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CC 2016 02 22 CHANHASSEN CITY COUNCIL REGULAR MEETING FEBRUARY 22, 2016 Mayor Laufenburger called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilman McDonald, Councilwoman Tjornhom, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Paul Oehme, Kate Aanenson, Todd Hoffman, and Andrea McDowell Poehler PUBLIC PRESENT: David Vogel 9641 Meadowlark Lane Rollie Neve 7635 Nicholas Way Mayor Laufenburger: Thank you and welcome to this council meeting, those of you that are present in the chamber as well as those of you who are watching on Mediacom cable channel at home, and for the record note that all 5 members of the council are present this evening. Thank you. Our first action is regarding the agenda and I would like to add one item to the agenda. Item G-2 under New Business will be consideration of a resolution in support of Metro Council Reform in Governance. Is there any other modifications to the agenda? There being none may I ask for a motion to approve the agenda as modified. Councilwoman Ryan: So moved. Councilman McDonald: Second. Mayor Laufenburger: Thank you very much. I think it was, was that Councilwoman Ryan? Councilwoman Ryan: Yes. Mayor Laufenburger: Alright, way to be quick on the draw Elise and Councilman McDonald. Councilwoman Ryan moved, Councilman McDonald seconded to approve the agenda amended to add Item G-2 under New Business, consideration of a resolution in support of Metro Council Reform in Governance. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Chanhassen City Council – February 22, 2016 CONSENT AGENDA: Councilwoman Tjornhom moved, Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated February 8, 2016 2. Receive Planning Commission Minutes dated February 16, 2016 3. Receive Park and Recreation Commission Minutes dated February 26, 2016 Resolution #2016-16: 4. Approve Lease Assignment for Old Village Hall. Resolution #2016-17: 5. 2016 Street Improvements Project 16-01: Approve Plans & Specifications. rd 6. Mission Hills 3 Addition: Approval of Final Plat, Development Contract and Construction Plans. Resolution #2016-18: 7. Approve Purchase of Fire Department Mini Pumper. 8. Approve Massage License for The Transformation Club, 1363 Park Road, Suite A. Owner: Justin Yule. Resolution #2016-19: 9. Approve Resolution Authorizing No Park Zone along Lotus Trail. 10. Approve Award of Quote for Toro Sentinel Irrigation System. 11. 9641 Meadowlark Lane, Planning Case 2016-04: Approve Wetland Alteration Permit to Construct a Driveway on Property Zoned Rural Residential District (RR) and Located Lot 7, Block 1, Riley Lake Meadows. Applicant/Owner: David Vogel. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: COUNTY COMMISSIONER GAYLE DEGLER, PRESENTATION OF HIGHWAY 101 BRIDGE MEMENTO. Mayor Laufenburger: Welcome Commissioner. Gayle Degler: Thank you Mayor, council members. My name is Gayle Degler and I do live at 541 Pineview Court and I serve as. Mayor Laufenburger: In Chanhassen. In Chanhassen. 2 Chanhassen City Council – February 22, 2016 Gayle Degler: In Chanhassen. I thought everybody knew that. As your county commissioner and the reason I’m here tonight is to say thank you to the City for your cooperation and your partnership on the southwest reconnect project. We used to call that the wye project and that cooperation between the City of Chanhassen, Carver County, City of Shakopee, Scott County and of course then you’ve got to add MnDOT and Ames. They’re just minor parts in that but obviously that’s what government should all be about and if you were lucky enough to be there when the ground breaking happened to be oh a year and a half, we had the Governor out there and it’s hard, I actually was the person that chaired that little ground breaking and it’s kind of hard to tell the Governor hey keep your remarks kind of short because the water’s getting real close here but it was an interesting time. We obviously didn’t have that problem with the ribbon cutting. The ribbon cutting we held the official ceremony out on the bridge but before we held the ribbon cutting we had a get together sponsored by Ames Construction in Turtles restaurant and there were a bunch of dignitaries you might say saying a few words and I had the opportunity to talk and one of the comments that I made about, the one thing I’m really going to miss about the old bridge was the sign. The sign that said high water mark 1965. 1993. Some of you weren’t even born back in ’65. Mayor Laufenburger: Thank you Commissioner. Gayle Degler: Exactly but some of us do remember that famous flood and that sign, that sign is going to be missed because looking at the bridge from on top that sign would be about a foot and a half below the bridge so as a memento of that, this river crossing. The fact that we dedicated it in November. I’ve got, well actually I mentioned that in my speech but one of my fellow county commissioners say hey, that’s a good idea. Why don’t we make mementos of that sign so I have to thank a fellow county commissioner Tom Workman for coming up with actually the idea of making this sign and I have one to present to all the council members and obviously an engineer and Kate so just something to remember the old bridge by and thanking you for your partnership. The bridge is done. Obviously 101 is not complete and that’s, we’re still going to partner with the City’s taking the lead on that section from 61 up to Pioneer and we look forward as a county of working with the City to make that complete so I’d like to pass these out to you and thank you very much. Mayor Laufenburger: Thank you very much Commissioner. Well Commissioner if I can just take another minute with you. Gayle Degler: Please. Mayor Laufenburger: I think that many people expressed the sentiment at the bridge opening, the value of cooperation amongst the different entities, including Ames Construction who worked diligently for incredible, I think it was a total of 16 or 18 months from the beginning of th their work until the bridge was opened on November 24 and it certainly is a testimony to what can happen when conviction comes from the Governor that says let’s build this bridge and let’s make it 4 lanes and that kind of leap frogged all of the push back that might have been occurring 3 Chanhassen City Council – February 22, 2016 from either Met Council or MnDOT or anybody but his words struck a cord with the people that needed to make it happen and on behalf of the City, the citizens of Chanhassen I want to say thanks to you and to the county commissioners of Carver County that participated and also provided your own energy in making this happen. I look to folks like Lyndon Robjent that were part of the team working closely with our Mr. Oehme to make sure that everything was done correctly so yes there is more work to do to bring that road from the now roundabout straight up the bluff and with, I was going to say the good lord willing and the creek don’t rise but the truth is we don’t care if the creek rises now because it’s not going to have an impact right? Gayle Degler: It should not have. Mayor Laufenburger: It should not. Gayle Degler: I want to thank my fellow commissioners because obviously this bridge was probably the, it was the most expensive project that Carver County has ever undertaken. Like $54 million dollars. The State said okay they’ll chip in. Everybody’s going to chip in money but that still left a cash gap right now of $20 some million dollars. Carver County, and I want to thank my other fellow commissioners for voting along with me to up front the money to get this bridge taken care of and now hopefully the State will pay us back. That’s in the cards but it will work out but I didn’t want to forget giving my fellow commissioners their thank you because we all worked together at the County. We might represent certain districts but we all work together. Mayor Laufenburger: Well I just want to make a comment, if Mr. Workman indeed did come up with this idea, it doesn’t surprise me because all good ideas come out of people who live in Chanhassen so. Gayle Degler: We’re very fortunate with that so thank you again. Mayor Laufenburger: Thank you very much Commissioner. Well nice, now we all have replica even before some of you were born. I sandbagged during that flood in 1965 by the way. Gayle Degler: That makes 2 of us. Mayor Laufenburger: Again this is visitor presentation time. Is there anyone else who would like to address the council on items that are not on the agenda? If not let’s proceed with our next item. LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE. Mayor Laufenburger: Who wants to go first? Alright, this is our Chief Johnson surrogate right? Asst. Chief John Murphy: Yes, he is conducting training at Station 1 tonight so. 4 Chanhassen City Council – February 22, 2016 Mayor Laufenburger: Well why don’t you tell us who you are there. Asst. Chief John Murphy: I’m Assistant Chief John Murphy. Mayor Laufenburger: Nice to have you here Murphy. Asst. Chief John Murphy: Sort of my wheelhouse is operations and staffing but one thing that struck me as I joined this fire department in 1992 so if you look at that little sign you just got and you’ll see the last flood of ’93. That was probably one of the biggest rescues that Chanhassen Fire was every involved in where we rescued 2 individuals during that flood down there where they got trapped on like an island which involved the sheriff’s office, Chaska Fire but there was, it was one big ordeal but it ended up in a good result and many of us got awards through the State at the Public Safety Awards banquet that summer so every time I drove by and saw that sign it was like, I don’t think we’ll have many problems down there now so. Mayor Laufenburger: Well that tells us Chief Murphy that you’ve been on the fire department over 23 years, is that right? Asst. Chief John Murphy: Yeah it will be 24 in May so still plugging away and enjoy every minute of it. Mayor Laufenburger: Okay, well what do you have to tell us tonight? Asst. Chief John Murphy: So what we got today, looking back at January, right now our staffing level is 40 of 45 fire fighters right now. We have 2 on medical leave and the other 3 are currently on probation and they’re in phase 2 of their probation phase and right now they’re beginning their hazardous materials training, extrication, rescue technique learning and they are helping us out with limited calls to, like any significant calls like fires or anything like that. Car accidents, they will get on trucks and help us out. Response wise in January we had 50 calls for service. Nothing of significance. Seven of those calls were duty crew calls. We had 1 car fire. One cooking fire. 29 EMS calls and 5 motor vehicle accidents that also had injuries. For training for the first in our department’s history we now have online training that we just launched in January and what that does is through Target Solutions we instruct our fire fighters to complete their training online. Now our significant others really love this because what this does is, this gives a Monday night off for our fire fighters so instead of being up at the station they can complete their training online at home or like me at work. I didn’t say that but you can just log on. Complete your training and that frees up a Monday night so we’re really excited about that. For officers training we conducted pre-plan walk through through the Dinner Theater. For every officers training we are going to, with the assistance of Fire Marshal Littfin we are going to walk through one of our major buildings that’s in our city. EMS training was advanced airway training that we conducted and then tonight we have traffic incident management that Chief Johnson is working with our fire fighters right now. Other things that went on, Fire Marshal Littfin attended the Building Code class that was in Chaska. Chief 5 Chanhassen City Council – February 22, 2016 Johnson attended the Governor’s Emergency Management Conference. About 8 of our fire fighters were up in Arrowwood for the Minnesota Fire Chiefs Association School. That conference where they had great training with the majority of that training being on leadership. And then just last weekend we had our big annual West Metro Fire Department Book Hockey Tournament held at our rink right behind our station and this is starting to be a really big event I noticed. This started out with just Chanhassen and Excelsior just having a friendly grudge match of boot hockey and I wasn’t there but. Mayor Laufenburger: Friendly grudge match? Asst. Chief John Murphy: Well I’m getting to that. Mayor Laufenburger: Okay, alright. Asst. Chief John Murphy: It kind of, I believe up to 8 fire departments and I’m going to start brainstorming and seeing if we can make this a community event so we’re going to get into the planning of that but unfortunately our firefighters didn’t fare too well. They won 1 and lost 2 but for the first time happy to report we had zero ejections this year. Very little confrontation so. Mayor Laufenburger: So friendly is. It is friendly. Asst. Chief John Murphy: Yes, it’s getting better. We’re toning it down a little bit. We had no investigations to report looking at the Fire Marshal report here and current inspections with new construction and remodeling projects are the Stock and Barrel on Lake Drive East. The Amazing 16 Lash Studio. Total Wine and Liquor is ongoing. Mount Olivet Rolling Acres Adult Daycare on Lake Drive East. The Fed Ex remodeling project is going on as well as the Bernard Group at 950 Lake Drive. Current existing inspections currently being done, actually they are done. The hotels are done. All the apartment buildings are done which Chief Johnson and I also assisted with and the bars and restaurants are about halfway done. And then industrial warehouse buildings begin next week and calls for this month, we’ve had 29 EMS calls, 8 fire alarms, 9 good intent calls. That’s like lift assist. People that need assistance. One hazardous materials call and 3 fire calls. Comments, questions, concerns. Mayor Laufenburger: Okay, thanks Chief. Any questions for Chief Murphy? Councilwoman Ryan. Councilwoman Ryan: I do and this might be a question for you as well as the Lieutenant in following up on the terrible accident on 5 on Saturday. Asst. Chief John Murphy: Yes. Councilwoman Ryan: You know I’ve noticed, especially when it’s slippery out that we’ve seen a number of cars go off in that same spot. Do you track this location and do you pass this 6 Chanhassen City Council – February 22, 2016 information along to, I know it’s a state highway but I have received some calls of concern about that stretch of Highway 5 and should there, could there be something done in that area for safety? Asst. Chief John Murphy: Well I know just, I’ve been to 3 at that same location. It’s always at the crest of the hill. I mean you look to the right and you see the holding pond and you see the Target. It’s always early in the morning. It’s always, it’s either black ice or like we had a mist this past morning which I think with the temperatures contributed to it which even myself and some of our other chiefs and responders, we were even sliding going to the call so the last 2 times I was there with vehicles with that type of accident it’s been early morning and yeah it’s just, as to what can do, I think MnDOT could assist us with whether it’s those catch wires in the median. They’re the experts on that but, but. Councilwoman Ryan: I mean is there something that we could then follow up with, with catch wires and then another question that I’ve received is with the development happening in downtown Chanhassen is there an opportunity you know right now the speed limit is 55. I mean is there an opportunity to lower the speed to 45 as you come through the, really that downtown area of Chan just to slow some of the speeds? Mayor Laufenburger: Is that something that you might be able to address Lieutenant during your update? Is that possible? Lt. Eric Kittelson: Sure. Mayor Laufenburger: Okay. Councilwoman Ryan: Sorry, okay thank you. Mayor Laufenburger: Before you go. Asst. Chief John Murphy: Yes. Mayor Laufenburger: Related to that accident, I understand there was some serious injury. For those people that may be interested, do you know of the status of that injured party at all? Asst. Chief John Murphy: Chief Johnson did get a status but as of yesterday she’s down at Hennepin County Medical Center and I heard yesterday stable condition. Mayor Laufenburger: Okay, stable. Alright, thank you very much Chief. Alright. Asst. Chief John Murphy: Thank you. Todd Gerhardt: Mayor, council just to add to the accident scene. I believe MnDOT trucks just went through and salted that area just before the accident occurred and they may even you know 7 Chanhassen City Council – February 22, 2016 were somewhat involved in that. If it was a distraction or whatever it might be so whenever you have bridge decks like that and they’re open air underneath, they get frosted over easier than a road section so you’re coming down the road. It may be fine but as soon as you hit that bridge deck that’s where you’ll start seeing the slipping and sliding that causes that so, but the catch wires is something we can talk to MnDOT about. Also we’ll wait for the accident report from the State Highway Patrol. Mayor Laufenburger: Thank you Chief. Asst. Chief John Murphy: You bet, thank you. Mayor Laufenburger: Mr. Oehme just isn’t that road going to receive an acceleration lane too? Paul Oehme: Mr. Mayor, yeah that’s scheduled, programmed for this summer. Mayor Laufenburger: So that would be westbound from Market Boulevard going kind of up the hill towards that bridge right? Paul Oehme: Correct, that’s yeah on the westbound side and there’s also at Market there’ll be an acceleration lane on the eastbound as well. Mayor Laufenburger: Eastbound next to AmericInn. Paul Oehme: Yep. Mayor Laufenburger: Okay. Lieutenant Kittelson, our monthly law enforcement update. Lt. Eric Kittelson: Mr. Mayor and council, and just to finish up on that. Yeah we had got the same update that the person was currently stable. That did involve up to almost an hour of extrication in that case and so we do ask for everyone’s patience when a road is shut down like that. Generally that means, especially a state highway. We don’t take that very lightly. That’s the accident’s being reconstructed and when an accident’s being reconstructed a specialist from the Minnesota State Patrol will look at every single contributing factor and put together a pretty comprehensive report on everything that went into that accident happening and as Mr. Gerhardt said that’s why you hear bridge decks and exits and things like that are always the first and the last to be in good condition when it comes to early morning hours when they’re icy or early evening when, this is a dangerous time of year when we have the thawing, freezing, re-freezing and it’s sunny out and it looks great and then you hit a spot like that or you hit an exit and it’s not so good so but yes, all those things that you brought up Paul and I will meet, and we have some other projects going on and I can take a look at our stats too and look at the last 5 years and see how many accidents. And then just as a last thing, all the deputies that are on duty always have the authority to call dispatch and request sand and salt and things of that nature and that we might, we have a little more control with the City and the County trucks than we do the State but 8 Chanhassen City Council – February 22, 2016 usually when we put a request in like that over the radio, that’s real time. We’re out there. We’re driving. We know exactly what the road conditions are and we almost always get a very favorable, quick, timely response so. Councilwoman Ryan: And how about speed though? I mean I just, I think of the, with the number of restaurants or potential businesses going in and even though we’re putting in the lanes for you know the acceleration lanes it’s still become a very busy place for people to turn on and off Highway 5 and is there consideration for a section of 5 to slow it down to 45? Lt. Eric Kittelson: That’s usually regulated by population and vehicles miles traveled and Paul might actually have a better. Paul Oehme: I can answer that. MnDOT sets the speed limits on trunk highways and actually in our jurisdiction too in the cities so they always perform a speed study to warrant a speed reduction or increase so they look at accidents and pedestrian movements and congestion and different things like that so that’s one of the things that we’ll be requesting and actually Eric and I will be meeting with MnDOT here in the next couple weeks on a different matter and this is something we’ll bring up to them is you know maybe just ask for a speed study on Highway 5 because it hasn’t been done in a while. Get that going and then also the cable median barriers too. That’s one thing actually I did email MnDOT earlier today about that question. What would warrant you know those medians to be put in along Highway 5 because MnDOT is putting in along Trunk Highway 212 this summer I think just west of Powers Boulevard all the way into Chaska so, and we’ve had some accidents out there so this seems like a relevant, good location to consider those barriers as well. Lt. Eric Kittelson: Yeah and just to address your, to circle back to one of your other points. That information is pretty easily attainable because any accident that involves injury or over $1,000 of damage a state accident report is created and filed by whatever law enforcement entity investigates the accident and a contributing factor is time of day. Weather. Everything is all compiled in that and so that’s information that Mr. Oehme and I have access to and we can definitely look at that and speak to the MnDOT folks and see what we can do. Councilwoman Ryan: Okay great, thank you. Lt. Eric Kittelson: Towards Zero Deaths we have no activity in January and February. It’s kind of our slow time of year so our next education and enforcement activity will be in early April and that will be distracted driving so we’ll talk about that more next month. Calls for service in January, we had 173 citations for traffic violations but 70 of those were for parking. 372 total warnings for violations. We had 1,073 total calls for service with 12 of those being Part I, 40 being Part II and non-criminal traffic alarms, medicals, accidents 1,021. You’ll notice that Part I number is extremely low. We usually average around 25 to 30 so always glad to see that and again the Part I are the serious crimes and felonies. For training we talked about this a little bit during our workshop. So the deputies have begun completing their training for pedestrian and 9 Chanhassen City Council – February 22, 2016 cycling safety and they’re currently conducting and completing that and then we’ll be coming up with some ideas for education and enforcement ideas for spring and also for some locations that we’ll implement that in. We have a few obviously off the top of our head that we get pretty routine calls for and so we’ll be looking at areas to implement come springtime and I checked the agenda. I did not want to steal anyone else’s thunder but we also cannot say this enough so this is not on the agenda but I just wanted to make one quick announcement regarding the Act on Alzheimers initiative that the City is a pilot program of. So this is hot off the press. I just got this right before I came here so there will be a, so Chanhassen is a pilot city for Act on Alzheimers and basically we are working together with the community members to help create safe and informed communities for everyone touched by memory loss and other cognitive issues so we’ll be hosting a focus group for community members with memory loss and for family th members or friends caring for someone with memory loss on April 14 from 10:00. One of them starts at 10:00 a.m. The other one starts at noon and that will be right here at City Hall in the Fountain Conference Room and anyone that would like to attend that can RSVP to Jennifer Anderson with Carver County Public Health and her phone number is 952-361-1317 and her email is janderson, and that’s common spelling o-n at co.carver.mn.us and we’ll be putting out more information on that but I just wanted to get that out there because we’re looking basically, and I’m part of the committee and we’re basically looking for people in the community of Chanhassen or surrounding areas that basically we’re trying to learn more about some of the diseases and also the focus group is intended on giving us information on how do we become an Alzheimers friendly community. What types of things and services do you need from law enforcement. From park and rec. From the library. Things like that. What can we do to enrich the lives of you or the people that you’re caring for so. Mayor Laufenburger: So Lieutenant, just to clarify. So this is a, sounds like 2 focus groups. Lt. Eric Kittelson: Yes. Mayor Laufenburger: At 10:00 and noon. Lt. Eric Kittelson: Correct. th Mayor Laufenburger: Here at City Hall on the 14 of April. Lt. Eric Kittelson: Yep. Mayor Laufenburger: What day of the week is that, do we know? Lt. Eric Kittelson: It’s Saturday I believe. Mayor Laufenburger: It’s a Saturday okay. And Mr. Gerhardt can you make sure that we have something on the website, maybe on the calendar so that people can just click on that and you’re 10 Chanhassen City Council – February 22, 2016 looking for people in the community and the surrounding regions whose lives are impacted by Alzheimers, is that correct? Lt. Eric Kittelson: Correct. Mayor Laufenburger: So it could be, it could be a caregiver. It could be a relative. It could be somebody who’s in early stages of Alzheimers that. Lt. Eric Kittelson: Correct. Mayor Laufenburger: So you’re looking for participation for ideas and I’m assuming somebody on your Act on Alzheimers team will be facilitating this? Lt. Eric Kittelson: We will all be there. Mayor Laufenburger: Okay, alright. Very good. Lt. Eric Kittelson: Yep. Mayor Laufenburger: And you mentioned that Chanhassen is in a pilot project with the County, is that correct? Lt. Eric Kittelson: Correct. Mayor Laufenburger: Okay so we’re the only city in Carver County that, this piloting this with the Carver County Health Department. Lt. Eric Kittelson: Correct, we’re leading the way. Mayor Laufenburger: Cool, alright. Lt. Eric Kittelson: And I did see that I think 3 more communities just got added in Minnesota so I think that brings us up to only 38 communities in Minnesota that are currently involved. Mayor Laufenburger: Okay. Well we certainly know that Alzheimers, dementia, that as the population continues to age healthfully they will butt up against the impact of that memory impacting disease dementia and Alzheimers so I would think that it certainly is a warm invitation for anybody whose lives or who knows somebody whose live is impacted by Alzheimers to participate in this focus group. Lt. Eric Kittelson: Absolutely and we think it fits great with Chanhassen is a community for life and Carver County is a place live, work and play for a lifetime so we’re trying to enrich the lives of those that are dealing with this. 11 Chanhassen City Council – February 22, 2016 Mayor Laufenburger: Very good. Any questions for Lieutenant? Or comments. Okay, alright. Thank you Lieutenant. Lt. Eric Kittelson: Thank you. Todd Hoffman: It’s a Thursday. Lt. Eric Kittelson: Is it? th Mayor Laufenburger: It’s a Thursday, April 14. Todd Hoffman: Correct. Mayor Laufenburger: Okay. Lt. Eric Kittelson: Thank you. APPROVE CONSULTANT CONTRACT, WEST WATER TREATMENT PLANT AND NEIGHBORHOOD PARK. Mayor Laufenburger: I’m guessing we have a staff report Mr. Oehme. Paul Oehme: Good evening Mayor, City Council members. This item again is to consider entering into a contract with a consultant for a proposed west water treatment plant. So for tonight’s meeting I’d like to go through a couple items, just give council and viewing public a little bit of background on water treatment in general for the city and where we move forward from here and how do we get to this position. Discuss the water treatment plant project in some detail and discuss the proposed consultant contract and what’s included in the contract. Go over, review the schedule and if there’s any other questions be happy to answer them as well too so for tonight’s meeting Greg Johnson from WSB is here to, if you have any questions for him. The background, basically the City entered into a water treatment back in the early 2000’s. Back in 2000 I think 1. Feasibility study was initiated by the City to look at water treatment for the city in general. That report was completed in 2003 by Black and Vetch. There was a citizen advisory panel set up that reported to the council and reviewed the study and what came out of that study and report and was recommended to the council was to construct 2 water treatment facilities. One for removal of iron and manganese. One for the east well field and then also one for the west well field. The report and recommendation did not include softening of the water. Some communities do soften. Most communities do not but this plant was, the water treatment for our community was recommended just to remove the iron manganese. The rusty water issues that the city faced, and especially in the western suburbs here. So back in 2005 that east, the first treatment plant was built along Highway 5. It’s been serving the city well up to this point. And also in 2005 the City did purchase a property along Galpin Boulevard in conjunction with Lake 12 Chanhassen City Council – February 22, 2016 Harrison development project for a future water treatment plant site and then also a park associated with that. With that location it’s about a little over an acre and a half piece of property. And then July of 2014 the City Council reviewed options to filter the west water treatment plant or west water wells from the, water from the west wells for iron manganese. That was more of a scoping study. Kind of a high level looking at different options for treating that water but last year in July the City Council did review a feasibility study a little bit more in detail. Looking at cost. Looking at different options to actually drill down and look at what it would take to treat the west wells for iron and manganese and remove that. And then last year the City Council did program the construction of a plant for the west side of town to start as early as this fall, and that’s in our current capital improvement plan. So just wanted to show, step back a little bit and show what currently geographically is being treated by the City’s east water treatment plant. So a majority of the city is currently being treated, filtered for iron manganese by the east water treatment plant. The City staff does try to treat as much water out of that treatment plant as we can. However during summer peak times the capacity of that treatment plant is maxed out and we have to rely on peaking wells on the west side of town to supplement the water produced on the east side so that water interaction from the treated water to the untreated water on our west wells is shown here kind of in the hatched area. That’s where that water intermingles and treated water, remove water that’s been removed for iron manganese with water that hasn’t kind of meets and actually chemistry kind of takes over and some of the iron from the west wells that isn’t treated, that iron manganese actually precipitates out which causes additional rusty water complaints in the areas shown here in hatched. The pink shaded area, that’s a high zone area and that’s completely 100 percent untreated water that’s basically, Wells number 7 and 8 basically service that area 100 percent and we do have some complaints up in that area on a yearly basis as well but as a city expands and grows the area of interaction for that treated and untreated zone is anticipated to expand and we would anticipate more complaints in the future if the west wells aren’t treated for iron and manganese. So again the staff did talk to the City Council last year about proposed water treatment plant so we did go through that feasibility study which came up with the need for about a 6,000 gallon per minute treatment plant and this would not only treat existing needs of the city but ultimate needs of the city. The plant would be similar in design to the east water treatment plant in terms of a gravity filter system to remove that iron and manganese from the west wells. The plant would be designed for ultimate treatment again as needed and as the city adds additional wells, as the city grows all those wells would be treated at that west plant. The plant would also be designed to service both the high and the low zone so it can pump, this water can be used in any part of the city moving forward. In conjunction with the treatment plant, additional raw water main would have to be constructed so the water produced at each of the wells would have to be piped to the water treatment plant and that’s shown here in green so approximately 1.1 miles of watermain. Raw watermain would have to be constructed to bring that water to the new treatment plant. Well there’s a lot of raw watermain already in the ground in conjunction with some developments that have taken place over the years. For example Well 7 and 8 that’s already piped to the future water treatment plant and then also Well 9. Well 9 is treated for chlorine and fluoride at Well number 3 so there’s a little section of pipe that we need to still install to get to the, both of those wells to the new water treatment plant. Here’s a concept of the site plan. Again the new facility 13 Chanhassen City Council – February 22, 2016 would be located at the corner of Lake Harrison Road and Galpin Boulevard. Kind of a schematic showing of what the potential site would look like. This is not the final layout. There’s still a lot of work to do here but kind of gives you the concept of what it would involve. A small parking lot. We also would incorporate a park. Neighborhood park in this facility so right now Manchester Drive does not have a cul-de-sac. It’s got just a small turn around. We’d like to build a cul-de-sac at the end of Manchester Drive with a small parking facility there. Build a trail from Manchester Drive down to Lake Harrison Drive as a community benefit and then also obviously build our water treatment plant in configuration to maximize the space for the neighborhood park so. Retaining walls would have to be included as well. This is just a real schematic of what the treatment plant would potentially look like. This is obviously not the final version but one of the items that staff has talked about was try to build the treatment plant as much as we can into the hillside to try to screen it from the neighborhoods. We anticipate that, and we have programmed and budgeted for heavily landscaped facility at this site just because the water treatment plant is going to be in more of a residential setting than the east water treatment plant so we want to make sure that we do a good job screening it and making it blend into the neighborhood as best as we can. So with that the City has sent out a detailed request for proposal to local consultants in the area for proposals. Send back proposals for the, what they would need for the future design, bidding, construction and observation of the new facility so we put a 9 page scope of services together. Included preliminary design, final design, bidding services, construction observation, start up and close out documents. These are all detailed items that the City did send out for proposals to local consultants. We did receive 3 proposals from local consultants. One was from A2S Advanced Engineering and Environmental Services. Another one’s from Short Elliott Hendrickson and then WSB and Associates. Staff did evaluate, we had a team evaluate the proposals based upon personnel proposed for the project. Firm’s experience in design and construction of water treatment plant. Understanding of the services required and the RFP proposal. So the fees that each of the consultants proposed are shown here. WSB was the lowest fee proposed for the project. Interviews were set up a couple of weeks ago with SEH and WSB as well and we did make reference checks for both consultants. And based upon the RFP, the interviews and the reference checks that staff has made, staff does recommend that WSB and Associates be awarded the consultant contract for the west water treatment plant. A couple items just to know, WSB’s team does include the same process engineer, electrical engineer, mechanical engineer in the design that was used, those engineers for the, that was used for the east water treatment plant so there is some synergy there. There is some you know familiarity with working with some of these teams from a staff level. Landscape architect from WSB has worked in the city before so that individual kind of knows what the City is looking for and how to put a plan together for us. WSB’s proposal also does include additional pilot study. WSB was the only consultant that included additional piloting of the west wells for a little bit more detailed information and design of the west treatment plant so we did include, and the feasibility study did include a pilot study back in 2015. However WSB thought it’d be advantageous for the City to do a little bit more on detail work and piloting and make sure that the design is done correctly. The team in general, it has a lot of experience about each average over the team we have about 25 years of experience in sewer and water industry experience and WSB was again the lowest fee proposal that the City did receive for the project. Engineering 14 Chanhassen City Council – February 22, 2016 contract, there is an, the contract was included in your packet for consideration. The contract will be a time and material basis. That’s typical for engineering contracts. The consultant would be required to submit time sheets verifying hourly works. How much they worked for that month or for however long and send us expense sheets documenting what they have expended. The consultant must also submit periodic invoices to the City for payment. Staff will review these invoices and expense sheets for accuracy and conformance with the contract. If the project were to move forward this is preliminary schedule of what we would anticipate to get a project moving and start of construction this fall. Basically we’d work on preliminary design up until May. First meeting in May at which time we would present our findings to the City Council at that time. If the council thinks that’s a good plan to move forward we would have a neighborhood meeting sometime in the middle of May, end of May. We would, the pilot study th would be completed sometime around the June 10 time so that ties in well with completing the 60 percent design plan set. At that point in time our preliminary design would be more or less done. We would take that plan to the park board for their consideration and comments. After we get the comments from the park board we bring that back to City Council for 90 percent design set. At that point in time we’d also take that document, those plans and those rendering back to the neighborhood. Get more comments from them. See if there’s any issues that they would, we still need to address with the neighborhood. If everything would move forward at that point in time we would have 100 percent plan set done by, in August. At that time we would move forward with Planning Commission meetings and going through the approval process. Council would be considering bidding documents sometime in September and consideration of award of contract in October with construction start sometime in November so there’s about 5 different, 5 meetings that the council would have with staff and the consultant to talk about the progress of the project and voice any concerns or design considerations that we should be looking at at that time. I’ll have planning, we have 2 neighborhood meetings as well and that’s kind of flexible. We actually budgeted more neighborhood meetings than that. If there’s neighbors that would like to visit the east water treatment plant we’ll make that available to them to kind of give them a sense of what the treatment plan would look like and feel like. So I think we do have some flexibility in our schedule but in order to meet our deadline or our goal of construction, start of construction this year yet we do have a fairly tight timeframe here. With that if there’s any questions I’d be more than happy to answer them. Otherwise Greg Johnson’s here with WSB if you have any questions for him as well. Mayor Laufenburger: Thank you Mr. Oehme. Just a reminder to those present as well as watching at home this west water treatment plant has been on the council’s mind for a number of months and even years now and this is really part of the process of bringing it to fruition and I was pleased to see that you pointed out that this will continue to be in front of the council for the next, certainly for the next 10 months and even beyond that but 5 times to review design and etcetera so. Any questions of council for Mr. Oehme or Mr. Johnson? Anybody? Councilwoman Ryan. Councilwoman Ryan: Thank you Mayor. Mr. Oehme, just for clarification because I feel that you know once, now that this is moving forward or potentially moving forward that it’s going to 15 Chanhassen City Council – February 22, 2016 be the first time for many people to know that their water is untreated and that might catch people a little off guard so just for clarification can you understand what that means and is the water still safe? Paul Oehme: Absolutely, the water is still safe. So when I say treated I mean filtered basically for iron and manganese. That’s the naturally occurring material that comes up in the Jordan aquifer and it’s naturally occurring. Every city has to deal with it. It’s completely safe at the levels that we have in our community. It’s just an aesthetic issue is what we’re dealing with basically. The water is treated for state standards and federal standards for chlorine to make sure the pathogens aren’t being produced or in our water and then for fluoride as well too for tooth decay so we meet all the state and federal guidelines for water standards. It’s just the aesthetic component that we’re missing on the west side of town that this plant and this project is proposing to address. Councilwoman Ryan: Thank you and one more, I just wanted to clarify that with everything going on in Flint I just want to make sure that everybody still feels comfortable with that. And then secondly you were talking about future wells and so does it, I know you showed the map but does it matter where the wells are built outside of the zone so when you look at the growth you know south of 5 will they tap into this treatment plant? Paul Oehme: Yeah that is the plan so the water system designed in our community makes accommodations for bringing the water from the wells or the treatment plant on down south so there are trunk mains underneath many roads within this community. Over sized appropriately to bring the necessary water and water pressure down to the growth area so that’s how the system has been designed and as new development comes in we are always over sizing pipes and different things to accommodate you know future needs so that’s all been modeled and looked at over the years and we’ve, the design that we’re moving forward with is consistent with those past studies. Councilwoman Ryan: For the anticipated growth. Paul Oehme: Exactly, right. And again the treatment plant is over sized right now basically to plan for that future growth as well so we don’t have to add on in the future to the treatment plant for additional cells or different things like that. In the future all we’ll have to do is add on wells as need be throughout the community and bring it to the treatment plant for treatment and not have to over size the treatment plant in the future. Councilwoman Ryan: Great, thank you. Mayor Laufenburger: Any other questions for Mr. Oehme? I have a couple. You mentioned that the west water treatment plant will be built to a capacity of 6,000 gallons per minute, is that correct? 16 Chanhassen City Council – February 22, 2016 Paul Oehme: (Yes). Mayor Laufenburger: What’s the east water treatment plant? Paul Oehme: It’s right, it’s almost exactly the same. Mayor Laufenburger: Similar, okay. Okay, and right now that east water treatment plant is giving filtered and treated water. Paul Oehme: Correct. Mayor Laufenburger: To what percentage of the community, 60 percent? Paul Oehme: Yeah it’s probably, I mean during this time of year it’s upwards of almost 80 percent. 70 percent so but in the summer months when we have the, when we need more capacity and we turn on those west wells the percentage goes down considerably. Mayor Laufenburger: Yeah and the, what you showed as the treated/untreated zone where the filtered water without iron manganese meets up with the unfiltered water that has iron manganese that’s where the precipitation may occur causing the aesthetic rusty water. Paul Oehme: Right. Mayor Laufenburger: That happens principally in the summer when there’s a higher demand right? Paul Oehme: Correct. It principally happens in the summer when those west wells are on and we’re, there’s more water from treated meeting the untreated water and that’s where we get the aesthetic issues and the calls. Mayor Laufenburger: Okay. Can you, well you’re showing it here, Well 15. That’s our newest well. It’s up there by. Paul Oehme: Yep. Mayor Laufenburger: By Lake Lucy and Pheasant Hill Park. Paul Oehme: Yep, Pheasant Hill Park correct. Mayor Laufenburger: Yeah, that’s operational. Paul Oehme: Correct. 17 Chanhassen City Council – February 22, 2016 Mayor Laufenburger: And that water is, is that water going to the high zone or is that water being distributed into the green area? Paul Oehme: Right now without a treatment plant it will be in the low zone. Mayor Laufenburger: Okay. Okay but that water will then be diverted to the Lake Harrison plant. Paul Oehme: Right, exactly so I’ll bring up that slide again here real quick. So that’s the, oops. Mayor Laufenburger: Yeah there. Paul Oehme: There we go. So we’re looking at bringing a raw watermain over to that new well and then bring it to the west water treatment plant which is shown here. Mayor Laufenburger: Okay, cool. Let’s see, you talked a lot about neighborhood meetings. Does a water treatment plant produce any noise? Paul Oehme: It can so there’s a back-up generator with water treatment plants. Just to make sure there’s some redundancy if power were to go out. There’s always motors and pumps and things running but everything is enclosed and for example the generator would have an oversized muffler to it as well so if you stand outside the east water treatment plant when the generator’s running it’s fairly quiet so I’m not saying you can’t hear it but it’s a lot less noisy than say a generator that size without the oversized muffler. You know a lot of the, all the walls within the water treatment plant are concrete. Very thick so they do not let noise out very much so it’s, you know water treatment plants are fairly good neighbors. There’s very little traffic that goes to them. There’s very little activities going on there on a daily basis. Delivery trucks, we can schedule delivery trucks for different things that have to go into the water treatment plant evenings or after hours or you know whenever so, so that’s fairly minute. Where the plant is located there are no houses directly adjacent to it. From the front there are a couple in the back. We’re going to try to screen those as best as we can but the properties on Manchester Drive, you know they won’t see traffic coming and going from the treatment plant so the site is set up fairly well for a residential area. It’s kind of buffered by some wetlands and some streets and a lot of trees too so we’re going go do our best to try to screen it and try to make it as unobtrusive to the neighbors as we can. Mayor Laufenburger: Okay. And you, this consultant contract includes a landscape portion is that correct? Paul Oehme: Correct. Mayor Laufenburger: Okay. Does that landscape include the plan for the make-up of the park as well? 18 Chanhassen City Council – February 22, 2016 Paul Oehme: Correct, yep. That includes the new cul-de-sac, the parking lot, the trail that we’ll put in there. Basically what we’ll want to do is grade the park out. Make it as user friendly as we can and then Todd and the park commission can work on, you know working with the neighbors on what kind of amenities they want to put in there and I think one of the plans is to put a park shelter in there as well so we’re going to set the stage and make sure that the park is ready to go for when the equipment comes in. Mayor Laufenburger: Mr. Oehme I’ll ask you this question but it may defer to Mr. Gerhardt. So this is a, just over $900,000 consulting contract. Have we budgeted for this? Paul Oehme: We have. Mayor Laufenburger: Okay. Paul Oehme: In the 2016 capital improvement plan. That was included with the design and construction of the west water treatment plant. Mayor Laufenburger: Okay. And how will we pay for this? Todd Gerhardt: Water revenues through… Mayor Laufenburger: Okay so this is independent of general fund operation? This is all enterprise funds is that correct? Todd Gerhardt: That is correct. Mayor Laufenburger: Okay, good. I wonder if we can meet with Mr. Johnson. I think we’re going to see a little bit of you over the next few months. Give you a chance to address the council. Tell us your name. How long you’ve been with WSB and maybe a couple words of why you think WSB is a good contractor for this okay. Greg Johnson: Okay. Mr. Mayor, council, it’s a pleasure to be here tonight and first of all I’ve been with WSB for just about a year right now and I’ve been doing this for 22 years and I was fortunate to be the process engineer for the east water plant when I used to work at SEH so I hold that plant close to my heart. Mayor Laufenburger: Your fingerprints are all over it. Greg Johnson: My fingerprints are all over it yes and that was a great project. It was great to work with the staff and, but this is all I do and like Paul was saying we’ve got a team that averages 25 years of experience which is quite a bit too so we’re looking forward to it. 19 Chanhassen City Council – February 22, 2016 Mayor Laufenburger: Good. Good. Any questions for Mr. Johnson? Thank you very much. Greg Johnson: Thank you. Mayor Laufenburger: Thank you Mr. Oehme. I guess let’s bring this back to the council for any comment or motion. Anybody want to do this? Councilman McDonald: Mr. Mayor I’ll make a motion. Mayor Laufenburger: Alright, Councilman McDonald. Councilman McDonald: Just trying to give everybody a chance to ask questions. Mayor Laufenburger: Yeah but you’re right here at my left and you just feel the love a little bit quicker than farther down to my right Mr. McDonald. Councilman McDonald: Okay I’ll make the motion that the City Council approves a consultant contract with WSB and Associates Inc for design and construction administration services for the west water treatment plant in the amount of $965,326.00 and that would be for City Project No. 15-03. Mayor Laufenburger: Alright, we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any discussion? Resolution #2016-20: Councilman McDonald moved, Councilman Campion seconded that the City Council approves a consultant contract with WSB and Associates Inc for design and construction administration services for the west water treatment plant in the amount of $965,326.00, City Project No. 15-03. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: Thank you Mr. Oehme. Paul Oehme: Thank you very much. CONSIDER ADOPTION OF A RESOLUTION SUPPORTING PRINCIPLES FOR REFORM OF THE METROPOLITAN COUNCIL. Mayor Laufenburger: Earlier this evening a resolution was placed in front of you at the, each of the City Council members. It was also made available to the public and this is a resolution in 20 Chanhassen City Council – February 22, 2016 support of the principles presented to the City Council by a Suburban County Coalition. Mr. Gerhardt did you want to make any comment on this at this time? Todd Gerhardt: No. Staff supports the attached resolution and I want to thank Mayor Laufenburger for his leadership in working with the Suburban County Association and looking at reform of Met Council and I know he’s been active in that and I believe this resolution is a recommendation to the legislators that reform is needed. We always look for input and changes that they may want to make on that but this is kind of the first step in looking at reforming our Met Council organization and our regional planning organization. Mayor Laufenburger: Any comment or anybody would like to make? Councilman McDonald: How about a motion? Mayor Laufenburger: Okay, very well. Mr. McDonald. Councilman McDonald: Okay Mr. Mayor I make a motion that the Chanhassen City Council adopts the resolution that we’ve all been given a copy of recommending reorganization of the Metropolitan Council Government Philosophy. Mayor Laufenburger: Okay, we have a motion. Is there a second? Councilwoman Tjornhom: Second. Mayor Laufenburger: Thank you Councilwoman Tjornhom. Is there any discussion at this time? I would just like to make one comment that this motion arrived to us really from the Chairman of the Carver County Board, Chairman James Ische and members of the county board along with other members of county boards in the metropolitan council governance area. That would be the 7 county metro area considered this and presented it and each of the cities, each of the 11 cities in Carver County, along with cities in other counties, surrounding counties are giving consideration to supporting this resolution as well so we are not the only ones that are considering this resolution as it reads. There being no further discussion. Resolution #2016-21: Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen City Council adopts the Resolution Supporting Principles for Reform of the Metropolitan Council. All voted in favor and the motion carried unanimously with a vote of 5 to 0. ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Mr. Gerhardt, anything to make note of? 21 Chanhassen City Council – February 22, 2016 Todd Gerhardt: Just a couple of things. Tomorrow at 8:00 a.m. there is a meet and greet at Byerly’s. This is a promotion by Southwest Chamber and Buy Chanhassen so it’s an opportunity for local businesses to greet each other and share what services they can provide to the community so get to know your businesses and your neighbors. Also want to send out kudos to Todd and his team for the luminary walk that was held this past Friday. We had over 100 participants that did the luminary walk in what I like to call the 100 acre woods at Century and Highway 5 so beautiful night and great participation. Mayor Laufenburger: Was there a Tigger sighting or Winnie the Pooh? Todd Gerhardt: I didn’t hear of one but I’m sure he’s out there. Mayor Laufenburger: Somebody’s got to live there I would say. Todd Hoffman: Deer sightings. Mayor Laufenburger: Deer sightings, very good. Very good. Anything else Mr. Gerhardt? Todd Gerhardt: That’s all I have. Mayor Laufenburger: Alright, thank you. COUNCIL PRESENTATIONS. Mayor Laufenburger: Any council presentations this evening? Just one, the Mayor Is In will be this Thursday morning from 9:00 to 11:30 at Byerly’s Caribou Coffee. My last one was a week ago Saturday at Dunn Brothers and I had over a dozen people stop by and sit down and have a th chat with the Mayor so I welcome that opportunity. Any topic is available. Thursday, July 28, 9:00 to 11:30. Okay. Councilman McDonald: Excuse me, you said July? th Mayor Laufenburger: Excuse me, February 28. Councilwoman Tjornhom: You were just making sure we were listening. Mayor Laufenburger: I wanted to make sure the council was on their toes exactly. Well coffee’s not as in vogue in the middle of July. That would be more like Frappuccino I think right? CORRESPONDENCE DISCUSSION. None. 22 Chanhassen City Council – February 22, 2016 Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 23