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D-11. Approve Quote for Concrete Workti 1 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 Finance Phone: 952.227.1140 Fax: 952.227.1110 Park & Recreation Phone: 952.227.1120 Fax: 952.227.1110 Recreation Center 2310 Coulter Boulevard Phone: 952.227.1400 Fax: 952.227.1404 Planning & Natural Resources Phone: 952.227.1130 Fax: 952.227.1110 Public Works 7901 Park Place Phone: 952.227.1300 Fax: 952.227.1310 Senior Center Phone: 952.227.1125 Fax: 952.227.1110 Web Site www.ci.chanhassen.mn.us MEMORANDUM TO: Todd Hoffinan, Park & Recreation Director FROM: Adam Beers, Park Superintendent DATE: March 14, 2016 6Q SUBJ: Award of Quote, Concrete Work Associated With Picnic Shelters at Carver Beach Park and Greenwood Shores Park PROPOSED MOTION: "The City Council awards the quote for concrete work to be completed at Carver Beach Park and Greenwood Shores Park to Theis Construction, Inc. in the amount of $21,657.00." Approval requires a simple majority vote of the City Council. BACKGROUND This year's park and trail capital improvement budget contains $80,000 for the installation of covered shelters in three parks. This budget includes the purchase of the shelters, installation, concrete foundations and site restoration. The structures will serve as central gathering locations for organized activities and events and provide shelter from inclement weather. The addition of these shelters will fill a void in the city's park and recreation infrastructure to help ensure that our park system remains a strong element in our mission to provide for today while planning for the future. These improvements are scheduled to be completed by early summer. The following quotes were received for concrete work to be completed and are within the anticipated capital improvement budget. Bidder Total Cost Theis Construction, Inc. $21,657.00 Dayco Concrete $36,000.00 2016 PICNIC SHELTER BUDGET Shelter Structures (Approved by City Council on February 8, 2016) $37,242.00 Concrete Walks/ Shelter floor $21,657.00 Erosion Control/ Turf Establishment $5,000.00 Plant Material Purchase/Installation $5,000.00 Bituminous Trail Repair $7,000.00 Projected Costs $75,899.00 Budgeted Project Cost $80,000.00 gApw\adam\award of quote park shelter concrete.docx Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow Todd Hoffinan March 14, 2016 Page 2 RECOMMENDATION Staff recommends that the City Council award the contract to Theis Construction, Inc. in the amount of $21,657.00. Funds for the project are included in the 2016 Capital Improvement Program. ATTACHMENTS 1. Quotes. 2. CIP Sheet PK&T — 120 Neighborhood Park Shelter Initiative. 3. Park Plan Sheets. g:\pw\adam\award of quote park shelter concrete.docx PROJECT CHANHASSEN 2016 PARK SHELTERS OWNER: City of Chanhassen Todd Gerhardt, City Manager Chanhassen, MN QUOTE FORM CITY OF CHANHA$$EN Quotes must be returned to by March 4th, 3:00 p.m. by email or fax Email: abeers@ci.chanhassen.mn.us Fax: 952.227.1310 Attn: Adam Beers SUBMITTED BY: c Name AddressTelephone ., e�� O Caw V-4 Fax—�Ly r 7 enol! Contact PROJECT DESCRIPTION Concrete work as indicated in plans at two separate park locations (Greenwood Shores Park / Carver Beach park) OFFER The undersigned, being fiuniliar with the local conditions affe�ting the cost of the work and with the Contract Documents, including the DraMrin�S and ANY AdderldR, and in accordance with the provisions thereof, hereby propose to furnish all labor, materials, and equipment necessary to complete construction for CONCRETE WORK in Chanhsssen Parks. the Contractor al'ntntities. Estimated Quantities shown on trre tird rofit, insurance, tags, etc., necessary to covggr the u on the actual rtutholiud and installed Contractor's Documents. Final payment to Each bidder must verify or establish quantities and the extent of work to their, own satisfaction for "LUN(P StMI .- bid items, tmd submit it total bid sutlicient to cover all the work outlined in the Cont mat DoeumenU, "LiJMP SUN.[" bids shrtll include all labor, materials, storg. cgtupmett, ovorhtad, pfor3t insutrurce. to[•A, etc., necessary to cover the work described in the Contract Documents. Final payment 20 the Contractor for "LUMP e tJM" bid rterng gttall be ilased on t}re Gwrtractor'g bid Flrice Yqr completion of the work outlined in the Contract Documents. The Bidder is familiar with the PLANS and undersurrids the provisions thereof, The bidder is responsible for reviewing the site conditions (both surface and subsoil) and ConMct Doctunents to establish a clear mtderstanding of the work witbiit the soapc of this pfajtcu. Ttic triddcr stall not rely on vcibsd iufom trtion oburincd tl ore employees of the Owner or Consultant, OWNER'S RIGHT The Omler reserves the right to revise the scope of the work outlined on the Contract Documents and listed above in the bid schedule. The Owner, based on budgetary corisidcraEons, reserves the right to eliminate a particular line item "Lump Sum" and "Unit Price" bids in the Bid Schedule shall prevail for eliminating or chanpng quantities of work items from those indicated in the Contract Documents, AWARD OF CONTRACT The Contract for the work outlined in the Contract Docwnents and this Bid'Form, will be awarded to the lowest qualified quote. Lowest quote will be determined by the TOTAL BID PRICE for the accepted bid iterns and quantities, plus any alternates chosen by owner. No_ Section Desgription Est. Qty. 1 4" cd Mts walks/grill pads and base (at 2 park locations) a' cork 4000 PSI wl Air $ #3 Rebar 4'O.C.E.W. 77 2 Shelter foundations: "Note - The shelter structure will be 28' from point to point. (hexagon shape), All subcut and base material will be finished by City of Chanhassen.['_ See frM8n9 •Sp4C, Unit Unit Price SF EACH Total unit x qty BASAD TOTAL nn I hereby propose and agree to filrnish all labor, materials, remo'vatl, overhead, profit, insurance, and other costs required to complete the Base Bid Work described in the lJrawings for the following amount. .4 - A A 'WRTT'1'EN: � r CONTRACT TIME AND QUALITY CONTROL Fj The undersigned Agrees to Achieve Sllbstant'iAl Cornpletion of all concrete work by N12y 3t NX6, Bidder, understands the retainer is set at 5-0°/ until satifactorycompletion of work. I of 2 Chanhassen Parks Concrete Quote Form 8.29,14 I nave Visited the work site to verify existing wnditions In regard to tht Contract documents. Name � f Signature / Street R � City, State, Zip r-- O—'4 End of Contract If a partnership, list name and addresses of all partners. If a corporation. Affix corporate seal and list Stag of incorporations. The person signing this form is a person authorized to hind the enrnp,�ny for which they are signing. 2 of 2 Chanhassen Parks Concrete Quote Form 8.29.14 Page No. 1 of 2 Pages PROPOSAL D"Ca Concrete C CHANHASSEN LAKES BUSINESS PARK 1850 Lake Drive West, Chanhassen, Minnesota 55317 Telephone: 952-556-0278 • Fax: 952-556-0279 Proposal Submitted To: City of Chanhassen Project: Carver Beach Park Project Location: Chanhassen, Minnesota Architect: City of Chanhassen Plans Att'n: Adam Beers Date: 3-1-2016 Telephone: 763-639-4944 Fax: abeers@ci.chanhassen.mn.us We hereby submit estimates for all labor and materials for concrete and masonry work as per plan: As detailed on page 2 attached We propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Sixteen Thousand Nine Hundred and 00/100 dollars ($ 16,900.00 Payment to be made within 30 days on portion completed (monthly billings.) At the end of thirty (30) days from the completion of said work there shall be a percent (1 ''/�%) service charge for each month with said service charge to be calculated at the rate of percent (1 %%) of the firm price. It is understood by the undersigned that this proposal is a legal notice to owner and that the contractor may file a lien against the above described property within one hundred and twenty days of completion of the work if the contractor is not paid within said one hundred and twenty days. All material is guaranteed to be as specitied. All work to be completed in ��) ) a workmanlike manner according to standard practices. Any alteration or Authorize deviation from above specifications involving extra costs will be executed Signature ,l ,,,,, only upon written orders, and will become an extra charge over and above James R. Berg (estimator) the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to Signature do the work as specified. Payment will be made as outlined above. Date of Acceptance Signature Quotation for Concrete work, Price includes the following items; Carver Beach Park Chanhassen, Minnesota 30" x 4'0" footings w/ 8#6 - #4 @ 12" 4" park shelter slab w/ #4 @ 32" ew (black bar, not epoxy) Floor control joints - sawed 4" grill pad 4" sidewalk 4" port -a -potty slab Building layout Concrete environmental wash out charges Sales tax TOTAL $ 16,900.00 Notes 1. All temporary services ie electric, water, telephone, satellite etc. by others. 2. No bond. 3. No liquidated damages of any kind figured. 4. No winter heat or enclosure of any kind figured. 5. No "Additional Insured" insurance coverage of any kind figured. 6. Grading, as required, by City. 7. Granular fill under slabs and sidewalks by City. Page No. 1 of 2 Pages PROPOSAL Da �o y Concrete Company CHANHASSEN LAKES BUSINESS PARK 1850 Lake Drive West, Chanhassen, Minnesota 55317 Telephone: 952-556-0278 • Fax: 952-556-0279 Proposal Submitted To: City of Chanhassen Att'n: Adam Beers Date: 3-1-2016 Telephone: 763-639-4944 Fax: abeers@ci.chanhassen.mn.us Project: Greenwood Shores Park Project Location: Chanhassen, Minnesota Architect: City of Chanhassen Plans We hereby submit estimates for all labor and materials for concrete and masonry work as per plan: As detailed on page 2 attached We propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of. Nineteen Thousand One Hundred and 00/100 dollars ($ 19,100.00 Payment to be made within 30 days on portion completed (monthly billings.) At the end of thirty (30) days from the completion of said work there shall be a percent (I %%) service charge for each month with said service charge to be calculated at the rate of percent ( I ''/z%) of the firm price. It is understood by the undersigned that this proposal is a legal notice to owner and that the contractor may file a lien against the above described property within one hundred and twenty days of completion of the work if the contractor is not paid within said one hundred and twenty days. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or Authorize ' deviation from above specifications involving extra costs will be executed Signature only upon written orders, and will become an extra charge over and above James R. Berg (estimator the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry tire, tornado and other necessary insurance. NOTE: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL — The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to Signature do the work as specified. Payment will be made as outlined above. Date of Acceptance Signature Quotation for Concrete work, Price includes the following items; Greenwood Shores Park Chanhassen, Minnesota 30" x 4'0" footings w/ 8#6 - #4 @ 12" 4" park shelter slab w/ #4 @ 32" ew (black bar, not epoxy) Floor control joints - sawed 4" grill pad 4" sidewalk 4" port -a -potty slab Building layout Concrete environmental wash out charges Sales tax TOTAL $ 19,100.00 Notes 1. All temporary services ie electric, water, telephone, satellite etc. by others. 2. No bond. 3. No liquidated damages of any kind figured. 4. No winter heat or enclosure of any kind figured. 5. No "Additional Insured" insurance coverage of any kind figured. 6. Grading, as required, by City. 7. Granular fill under slabs and sidewalks by City. Capital Improvement Program 2016 thru 2020 City of Chanhassen, MN Project # PK&T-120 Project Name Neighborhood Park Picnic Shelter Initiative Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 400-4008-4706 Account #3 Priority n/a Account #2 Account 94 Description Total Project Cost: $500,000 Installation of covered park shelters in parks to serve as central gathering locations, provide shelter from inclement weather and provide a meeting location for activities and events. 2016 - Greenwood Shores Park and Carver Beach Playground 2017 - Minnewashta Heights Park, Herman Field Park and South Lotus Lake Park 2018 - Sunset Ridge Park and Prairie Knoll Park Justification This initiative will till a current void in the City's park and recreation infrastructure system helping to ensure that our park system remains a strong element in our mission of providing for today while planning for the future. Prior Expenditures 2016 2017 2018 2019 2020 Total F-72-2-5—,66-61 construction 80,000 120,000 80,000 280,000 Total Total 80,000 120,000 80,000 280,000 Prior Funding Sources 2016 2017 2018 2019 2020 Total 220,000 General Fund Surplus 80,000 120,000 80,000 280,000 Total Total 80,000 120,000 80,000 280,000 Budget Impact/Other Phis will add minimal annual operations impact. v � � r � U O m cn m L 'o C3 u N ! S 0 \ to ) \ n ( i ( i r E \( �0. ( / §§) `( 2 w� k � k§ / \ §[ \ 2/ )( 2 2! �TqV � ![: ¥7 ; , � § j[( E k 0 } Kr / 4 . \ § §! « § \ § \ o § j[( E k } } Kr / 4 . \ § §! « § qg \ }§ }§ \ }\ \ / $k )(k\� kk ( 3 m) 10|�a !zz » m 0 �a �§ §;§2 §@$ 2 & \) / k 8 k!� /\ _ R) < ! � �\ > / C3) §` . § . . • �[ � /� ■� - § j[( E k Kr qg )(k\� � ƒ�/ ��E2[� \ \ R) < ! � �\ > / C3) §` .