A-2. 2016 Street Projects Update0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
A - �'
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Paul Oehme, Director of Public Works /City Engineer '—\7,. ,
Alyson Fauske, Assistant City Engineer
January 25, 2016
rV 42I '
Update on 2016 Street Improvement Projects
DISCUSSION
Annually, the City considers making improvements to streets that can no longer
be maintained cost effectively with sealcoating or patching.
There are four project areas identified for improvements in 2016, as shown on the
graphic below:
Minnewash`ta Manor Area
AW*7
r 4
Trolls Glen Area
r►
0
5
Fox Chase Arei
Park Road and Park Place
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
January 25, 2016
2016 Street Improvement Projects
Page 2
Below is a summary of the proposed work within each area:
Minnewashta Manor Fox Chase and Trolls -Glen Park Road/Place
Reconstruction Resurfacing Resurfacing
Streets PCI range: 22 to 26 and
PCI range: 9 to 42 11 to 73, respectively PCI range: 47 to 51
Eliminate one storm
Storm sewer discharge to Lake Replace culvert
Sewer Minnewashta. Replace Minor repairs as needed. under east side of
storm sewer along North Park Road.
Manor Road.
In November, open houses were held for the Minnewashta Manor, Fox Chase and Trolls -Glen
neighborhoods. An open house for the Park Road /Place project will be held in February.
The City of Victoria plans to have their portion of West 77th Street in the Trolls -Glen
neighborhood resurfaced with this project. Staff from both Cities recommend that Chanhassen
take the lead on this project to ensure competitive pricing and to provide a unified project for the
residents of both cities. The City of Victoria will remunerate the City of Chanhassen for their
portion of the project costs. The necessary documentation will be presented to the City Council
for approval at a future date.
The projects are expected to be bid and awarded this spring. Work in Minnewashta Manor will
begin in June with substantial completion in August or early September, depending on weather.
Resurfacing in the Trolls -Glen and Fox Chase areas will occur between June and late August; the
contract documents will limit the amount of time between milling up the existing pavement and
installing the new pavement. The work within Park Road /Place could take place between July
gAeng \pub1ic \_2016 projects\20160125 cc worksession 2016 street projects update.docx
Replace damaged curb and
Curb
Proposed to add curb and
gutter in each area. Install
Replace damaged
and
gutter throughout the
new curb and gutter along the
curb and gutter.
Gutter
project area
south end of Lone Cedar
Lane.
Replace lateral main,
Water
services up to the
Minor repairs as needed.
Minor repairs as
Main
property line and curb
needed.
stops.
Sanitary
About 50' of pipe to
replaced. Minor repairs
Minor repairs as needed.
Minor repairs as
Sewer
needed.
as needed.
Eliminate one storm
Storm sewer discharge to Lake Replace culvert
Sewer Minnewashta. Replace Minor repairs as needed. under east side of
storm sewer along North Park Road.
Manor Road.
In November, open houses were held for the Minnewashta Manor, Fox Chase and Trolls -Glen
neighborhoods. An open house for the Park Road /Place project will be held in February.
The City of Victoria plans to have their portion of West 77th Street in the Trolls -Glen
neighborhood resurfaced with this project. Staff from both Cities recommend that Chanhassen
take the lead on this project to ensure competitive pricing and to provide a unified project for the
residents of both cities. The City of Victoria will remunerate the City of Chanhassen for their
portion of the project costs. The necessary documentation will be presented to the City Council
for approval at a future date.
The projects are expected to be bid and awarded this spring. Work in Minnewashta Manor will
begin in June with substantial completion in August or early September, depending on weather.
Resurfacing in the Trolls -Glen and Fox Chase areas will occur between June and late August; the
contract documents will limit the amount of time between milling up the existing pavement and
installing the new pavement. The work within Park Road /Place could take place between July
gAeng \pub1ic \_2016 projects\20160125 cc worksession 2016 street projects update.docx
Paul Oehme
January 25, 2016
2016 Street Improvement Projects
Page 3
and October with the contract documents stipulating the number of working days that the
contractor will have to complete the project.
The Park Road improvements are dependent upon securing funding through the State Bridge
Fund and advancement of State Aid funds.
Project funding is proposed as follows:
Attachment: CIP Pages
gAeng \pub1ic\_2016 projects\20160125 cc worksession 2016 street projects update.doex
$1,400,900 (Minnewashta Manor)
Assessments /Revolving
$100,000 (Park Place)
Assessment Fund
$700,000 (Fox Chase, Trolls -Glen)
Municipal State Aid (MSA) Funds
$900,000 (Park Road street and storm sewer costs)
State Aid Bridge Bond Funds
$150,000 (Park Road)
Stormwater Management Fund
$363,100 (Minnewashta Manor)
$25,000 (Fox Chase, Trolls -Glen)
Water Utility Fund
$836,900 (Minnewashta Manor
$25,000 (Fox Chase, Trolls -Glen, Park Road /Place)
Sanitary Sewer Fund
$237,400 (Minnewashta Manor)
$50,000 (Fox Chase, Trolls -Glen, Park Road /Place)
Attachment: CIP Pages
gAeng \pub1ic\_2016 projects\20160125 cc worksession 2016 street projects update.doex
Capital Improvement Program 2016 thru 2020
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601- xxxx4751 Account #3
Account #2 Account #4
Description
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Total Project Cost: $25,569,500
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane, Minnewashta Woods Drive, Fox Path area,
Lone Cedar area, Ches Mar Drive and Stoughton Ave
MSA - Park Road overlay and Park Place
2017 - Flamingo Drive area
MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension.
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street
2019 - Fox Path area, Frontier Trail (north of 77th Street), Choctaw and Kurvers Point
MSA - Minnewashta Parkway overlay
2020 - Chan View area
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
sing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
absence of a trail. This trail segment is vlanned to be constructed alone with the 2017 MSA street reconstruction.
Prior Expenditures
2016
2017
2018
2019
2020
Total
F-1-2,-94-5-,-00-0-1 Construction
3,460,000
2,322,400
1,687,300
2,654,800
2,500,000
12,624,500
Total
Total 3,460,000
2,322,400
1,687,300
2,654,800
2,500,000
12,624,500
Prior Funding Sources
2016
2017 2018
2019
2020 Total
12,945,000 Assessment/Revolving
2,260,000
922,400 1,687,300
1,754,800
2,500,000 9,124,500
Assess Fund
Total MSA
1,100,000
1,400,000
900,000
3,400,000
Other Agency Contribution
100,000
100,000
Total
3,460,000
2,322,400 1,687,300
2,654,800
2,500,000 12,624,500
Budget Impact/Mer
This project may decrease maintenance costs.
Capital Improvement Program 2016 rhru 2020
City of Chanhassen, MN
Project # SS -014
Project Name Sanitary Sewer Replacement
Department
Sanitary Sewer Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Account #1 701 - 70254751 Account 0 Priority n/a
Account 42 Account 44
Description Total Project Cost: $1,890,000
teplacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects.
Prior Expenditures
1,000,000 Construction
Total
Prior Funding Sources
1,000,000 Sewer Utility Fund
Total
2016
2017
2018
2019
2020
Total
300,000
40,000
250,000
50,000
250,000
890,000
Total 300,000
40,000
250,000
50,000
250,000
890,000
2016 2017 2018 2019 2020 Total
300,000 40,000 250,000 50,000 250,000 890,000
Total 300,000 40,000 250,000 50,000 250,000 890,000
Budget Impact/Other
this project will decrease maintenance costs.
Capital Improvement Program 2016 rhru 2020
City of Chanhassen, MN
Project # SWMP -019
Project Name Street Improvement Projects -Storm Water Mgmt
Department
Surface Water Management
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
SWMP
Account #1 720 - 70254751 Account #3 Priority n/a
Account #2 Account #4
Description Total Project Cost: $2,075,000
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the engineering and public works departments.
Justification
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects.
Prior
Expenditures
2016
2017
2018
2019
2020
Total
1,225,000
Construction
300,000
75,000
200,000
75,000
200,000
850,000
Total
Prior
Total
Funding Sources
300,000
2016
75,000
2017
200,000
2018
75,000
2019
200,000
2020
850,000
Total
1,225,000
Surface Water Utility Fund
300,000
75,000
200,000
75,000
200,000
850,000
Total
Total
300,000
75,000
200,000
75,000
200,000
850,000
Budget Impact/Other
Inventory, inspection and maintenance of new infrastructure will be required. Citywide. No map
Capital Improvement Program 2016 rhru 2020
City of Chanhassen, MN
Project # W -024
Project Name Watermain Replacement
Account #1 700 - 7025 -4751
Account #2
Account #3
Account #4
Department
Water System Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
iption I Total Project Cost: $5,120,000
;ment of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution
for street rehabilitation projects.
Justification
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water
main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
Prior
Expenditures
2016
2017
2018
2019
2020
Total
7-2,5-55—,5551
construction
825,000
75,000
770,000
100,000
850,000
2,620,000
Total
Prior
Funding Sources
Total 825,000
2016
75,000
2017
770,000
2018
100,000
2019
850,000
2020
2,620,000
Total
2,500,000
Water Utility Fund
825,000
75,000
770,000
100,000
850,000
2,620,000
Total
Budget Impact/Other
Total 825,000
75,000
770,000
100,000
850,000
2,620,000
These projects will decrease maintenance costs.