D-8. Award of Quote Portable Restroom Contract0
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Adam Beers, Park Superintendent P�
DATE: February 8, 2016 !f t�v�
SUBJ: Award of Quote, Portable Restroom Contract, Imperial Porta -palace
PROPOSED MOTION:
"The City Council awards the 2016-2018 quote for portable restroom services to
Imperial Porta Palace in the amount of $29,953 per year."
Approval requires a simple majority vote of the City Council.
BACKGROUND
The City received three quotes for portable restrooms that provide service to our city
parks throughout the year. The City of Chanhassen has retained Imperial Porta
Palace for the last eight years. Despite some service quality issues last year, it is
staff's recommendation to renew their contract for 2016-2018. Staff will monitor
cleaning frequency throughout the season and provide ongoing feedback to Imperial
Porta Palace. The contract includes an option to extend service to March 31, 2020
with a 3% increase.
The following quotes were received:
Bidder
Total Cost
Imperial Porta Palace
$29,953.00
Biffs Inc.
$42,091.50
Jimmy's Johnny's
$45,700.00
Public Works RECOMMENDATION
7901 Park Place Staff recommends that the City Council award the 2016-2018 portable restroom
Phone: 952.227.1300
Fax: 952.227.1310 contract to Imperial Porta Palace in the amount of $29,953 per year. The 2016 budget
includes $30,400 for these services.
Senior Center
Phone: 952.227.1125 ATTACHMENTS
Fax: 952.227.1110
1. Quotes
Web Site
www.ci.chanhassen.mn.us
g:\pw\adam\portable restrooms\2016 award of quote portable restrooml.docx
Chanhassen is a Community for Life - Providing for Todayand Planning for Tomorrow
Imperial Porta Palace
312 411, Street
Box 9A
Courtland, Minnesota 56021
1-800-289-6428
1-507-334-0170 fax
www.imperialportapalace.com
December 23, 2015
Adam Beers
Park Superintendent
Chanhassen Public Works
1591 Park Rd
Chanhassen, MN 55317
Re: Portable restroom contract 4/1/2016 — 3/31/2018
Thank you for giving Imperial Porta -Palace the opportunity to once again provide portable rest room service
for the City of Chanhassen. We have enjoyed working with your city the last eight years and look forward to
continuing to serve you.
This is a two year contract starting April 1, 2016 — March 31, 2018 with a two year extension if you so
choose to extend the contract to March 31, 2020 with a 3% increase option after March 31, 2018.
Contracted Rates:
Units serviced once a week
Regular units $50.00 per month
Handicap units $115.00 per month
Units serviced twice a week
Regular units $90.00 per month
Handicap units $155.00 per month
Damage Waiver Included in price
Winter Service Included in price
Tip over Charge Included in price
Moving fee Included in price
Special events
Regular units $50.00 each
Handicap units $100.00 each
Delivery and set up No charge
Imperial Porta Palace
312 4'h Street
Box 9A
Courtland, Minnesota 56021
1-800-289-6428
1-507-334-0170 fax
www.imperialportapalace.com
With the units and sites you placed units in 2015 here is the breakdown per month:
April
$ 178.50 (1 x per week service) 4/1 — 4/7/2016
April
$2590.00 (1 x per week service) Deliver on 4/8/2016
May
$3425.00 (1 x per week service)
June
$4585.00 (2x per week service)
July
$4585.00 (2x per week service)
August
$4585.00 (2x per week service)
September
$3425.00 (lx per week service)
October
$2475.00 (1x per week service) PICK UP units on 10/22/2016
October
$ 229.50 (1 x per wee service) 10/23 — 10/31/2016
November
$ 775.00 (1 x per week service)
December
$ 775.00 (1 x per week service)
January
$ 775.00 (1 x per week service)
February
$ 775.00 (1x per week service)
March
$ 775.00 (1 x per week service)
Total for the season based
$29953.00
on the above dates
and servicing
Special event pricing does not include extra service on the units
Sales tax is added to all rent and service if you become taxable.
All units will be delivered on the date requested by the City of Chanhassen
We look forward to serving you. Please call if you have any questions.
Please sign and return one copy to us.
Sincerely,
Charles Budde Adam Beers
Imperial Porta -Palace Parks Supervisor, City of Chanhassen
The City of Chanhassen is requesting price quotes for portable restrooms. Currently we are looking to
contract 34 regular units and 15 ADA handicap accessible units.
Cost breakdown listed below.
Units serviced once per week:
Regular Units: $58.50
Handicap Units: $110.00
Units serviced twice per week:
Regular Units:
Handicap Units:
Additional Unit Cost:
Damage Waiver:
Winter Service Charge:
Tip Over Charge:
Moving Fees:
Hand Sanitizer in Units
Delivery and pick up Charges:
Special Events:
Regular Units:
Handicap Units:
Delivery and Setup:
$113.00
$164.50
$ N/C
$ N/C
$ N/C (on route day)
$ N/C
$ N/C
$ N/C
$ 36.00
$99.00
$ N/C_
I am requesting a two year contract. The quotes are to be returned by November 23rd 2015. Please
send to: Adam Beers, 7901 Park Place, Chanhassen MN 55317. Or email to
abeersOci.chanhassen.mmus.
Thank you.
Adam Beers
iMnn��S <
The City of Chanhassen is requesting price quotes for portable restrooms. Currently we are looking to
contract 34 regular units and 15 ADA handicap accessible units.
Cost breakdown listed below.
Units serviced once per week:
Regular Units:
Handicap Units:
Units serviced twice per week:
Regular Units:
Handicap Units:
Additional Unit Cost:
Damage Waiver:
Winter Service Charge:
Tip Over Charge:
Moving Fees:
Hand Sanitizer in Units
Delivery and pick up Charges:
Special Events:
Regular Units:
Handicap Units:
Delivery and Setup:
$ 65.00
$125.00
$65.00_
$175.00
$ N/C
$ N/C
$25.00
$ No Charge if done on route
$ Included
$ N/C
$55.00_
$125.00
$ N/C_
am requesting a two year contract. The quotes are to be returned by November 23 d 2015. Please
send to: Adam Beers, 7901 Park Place, Chanhassen MN 55317. Or email to
abeers@ci.chanhassen.mn.us.
Thank you.
Adam Beers