D-10. Award of Quote Toro Sentinel Irrigation SystemCITY OF
CHMNSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
— 1�
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Adam Beers, Park Superintendent
DATE: February 22, 2016 0Y
SUBJ: Award of Quote, TORO Sentinel Irrigation System
PROPOSED MOTION:
"City Council awards the quote for the TORO Sentinel Irrigation system in the
amount of $71,519.87."
Approval requires a simple majority vote of the City Council.
BACKGROUND
This project is being purchased through MTI Distributing on a State contact, which is
in compliance with the city's Purchasing Policy. Currently the city's irrigation
system operates through 14 independent systems. Each system requires individual
programming at each site and must be monitored and adjusted daily based on weather
conditions. Installation of a central control system will allow for control parameters
and daily monitoring to be completed from a single desktop. This system is also
equipped with flow sensor control alarms and reporting capabilities that will shut the
system down during a rain event or pipe failure. A centrally linked system will
increase staff labor savings and allow for better water management and conservation
practices.
The recommended budget for this project is $81,519.87. This budget will include the
purchase of the central system, installation and site restoration.
Project Costs
Sentinel Control Software and Field Controllers ..........................................$59,844.60
Flow Sensors/ Control Valves.........................................................................$6,633.60
Weather Station................................................................................................$5,041.67
Subtotal $71,519.87
Installation/Site Restoration (funds to be used at a later date).......................$10,000.00
Total $81,519.87
RECOMMENDATION
Staff recommends that City Council award the State Contract Price quote to MTI
Distributing in the amount of $71,519.87.
ATTACHMENTS
1. Quote.
2. CIP Sheet.
gApw\adam\award of quote toro sentinel inigation.docx
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
1
O[ 0 T 11 1 13 11 T I IV G
CIN of CHANHASSEN
TORO SENTINEL IRRIGATION CONTROL SYSTEM
Material Ouotation January 27. 2016
PHONE: 763-592-5600
FAX: 763-592-6600
mtidistributing.com
4830 Azelia Ave N Ste100
Brooklyn Center, MN 55429-3836
Toro ResidentialfCommercial irrigation - 2015 Pricelist for TCPN
t+1f�MN'
Mod6lorPaR 2018 TCPNMewf
,,,,,O.T I Oearlption 1110120 AAk nl.r. -t 41Y ExtensWn
IP220-26-04 I P-220 Valve, l" NPT. Electric, 24 VAC $107.00 S 84.20 2 3 128.40
P220 P-220 Valve. J.5" NPT. Electric. 24 VAC $142.00 S 85.20 7 $ 596.40
FLOW SENSORS
TFS-100 I Flow Sensor, 1 inch. Plastic Tee 5389.00 S 233A0 2 $ 466 80
TFS-150 Flow Sensor. 1-5 Inch, Plastic Tee $860.00 $ 396.00 7 $ 2,772.00
TFS-200 Flow Sensor. 2 Inch. Plastic Tee
$
885-00 S 411.00 1 5 $ 2,055.00
SUB TOTAL S 6.633 An
Toro Irrigation Division - Sentinel Central Control Products
Price list effective date: 10/1/2014
1
Manufacturer
Base Antenna Assembly (includes: AA103 Base Antenna Bob,
59 Cable. Lightning Arrestor. 8 8' BNC/N•Male Adapter Cable)
493.75
Discount% of
TCPN Price
MTI Discount
SRESURVEY
Silo Suney for Radio Communication
OTY
Part Number
Description
2015 MSRP
MSRP
includes freight)
% of MSRP
MTI Price
Extension
1
6162
Sentinel Candral Control, Software Only, 2 Yr Precision
919.60
919.80
1
8580
Daus InslrumeMs - WeatherUnk Software for Irrigation w/
Serial Port Datal-ogger
1
SGIS-I-T
Et. NSN Connect 8 NSN Support
6,900,
30%
4,830
409/6
4,140
$ 414000
1
SHHR
Sentiel Hand Held Radio With Charger
2,0900
30%
1,463.00
40%
1,254.00$
1.254.00
_
12 station Sentinel field controller, small painted wail
3M 600 Volt recBury Sphoes-with ye ow wire nu
28
BB10B-C
mount enclosure, level three surge protection, onboard
14.72
412.16
2
OTQTC
Quart IPS Cement
22.93
network connection, onboard Turf Guard connection and
2
OTOTP
Quart IPS Purple Primer
21.39
4278
8
S812WSIU
ATX antenna
5.105.00
30%
35-3.50
40%
3.063.00
$ 24504.00
_
24 station Sentinel field controller, small painted wall
mount enclosure, level three surge protection, onboard
network connection, onboard Turf Guard connection and
1
SB24WSIU
ATX antenna.
597000
30%
4,17900
40%
3.582.00
$ 358200
36 station Sentinel field controller, small painted wall
mount enclosure, level three surge protection, onboard
network connection, onboard Turf Guard connection and
1
SB36WSlU
ATX antenna.
8795.00
309/
1 4.75650
40%
1 4.07700
$ 407700
24 station Sentinel field controller, green plastic pedestal
mount enclosure, level three surge protection, onboard
network connection, onboard Turf Guard connection and
1
SB24PPlU
ATX antenna
7515.00
30%
5,260-
40%
4509.00
$ 4509.00
36 station Sentinel field controller, green plastic pedestal
mount enclosure, level three surge protection, onboard
network connection, onboard Turf Guard connection and
2
SB36PPIU
ATX antenna
8,855.00
300/6
6,198.50
40%
5313.00
S 10628.00
48 station Sentinel field controller, green plastic pedestal
mount enclosure, level three surge protection, onboard
network connection, onboard Turf Guard connection and
1
8848PPI U
ATX antenna
10.145.00
301/.
1 7101.50
40%
6.087.00
$ 6,08700
Sentinel Communication Termination Nodule for CDMA
modem, in small stainless steel wall mount enclosure
1
SB-CTM-WS3
does not include CDMA modem or antenna
1 1.776-00
30%
1.243.20
400/6
1.065.60
$ 106660
SUB TOTAL
1 $ 58,644.60
Toro ResidentialfCommercial irrigation - 2015 Pricelist for TCPN
t+1f�MN'
Mod6lorPaR 2018 TCPNMewf
,,,,,O.T I Oearlption 1110120 AAk nl.r. -t 41Y ExtensWn
IP220-26-04 I P-220 Valve, l" NPT. Electric, 24 VAC $107.00 S 84.20 2 3 128.40
P220 P-220 Valve. J.5" NPT. Electric. 24 VAC $142.00 S 85.20 7 $ 596.40
FLOW SENSORS
TFS-100 I Flow Sensor, 1 inch. Plastic Tee 5389.00 S 233A0 2 $ 466 80
TFS-150 Flow Sensor. 1-5 Inch, Plastic Tee $860.00 $ 396.00 7 $ 2,772.00
TFS-200 Flow Sensor. 2 Inch. Plastic Tee
$
885-00 S 411.00 1 5 $ 2,055.00
SUB TOTAL S 6.633 An
Teflon Tape 314"x520" Roll 004
SUB TOTAL - , ti'04 .87
Quote Prepared by Philip Gleason
MTI is an Equal t )ppornfnit Afrmative Action Employer
Summary
MATERIAL TOTAL 71,518.87
TOTAL 71,519 87
MN SALES TAX Exempt
GRANDTOTAL 71,519.87
PAYMENTTERMS NET 30 DAYS
1
JCAA103TSOBNGN
Base Antenna Assembly (includes: AA103 Base Antenna Bob,
59 Cable. Lightning Arrestor. 8 8' BNC/N•Male Adapter Cable)
493.75
493.75
1
SRESURVEY
Silo Suney for Radio Communication
825.00
62500
1
FCC LICENSE
FCC License for Radio Communication
4167.50
687.50
1
6162
Days Instruments • Vandalle Prot Plus Wanless Weather
919.60
919.80
1
8580
Daus InslrumeMs - WeatherUnk Software for Irrigation w/
Serial Port Datal-ogger
163.80
16380
1.400
P071520
Toro 418.2 Shielded Communication Cable. per 1 (Estimate
02965
415.10
1,
1400
P014-4WH
414 Red P.E. Secondary Wire (perftJ riled in 500 ft reels)
*14whitept, Secondary Wire r It mg1s)
00763
1
1075
Allowance For PVC Fittings, PerMV/Sensor Installation
3M 600 Volt recBury Sphoes-with ye ow wire nu
28
BB10B-C
10" Round Vale Box w/ Cover
14.72
412.16
2
OTQTC
Quart IPS Cement
22.93
45.86
2
OTOTP
Quart IPS Purple Primer
21.39
4278
3
GT07520
Teflon Tape 314"x520" Roll 004
SUB TOTAL - , ti'04 .87
Quote Prepared by Philip Gleason
MTI is an Equal t )ppornfnit Afrmative Action Employer
Summary
MATERIAL TOTAL 71,518.87
TOTAL 71,519 87
MN SALES TAX Exempt
GRANDTOTAL 71,519.87
PAYMENTTERMS NET 30 DAYS
Capital Improvement Program 2016 /hru 2020
City of Chanhassen, MN
Project # EQ -149
Project Name Central Control Irrigation System
Account #1 400-0000-4706 Account #3 720-7025-4706
Account#2 700-7025-4706 Account#4
Description
A central control irrigation system that would allow multiple systems to run from a single location.
Department
Major Equipment
Contact
Todd Hoffman
Type
Equipment
Useful Life
82,000
Category
Park
Priority
n/a
Total Project Cost: $82,000
Justification
The current irrigation system operates on an individual control basis. Central control would allow the system to run from a single location which
will improve water saving capabilities and extensive labor costs.
Expenditures
2016 2017
2018 2019 2020 Total
Equipment
82,000
82,000
Total
82,000
82,000
Funding Sources
2016 2017
2018 2019 2020 Total
Capital Replacement
52,000
52,000
Equipment Fund
Surface Water Utility Fund
10,000
10,000
Water Utility Fund
20,000
20,000
Total
82,000
82,000
Budget Impact/Other