Loading...
D-3. Award of Quote for Purchase of SheltersCITY OF CAANBASSEN MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Adam Beers, Park Superintendent DATE: February 8, 2016 ��>= �-3 7700 Market Boulevard SUBJ: Award of Quote, Purchase of Shelters for Greenwood Shores Park and PO Box 147 Chanhassen, 14 55317 Carver Beach Playground Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us PROPOSED MOTION: "The City Council awards the quote for the Carver Beach Park and Greenwood Shores Park Picnic Shelters in the amount of $37,242." Approval requires a simple majority vote of the City Council. BACKGROUND This year's park and trail capital improvement budget contains $80,000 for the installation of covered shelters in two parks. This budget includes the purchase of the shelters, installation, concrete foundations and site restoration. The structures will serve as central gathering locations for organized activities and events and provide shelter from inclement weather. The addition of these shelters will fill a void in the city's park and recreation infrastructure to help ensure that our park system remains a strong element in our mission to provide for today while planning for the future. These improvements are scheduled to be completed by early summer. The following quotes were received and are within the approved capital improvement budget. Bidder Total Cost Northland Recreation $37,242.00 Midwest Playscapes $40,838.00 Minnesota Wisconsin Playground Inc. $62,473.00 RECOMMENDATION At the Park & Recreation Commission meeting on January 26, 2016, staff recommended the contract be awarded to Northland Recreation in the amount of $37,242. This recommendation was unanimously approved by the Commission. Funds for the project are included in the 2016 Capital Improvement Program. ATTACHMENTS 1. Quotes 2. CIP Sheet PK&T —120 Neighborhood Park Shelter Initiative g:�pw�aaam��g�gmyp}eft¢¢ Life - Providing for Today and Planning for Tomorrow PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen Todd Gerhardt, City Manager Chanhassen, MN SUBMITTED BY: Minnesota Wisconsin Playground, Inc. 5101 MN HWY 55, Ste. 6000 Golden valley, MN 55422 Dan Lanes PROJECT DESCRIPTION OFFER QUOTE FORM CITY OF CHANHASSEN Quotes must be returned by December 14th . by email or fax Email : abeers@cl.chanhassen.mn.us Fax: 952.227.1310 Attn: Adam Beers Telephone 763-546-7787 Fax 763-546-5050 email dan(v)mnwiplay.com Vendor wllI be responsible for delivery and Installation of structure (See line Item #5 In section A). Designs must comply with a1 local, state and federal safety and accessibility codes and/or guidelines. Engineering -ADI building designs must Include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing design and engineering must be included. Snow loads should be no less than 37lbs/sgfi. Wind load should be no less than 90 MPH. Sell load should be no less than 1500 lbs/sgft. No Corrections. Shelters will be located at two seperate park locatlons: Greenwood Shores Park and Carver Beach Playground. Shape - Hexagon / Size 28'/ Roof -Metal two-tier roof type/ 8:12 pitch roof (No Cupolal/ Steel Frame Construction -No/ Low maintenance The undersigned, being familiarwith the local conditions affecting the cost of the work and with tho Contract Documents, including the Drawings and ANY Addenda, and in accordance with the provisions thereof, hereby propose to fUrnlsh all labor, muterlals, and equipmentnecessary to complete the order and installation in Chmhsssen Parks. Estimated ausirlitles listed on bid form or clarifte in A en um will be used alongwith bidde subm{ ted unit rices and linin sun rices to tabulate bid totals Each submitted bid will be calculated nsina the same eslhnnted anantitres Eslhnated Quantities shown on the id I. in are not guarantee . "UNIT PRICE" bid; Shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for "UNIT PRICE" bid items shall be based on lila actual authorized and installed Contraetor'sbid quantities. Rich bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP SUM" bid items, and submit a total bid sufficient to cover all We work outlined in the Contract Documents, "LUMP SUM" bids shall include all labor, materials, storing, equiRment, overhead, profit, insurance, tags, etc., necessary to cover the work described in ilia Contract Documents, Final payment to the Contractor for "LUMP SUM' bid items shall be based on the Contractor's bid price for completion of tine work outlined In the Contract Documents. The Bidder is familiarwith the PLANS and understands (lie provisions thereof. The bidder is responsible for reviewing the site conditions (both surface and subsoil) and Contract Documents to establish a clear understanding of tie work within the scope of this project. The bidder shall not rely on verbal information obtained from employees of the Owner or Consultant. OWNER'S RiGHT Tho Owner rosorvos the right to revise the scope of the work outlined on the Contract Documents and listed above in the bid schedule. Tile Owner, based on budgetary considerations, reserves the right to eliminate a particular line item. "Lump Sum" mid "Unit Price" bids in the Bid Schedule shall prevail for eliminating or changing quantitiesof work items f1rom those indicated lathe Contract Documents. AWARD OF CONTRACT Tlic Contract for the work outlined in the Contract Documents and this Bid Form, will be awarded to the lowest qualified quote. Lowest quote will be determined by the TOTAL BID PRICE for tlhe accepted bid items and quantities, plus any alternates chosen by owner. No. Section Description 1 28' Metal Octogon Two TO Mull! - Rlb Roof Type, 8:12 Pitch Roof 4 Delivery Alt - 5 Installation of Park Shelted per universal building code & City of Chanhassen permitting, Anchor bolts to be Installed by vendor BASE BiD TOTAL Est. Qty. Unit Unit Price Total unit x qty) 2,00 2.00 $ 22,728.00 $ 45,456.00 2.00 1.00 $ 2,007.00 $ 2,007.00 2.00 $ 1 $ 7,505.00 $ 15,010.00 $ 62,473.00 I hereby propose and agree to furnish all labor, materials, removal, overhead, profit, insurance, and other costs required to complete the Base Bid Work described In the Drawings for the following amount. WRITTEN: Sixty two thousand, four hundred and seventy three DOLLARS NUMERICAL: The undersigned agrees to achieve Substantial Completion alhelter structures by May 15, 2016, Bidder understands the retainer is set at 5.0010 until satifactory completion of work, 1102 Chanhassen Parks Concrete Quote Form 8.29.14 I have visited the work site to verify existing condltions in regard to the Contract Documents. D. QUOTE GUARANTY•a It is understood and agreed that this Proposal cannot be withdrawn within Sixty (60) days without the consent of the towner. Alternate Bid - Price to Install footings and anchor bolts - $5,132 Each - Qty 2 = $10,264 Alternate Bid - Price to Install 691 sq. ft. concrete pad at 4" depth. - $4,350 each - Qty 2 - $8,700 Firm Name Minnesota Wisconsin Playground, Inc. Phone 763-546-7787 Fax 763-546-5050 Name; Dan Lanes If a partnership, list name and addresses of all partners. If a corporation. Affix Signature corporate seal and list State of incorporations. The person signing this form is a person authorized to bind the company for which they are signing, Street 5101, MN -55, Suite 6000 City, State, Zip Golden Valley, MN 55422 End of Contract 2 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen Todd Gerhardt, City Manager Chanhassen, MN SUBMITTED BY: Name - Porteroorp (Poligon) ! Northland ReCreation Address - 4240 N. 136th Avenue _Holland, MI 49424 10085 Bridgewater Bay. Woodbury, MN 55129 Contact - Bill Johnson PROJECT DESCRIPTION QUOTEFORM CITY OF CHANHASSEN Quotes must be returned by December 14th. by email or fax Email: absers@ci.chanhaseen.mn.us Fax- 952.227.1310 Attw Adam Beers Telepnone 651-269-0720 Fax 414-395-8538 email b'ohnson&northlandreacom Vendor will be responsible for delivery and installation of structure (See line item fl 5 in section A) - Designs must comply with all local, state and federal safety and accessibility codes and/or guidelines. Engineering - All building designs must include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing design and engineering must be Included. Snow loads should be no less than 37 lbs/sgft. Wind load should be no less than 90 MPH. Soil load should be no less than 15001bs/ sgft. No Corrections. Shelters will be located at two seperate park locations: Greenwood Shores Park and Carver Beach Playground. Shape - Hexagon / Size 28'/ Roof - Metal two-tier roof type/ 8:12 pitch roof (No Cupola)/ Steel Frame Construction - No/ Low maintenance OFFER The undersigned, being familiar with the local conditions affecting the cost of the wore- and with the Contract Documents, including the Drawings and ANY Addenda, and in accordance with the provisions thereof, hereby propose to furnish all labor, materials, and equipment necessary to complete the order and installation in Chanhsssen Parks. Foch submitted bid will be calculated using the same estimated nuanlities. Fstimated quantities shown on the Bid Form are not guuranteed. "UNIT PRICE" bid! Shall include all labor, materials, storing, equipment, overhead. profit, insurance. tags. etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for -UNIT PRICLU" bid items shall be based on the actual authorized and installed Contractor's bid quantities. Each bidder must verify or establish quantities and the extent of work to their own Satisfaction for "LUMP SLIM" bid items, and submit a total bid sufficient to cover all the work outlined in the Contract Documents, "LUMP SUM" bids shall include all labor. materials, storing, equipment, overhead, profit, insurance, tags, etc., neccssary to cover the work described in the Contract Documents. Final payment to the Contractor for "LUMP SUM" bid items shall be based on the Contractor's bid price for completion of the work outlined to the Contract Documents. The Bidder is familiar with the PLANS and understands the provisions thereof The bidder is responsible for reviewing the site conditions (both surface and subsoil) and Contract Documents io establish a clear understanding of the work within the scope of this project. The bidder shall not rely on verbal information obtained from employees of the Owner or Consultant. OWNER'S RIGHT The Owner reserves the right to revise the scope of the work outlined on the Contract Documents and listed above in the bid schedule. The Owner, based on budgetary considerations, reserves the right to eliminate a particular line item. "Lump Sum' and "Unit Price- bids in the Bid Schedule shall prevail for eliminating or changing quantities of work items from those indicated in the Contract Documents. AWARD OF CONTRACT The Contract for the work outlined in the Contract Documents and this Bid Form, will be awarded to the lowest qualified quote. Lowest quote will be detenmined by the TOTAL. BID PRICE for the accepted bid items and quantities, plus any alternates chosen by owner. No. Section Description Est, Qty. 1 28' Metal Hexagon Two Telr Multi - Rib Roof Type, 8:12 Pitch Roof 2.00 4 Delivery 2.00 Unit Unit Price Total unit x ) $11,871.00 $23,742.00 T?00j $1,000.04 Alt - 5 Installation of Park Shelter/ per universal building code 8 City of 2.00 $6,250.40 $12,500.00 Chanhassen permitting. Anchor bolts to be installed by vendor $37,242.00 BASE BID TOTAL 1 hereby propose and agree to furnish all labor. materials, removal. overhead. profit. insurance. and other costs required to complete the Base Bid Work described in the Drawings for the following amount. WRITTEN: Thin usand, Two Hundred & Forty Two DOLLARS 4�. CONTRACT TIME AND QUALITY CONTROL The undersigned agrees to achieve Substantial Completion shelter struct s by May 15, 2016, 'Nder understands the retainer is set at 5.0% until satifactory completion of work. 1 of 2 Chanhassen Parks Concrete Quote Form 8.29 14 I have visited the work site to verify existing conditions in regard to the Contract Documents. D. QUOTE GUARANTY PERIOD It is undersiond and agreed that this Proposal cannot he xeithdrawn within Sighl60) days wtlhotu the consent of the Owner Name Bill Jo a Signature Street _10085 Bridgewater BW City, State, Zip ,_Woodbury, MN 55129 End of Contract Firm Name Portercorp (Poligon) / Northland Recreation Phone 651.269-0720 Fax _ 414-395.8538 If a partnership, list name and addresses of all partners. If a corporation. Affix corporate seal and list State of incorporations. The person signing this form is a person authorized to bind the company for which they are signing, 2 of 2 Chanhassen Parks Concrete Quote Form 8.29 14 PP 7 0 010WEST PLASSCAPES, INc. 500 Pine Street, Suite 104, Chaska, MN 55318 w w w. m i d w e s t p I a y s c a p e s. c o m Project: City of Chanhassen Contact: Adam Beers Ship To: Lake Ann Park Shop 7700 Lake Ann Park Drive Chanhassen, MN 55317 Email: abeers(qci.chanhassen.mn.us Shipping Contact Name: Telephone: 952-361 -3504 Fax: 952-361 -3549 Toll Free: 800-747- 1 452 E-mail: playscapes@earthlink.net QuotationT AMRw l�.'; Phone: 952-227-1304 Fax: Bill To: Date: 12/1/2015 Qty Design/Item # Description Total 2 Shelter Classic Recreation Shelters $ 30,538.00 Model - 28' Dallas (Hexagon) features: - 8:12 Roof Pitch - Two Tiers - HR36 Roofing - 76" Eave Height - 24 ga trim fascia - (6) Surface Mount Columns - TGIC poly powder coat w/zinc rich primer - 40 Ib Snow Load / 90 mph Wind Load "Price includes Shipping "Price includes (3) sets of Structural Calculations. Subtotal $ 30,538.00 Shipping $ - Sales Tax $ - Total $ 30,538.00 NOTE: Price is contingent upon both shelters being purchased and shipped together. Allow 10-12 weeks for delivery. NOTE: Shelter size is measured "point to point" of roof. NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include: assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored off site, customer is responsible for transporting equipment to job site. Prices firm for 30 days, subject to review thereafter. Our terms are net 30. A finance charge of 1.5% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment ofmaterials. Once customer has signed quotation, your order cannot be changed or canceled. Please allow 3 to 4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and construction apply unless noted otherwise. Customer is responsible for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment necessary for installation or additional fees will be charged. Freight quote is based on customer unloading equipment and checking in all equipment for any missing parts. If product is refesed by customer upon delivery for any reason (unless damaged), without prior authorization from Midwest Playscapes, Inc., the customer agrees to pay 20% restocking fee plus freight charges. If we can be of Other Assistance, please feel free to contact us. Signed: Mike Korth Accepted Date: Printed Name: Date: Project Name: Location: Contact Name: Phone: Email: MIDWEST PLAYGROUND CONTRACTORS INC. 500 Pine Street, Suite 103 Chaska, MN 55318 Phone: 952-361-3504 Fax: 952-361-3549 Email: playscapes@earthlink.net Installation Quotation 12/1/15 City of Chanhassen Chanhassen, MN 55317 Adam Beers 952-227-1304 abeers@ci.chanhassen.mn.us Description of work to be done .................................. Installation of Two (28') Dallas Shelters ............. $10,300.00 on existing Concrete Footings. (Park locations are Greenwood Shores and Carver Beach Playground). Amount $ 10,300.00 Note: All work is to be completed in a workmanlike manner according to standard practice. Any alterations from the above specifications involving extra costs must be executed upon written orders and will become an extra charge over and above the purchase agreement. Unless otherwise stated a level site matching the drawing dimensions and the corners of the site must be staked prior to our arrival. If MPCI is to excavate, all material/dirt will remain on site to be removed by others, unless stated otherwise. Prices shown do not include Site Restoration. Terms• Prices are firm for 30 days, subject to review thereafter. Terms are Net 30. A finance charge of 1.5o will be imposed on the outstanding balance unpaid for more than 30 days after substantial completion of the work. Standard manufacturing design, specification and construction apply unless otherwise noted. Area must be accessible by a bobcat and all other equipment necessary for installation or additional fees will be charged. Installation rates are based on normal conditions. Price does not include prevailing wages, unless otherwise noted. If we can be of further assistance please contact us. Accepted by: Date: PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen QUOTE FORM CITY OF CHANHASSEN Todd Gerhardt, City Manager Chanhassen, MN Quotes must be returned by December 14th . by email or fax Email : abeers@ci.chanhassen.mn.us Fax: 952.227.1310 Attn: Adam Beers SUBMITTED BY: Name MiCLLA)&5t P1gy:540.Re5 Address 5W N, PINE ST. Telephone Q52, 3(01. X /2 — 11 - i 1 Fax Cina.s K'OL , MN. 5531 R email T7 Cqpe.5 j2 —a-ri-wing,yte,+ Contact MIKE✓ �KOR-1-H PROJECT DESCRIPTION OFFER Vendor will be responsible for delivery and installation of structure (See line item # 5 in section A). Designs must comply with all local, state and federal safety and accessibility codes and/or guidelines. Engineering - All building designs must include stamped Minnesota engineered drawings for local MN building codes along with snow and wind loads. Footing design and engineering must be included. Snow loads should be no less than 37 lbs/sgft. Wind load should be no less than 90 MPH. Soil load should be no less than 1500 lbs/ sgft. No Corrections. Shelters will be located at two seperate park locations: Greenwood Shores Park and Carver Beach Playground. Shape - Hexagon / Size 28'/ Roof - Metal two-tier roof type/ 8:12 pitch roof (No Cupola)/ Steel Frame Construction - No/ Low maintenance The undersigned, being familiar with the local conditions affecting the cost of the work and with the Contract Documents, including the Drawings and ANY Addenda, and in accordance with the provisions thereof, hereby propose to furnish all labor, materials, and equipment necessary to complete the order and installation in Chanhsssen Parks. Estimated quantities listed on bid form or clarified in Addendum will be used along with bidders submitted unit prices and lump sum prices to tabulate bid totals Each submitted bid will be calculated using the same estimated quantities Estimated Quantities shown on the Bid Form are not guaranteed. "UNIT PRICE" bids Shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for "UNIT PRICE" bid items shall be based on the actual authorized and installed Contractor 's bid quantities. Each bidder must verify or establish quantities and the extent of work to their own satisfaction for "LUMP SUM" bid items, and submit a total bid sufficient to cover all the work outlined in the Contract Documents, "LUMP SUM" bids shall include all labor, materials, storing, equipment, overhead, profit, insurance, tags, etc., necessary to cover the work described in the Contract Documents. Final payment to the Contractor for "LUMP SUM" bid items shall be based on the Contractor's bid price for completion of the work outlined in the Contract Documents. OWNER'S RIGHT The Owner reserves the right to revise the scope of the work outlined on the Contract Documents and listed above in the bid schedule. The Owner, based on budgetary considerations, reserves the right to eliminate a particular line item. "Lump Sum" and "Unit Price" bids in the Bid Schedule shall prevail for eliminating or changing quantities of work items from those indicated in the Contract Documents. AWARD OF CONTRACT The Contract for the work outlined in the Contract Documents and this Bid Form, will be awarded to the lowest qualified quote. Lowest quote will be determined by the TOTAL BID PRICE for the accepted bid items and quantities, plus any alternates chosen by owner. No. Section Description Est. Qty. 28' Metal Octogon Two Teir Multi - Rib Roof Type, 8:12 Pitch Roof 2.00 Delivery 2.00 Alt - 5 Installation of Park Shelter/ per universal building code & City of 2.00 Chanhassen permitting. Anchor bolts to be installed by vendor BASE BID TOTAL Unit Unit Price Total � ►3,41q a, x1850. `5J I hereby propose and agree to furnish all labor, materials, removal, overhead, profit, insurance, and other costs required to complete the Base Bid Work described in the Drawings for the following amount. WRITTEN: rO t^ k V Tko u 5 a n Ci , E 6Q k -f R W1 clred ' fi3 i r f v F_1 Q tit DOLLARS CONTRACTt QUALITY CONTROL The undersigned agrees to achieve Substantial Completion shelter structures by May 15, 2016, Bidder understands the retainer is set at 5.0% until satifactory completion of work. 1 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 I have visited the work site to verify existing conditions in regard to the Contract Documents. D. QUOTE GUARANTY PERIOD It is understood and agreed that this Proposal cannot be withdrawn within Sixty (60) days without the consent of the Owner. Name:tX�Ur Signature�'� / Street 5005i,;if/D �/1'I City, State, Zip G�S/�/`C o i Md, - �3Le End of Contract Firm Name M! A eS-t Pjay5egeS zRi . Phone 75.Z 3�� '1 Sad Fax q5:2 - 3b1. 35gq If a partnership, list name and addresses of all partners. If a corporation. Affix corporate seal and list State of incorporations. The person signing this form is a person authorized to bind the company for which they are signing. 2 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 Capital Improvement Program 2016 thru 2020 City of Chanhassen, MN Project # PK&T-120 Project Name Neighborhood Park Picnic Shelter Initiative Account#1 400-4008-4706 Account #2 Account#3 Account #4 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Priority n/a Description I Total Project Cost: $500,000 Installation of covered park shelters in parks to serve as central gathering locations, provide shelter from inclement weather and provide a meeting location for activities and events. 016 - Greenwood Shores Park and Carver Beach Playground 017 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park 018 - Sunset Ridge Park and Prairie Knoll Park Justification This initiative will fill a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong element in our mission of providing for today while planning for the future. Prior Expenditures 2205300 Construction Total Prior Funding Sources F-72-20-,-0001 General Fund Surplus Total 2016 2017 2018 2019 2020 Total 80,000 120,000 80,000 280,000 Total 80,000 120,000 80,000 280,000 2016 2017 80,000 120,000 2018 2019 2020 80,000 Total 280,000 Total 80,000 120,000 80,000 280,000 Budget Impact/Other Phis will add minimal annual operations impact.