION CENTRAL CONTROL SYSTEM COST BENEFIT: REVIEW BENEFITS OF INSTALLING A CENTRAL CONTROL FOR THE CITY'S FOURTEEN IRRIGATION SYSTEMS On September 28, 2015, staff presented the cost benefits of a central control irrigation system. Currently there is an individual controller at each of the 14 locations that requires individualro rammin that P g g must be adjusted daily based on weather conditions. Staff proposed a Sentinel Y irrigation system which would link the 14 individual sites to one central controls stem Y at the Public Works building. Some of the benefits include staff efficiency, labor savings, water conservation avoiding catastrophic events, and the ability compare are and contrast water usage data. The total cost of the central control system is $ 81,730. Based on staff's analysis, the cost benefit efit would b e . A savings 3.4 million alio = g gallons of water per year $13,000 in valueY Per year Labor savings of 240 hours per = g p year $16,000 per year Annual savings = $13,000 + $16, o00_ $295000 Payback: $ 81 730 : 29 000 = y $ 2.82 years The council requested that staff double-check the gallons saved priormoving ahead. After further review, it was determined that the city would realize an approximate 20/to 30/ water savings using the Sentinel irrigation system. This additional information is included' In the correspondence section of the November 9 2015 packet. a en agd STRENGTHEN THE CITY'S FINANCIAL POSITION ANALYZE STORMWATER CLASSIFICATION AND ACREAGE CHARGES: IDENTIFY POTENTIAL PROPERTIES THAT QUALIFY FOR CREDITS On September 14, 2015, the City Council reviewed the surface water management g nt utility fees. These fees are used to improve water quality and abate flooding. There are two ways In which these fees are collected in Chanhassen. When a property subdivides a fee i p p y s collected based upon the land use and parcel area. The second is a quarterly stormwater fee assessed to each property in the community, which is also based on land use and area. In 2012, an audit of the city's surface water management enterprise fund was completed. g rp Some discrepancies were found in our fees,rimaril that properties were p y some p p In the wrong land use classification and therefore charged the wrong assessment fee. Once the issues were known, staff created a new GIS database to identify the discrepancies and p developed an automated method allowing for easy updating as properties develop dl p g p p p or redevelop. Staff also suggested that the city change its current practice of providing creditfor water quality only t0 providing the credit for both water quantity and quality. The credit would be a ' q y q y sliding scale established on the baseline credit of achieving one inch abstraction. This proposal well be discussed along with our rate study in October. FIRE DEPARTMENT RESPONSE TIMES: DUTY CREW UPDATE On July 22, staff presented the calls for service data collected from August 1 2 g 014 through June 30, 2015. The city is divided into three districts and the response times are • p as follows: NFPA Chanhassen Chanhassen NFPA Service Response p Response Time p me Classification District Benchmark 90% of the Time A veraae ur an North 9:0 (90%) 12:12 8:31 Suburban West 10:080% ( ) 12:12 8.31 Rural South 14:0 (80%) 10:30 14:26 The conclusion of this analysis is that the average travel time for the Chanhassen Fire Department in 2014 was 4:43 from enroute to arrival. The average enroute time for a fire engine during the same time period was approximately 5 minutes. Addingthese together shows that, on average, it takes just under 10 minutes to respond to emergency ll p g y cas within Chanhassen in a staffed fire engine. With a duty crew working, the average enroute time of 5 minutes is cut to 90 seconds, allowing response onse times closer to 6 minutes versus 10 minutes when no crews are scheduled. Currently, Chanhassen's duty crew model is three g firefighters working four-hour shifts three g nights per week at $12.32 per hour. Staff is not recommending anhe to this model f y cap r g o 2016 and our response times are very ora department. P ade ute faid on-call volunteer q PLANNING FOR THE CITY'S INFRASTRUCTURE COMPREHENSIVE PLAN AMENDMENT, COUNTY ROAD 61 CORRIDOR STUDY On February 23, 2015, the Chanhassen City Council approved the land use map amendments within the CSAR 61 corridor. The Cit Council reviewed alternative land uses based on Y a parcel -by -parcel analysis prepared by SRF and Hoisington Koe ler Group, Inc. The City Council, along with the Planning Commission, held a public hearing on February 3 2015 to review the proposed land use recommendation for the 200 acres along the corridor. The study was also sent to adjacent communities and no objections or negative comments were received. The City Council approved the suggested land use changes and requested staff seek a comprehensive County Road 61 lan amendment from the Metr p opolitan Council. On Corridor Plan March 27 P , 2015 , the Metropolitan Council found that _ thero osed amendment conforms to the regional p P g system plans for transportation, wastewater, andP arks, and is consistent with the 2030 Regional Development Framework and Council Policies. This amendmentave the city Y authority to develop this corridor as outlined in the CSAR 61 Corridor Land Use and Utility Study as prepared by SRF and Hoisington Koegler Group, Inc. No further action is required on this item. OAN I Wj( Evan ftWft=Sft= LAST SEGMENT OF BLUFF CREEK BOULEVARD FROM POWERS BOULEVARD TO RIVER ROCK DRIVE Staff is recommending that this item be tabled until such time that the new owners of the lifestyle center site has time to evaluate their development options and vision for the site. It would be premature to discuss a road extension that may not work with the develoP er's overall vision. Staff believes this will be on hold for about one year. RETAIL DEVELOPMENT: INVENTORY CURRENT RETAIL DEVELOPMENT OPPORTUNITIES THAT ARE UNDER-UTILIZED On October 2 21 2015 , staff reviewed the inventory of retail opportunities available in Chanhassen. The presentation included a parcel -by -parcel g analysis of zoning, current timeline for development/ redevelopment, and the size of the property. No future action was requested q on this item. COMPLETION OF HOUSING ACTION PLAN: AS A PART OF THE LIVABLE COMMUNITIES ACT. DEVELOP A HOUSING ACTION PLAN TO INVENTORY THE CITY'S HOUSING MIX On April 27, 2015, staff presented a Housing Action Plan as a part of the citY ' s participation artici ation in the Livable Communities Act with the Metropolitan Council. The following is included in the Action Plan: Housing goals from the 2030 Comprehensive Plan Summary of demographic findings from Maxfield Research dated 2014 � List of partners and opportunities to provide affordable and lifestyle housing The city also has reviewed the standards for lot sizes, setbacks, and private streets as a tool to assist affordability. Staff will also be tracking development densities and other statistics eachY ear. CITY OF CHANHASSEN HOUSING ACTION PLAN The City Council approved the Housing Action Plan at their meeting on May 26, 2015 and directed staff to submit the plan to the Metropolitan Council. No further action is required on this item. ATHLETIC FIELD USE AND FACILITY EXPANSION STUDY: COMPLETE COST BENEFIT AND NEEDS ANALYSIS ON ARTIFICIAL TURF, SEASONAL FIELD HOUSE DOME. AND EXPANSION OF BALL FIELDS On August 24, 2015, the City Council reviewed the draft Athletic Field Use and Facility Expansion Study, which included the following: FacilityInventory Y CITYUCHrMASSEN Needs Analysis/User Feedback Athletic Facilitie' Stuf4l, dy Cost Benefit Analysis E 41 Recommendations The study made the following recommendations: _. Maintain current management of fields as demand continues to increase; Continue to support the stated goal of parks in Chanhassen to reasonably meet city needs and promote a sense of community; Based on current trends combined with' Y nee roect demand, Chanhassen may d to plan P � multi-purpose field construction of one to three fields over the next ten years (2025). The next step is to complete a cost benefit analysis of system improvements/ efficiency options, including adding lights, adding or converting fields to artificial turf, and construction of a seasonal or permanent dome. The analysis will compare lifecycle costs (capital/operations/ maintenance) with the related gain in facility capacity and efficiency. On November 9, 2015) the City Council will review the final report. EXISTING FACILITIES • 5 Parks with facilities for competitive athletics Lake Aram Peat* » Chanhassen Recreation Center City Center Park » Labe Susan Park » Btandirnere Park • Total Fields 4 Fall Size Soccer Fields 10 Youth Soccer Fields » 3 Large Baseball Fields >> 17 So tbalVYouth Baseball Fields Parts Systvm Overview wa=v.w iq.na YVJi A 3 "AMAIM16111 A • , lq - q NU�]�I�fZA 1 1 1 111 Mk nio i M:Maw • �, THE CITY'S AIS I NSPECTIONZEDUCATION PROGRAM On March 2 3 , 2 015, the City Council discussed the 2015 AIS inspection program and the possibility of entering into a services agreement with Carver County for watercraft inspections. At this meeting, it was determined that the city should work with Carver County for watercraft inspections instead of Volt Workforce Solutions, as they are no longer providing this service. The following is a summary of the 2015 program: X � ILi Grand Total 3,735 hours The city's program budget for this year is $44,143.78 (2,939 hours of inspection x $15.02 /hour) . Funding Sources Riley -Purgatory- Bluff Creek Watershed District $271000 City of Chanhassen $141500 Lotus Lake Conservation Alliance $1159.56 Carver County $2)000 Total $55,456 The City Council approved the 2015 Special Services Agreement with Carver County on April 13, 2015 in an amount not to exceed $56,099.70. No further action is required on this item. wry Total Inspection Hours City Contracted Lotus Lake Conservation Location Hours Alliance Contracted Hours Lake Ann 686 hours Lake Susan 686 hours Lotus Lake 1, 5 67 hours 796 hours Totals 2,939 hours 796 hours Grand Total 3,735 hours The city's program budget for this year is $44,143.78 (2,939 hours of inspection x $15.02 /hour) . Funding Sources Riley -Purgatory- Bluff Creek Watershed District $271000 City of Chanhassen $141500 Lotus Lake Conservation Alliance $1159.56 Carver County $2)000 Total $55,456 The City Council approved the 2015 Special Services Agreement with Carver County on April 13, 2015 in an amount not to exceed $56,099.70. No further action is required on this item. wry EMERGENCY PREPAREDNESS: TABLETOP DISCUSSION REGARDING THE ROLES AND RESPONSIBILITIES OF THE CITY COUNCILAND STAFF IN THE EVENT OFAN EMERGENCY On May 26, 2015, City Council and staff held a tabletop discussion regarding roles and responsibilities during a community emergency situation. This exercise helped everyone understand and become familiar with their general responsibilities during an emergency. No further action is required on this item. A aill OV 0 111 *61 Ell IDI 4 6 0 1:441011:11MIDAWSINAk 'ANIONAMIJUATU On September 28, 2015, the City Council reviewed all of the large developable parcels available in Chanhassen. Thirteen (13) parcels were reviewed, including the current zoning, municipal sewer and water availability, and if the owner is interested in developing at the present time. No further action is needed on this item. t REGIONAL COMMERCIAL SHOPPING CENTER: REVIEW THE CONCEPT PROPOSAL FOR A REGIONAL COMMERCIAL SHOPPING CENTER AND ITS CONSISTENCY WITH THE COMPREHENSIVE PLAN On March 9, 2015 , the City Council reviewed the general concept plan for a PUD proposal from Level 7 Development, LLC at the southwest corner of Powers Boulevard and Lyman Boulevard. The 2030 Comprehensive Plan dual guided the property for either office or commercial zoning. The dual guiding allows the City Council to review the application for regional commercial to ensure it furthers the city's vision as stated in the Comprehensive Plan and Zoning Ordinance. Level 7 Development, LLC's initial development included the following land uses: Level 7 Development, LLC, Southwest Corner of Powers & Lyman Acres Use 39.2 acres 4.7 acres 5.6 acres Regional Commercial Office High Density Residential 15.9 acres Conservation The City Council gave initial feedback and directed the developer to proceed to the PUD development stage and with the ALIAR update. Staff was asked to work on developing a visioning study for the lifestyle center. The focus of the study includes the following: � Composition of development uses � Circulation including pedestrians and bicycles � Edge treatment and landscaping � Programmable area and amenities � Development character, scale, and aesthetics Since our March meeting, Level 7 has sold their interest to a new investor. This investor is interested in owning the entire 120 -acre site guided as regional lifestyle center. We are g y encouraged by the possibility of this development moving forward and thep pre aration of the visioning study. Future updates on this project will be given in early 2016. OTHER PROJECTS AND GOALS ACCOMPLISHED SUCCESSFULLY COMPLETED THE EAW AND PRELIMINARY DESIGN FOR HIGHWAY 101 The City of Chanhassen has prepared an EAW for the proposed TH 101 improvement project from Pioneer Trail (CSAR 14) to Flying Cloud Drive (CSAR 61). This project involves 1.2 miles of safety and capacity improvements along TH 101 between Pioneer Trail and Flying Cloud Drive. The project includes reconstruction and realignment of TH 101 from atwo -lane undivided roadway to a four -lane divided roadway with turn lanes at key intersections. A paved multi -use trail is proposed along both sides of TH 101 from Pioneer Trail to Creekwood Drive, and along the east side only from Creekwood Drive to CSAR 61. On the south end, the roadway will connect to a new roundabout being constructed as part of the TH 101 Minnesota River Crossing project. The purpose of the project is to improve traffic safety, capacity, and connectivity issues on TH 101 between Pioneer Trail and Flying Cloud Drive. COMPLETED 4.3 MILES OF STREET RECLAIM/RESURFACING IN THE CARVER BEACH AREAAND OVERLAYING KERBER BOULEVARD (1.4 MILES Carver Beach: Work began in early June and the paving was completed in early October. The final paving was delayed by approximately one month due to wet weather, unanticipated utility conflicts, and unmapped utilities encountered within the project area. The project has not been closed out as there is still some restoration work to be done. It is anticipated that the project will be under budget. Kerber Boulevard: The contractor started work after July 4th and work was substantially complete by the end of August. The project took longer than anticipated due to the contractor's schedule; however the project was completed within the timeframe required per the contract. Due to minor punch list items remaining in the project, the contract has not been closed out. This project is expected to be under budget. PARK & RECREATION DEPARTMENT MAJOR ACCOMPLISHMENTS INCLUDE: Successful on -boarding of three new full-time employees; ` Expansion of the Lake Ann Park watercraft rental business; Construction of three newicnic shelters at Pheasant Hill Park Curr Farms Park and P � Y Chanhassen Hills Park; Completion of the first year of a five-year facility revitalization project at the Chanhassen Rec Center; Generated $41,800 in contributions to the cit ' s annuals sponsorship programwhich is Y P PP g the highest in the city's history; The Lake Ann Park ball fields were improved with new dugouts and backstops; p g The Chanhassen Athletic Association donated $ 2 5 , 000 for ball field scoreboards • New credit card program registration and payment systems were implemented; Infields were expanded at Recreation Center/Bluff Creek Elementary School baseball P Y fields; Senior Centerro rams are experiencing maximum attendance • and P g P g The Rec Center Sports program continues to gain popularity. BANKING SERVICES. REQUEST FOR PROPOSALS (RFP) Every three years the finance department follows GFOA recommended best practices regarding bidding banking services. With technology and the needs of the city constantly changing, this year's RFP needed to be more detailed and analyzed on many levels other than just financial impact. Staff used eight criteria to evaluate the four proposals and recommended that a change in banking services be made to allow for more efficiencies and security related to the account. The City Council awarded a three-year contract to BMO Harris Bank. 10 REVIEW CR ITI CAL ACCO U NTI N G RECORD KEEPING SYSTEMS FOR ACCURACY AND EFFICIENCY In 2015, staff made improvements in the following three accounting areas: SAC Credit Tracking: Staff implemented a process to permanently track changes in SAC credits issued by the Metropolitan Council when changes occur in commercial and industrial uses. Audit of UtilityAccounts: An intern was hired to review all utility bills for accuracy in Y Y billing rates. While no significant billing concerns were identified, a few smaller errors were found and corrected, which paid for the intern's wages for the summer. Reduction in Erosion Control Escrows: Over theyY ears the cit accumulated erosion control escrows for various parcels (mostly new construction single family homes) . While most of the erosion work had been reviewed, some properties needed a final inspection for completion. Many others simply did not request a return of the escrow deposit. The finance department has been working on finding the owners of the deposits and returning them; however, some of the original depositors are either no longer in business or cannot be found. In those instances, the city forfeits those escrows to the State of Minnesota as required by state statute. This has resulted in a 72% reduction in erosion escrows of last year's balance and a 21 % reduction when 2016 escrows are added to the balance. N0. 7 ON MONEY MAGAZINE'S LIST OF 2015 BEST PLACES TO LIVE We are honored and proud to be recognized again as one of the best places to live and raise a family by Money magazine. Chanhassen is a very special place to call home because of our welcoming neighborhoods, thriving downtown, successful business district, excellent schools, low crime rate, extensive park and 106 -mile trail system, clean lakes, and natural resources. We know this recognition is about our residents their goodness and civic pride, willingness to serve and respect others, appreciation of a good education, culture and nature, and priorities for family, neighborhood, and community connection. GATEWAY EAST 2NDADDITION Staff secured a purchase agreement ($500,000) for city property just east of the water treatment plant. The closing date has been extended to December 18' due to soil contamination issues. Staff has worked with the applicant and their consultants to mitigate the contamination in order to get an attractive building on the site. The development is scheduled to go to the Planning Commission on November 17 and the City Council on November 2 3. The new Highway 101 river bridge crossing has been under construction for the past year. The new structure is a 4,100 -foot -long, four -lane bridge that is being built above the 100 -year flood elevation. The bridge will minimize transportation disruptions caused by seasonal flooding. A grand opening celebration is scheduled for Tuesday, November 24 at 10 am. LVA toffi HliWY lu I RFr_*nN",1Fr7ED November 2015 In 2016, the Fire Department will celebrate its 50th anniversary. In recognition of this important milestone, a Memorial Committee was formed to establish a permanent and publicly accessible memorial to recognize the service and sacrifice of its members. The memorial will highlight line -of -duty deaths, retired chiefs and firefighters and their years of service, as well as the 50 years of service to the Chanhassen community. The fire department has been raising funds to build the memorial and groundbreaking will occur in the spring of 2016. Completion is anticipated next fall. TAX RATE COMPARISONS The City Council and staff spend a great deal of time discussing the needs of our residents and businesses; specifically, how to keep service costs/taxes affordable in Chanhassen. Based on the preliminary 2016 tax levies, the City of Chanhassen has the lowest tax rate in Carver County for the second year in a row. Cities Preliminary Tax Rate for 2016 Chanhassen 24.371 Chaska Victoria Carver Waconia Mayer Norwood/ Young America Cologne New Germany Hamburg • 26.093 31.523 48.963 49.877 63.814 66.210 75.369 11.1.357 137.591 Chan -Happenings: Staff developed a weekly update on events happening in Chanhassen over the next ten days -or Chan -Happenings as we like to call them. Residents can sign up to receive the weekly email or text message using the Notify Me feature on our website. LaserFiche Workflow: Staff is utilizing new features in LaserFiche to securely manage documents and automate processes. Work is underway to develop a workflow for managing g development applications. We are also working to integrate LaserFiche forms with our website to create online permit applications, e.g. driveway permits, underground utility g yp g y permits, signs permits, etc. These forms will streamline application processes b incorporating y � g workflows and storing documents in our LaserFiche . re ositor p y 13 Pioneer Trail/Bluff Creek Drive Intersection Improvements: ADA and pedestrian - related improvements were made to several intersections along the Pioneer Trail corridor, including the Bluff Creek Drive intersection in Chanhassen. Improvements included visual and audible countdown timers and the installation of blue lights. Blue lights allow officers to more safely enforce stoplight violations. The blue light, which can be seen from many more angles, is wired directly into the semaphore to turn on just as the traffic lights turn red. When an officer sees the blue light turn, they know that any vehicle that enters the intersection after that point is in violation of a red light. Toro Polar Trac Equipment: All snow removal at city hall, the library, old village hall, main fire station, west fire station and water treatment plant was completed by hand or using walk -behind snow blowers. The Council approved the purchase of a Toro Polar Trac at their October 26 th meeting, and this equipment will save approximately 200 work hours per year in staff time. The equipment also doubles as a lawn mower. The cost benefit shows a 5.8 year payback. 2014 GENERAL FUND SURPLUS The 2014 Audit revealed the general fund ended the year with a $768,550 surplus . Staff recommended and the City Council approved the use of $700,000 of the surplus for an inter - fund loan to the water fund for a new well. The $700,000 will be repaid to the revolving assessment construction fund over the next four years with interest. The inter -fund loan will save the city over $100,000 in interest and bonding costs. 2014 2013 2012 +S�/68,550 ++4187000 +S6171919 + 421,539 +$395,759 PEDESTRIAN ENHANCEMENT IMPROVEMENTS, BLUFF CREEK DRIVE AND MAYAPPLE PASS. PIONEER PASS PARK City staff received feedback from the Pioneer Pass neighborhood (on the east side of Bluff Creek Drive), that they felt discomfort crossing at this location due to traffic speeds and volumes. As this area of the City develops, traffic is likely to increase on Bluff Creek Drive. City staff completed a traffic/ pedestrian study to evaluate if improvements are needed. It was determined to construct a concrete median at the north leg of the Bluff Creek Drive/Mayapple Pass intersection to improve pedestrian safety. This median provides a six- foot wide refuge for pedestrians to wait while crossing. The refuge permits pedestrians to cross one direction of traffic at a time, allowing them to focus on one lane rather than having to anticipate traffic for the entire width of the road. Additional pedestrian crossing signs were added to the area. An additional benefit to this improvement is the traffic is anticipated to be calmed or drivers will drive slower with heightened awareness by the park. 14 GIS - CARVER COUNTY CONNECTION We have completed a project allowing a secure connection between the City and Caver County networks for the purpose of sharing and hosting City GIS data. An access control system was implemented to consolidate all the current card access controls under one software platform. The system is hosted at City Hall and controls doors at that location, Public Works, Water Treatment Plant, and Fire Station # 1. The security cameras at Public Works and the Recreation Center were consolidated into one recording platform also located at City Hall. Future plans include upgrades to recording equipment which will allow an integration between the two systems. The audio visual equipment used primarily for senior programming, but also for council meeting overflow events was becoming unreliable. This system was upgraded to an all-digital solution resolving the technical issues and simplifying its use. METROPOLITAN AREA WATER SUPPLY ADVISORY COMMITTEE In September, Governor Dayton appointed me to the Metropolitan Area Water Supply Advisory Committee. This committee carries out planning activities that address the water supply needs of the Twin Cities metropolitan area. To assist the Council in its planning activities, the legislature established the Metropolitan Area Water Supply Advisory Committee. The committee, which was instrumental in the development of the Metropolitan Area Master Water Supply Plan, meets regularly to discuss plan implementation and other relevant water supply topics. 1. 2015 Key Financial Strategies/ Strategic Plan 15 2015 Key Financial Strategies/Goals CATEGORY GOAL ACTION Laufenburger Tjornhom McDonald Ryan Campion Average Implement the land use recommendations Comprehensive Plan p from the Corridor Study. Public hearing C Amendment, CR 61 before the Planning Commission, approval 1 1 1 2 1 1.2 Corridor Stud Study by the City Council, and final approval by the Metropolitan Council. Estimated completion: Late Spring. Discuss options to finish off last segment C Extension of Bluff Creek of Bluff Creek Boulevard from Powers 1 1 Boulevard Blvd. to River Rock Drive without a 2 1 1 1.2 development -driven project Review the concept proposal for consistency with city's goals and policies. A Regional Commercial If project receives favorable 1 1 Shopping Center recommendation, update the AUAR and 2 1 1 1.2 work on the preliminary plans. Estimated completion: 2015. Review development interest in available C Development Activity large parcels and timeline for potential 2 1 2 2 1 1.6 development. Planning and vision for retail development C Retail Development in current structures or consideration of 2 1 1 2 1 1.4 new areas. Required as a part of the Livable Communities Act approval. The plan checklist is intended to assist communities C Completion of Housing in identifying the activities best suited to 1 1 Action Plan their articular needs and capacity to p p y 3 2 2 1.8 deliver. The plan must be approved by the City Council and Metropolitan Council by March. G:\Admin\TG\Key Financial Strategies\2015\2015 Key Financial Strategies, with prioritization.doc 2015 Key Financial Strategies CATEGORY GOAL ACTION Laufenburger Tjornhom McDonald Ryan Campion Average Procure and install a central control for the city's seven irrigation systems. The Irri anon Central Control g system will save 30%-40% water C System Cost Benefit consumption, identify breaks, 2 2 1 3 2 2.0 malfunctioning systems, m s e s, and automatically shut off. Will result in reduced labor costs and healthier turf. Determine if: 1) artificial turf should be installed on Lake Ann Park and Bandimere Park #1 soccer fields to extend the season by 1-2 months; 2) a seasonal field house B Athletic Field Use and Facility dome should be installed over soccer field 2 2 1 1 2 1.6 Expansion Stud Y in Lake Ann Park creating an additional g revenue source and adding indoor space for other community needs; 3) if more athletic fields are needed and where to locate them. C Downtown Art and Sculpture Work with "Buy Chanhassen" to launch a 4 4 4 4 3.8 downtown public a initiative.3 p rt Develop a plan for the additional DNR C dollars that have been allocated to Carver 1 1 1 1 1 1.0 Aquatic Invasive Species County. What do we want/need? How would these funds be best utilized? Analyze Storm Water Review new stormwater management B Classification and Acreage requirements and identify potential fee 2 1 2 3 2 2.0 Charges credits for compliance. This would be used as a financing and development tool. The Metropolitan Council has a low interest rate program to Develop SAC, Water and Sewer finance payment of SAC connections. B Connection Deferral/Financing Prior Lake has formalized a program that 2 1 2 3 3 2.2 Program allows for deferral/financing of not only the Metropolitan Council's SAC charge, but also their own water and sewer connection fees. 2015 Key Financial Strategies CATEGORY GOAL ACTION Laufenburger Tjornhom McDonald Ryan Campion Average Develop a government transparency section of the city's website so that C Develop Transparency Section customers can access city financial records 1 1 1 1 1 1.0 for the City's Website in one location. This would include the development of an open checkbook system. C 2016 Ryder Cup Planning Discuss preparation for upcoming Ryder 2 2 1 3 2 2.0 Process Cup (hotels, emergency planning, etc.) Use of ImageTrend software has enabled better tracking of response times and Review Fire Department dispatch capabilities. By mid -year we Response Times and Determine would have a snapshot of actual response C Acceptable Fire Response to the data that will better define the capabilities 1 1 1 2 1 1.2 Community Based on Current of the fire department and the current duty Duty Crew Program crew program. The goal will be expanded use of the duty crew and reducing the "all calls" when duty crew is scheduled. Tabletop discussion regarding City C Emergency Preparedness Council/staff roles and responsibilities in 1 2 1 2 1 1.4 the event of an emergency. TIME COMMITMENT LEGEND A: 3+ meetings (more than one year) B: 2 to 3 meetings (3 to 6 months) C: 1 to 2 meetings (1 to 3 months) 2015 Key Financial Strategies Ongoing Items: Enhance Relationships with Outside Agencies (state, county, business, civic organizations, etc.) (2003) • Look for partners for storm water capital improvements projects (2009) • Support SW Metro and Buy Chanhassen efforts (2011) • Monitor state and county fiscal positions and develop Legislative Priorities (2003) • Work with other agencies to advance implementation for Highway 101 to Scott County line/support Hwy 101 River Crossing (2009/2013) • Development Planning for a Shared Land Use Vision for County Road 61(2013) • Engage the Community in City Government (2013) • Discuss Upgrading Hwy 101 North of Pleasant View Road to a Super -Two Design (2013) Promote Economic Development (2009) • Leverage City property as much as possible — Marketing of Land (2008) • Support the marketplace drive development of industrial, residential, and commercial land (2009) • Develop a public-private partnership to create jobs and enhance the tax base (2011) • Expand the number of Working Together Program Meetings (20 10) • Take an active role in the Redevelopment of the Chanhassen Dinner Theatre/Chanhassen Transit Station (2011) • Education on Emergency Preparedness (2009) • Quarterly Update on Revenues and Expenditures (20 10) • Water Use and Conservation (20 10) • Develop a List of Budget -Cutting Policies and Service Levels to Examine (2011) • Track Trail and Street Plowing Operations (2013) • Innovation Efforts: What can we do to be better at current services (2013) • Update on Water Meter Efficiencies Gained (2013 )