E-3. Approve Resolution Accepting Donation for Dugout Concrete for Lake Ann ParkFields 4, 5 and 67700 Market Boulevard
PC Box 147
Chanhassen, MN 55317
Administration
Phone-. 952.227.1100
Fax: 952.227.1110
Building Inspechorm
Phone: 952.2271180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.2271110
Part( & Recreation
Phone.- 952.227.1120
Fax.- 952,227.1110
TO: Todd Gerhardt, City Manager
FROM: Todd Hoffrnan, Park & Recreation Director
SUBJ: Resolution Accepting Donation of Dugout Concrete for Lake Ann
Park (Fields #4, #5, and #6), Chanhassen Athletic Association and
Dugout Club and CAA Baseball/Softball
x, lBUT M 11119
"The Chanhassen City Council accepts the donation of $3,400 from the
Chanhassen Athletic Association and Dugout Club for dugout concrete at Lake
Ann Park (Fields #4, #5, and #6).
Furthermore that staff is directed to prepare correspondence from the Mayor and
City Council thanking the Chanhassen Athletic Association and Dugout Club for
this generous donation."
Approval requires a two-thirds vote of the City Council.
Recreation Center
Mr. Todd Neils, representing the Chanhassen Athletic Association, attended the
2310 Coulter Boulevard
April 26, 2016 Park and Recreation Commission meeting. The athletic association
Fax: 952.2271404
would again like to donate the labor and materials to install concrete surfacing
inside the ball field dugouts on Lake Arm Park fields #4, #5, and #6.
Planning &
Natural Resources
All donations exceeding $500 must be approved by the City Council.
Phone: 952.227.1130
Fax: 952,2271110
DISCUSSION
Public Works
The Chanhassen Athletic Association (CAA) is a parent/adult-led organization
7901 Park Place
Phone: 952.227.1300
that has successfully administered youth sports programs within the community
Fax: 952.227.1310
for over 40 years. The association has partnered with the city on many occasions
to work towards improving local athletic facilities. The CAA, in consultation with
Senior Center
the Dugout Club, would like to complete a project that they started last year to
Phone: 952.2271125
install concrete surfacing within all dugouts at the Lake Am Park
Fax,- 952,227.1110
baseball/softball fields.
Website
www.ci.chanhassen,mn.us
Lake Ann Park Ball Field #4, #5, #6 Dugout Concrete Donation - $3,400
Chanhassen is a Community for Lffe - Providing for Today and Planning for Tomorrow
The Dugout Club proposes to remove 5 inches of infield mix from 6 dugouts, install pressure
treated frames, and fill with gravel and concrete.
Conditions: Any wood concrete forms be removed after construction, concrete shall be
factory manufactured and delivered, and schedule of work shall be coordinated with the
city to minimize conflicts with park users and damage to park areas.
Most recently, the City accepted the donation of approximately $25,500 from the Chanhassen
Athletic Association and Dugout Club for scoreboards at Lake Susan Park ball field scoreboard
and Lake Ann Park ball fields (Fields #2 and #3), dugout concrete for Lake Ann Park (Fields #1,
#2, and #3), and labor to assist with infield improvements at the Chanhassen Recreation
Center/Bluff Creek Elementary School. In 2014, the groups donated dugout improvements
valued at $10,000. In 2011 and 2013, they donated batting cage improvements for Lake Susan
Park and Lake Ann Park. In 2010, the CAA and community partners donated $21,000 worth of
improvements to the Lake Ann Park concession stand.
The Park and Recreation Commission reviewed this proposal at their April 26, 2016 meeting.
Commissioner Carron moved and Commissioner Scharfenberg seconded to recommend that the
Chanhassen City Council accepts the donation of $3,400 from the Chanhassen Athletic
Association and Dugout Club for dugout concrete for Lake Ann Park (Fields #4, #5, and #6)
with the conditions noted. The motion passed unanimously.
Ill W I/T41: IIT/ ifll l
1. Memorandum from Mr. Todd Neils, Dug Out Club and CAA Baseball/Softball
2. Resolution
Date: April 26, 2016
To: Todd Hoffman, Director Park and Recreation
City of Chanhassen
From: Todd Neils
Dugout Club and CAA Baseball/Softball
Lake Ann #4, #5, #6 Dugout concrete project
The Dugout Club proposes to remove 5" of infield mix from 3 dugouts, install pressure treated frame at
grade and fill with concrete. After setting, the forms would be removed and the cavity filled with infield
mix. The DC will supply concrete from local contractor and hire professionals to oversee and finish
installation. The CAA and Dugout Club will work with the City and staff to plan and coordinate
installation and completion of the project.
Estimated cost
Lumber $200
Concrete $450/dugout
Professional contractor $500
Total cost $3,400
All funding has been approved by the Chanhassen Athletic Association Baseball/Softball Board.
CC: Chanhassen Baseball/Softball Board of Directors
Chanhassen Baseball/Softball Field Enhancement Committee
Existing dugout posts
Form
CITY Oa CHANHASSEN
4 ' 2016 RESOLUTION 1 1 6
MOTION BY: SEC Y:
A RESOLUTION ACCEPTING A DONATION FROM
CHANHASSEN ATHLETIC ASSOCIATION AND DUGOUTCLU
E IT RESOLVEDTHAT THE CHANHASSEN CITE' COUNCIL hereby accepts the
$3,400 donation from the Chanhassen Athletic Association and Dugout Club for Dugout Concrete
for Lake Ann Park Ball Fields 4, 5, and 6.
E IT FURTHER RES LVED that city staff is hereby directed to prepare a letter to the
Chanhassen Athletic Association and Dugout Club thanking them for their contribution.
Passed and adopted by the Chanhassen City Council this 9t' day of May, 2016.
ATTEST:
Todd Gerhardt, City Manager Denny Laufenburger, Mayor
YES NO ABSENT
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