F-1. Park Road/Place Improvements Project 16-01: Reject Bids; Authorize Authorize Re-advertising for Bids9
CITY OF
CHANgASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952.227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
www.ci.chanhassen.mn.us
MEMORANDUM
V
TO: Paul Oehme, Director of Public Works/City Engineer
FROM: Alyson Fauske, Assistant City Engineer l�L�
DATE: April 11, 2016
SUBJ: Park Road/Place Street Improvements Project No. 16-04: Public Hearing;
Authorize Preparation of Plans and Specifications �w
PROPOSED MOTION
"The City Council orders the preparation of plans and specifications for the Park
Road/Place Street Improvements Project No. 16-04.
City Council approval requires a super majority vote of the City Council present."
BACKGROUND
On November 23, 2015, the City Council approved the consultant contract with
WSB & Associates and authorized preparation of the feasibility study.
On March 10, 2016, an open house was held to discuss the proposed project; there were
no visitors at the open house.
At the March 14, 2016 meeting, the City Council accepted the feasibility study and called the
public hearing.
DISCUSSION
The Capital Improvement
Plan (CIP) includes the
rehabilitation of Park Road
and Park Place in 2016.
The streets were constructed
in 1982 and 1987,
respectively. The streets
were selected using the
City's Pavement
Management Program and
site investigations.
State Hwy 5 Arboretum Boulevard
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1500,171� �� �'— _ _ -
\ 1401Off
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...1111
The 2015 surveyed °„e
fi e1] -
pavement condition scores
for Park Road range between 47 and 51. A PCI of 100 represents a new street.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing; Order Plans & Specifications
April 11, 2016
Page 2
In 2005, Park Place was sealcoated which appears to have covered up more severe pavement
distresses. Due to the age and history of Park Place, it is recommended to include this street in the
2016 project.
Park Road is a 41 -foot wide
urban street within an 80 -
foot wide right of way.
Park Place is 33 -foot wide
urban street within a 60 -
foot wide right of way.
The majority of the water
main in this area is 10"
diameter ductile iron pipe.
There are no known water
main breaks within the
project area. Valve and
hydrant repairs will be
completed by the Utilities
staff. Anode bags are
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rezn:
$291 aOJ 11115 .8719
Uf]e]JS-• i
proposed to be installed
with this project to prolong the life of the water main.
The sanitary sewer has been televised. Proposed repairs to this system include addressing noted
areas of inflow/infiltration and spot repairs to replace/repair damaged pipe. New casting and self-
sealing lids will be installed with this project. The sanitary sewer repair work be incorporated into
the inflow/infiltration project.
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g:\eng\public\_2016 projects\16-04 park road improvements\conununication\20160411 ph order plans & specs.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing; Order Plans & Specifications
April 11, 2016
Page 3
The public storm sewer within the project area is shown below. The storm sewer has been
inspected. Interior repairs to the catch basins and manholes will be completed with this project.
--%.
I��UU -- _ 7450' _ 4 U • • 1
• 16,10: r• W 78TH Strc#t -
� _State 5 ftoretum Boti1Pvard • • tjj• •
•
��• � • tom;` � l • _r• • •
- ' • ��
14:111 7H,(( ••• •
( �• leu, `` ,l — I 7801 ~_ - -,.� . �r _ -
,450 / 111h1
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� • � f • (1° � 1 r� X1000 1
000
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7907
01 7901 i
• ! - �`�jj 1270�
`N 7051',
1140` r• � t
N ��'` �� �' • 10(11
8000 l 8020 �` \\ •
I.
14n11" \\. Legend
1500 \ 1371,`,, a �.
,. ''\ 1401 `' • Storm lrtots
\ \ \. i' nftff • Storm tAanholes
ncs —
I• Storm tAplels r
\ 1501 )/' 1 8 Storm Culoerts �/ us0'
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o
A culvert known as Bridge. No. R0612 was built in 1950 and lies under the east end of Park Road.
The culvert is currently in disrepair and is rated as structurally deficient and should be replaced with
this project. Since the bridge is structurally deficient it qualifies for state bridge bonding funds. The
City's consultant will perform the necessary analyses to determine the size of the culvert and
wetland impacts and will propose mitigation strategies that comply with regulatory agencies such as
the Department of Natural Resources and the Riley -Purgatory -Bluff Creek Watershed District.
PROJECT FUNDING
Budgets for the proposed work have been included in the 2016 CIP and identifies Municipal State
Aid (MSA) funding for this project. Funding for the project is proposed to come from many sources
and has been budgeted for in the 2016 Capital Improvement Plan. A comparison of the budget and
estimated cost is as follows:
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20160411 ph order plans & specs.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing; Order Plans & Specifications
April 11, 2016
Page 4
Feasibility
Funding Source Estimate Budget
Revolving Assessment Fund (Park
Place Improvements) $53,000 $100,000
Municipal State Aid (MSA) Funds $982,000 $1,100,000
State Aid Bridge Bond Funds $150,000 $150,000
Sanitary Sewer Utility Fund $15,000 $50,000
Water Utility Fund $25,000 $25,000
Total $1,225,000 $1,425,000
The estimated costs include 10% contingency and 10% indirect costs.
Assessments will be based off the City's assessment practice of assessing 40% of the street
improvements to the benefiting properties. The assessments would be proposed for eight (8) years at
a preliminary interest rate of 5.25%. For this project, staff proposes that the assessments be based on
the properties' benefitting area instead of front footage since the City's Public Works Facility
benefits from the project yet has very little frontage to Park Place. The estimated assessments are as
follows:
Parcel
No.
PID
Owner
Parcel
Area
Assessable
Area
Estimated
Assessment
1
251900310
Road Runner Repair Inc
2.89
2.89
$6,920
2
251900300
Road Runner Repair Inc
2.39
2.39
$5,720
3
251900290
Retail Tech LLC
2.43
2.43
$5,820
4
251900280
Retail Tech LLC
1.92
1 1.92
$4,600
5
251900270
Gary Foll
1.75
1.75
$4,190
6
251900260
GMP Properties LLC
1.61
1.61
$3,860
7
251900250
Core Mpls Industrial
1.58
1.58
$3,780
8
251900240
Core Mpls Industrial
2.02
2.02
$4,840
9
251900230
Core Mpls Industrial
0.6
0.6
$1,440
10
251900231
United Mailing Inc
1.71
0
$0
11
251900220
United Mailing Inc
2.51
0
$0
12
251900210
United Mailing Inc
3.34
3.34
$8,000
13
255650070
ISTAR Minnesota LLC
9.92
9.92
$23,750
14
255660010
ISTAR Minnesota LLC
14.1
14.1
$33,760
16
251900200
Core Mpls Industrial
3.39
3.39
$8,120
17
251900190
Core Mpls Industrial
2.96
2.96
$3,540
18
251900010
Carla Brock ahler
2.55
2.55
$6,110
19
251930070
MG LLC
1.16
1.16
$2,780
20
251930080
City of Chanhassen
2.33
2.33
$5,580
g:\eng\public\_2016 projects\16-04 park road improvements\communication\20160411 ph order plans & specs.docx
Paul Oehme
Park Road/Place Street Improvements Project 16-04:
Public Hearing; Order Plans & Specifications
April 11, 2016
Page 5
21
251930030
Prince R Nelson
2.65
2.65
$6,350
22
251930031
Christians Properties LLC
1.3
1.3
$3,110
23
256420010
Alfred A Iverson
3.55
3.55
$8,500
24
251930040
Alfred A Iverson
6.32
6.32
$15,130
25
251930051
Chanhassen HRA
11.65
11.65
$27,900
The area for Parcels 10 and 11 were included in the assessable cost per acre calculation, however, it
is proposed that the assessable area for these parcels be "zero' as the City has been utilizing these
properties for recreational purposes since 1996.
Parcel 15 was deleted from the preliminary assessment roll as it contains a stormwater pond and is
therefore undevelopable.
SCHEDULE
The proposed project is as follows:
Approve Plans and Specifications; Authorize Advertisement for Bids May 9, 2016
Call Assessment Hearing June 13, 2016
Assessment Hearing; Accept Bids and Award Contract July 11, 2016
Start Construction August, 2016
Construction Substantially Complete October, 2016
Attachments: Resolution
CIP Sheet
Letter from Christians, Inc.
g:\eng\public\_2016 projects\16-04 park road improvements\coimnunication\20160411 ph order plans & specs.docx
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: April 11, 2016 RESOLUTION NO:
MOTION BY:
SECONDED BY:
2016 -XX
A RESOLUTION ORDERING IMPROVEMENTS & AUTHORIZING
PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
PARK ROAD/PARK PLACE STREET REHABILITATION PROJECT NO. 16-04
WHEREAS, on March 14, 2016, the City Council received the feasibility report for the
Park Road/Park Place Street Rehabilitation Project and called for the public hearing to be held on
April 11, 2016 for the Park Road/Park Place Street Rehabilitation Project; and
AND WHEREAS, fourteen days' mailed notice and two weeks' published notice of the
hearing was given, and the hearing was held thereon on the 11 th day of April, 2016 which all
persons desiring to be heard were given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report.
2. Such improvement is hereby ordered as proposed in the Council resolution adopted
April 11, 2016.
3. Authorizes preparation of plans and specifications for the Park Road/Park Place Street
Rehabilitation Project No. 16-04.
Passed and adopted by the Chanhassen City Council this 11th day of April, 2016.
ATTEST:
Todd Gerhardt, City Manager
Denny Laufenburger, Mayor
YES NO ABSENT
Capital Improvement Program 2016 thru 2020
City of Chanhassen, MN
Project # ST -012
Project Name Annual Street Improvement Program
Account #1 601-xxxx4751 Account #3
Account #2 Account #4
Description
Department Street Improvements
Contact Paul Oehme
Type Improvement
Useful Life Unassigned
Category Streets/Highways
Priority n/a
Total Project Cost: $25,569,500
Annual project to rehabilitate and reclonstruct streets in the City. Current 5 -year plan shows the following neighborhood areas:
2016 - North Manor Road, Washta Bay Road, Tanagers Lane, Sandpiper Trail, Piper Ridge Lane, Minnewashta Woods Drive, Fox Path area,
Lone Cedar area, Ches Mar Drive and Stoughton Ave
MSA - Park Road overlay and Park Place
2017 - Flamingo Drive area
MSA - Bluff Creek Drive overlay and Bluff Creek Drive Trail extension.
2018 - Orchard Lane, Forest Avenue, Forest Circle, Oriole Avenue, 64th Street and 96th Street
2019 - Fox Path area, Frontier Trail (north of 77th Street), Choctaw and Kurvers Point
MSA - Minnewashta Parkwiy overlay
2020 - Chan View area
Justification
The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the
life of the street and is cost effective, a street will eventually deteriorate to a point that further maintenance is no longer cost effective.
Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have
deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to
consider the merits of the project and scope of work.
Highway 212 improvement project included a pedestrian trail along the first 2,500 feet of Bluff Creek Drive. The resulting "gap" represents a
;ing link in the City's trail system south to Flying Cloud Drive. Bluff Creek Drive is a difficult stretch of road to negotiate as a pedestrian in
tbsence of a trail. This trail segment is planned to be constructed along with the 2017 MSA street reconstruction.
Prior Expenditures 2016 2017 2018 2019 2020 Total
127945,000 Construction 3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
Total Total 3,460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
Prior Funding Sources
2016
2017 2018 2019 2020 Total
12,945,000 Assessment/Revolving
2,260,000
922,400 1,687,300 1,754,800 2,500,000 9,124,500
Assess Fund
Total MSA
1,100,000
1,400,000 900,000 3,400,000
Other Agency Contribution
100,000
100,000
Total 3.460,000 2,322,400 1,687,300 2,654,800 2,500,000 12,624,500
Budget Impactl0ther
Phis project may decrease maintenance costs.
92
CHRISTIANS, INC.
City of Chanhassen
7700 Market Blvd.
Chanhassen, MN 55317
Attn: City Council
RE: Park Road Street Improvement Project No. 16-04
To Whom It May Concern:
Christians Inc. has a total of 200 lineal feet of property along Park Road. The road in front of the
property owned by Christians, Inc. is in very good condition. I do realize there is a significant amount of
traffic due to the public works facility nearby. I feel that the taxes that Christians, Inc. pays are
exorbitant and certainly a sufficient contribution to the road improvement project without being further
assessed. As shown in the attached property tax statement, Christians, Inc. is paying $36,408 on
property that only has an assessed value of $1,005,800. This equal 3.6% of value per year. As a city
council member of a neighboring city, this is by far more than any of your neighboring cities are
charging. You are making it very difficult to operate a business in Chanhassen.
Concerned, !
Bob Christians, President and CEO
Christians, Inc.
1480 Park Road
Chanhassen, MN 55317
(952) 470-2001