Park Master Plan
PARK AND RECREATION SYSTEM MASTER PLAN
AND COMPREHENSIVE PLAN PARK AND OPEN SPACE CHAPTER
REQUEST FOR PROPOSALS
Project Overview
The City of Chanhassen (City) is soliciting proposals from experienced firms (Consultant) for the
creation of a Park and Recreation System Master Plan. This comprehensive planning process will
provide a 20-year vision and Capital Investment Plan (CIP) for the Chanhassen Park, Recreation,
Trail, and Open Space Systems. The plan will clearly identify the recreational opportunities that
citizens desire, formulate priorities for what to build next, establish a park infrastructure
replacement schedule, and identify future signature recreation projects.
The City has a strong commitment to providing high quality parks, trails recreation facilities, and
programming for all citizens and visitors to the community. Utilizing previous work, including the
2030 Comprehensive Plan, 2015 Athletic Field Study, 2013 Citizen Surveys and 2007 Park Inventory
the City of Chanhassen is seeking proposals from qualified firms to provide professional services to
create the Cities first Park and Recreation System Master Plan and update the Park and Open
Space Chapter of the City’s Comprehensive Plan. The Consultant will work closely with City staff
and the City’s Park and Recreation Commission in preparing these important documents.
Scope of Services
Public Process
Identify and implement a preferred strategy for citizen involvement in the Master Plan
development process.
Gather information from key leaders and stakeholder groups and listen to their positions
concerning local park and recreation services.
Identify key times to engage the City Council and Park and Recreation Commission.
Provide written records and summaries of the results of all public process and
communication strategies.
Demographic Trends
Review and interpret current and future demographic trends and characteristics of the City
of Chanhassen.
o How best can the City respond to a population that is aging, increasingly diverse,
more health conscious, interested in a more walkable community, and increasingly
environmentally aware?
Existing and Future Facilities – Analysis of Level of Service
Update the City’s Park Inventory and provide an assessment of current facilities to include
peer community analysis, comparisons to national standards and the identification of key
strategies to advance service levels.
o The analysis will also include recommendations for enhancing exiting partnerships,
creating new ones, and minimizing duplication where appropriate.
Rank and Prioritize Demand and Opportunities
Prioritize recommendations for needs regarding future land acquisition, and the
development of parks, trails, open space, and recreation facilities.
Provide an estimate of total future park dedication fund receipts and a corresponding CIP
recommending how these funds should be invested to best meet the community’s park
and recreation needs.
Develop a 20-year CIP describing future park and trail improvements with recommended
funding source.
Create a repair and replacement schedule for major park infrastructure with emphasis on
playgrounds, hard surface courts, hockey rinks, and picnic shelters. Existing asset
management data can be accessed through the Cities Springbrook Financial Software.
Pavement Management Analysis for citywide trails and parking lots located within parks is not a
component of this plan.
Deliverables
The System Master Plan and Comprehensive Plan Update must include:
Goals, objectives, and policy statements that articulate a clear vision, ‘road map,’ and
model for the Parks and Recreation Department’s future.
An update and revision of the Park and Open Space Chapter of the City’s Comprehensive
Plan to satisfy 2040 requirements.
A summary of existing conditions, inventories, and level of service analysis.
Charts, graphs, maps, and other data as needed to support the plan.
Phased implementation plan and 20-year Capital Investment Plan.
An updated City of Chanhassen Park Inventory.
A park infrastructure repair and replacement schedule.
A color version of the draft Master Plan document consisting of one (1) printed and bound
color copy and an electronic copy in PDF.
A color version of the Final Master Plan document consisting of three (3) printed and
bound color copies and an electronic copy in PDF.
All proposals should include the following background information:
A letter of submission with the name, address, telephone number, and email address of
the person(s) who is authorized to legally represent the firm.
Background on the firm and its experience in preparing Park and Recreation System Master
Plans for public agencies.
A narrative that presents the services the firm would provide detailing the approach,
methodology, deliverables, and client meetings to be provided.
Identification of the personnel to be assigned to this engagement including a resume of
related experience.
A timeline for preparation and delivery of the Park and Recreation System Master Plan and
its components.
Provide in a separate sealed envelope the project cost with a specific breakdown detailing
project tasks, associated hours and costs. The project cost for services shall be a “not to
exceed cost for services.”
Project Budget Range
A budget of up to $70,000 is available for this work.
Submission of Proposals
Submit five (5) copies of the proposal. Proposal should be addressed to:
Mr. Todd Hoffman, Park and Recreation Director
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317-0147
Proposals will be accepted until 4:00 p.m., Wednesday, May 18, 2016.
Evaluation Criteria and Selection Process
Proposals will be evaluated by a selection panel consisting of members of the City of Chanhassen
staff.
The City requests that interested Consultants refrain from personally contacting any City staff
regarding this process or its opportunities in order to ensure that the selections occur on each
Consultant’s merits based on its proposal.
From the proposals received, the City will select one preferred consultant. A final scope of services
and a contract will be negotiated with the selected consultant.
Proposals will be evaluated on the basis of the following criteria:
Demonstrated understanding of the requirements of the project.
Consultant firm and key project staff experience and qualifications with Park and
Recreation System Master Plans.
Record of past performance on similar projects with comments and opinions of references.
Proposed approach and scheduling.
Clarity and organization of the proposal.
Cost.
The City shall not be liable for any expenses incurred by the consultants, including by not limited
to the expenses associated with the preparation of the proposal or final contract negotiations.
The City reverses the right to reject any and all proposals or to request additional information from
any or all proposers.