D-6. Park Road/Place Improvements Project 16-040
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
MEMORANDUM /f
TO: Paul Oehme, Director of Public Works/City Engineer (v
FROM: Alyson Fauske, Assistant City Engineerdl�
DATE: March 14, 2016
SUBJ: Park Road/Park Place Street Rehabilitation and Culvert Replacement
Project No. 16-04: Accept Feasibility Study; Call Public Hearing
PROPOSED MOTION
"The City Council accepts the feasibility report for the Park Road/Park Place Street
Rehabilitation Project No. 16-04 and calls the public hearing for April 11, 2016.
City Council approval requires a simple majority vote of the City Council present."
BACKGROUND
On November 23, 2015, the City Council approved the consultant contract with
WSB & Associates and authorized the preparation of the feasibility study.
On March 10, 2016, an open house was held to discuss the proposed project.
DISCUSSION
The Capital
Improvement Plan
(CIP) includes the
rehabilitation of Park
Road and Park Place in
2016.
The streets were
constructed in 1982 and
1987, respectively. The
streets were selected
using the City's
Pavement Management
Program and site
investigations.
us6 !, -?• � W
State HwV5Ar oretum Boulevard s
1.m
' l tem
1i mo I a6 1� 1 1W
§ 1901
1270,
111{0'
r Y.
,.5515
8,10 11 a/
� 8110 h
1 e9s
8160 _ 02,, ....., - -
The 2015 surveyed pavement condition scores for Park Road range between 47 and
51. A PCI of 100 represents a new street.
G:\ENG\PUBLIC\ 2016 PROJECTS\16-04 Park Road Improvements\Communicatiou\20160311 accept feasibility.doe
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Project 16-04: Park Rd/Pl Street Rehabilitation Project
March 14, 2016
Page 2
In 2005, Park Place was sealcoated which appears to have covered up more severe pavement
distresses. Due to the age and history of Park Place, it is recommended to include this street in the
2016 project.
Park Road is a 41 -foot
wide urban street within an
80 -foot wide right of way.
Park Place is 33 feet wide
urban street within a 60 -
foot wide right of way.
The majority of the water
main in this area is 10"
diameter ductile iron pipe.
There are no known water
main breaks within the
project area. Anode bags
are proposed to be installed
with this project to prolong
the life of the water main.
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The sanitary sewer has been televised. Proposed repairs to this system include addressing noted areas
of inflow/infiltration and spot repairs to replace/repair damaged pipe.
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The sanitary sewer has been televised. Proposed repairs to this system include addressing noted areas
of inflow/infiltration and spot repairs to replace/repair damaged pipe.
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-:— I 7 W�BTH Streit
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Z2ptglate Hoy Arboretum Boulevard • '� �''
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G:\ENG\PUBLIC\_2016 PROJECTS\16-04 Park Road Improvements\Communication\20160311 accept feasibility.doe
Paul Oehme
Project 16-04: Park Rd/Pl Street Rehabilitation Project
March 14, 2016
Page 3
The public storm sewer within the project area is shown below. It is anticipated that some minor
storm sewer repairs will be necessary, such as replacement of damaged cones and castings. City staff
will inspect the storm sewer system to determine the necessary repairs.
—_Sh,:t,ou _ __ - - -
ras-- 7450
e w ___
78TH s1r t • •
• 411, State S;QFboretum Boulevard 0• • • ojj+ •
\, 1d30 ��7600 ! ------
TOO'
--- i ••• •
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o • 70C 4 • • •!!
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00 �` 1270• •v Na?kEaay� ~
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• 1302( 1 , 1•�
Legend
• 1,g,3_.. 1371 _ • Storm Iry
ets
141M)rn�xwrtt` • StormlAanholes
�•
• Storm Outlets
1501 Storm Culverts S 4,,U
G ` f 0140 Storm Pipes
8145 _ -
0
180 AI7PAR • \ % 11 i /•
A culvert known as Bridge. No. R0612 was built in 1950 and lies under the east end of Park Road.
The culvert is currently in disrepair and is proposed to be replaced with this project and is eligible for
Municipal State Aid Funding from the Minnesota Department of Transportation. The City's
consultant will perform the necessary analyses to determine the size of the culvert and wetland
impacts and will propose mitigation strategies that comply with regulatory agencies such as the
Department of Natural Resources and the Riley -Purgatory -Bluff Creek Watershed District.
Funding
Budgets for the proposed work have been included in the 2016 CIP and identifies Municipal State
Aid (MSA) funding for this project. Funding for the project is proposed to come from many sources
and has been budgeted for in the 2016 Capital Improvement Plan. A comparison of the budget and
estimated cost is as follows:
G:\ENG\PUBLIC\_2016 PROJECTS\16-04 Park Road Improvements\Communication\20160311 accept feasibility.doc
Paul Oehme
Project 16-04: Park Rd/Pl Street Rehabilitation Project
March 14, 2016
Page 4
Feasibility
Funding Source Estimate Budget
Revolving Assessment Fund (Park
Place Improvements) $53,000 $100,000
Municipal State Aid (MSA) Funds $982,000 $1,100,000
State Aid Bridge Bond Funds $150,000 $150,000
Sanitary Sewer Utility Fund $15,000 $50,000
Water Utility Fund $25,000 $25,000
Total $1,225,000 $1,425,000
The estimated costs include 10% contingency and 10% indirect costs.
Assessments will be based off the City's assessment practice of assessing 40% of the street
improvements to the benefiting properties. The assessments would be proposed for eight (8) years at
a preliminary interest rate of 5.25%. For this project, staff proposes that the assessments be based on
the properties' benefitting area instead of front footage since the City's Public Works Facility benefits
from the project yet has very little frontage to Park Place. The estimated assessments are as follows:
Parcel
No.
PID
Owner
Parcel
Area
Assessable
Area
Estimated
Assessment
1
251900310
Road Runner Repair Inc
2.89
2.89
$6,920
2
251900300
Road Runner Repair Inc
2.39
2.39
$5,720
3
251900290
Retail Tech LLC
2.43
2.43
$5,820
4
251900280
Retail Tech LLC
1.92
1.92
$4,600
5
251900270
Gary Foll
1.75
1.75
$4,190
6
251900260
GMP Properties LLC
1.61
1.61
$3,860
7
251900250
Core Mpls Industrial
1.58
1.58
$3,780
8
251900240
Core Mpls Industrial
2.02
2.02
$4,840
9
251900230
Core Mpls Industrial
0.6
0.6
$1,440
10
251900231
United Mailing Inc
1.71
0
$0
11
251900220
United Mailing Inc
2.51
0
$0
12
251900210
United Mailing Inc
3.34
3.34
$8,000
13
255650070
ISTAR Minnesota LLC
9.92
9.92
$23,750
14
255660010
ISTAR Minnesota LLC
14.1
14.1
$33,760
16
251900200
Core Mpls Industrial
3.39
3.39
$8,120
17
251900190
Core Mpls Industrial
2.96
2.96
$3,540
18
251900010
Carla Brockpahler
2.55
2.55
$6,110
19
251930070
MG LLC
1.16
1.16
$2,780
20
251930080
City of Chanhassen
2.33
2.33
$5,580
21
251930030
Prince R Nelson
2.65
2.65
$6,350
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Paul Oehme
Project 16-04: Park Rd/Pl Street Rehabilitation Project
March 14, 2016
Page 5
22
251930031
Christians Properties LLC
1.3
1.3
$3,110
23
256420010
Alfred A Iverson
3.55
3.55
$8,500
24
251930040
Alfred A Iverson
6.32
6.32
$15,130
25
251930051
1 Chanhassen HRA
11.65
11.65
$27,900
The area for Parcels 10 and 11 were included in the assessable cost per acre calculation, however, it is
proposed that the assessable area for these parcels be "zero" as the City has been utilizing these
properties for recreational purposes since 1996.
Parcel 15 was deleted from the preliminary assessment roll as it contains a stormwater pond and is
therefore undevelopable.
SCHEDULE
The proposed project schedule has been updated as the bridge bonding funds are not allocated until
July, 2016:
Public Hearing; Authorize Preparation of Plans and Specifications
Approve Plans and Specifications; Authorize Advertisement for Bids
Call Assessment Hearing
Assessment Hearing; Accept Bids and Award Contract
Start Construction
Construction Substantially Complete
Attachments: 1. Resolution
2. CIP page
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April 11, 2016
May 9, 2016
June 13, 2016
July 11, 2016
August, 2016
October, 2016
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: March 14, 2016 RESOLUTION NO: 2016 -XX
MOTION BY:
SECONDED BY:
A RESOLUTION ACCEPTING FEASIBILITY STUDY AND
CALLING THE PUBLIC HEARING FOR THE PARK ROAD/PARK PLACE
STREET REHABILITATION PROJECT NO. 16-04
WHEREAS, pursuant to resolution of the Council adopted November 23, 2015, a report has
been prepared by City staff with reference to the above -referenced project, and this report is being
received by the Council on March 14, 2016, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The Council will consider the improvement of such project in accordance with the report and
the assessment of abutting properties for a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429 at an estimated total cost of the street improvements of $1,225,000.
2. Public hearing for the proposed improvements within the Park Road/Park Place Street
Rehabilitation Project No. 16-04 shall be held on April 11, 2016 in the Council Chambers of City Hall
at 7:00 PM.
The clerk shall give mailed and published notice of the hearing and improvement as required by law.
Passed and adopted by the Chanhassen City Council this 14th day of March, 2016.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT
Capital Improvement Program
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account#1 601-xxxx475I
Account #2
Account#3
Account#4
2016 thru 2020
Department Street Improvements
Contact PaulOehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Description Total Project Cost: S2M69,500
Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane, Minnewashta Woods Drive, Fox Path area,
Lone Cedar area, Ches Mar Drive and Stoughton Ave
MSA - Park Road overlay and Park Place
2017 - Flamingo Drive area
MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension.
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street
2019 - Fox Path area, Frontier Trail (north of 77th Street), Choctaw and Kurvers Point
MSA - Minnewashta Parkway overlay
2020 - Chan View area
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
ing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
absence of a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction.
Prior Expenditures
12,945,000 Construction
Total
2016 2017 2018 2019 2020 Total
3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
Total 3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
Prior Funding Sources
2016
2017
2018 2019
2020 Total
12,945,000 Assessment/Revolving
2,260,000
922,400
1,687,300 1,754,800
2,500,000 9,124,500
Assess Fund
Total MSA
1,100,000
1,400,000
900,000
3,400,000
Other Agency Contribution
100,000
100,000
Total
3,460,000
2,322,400
1,687,300 2,654,800
2,500,000 12,624,500
project may decrease maintenance costs.
PA
I