F-1. 2016 Mill & Overlay Project 16-057700 (Market Boulevard
PQ Box 147
Chanhassen, MN 55317
Administration
Phone: 952..2271100
Fax: 952.227.1110
Building inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.2.27.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.22.7.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.221.1400
Fax. 952.21171404
Planning
Natural Resources
Phone: 952.227:1130
Fax: 952.22[ 1110
Pudic Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227:1125
Fax: 952.227,1110
Website
wN, w.ci.chanhassen.mn.us
TO:
FROM:
DATE:
Paul Oehme, Director of Public Works/City Engineer
Alyson Fauske, Assistant City Engineer
February 8, 2416
ov;�!umr�u
;c
SUBJ: 2016 Street Rehabilitation Project No. 16-05: Public Hearing; Authorize
Preparation of Plans and Specifications
19 ILIQ @ _ i ►t i �
"The City Council orders the preparation of plans and specifications for the 2016 Street
Reconstruction Project No. 16-01.
City Council approval requires a super majority vote of the City Council present."
BACKGROUND
At the June 22, 2015 work session, staff reviewed with Council the proposed 2016 Street
Improvement areas. Staff also discussed with the Council the need to make improvements to
more local streets than what is currently budgeted in the Capital Improvement Plan.
On October 26, 2015, the City Council authorized preparation of the feasibility study.
On November 18, 2015, staff held an Open House for the proposed project.
On December 14, 2015, the City Council accepted the feasibility study and ordered the public
hearing.
D3ISCUSSION
UVF ? t r � ` ;; t 1
Every year the City considers . ,
streets that are in poor ��• A r
condition to be rehabilitated
or reconstructed.o
For the 2016 Street
Rehabilitation Project, staff is
proposing to rehabilitate
approximately one mile of
streets in the Trolls -Glen �4
Ione Cedar area and Fox .; 01110 OWN,
Chase neighborhoods. The
f i h
street segments within the F:
proposed project were�' l
identified by the City's
Pavement Management Software in conjunction with site investigations.
Chanhassen is a Community for Life ® Providing for Today and Planning for Tomorrow
Paul Oehme
2016 Street Rehabilitation Project: Public Hearing;
Order Plans & Specifications
February 8, 2016
Page 2
The proposed improvements are similar to what was done in the Carver Beach area during the summer of
2015: reclaiming the pavement surface and the Class 5 underneath the pavement, removing the top four
inches of reclaimed material, and paving two, two-inch lifts of asphalt. Severe pavement and subgrade
distresses will be removed and replaced. Minor drainage improvements are also proposed to be
addressed. The water main in each project area is thought to be in relatively good condition.
Trolls -Glen Area (0.4 miles)
The streets in this area are between 40
and 44 years old and were sealcoated in
1994, 1999 and 2008.
The street conditions in this area were
last surveyed in 2014. The Pavement
Condition Indices (PCTs) from the
survey are shown on the adjacent map.
A PCI below 45 typically warrants
reconstruction however the utilities in
the area are in fair condition, therefore
staff recommends reclaiming the streets
at this time. Subgrade corrections will
be done as needed.
Lone Cedar Lane was originally constructed as a rural residential street in 1971 when the sanitary sewer
and water main were installed in the area. At that time, there were only lots along the southern portion of
what is now known as Lone Cedar Lane. In 1975, the Trolis-Glen development was approved and the
remainder of Lone Cedar Lane, W. 77th Street and Forest Ridge Circle were constructed. The streets in
the Trolls -Glen development were urbanized, leaving the southern 500 feet of Lone Cedar Lane as the
only rural section within the Street Project leo. 16-05 project area. The proposed improvements include
urbanizing this 500 foot section.
Lone Cedar Circle is not included in the project as it was improved by MnDOT in 2012 when the Lone
Cedar Lane access to State Highway 5 was removed.
The water main in this area is ductile iron. City records do not show any water main breaks in this area.
The valves and hydrants in the project area are in good condition.
The sanitary sewer system in this area will be televised to determine the scope of sanitary sewer repairs.
The feasibility study includes costs to replace the sanitary sewer lids and install I&I barriers in each
manhole.
The feasibility estimate includes 400 feet of drain tile based on field observations. Based on the Streets
department inspection, minor replacement and repairs of the existing storm sewer will be completed with
this project and are included in the estimated storm sewer costs.
The Trolls -Glen neighborhood includes 460 feet of W. 77th Street that is within the City of Victoria.
Staff from Victoria was notified of Chanhassen's proposed project and has budgeted for their portion of
W. 77th Street. 'The majority of street work in the Trolls -Glen area is in Chanhassen. Staff from both
g:\eng\public\_2016 projects\16-05 2016 street resurfacing project\communication\20160208 ph order plans & specs.docx
Paul Oehme
2016 Street Rehabilitation Project: Public Hearing;
Order Plans & Specifications
February 8, 2016
Page 3
municipalities agree that the project will be more cohesive and cost effective if the City of Chanhassen
takes the lead on the design, bidding and construction administration for the project. The City of
Victoria would reimburse the City of Chanhassen for these services. The feasibility study, cost estimates
and budgets presented in this report do not include the work to be performed in Victoria.
Fox Chase Area (0.6 miles)
The streets in this area are 30 years old and were
sealcoated in 1993, 1998 and 2007. The street
conditions in this area were last surveyed in 2013.
The Pavement Condition Indices (PCIs) from the
survey are shown on the adjacent map.
A PCI below 45 typically warrants reconstruction
however the utilities in the area are in fair condition,
therefore staff recommends reclaiming the streets at
this time. Subgrade corrections will be done as
needed.
The Fox Chase area includes a large paved arca
commonly referred to as an "eyebrow". This area is
approximately 90 feet wide and 100 feet long. Staff
has drafted an alternative to the "eyebrow" in order to
minimize the mass of pavement surface in this area.
Staff will meet with the residents that would be
affected by this reconfiguration to discuss the
alternatives.
The streets within the project area are residential
streets with concrete curb and gutter and storm
sewer to facilitate runoff. The feasibility estimate
includes 750 feet of drain the based on field
observations.
Minor replacement and repairs of the existing storm
sewer is expected with this project and are included
in the estimated storm sewer costs.
The water main in this area is ductile iron. There is
one documented water main break in this area. The
valves and hydrants in the project area are in good
condition.
The sanitary sewer system in this area will be televised to determine the scope of sanitary sewer repairs.
The feasibility study includes costs to replace the sanitary sewer lids and install I&I barriers in each
manhole.
g:\eng\public\_2016 projects\16-05 2016 street resurfacing project\communication\20160208 ph order plans & specs.docx
Paul Oehme
2016 Street Rehabilitation Project: Public Hearing;
Order Plans & Specifications
February 8, 2016
Page 4
PROJECT U N
Forty percent (40%) of the street improvement cost is proposed to be assessed to the benefitting property
owners, per the City's assessment practice. The remaining 60% of the street costs and all of the utility
costs would be paid by the City. The preliminary funding is shown below:
Funding Source
Estimated
Project Cost
Amount
Budgeted
Assessments/Revolving Assessment Fund
$560,000
$700,000
Stormwater Management Fund
$41,000
$50,000
Water Utility Fund
$24,000
$25,000
Sanitary Sewer Utility Fund
$12,000
$50,000
$637,000
$825,000
The estimated assessment for each project area is calculated as follows:
Trolls -Glen
Total Estimated Street Cost: $250,000
40% assessed: 40% of $250,000 = $100,000
Number of assessable units: 33
Estimated unit assessment: $100,000 _ 33 units = $3,OOOlunit*
Total Estimated Street Cost: $310,000
40% assessed: 40% of $310,000 = $124,000
Number of assessable units: 50
Estimated unit assessment: $124,000 _ 50 units -:-: $2,500funit*
*The estimated assessments were rounded to the nearest $100. Final assessment amounts will be
based on the lowest bid and will be calculated to the nearest $0.01.
The cost estimates include a 10% contingency and 5% indirect costs.
SCHEDULE
The proposed project schedule is as follows:
Approve Plans and Specifications; Authorize Advertisement for Bids March 14, 2016
Call Assessment Hearing
April 11, 2016
Assessment Hearing; Accept Bids and Award Contract
May 9, 2016
Project Begins
June, 2016
Substantial Completion
August 30, 2016
Attachments: Resolution
CIP Sheets
g:\eng\public\_2016 projects\16-05 2016 street resurfacing project\communication\20160208 ph order plans & specs.docx
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTji�
DATE: — February 8, 2016 RESOLUTION NO: 2016 -XX —A
IM11#010M
A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
2016 STREET REHABILITATION (FOX CHASE & TROLLS -GLEN AREAS)
PROJECT NO. 16-05
WHEREAS, on December 14, 2015, the City Council received the feasibility report for the
2016 Street Rehabilitation Project (Fox Chase and Trolls -Glen areas) and called for the public
hearing to be held on February 8, 2016 for the 2016 Street Rehabilitation Project (Fox Chase and
Trolls -Glen areas); and
AND WHEREAS, fourteen days' mailed notice and two weeks' published notice of the
hearing was given, and the hearing was held thereon on the 8th day of February, 2016 which all
persons desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted
February 8, 2016.
3. Authorizes preparation of plans and specifications for the 2016 Street Rehabilitation Project
(Fox Chase and Trolls -Glen areas) Project No, 16-05.
Passed and adopted by the Chanhassen City Council this 8th day of February, 2016.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT
t"
Capital Improvement Program 2016 thru 2020
City of Chanhassen, MN
Project 4 ST -012
Project Name Annual Street improvement Program
Account #1 601-xxxx-4751 Account #3
Account 42 Account #4
Description
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Total Project Cost: S25,569,500
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane, Minnewashta Woods Drive, Fox Path area,
Lone Cedar area, Chcs Mar Drive and Stoughton Ave
MSA - Park Road overlay and Park Place
2017- Flamingo Drive area
MSA - Blufl'Creek Drive overlay and BluffCreck Drive Trail extension,
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street mid 96th Street
2019 - Fox Patti area, Frontier Trail (north Of 77th Street), Choctaw and Kurvers Point
MSA - Minnewaslita Parkway overlay
2020 - Chan View area
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
The Highway 212 improvement project included a pedestrian trail along the first 2,500 feet Of Bluff Creek Drive. The resulting "gap" represents a
missing link in the City's trail system south to Flying Cloud Drive, Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
the absence or a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction.
Prior
Expenditures
20.1.6
2017
2018
2019
2020
Total
E,945,000]
Construction
3.460,000
2,322,400
1,687.300
2,654,800
2,500,000
12,624,500
Total
Total
3,460,000
2,322,400
1,687,300
2,654,800
2,500,000
12,624,500
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
12,945,000
As sessment/Revolving
2,260,000
922,400
1,687,300
1,754,900
2,500,000
9,124,500
Assess Fund
total
MSA
1,100,000
1,400,000
900,000
3,400,000
Other
Budget Impact/Other
Contribution 100,000
100,000
Total 3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
is project may decrease maintenance costs,
Capital Improvement Program 2016 three 2020
City of Chanhassen, MN
Project # SWMP-019
Project Name Street Improvement Projects - Storm Water Mgmt
Account 91 720-7025-4751
Account 112
Account 43
Account #4
Department Surface Water Management
Contact Paul Ochnie
Type
Improvement
Useful Life
Unassigned
Category
SWMP
Priority
Wa
Description I I otal 1'roject Cost; s i,97s,tnto
An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects
undertaken by the eflginccring, and public works departments,
Justification
Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with
federal, state and local regulations, as well as protecting existing and proposed claclopment adjacent to the prqiccts. I
Prior
Expenditures
2016
2017
2018
2019
2020
Total
1,225,004
Construction
200,000
76,000
200,000
75,000
200,000
750,000
Total
Total
200,000
75,000
200,000
75,000
200,000
750,000
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
1,225,000
Surface Water Utility Fund
.200,000
75,000
200,000
75,000
200,000
750,000
'Iolol
Total
200,000
75,000
200,000
75,000
MAD
760,000
Budget Impact/Other
Inventory, inspection and maintenance of new infrastructure will be required, Citywide. No map
Capital Improvement Program
2016 1hiw 2020
2016.
2017
t3cpurtnaent
Water System Improvemen(s
City of Chanhassen, N1 N
Contact
Paul oehme
Project k W-024
825,000
Type
Improvement
Protect Narnc Waterana3ta Replacement
850,000
Useful Life
Onassit;rtcd
Total $25,000
Category
Utilities
Account to 700-7025-4751 Account h3
Priority
nla
Account tit Accounl 94
Description
Total Project Cost:
$5,120,000
Replacement of existing (water main lines in coordination with the reconstruction Of tile City street projects or minor fixes of water distribution
zystent for street rehabilitation projects.
Justification I
']'he City considers the condition ofthe existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by
consolidating (hese projects and also to avoid potential cuts in recendy improved streets. if significant repairs are necessary to the existing water
main, replacement may he the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing
project in the City.
Prior Expenditures
2,500,000 construction
Total
2016 2017 2018 2019 2020 Total
825,000 75,000 770,000 100,000 850,000 2,520,000
Total 825,000 75,000 770,000 100,000 850,000 2,820,000
Prior
Funding Sources
2016.
2017
2018
2019
2020
Tota!
2,500,000
Water Utility Fund
825,000
75,000
770,000
100,000
850,000
2,820,000
'fot.11
Total $25,000
75,008
770,000
100,000
850,000
2,820,000
Budget Impact/Other
C`he:se projects will decrease maintenance costs.
Capital Improvement Program 2016 ihri( 2020 De I) A rl in e nt Sanitary Sewer Improvements
City of Chanhassen, MN Contact Paul 0ehire
roject d SS -014
r0ject N'linne Sanitary Sewer Replacement
Type hriproveinum
(Neful Life Unassigned
Category Utilities
Account fO 701-7025-4751 Account 93 Priority n/a
Account 42 Account 114
Description Total Project Cwt: S1,890,000
Repkeenient or rehabilitation of existing sanitary sewer lutes in coRiunction with the reconstruction of the City street.
Justification I
The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings
consolidating these projects.
Prior
Expenditures
2016
2017
2018
2019
2020
Total
1,000,000
Construction
300,000
40,000
250,000
50,000
250,000
890,000
Total
Total 300,000
40,000
250,000
50,000
250,000
890,000
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
—sewer Utility Fund --
- 300,000
40,000
250M0
50,000
250,000
890,000
Total
Total 300P0
40,000
250,000
50,000
250,000
890,000
Budget Impact/Other
This project will decrease maintenance cost,.;