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D-6. Approve Purchase of Two Dell Network Servers0 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Administration Phone: 952.227.1100 Fax: 952.227.1110 Building Inspections Phone: 952.227.1180 Fax: 952.227.1190 Engineering Phone: 952.227.1160 Fax: 952.227.1170 MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Richard Rice, Information Technology Manager DATE: March 15th, 2016 'IN le SUBJ: Approve Purchase of Two Replacement Network Servers PROPOSED MOTION "The Chanhassen City Council approves the purchase of two Dell network servers to replace existing servers which host all city virtual servers." Approval requires a simple majority vote of the City Council. BACKGROUND Finance The city began virtualizing existing physical network servers in 2008. Virtualization Phone: 952.227.1140 allows numerous virtual network servers to run on one actual physical server. The Fax: 952.227.1110 city has two primary physical servers and one secondary physical server which host Park & Recreation 21 virtual servers. The two primary servers are five years old and are reaching their Phone: 952.227.1120 performance capacity. These servers are scheduled for replacement in this year's Fax: 952.227.1110 Capital Investment Program. Recreation Center RECOMMENDATION 2310 Coulter Boulevard Phone: 952.227.1400 Quotes were received from Dell Direct, CDWG and CIT. Staff recommends that the Fax: 952.227.1404 City Council approve the purchase of two Dell network servers from CIT at a cost of Planning & $20,230. Natural Resources Phone: 952.227.1130 ATTACHMENTS Fax: 952.227.1110 1. Quote — CIT. Public Works 2. Quote — Dell Direct. 7901 Park Place Phone: 952.227.1300 3. Quote — CDWG. Fax: 952.227.1310 4. CIP. Senior Center g:\admin\rick\cc staff report 03 -28 -2016 -approve purchase of two replacement network servers.docx Phone: 952.227.1125 Fax: 952.227.1110 Website www.ci.chanhassen.mn.us Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow CITY OF CHANHAS SEN 7700 MARKET BLVD., PO BOX 147 CHANHASSEN, MN 55317 UffOF 952-227-1140 fax 952-227-1170 Purchase Order No. 1601-16-070 PURCHASE ORDER Vendor Ship To Name CIT Name Richard Rice Address 2375 Ventura Drive Address City of Chanhassen City Woodbury St MN ZIP 55125-393_0 City Chanhassen St MN ZIP 55317 _ Phone (651)244-5740 Phone (952)227-1111 Name CC # ET TODD GERHARDTS SIGNATURE Exp Date __j BUDGET CODE ENTER THE BUDGET CODE IN THE SHADED AREA: 4004126-4703 Approval De artment Head Signature �C' y Manage Signature NotesdRemarlrs Order No 50279 Sales Rep Chris Goettl Date 3/17/2016 0:00 Ship Via GND Replacement VM Host Servers 2375 Ventura Drive Woodbury, MN 55125 Christopher L Goettl Email: chris.goettl@cit-net.com Phone: 651-450-0333 Fax: 651-450-0300 Sell To: City of Chanhassen 7700 Market Blvd Chanhassen, MN 55317 SALES QUOTE Sales Quote No.: 50279 Sales Quote Date: 3/17/2016 Page: 1 Ship To: City of Chanhassen Richard Rice 7700 Market Blvd Chanhassen, MN 55317 Ship Via Deliver by CIT Customer ID 10802 Terms Net 10 Salesperson Christopher L Goettl Item No. Descri tion Unit Quantity Unit Price Total Price New Production VM Hosts: DELL POWEREDGE R730 SERVER (2) Intel Xeon E5-2660 v3 2.6GHz 10C/20T (12) 16GB 2133MHz RDIMM's >Total of 192GB RAM Each Chassis with up to 8, 3.5" Hard Drives (1) Ethernet X540 DP 10G8ASE-T Each (1) i350 QP 1Gb Network Daughter Card Each Dual 8GB SD Cards Each DVD+/ -RW, SATA, Internal Redundant Power Supplies 3YR Mission Critical ProSupport 7X24X4 Each 10,115.00 20,230.00 ®O NOT PAY FROM QUOTE Pricing and availability subject to change. State and local taxes or shipping fees may apply. Subtotal: 20,230.00 Invoice Discount: 0.00 Total Sales Tax: 0.00 Total: 20 230.00 CITY OF CHANHASSEN PO BOX 147 CC &G.eol;s 200.594.4219 SHIP TO: CITY OF CHANHASSEN Attention To: ACCTS PAYABLE PO BOX 147 Accounts Payable CHANHASSEN, MN 55317-0147 CHANHASSEN, MN 55317-0147 Contact: RICK RICE 612.919.6793 Customer Phone #952.937.1900 Customer P.O. # GWNM024 QUOTE OE400SPS SALES Q HJT TI N GWNM024 1991070 3/10/2016 4a7 f uLy < ! lG'Ppu hili �� =�)i�_ -- _ ! Z` � - - -- } , • . r o -0 i f 1 U 1 I LEIGHANN HRANKA 877.638.8053 DROP SHIP -GROUND Net 30 Days -Govt 9390134 1_ State/LocalDESCRIPTION IM _ oe ,, 2 { 4044457; DELL CTO PE R730 2XE5-2660 192GB 10,372.97 20,745.94 Mfg#:1019087580642 1 Contract: NJPA 100614#CDW Technology Catalog i 100614#CDW i SUBTOTAL 20,745.94 i r FREIGHT 0.00 j TAX }' 0.00 Please remit payment to: CDW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave. Suite 1515 Vernon Hills, It. 60061 Fax: 312.705.3495 Chicago, IL 60675-1515 This quote is subject to CDtN's Terms and Conditions of Safes and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. Dell Quote: 1021644090222. 1 - CITY OF CHANHASSEN Quote 1021644090 K CITY OF CHANHASSEN Salesperson Quote Details Salesperson Flame Quote Date Marke Webb 03/03/2016 Salesperson Email Quote Validity Marke_Webb@Delt.com 04/02/2016 Salesperson Phone Solution ID 18009993355 - Salesperson Extension 7250023 Price Summary Sales Person: Marke Webb .�.` Company Dame CITY OF CHANHASSEN Customer Plumber 7283506 Phone Plumber 1 (612) 9371900 Address PO BOX 147 CHANHASSEN MN 55317-0147 US Description Quantity Unit Price Subtotal Price PowerEdge R730 N $12,505.52 $25,011.00 Subtotal $25,011.00 Tax $0.00 Shipping and Handling $0.00 Environmental Fee $0.00 Total $25,011.00 Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. Page 1 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1021644090222.1 - CITY OF CHANHASSEN Sales Person: Marke Webb Dear Customer, Your quote is detailed below, please review the quote for product and information accuracy. If you find errors or desire changes, please contact me as soon as possible. Regards, Marke Webb Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to Order Additional comment Diskless Configuration Product Details by Shipment Shipping Group 1 Shipping Contact: RICHARD RICE Subtotal $25,011.00 Shipping Phone No: 1 (952) 9371900 Tax $0.00 Shipping via: Standard Ground Shipping and Handling $0.00 Shipping Address: 690 CITY CTR DR Environmental Fee $0.00 Intel Xeon E5-2660 v3 2.6GHz,25M Cache,9.60GT/s CITY HALL Total $25,011.00 CHANHASSEN Upgrade to Two Intel Xeon E5-2660 v3 2.6GHz,25M 2 - MN 55317 330-BBCO R730/xd PCIe Riser 2, Center US 330-BBCQ R730 PCIe Riser 3, Left Description Quantity Unit Price Subtotal Price PowerEdge R730 2 $12,505.52 $25,011.00 Estimated Delivery Date: 03/15/2016 Contract Code: WN17AGW Customer Agreement No: 97222 210-ACXU PowerEdge R730 Server 2 - 591-BBCH PowerEdge R730/R730xd Motherboard 2 - 350-BBEM Chassis with up to 8, 3.5" Hard Drives, Software 2 - RAID 340-AKKB PowerEdge R730 Shipping 2 - 338-BFFG Intel Xeon E5-2660 v3 2.6GHz,25M Cache,9.60GT/s 2 - QPI,Turbo,HT,10C/20T (105W) Max Mem 2133MHz 374-BBGN Upgrade to Two Intel Xeon E5-2660 v3 2.6GHz,25M 2 - Cache,9.60GT/s QPI,Turbo,HT,10C/20T (105W) 330-BBCO R730/xd PCIe Riser 2, Center 2 - 330-BBCQ R730 PCIe Riser 3, Left 2 - 330-BBCR R730/xd PCIe Riser 1, Right 2 - 370-ABUF 2133MT/s RDIMMs 2 - Page- 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1021644090222.1 - CITY OF CHANHASSEN Sales Person: Marke Webb 370-AAIP Performance Optimized 2 370-ABUG 16GB RDIMM, 2133 MT/s, Dual Rank, x4 Data Width 24 - - 780-BBJR Diskless Configuration (No RAID, No Controller) 2 - 405-AACD No Controller 2 _ _ 400-ABHL No Hard Drive 2 - _ 540-BBCC Intel Ethernet X540 DP 10Gb BT + 1350 1Gb BT DP 2 - - Network Daughter Card 540-BBHX Intel Ethernet 1350 QP 1Gb Server Adapter, Low 2 - Profile 330-BBCL Internal Dual SD Module 2 _ _ 385-BBCF Redundant SD Cards Enabled 2 - _ 385-BBIF 8GB SD Card For IDSDM 2 _ _ 385-BBIF 8GB SD Card For IDSDM 2 _ 429 -AAPS DVD+/ -RW, SATA, Internal 2 - 350-BBEJ Bezel 2 _ _ 770-BBBR ReadyRails Sliding Rails With Cable Management 2 - - Arm 384-BBBL Performance BIOS Settings 2 - _ 450-ADWS Dual, Hot -plug, Redundant Power Supply (1+1), 2 - - 750W 450-AALV NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 4 - - Feet (3m), Power Cord, North America 631-AAJG Electronic System Documentation and OpenManage 2 - - DVD Kit, PowerEdge R730/xd 611-BBBG No Operating System, No Utility Partition 2 - - 421-5736 No Media Required 2 _ _ 370-ABWE DIMM Blanks for System with 2 Processors 2 - - 374-BBHM Standard Heatsink for PowerEdge R730/R730xd 2 - - 374-BBHM Standard Heatsink for PowerEdge R730/R730xd 2 - - 385-BBHO iDRAC8 Enterprise, integrated Dell Remote Access 2 - - Controller, Enterprise 634-BBWU OpenManage Essentials, Server Configuration 2 - - Management 332-1286 US Order 2 - _ 951-2015 Thank you for choosing Dell ProSupport Plus. For 2 - - tech support, visit http://www.dell.com/contactdell 976-8706 Dell Hardware Limited Warranty Plus On Site Service 2 - - 976-8725 ProSupport Plus: 7x24 HW/SW Tech Support and 2 - - Assistance, 3 Year 976-8726 ProSupport Plus: Mission Critical 4 -Hour 7x24 On- 2 - Site Service with Emergency Dispatch, 3 Year 900-9997 On -Site Installation Declined 2 - _ 973-2426 Declined Remote Consulting Service 2 - _ Page 3 0 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Dell Quote: 1021644090222.1 - CITY OF CHANHASSEN! Sales Person: Marke Webb Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement with Dell that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (http: / /www.deti.com/CTS), which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and Warranty (www.dett.com/warrantyterms). If this purchase is intended for resale: Deli's Reseller Terms of Sale (www.dett.com/resetterterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts and related service terms (www.deti.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - A Version (www.dett.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - S Version (www.deti.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms wilt be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your P0, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax Depart mentCdelt.com. For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Rice, Richard From: Will_Asa@Dell.com Sent: Monday, March 7, 2016 8:07 AM To: Marke_Webb@Dell.com Cc: Rice, Richard Subject: RE: CHANHASSEN, MINNESOTA C#: 7283506 (612) 919-6793 c rrice@ci.chanhassen.mn.us Attachments: Quote_US_PC_SC_1021644090222.1 2016-03-03.pdf Dell - Internal Use - Conffdendi,' Please see attached Diskless configuration. Best Regards, Will Asa Technical Sales Representative Enterprise Solutions Group bell I Premier Accounts office + 512-513-3066 Customer feedback I How am I doing? Please contact my manager Jeremy Merz Confidentiality Notice I This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential or proprietary information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, immediately contact the sender by reply e-mail and destroy all copies of the original message. From: Webb, Marke Sent: Monday, March 07, 2016 8:02 AM To: Asa, Will <Will_Asa@Dell.com> Cc: rrice@ci.chanhassen.mn.us Subject: CHANHASSEN, MINNESOTA C#: 7283506 (612) 919-6793 c rrice@ci.chanhassen.mn.us Will, Please email quote to Rick without the RAID controllers. See Your Dell Quote 1024212913825.2 R730 x 2 Thanks, Marke Marke Webb Account Manager Dell I Public Sales and Leasing direct 512 725 0023 fax +1 512 283 8408 office 866 302 7457 ext. 725 0023 Marke Webb@Dell.com Dell Inc. One Way, RR3-13167, bound Rock, TX 78682 E -rate SPIN# 143004340 �oe�wr�tios,e resat COMP�vAV Sales ELLENT . , NOTE: Please allow up to 24 hours for all quote requests Order Status Request Invoice Tech Support Request a return Request recovery media here: www.dell.com/recoverymedia Customer feedback I How am I doing? Please contact my manager Allie RolisonPdell.com Dell provides end-to-end technology solutions, including: W se thin clients and cloud computing devices KACE system management & deployment appliances Forcel0 Networks high performance network switches SonicWALL network security & firewalls Comaellent dynamic storage arrays AppAssure backup and recovery software Quest end to end solutions CONFIDENTIALITY NOTICE. This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential or proprietary information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, immediately contact the sender by reply e-mail and destroy all copies of the original message CAPITAL REQUEST 2016-2020 City of Chanhassen, MN Contact: Richard Rice ]Department: MIS -Major Equipment Type: Equipment PROJECT # EQ -013 Useful Life: 3 -10 Years PROJECT NAME Computer / Network Equipment Category: Admininstration Purchase / Upgrades Priority: N/A Total! Project Cost: $386,510 Funds the purchase of replacement user and network computer, printer, peripherals, and networking hardware. The replacement schedule was adopter in 1999 and is subject to modification by the MIS Coordinator with the approval of the City Manager and department heads. Budgeting and purchasing computer equipment through this project allows the city greater flexibility to direct equipment to where it is needed the most, rather than individual budgets. The replacement schedule was developed by the MIS Coordinator in 1999 and approved the the 1999 council appointed IT Task Force. Expenditures in 2015 budget requests are for the replacement of two wide format printers, 3 network switches, , 1 workstations, 7 desktop PC's, and 7 notebook PC's. Most of the equipment being replaced will be recycled and re -issued to city staff. The oldest equipment in the inventory will be sold on the city public surplus auction site. Expenditures (PRIOR TOTAL Funding Sources PRIOR TOTAL 2016 2017 2018 2019 2020 TOTAL FUTURE TOTAL $115,000 $59,210 $79,250 $95,800 $37,250 $386,510 2016 2017 2018 2019 2020 TOTAL FUTURE TOTAL CEP $115,000 $59,210 $79,250 $95,800 $37,250 $386,5101 1 Most items purchase for this account come with a 1 to 3 year warranty. Repairs to items are done by MIS staff after warranty period expires. Spare parts or outside repairs are funded out of 1160-4530 or 1160-4300 accounts. \\cfs5\cfs5\Shared_DataWIS\BUDGET\Capitol Budget\2015 - 2018 CIP\EQ-013 Computers Network\EQ-013 2014 Computers Network With PC Tables.xlsx