CC SUM 2016 05 09
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
MAY 9, 2016
Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened
with the Pledge to the Flag.
COUNCIL MEMBERS PRESENT:
Mayor Laufenburger, Councilman McDonald,
Councilwoman Tjornhom, Councilwoman Ryan, and Councilman Campion
STAFF PRESENT:
Todd Gerhardt, Paul Oehme, Kate Aanenson, Todd Hoffman, and Roger
Knutson
PUBLIC PRESENT:
Sam Winfield 1031 Bluff Point Drive
Ryan Jandl 510 Laredo Lane
Josh Perez 1711 Prescott Lane
Justin Matthews 1373 Ellsworth Court
Jeff Filipek 25 Stone Creek Drive, #130
Katie Farr 1175 Wildwood Way
Jon Heath 19009 Firethorn Point
Wade Powell 3800 Founder Park, Chaska
Tim Thiseen 1550 University Avenue W, St. Paul, 55104
Tyler Muschewske 2241 Hunter Drive
Marti Nyman 6341 Fox Path
John Klinkner 6361 Fox Path
Tim Littfin Tour de Tonka
PUBLIC ANNOUNCEMENTS:
None.
CONSENT AGENDA: Councilman McDonald moved, Councilwoman Tjornhom
seconded to approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated April 25, 2016
2. Receive Planning Commission Minutes dated April 19, 2016
Resolution #2016-36:
3. Approve Resolution Accepting Donation of $3,400 for Dugout
Concrete for Lake Ann Park Fields 4, 5, and 6 from the Chanhassen Athletic Association
and Dugout Club.
City Council Summary – May 9, 2016
Resolution #2016-37:
4. Approve Resolution Accepting 2016 Community Event
Sponsorship Donations from Area Businesses.
5. Approve Temporary On-Sale Intoxicating Liquor License, Intercongregation
Communities Association (ICA) Food Shelf Fundraiser, June 3, 2016 at AutoMotorPlex
Clubhouse, 8200 Audubon Road.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
VISITOR PRESENTATIONS.
Jeff Filipek, new President and CEO of Southwest Metro
Chamber of Commerce introduced himself and provided background information. Tim Litfin
discussed the activities involved with this year’s Tour de Tonka event.
PUBLIC HEARING: 2016 MILL AND OVERLAY PROJECT 16-05: ACCEPT BIDS
AND AWARD CONTRACT; ASSESSMENT HEARING.
Paul Oehme presented the staff report on this item. Councilwoman Ryan asked for clarification
on valley gutter, if Mr. Heusman’s driveway issue had been resolved, and what happens to the
abandoned watermain. Mayor Laufenburger asked for clarification on where the new watermain
will be installed, Victoria being involved in this project, and the status of decreasing the size of a
cul-de-sac before opening the public hearing. Marti Nyman, 6341 Fox Path discussed a possible
public safety issue with the median at the entrance to the neighborhood because previously a fire
truck was unable to make the turn with the median in place. Mayor Laufenburger closed the
public hearing.
Resolution #2016-38: Councilwoman Tjornhom moved, Councilman Campion seconded
that the City Council adopts the attached resolution accepting the bids and awards the
contract for the 2016 Street Rehabilitation Project 16-05 to Northwest Asphalt Inc. in the
amount of $713,385.02; and Resolution #2016-39: The City Council adopts the assessment
roll for City Project 16-05, Fox Chase and Trolls Glen Rehabilitation and the attached
resolution. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
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445 WEST 79 STREET – CHICK-FIL-A: SITE PLAN REVIEW WITH VARIANCES
TO CONSTRUCT A 4,775 SQUARE FOOT RESTAURANT ON 1.32 ACRES OF
PROPERTY ZONED HIGHWAY AND BUSINESS SERVICES DISTRICT (BH) AND
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LOCATED AT 445 WEST 79 STREET. APPLICANT: CHICK-FIL-A INC. OWNER:
CHANHASSEN SHOPPES, LLC.
Kate Aanenson presented the staff report and Planning Commission update on this item. Chick-
fil-A’s representative Tim Thireen with HR Green and council members discussed issues related
to traffic circulation.
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City Council Summary – May 9, 2016
Councilman McDonald moved, Councilwoman Tjornhom seconded that the City Council
approve the site plan for a 4,775 square foot, one story building with a drive-thru and a
variance for hard cover, plans prepared by HR Green, Inc. dated 02/23/16, subject to the
following conditions and adoption of the Findings of Fact:
Building:
1.The building is required to have an automatic fire extinguishing system.
2.Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota.
3.Retaining walls over four high must be designed by a professional engineer and a permit
must be obtained prior to construction.
4.Sanitary and storm sewer service must comply with Minnesota State Plumbing Code (see
Table 701.1).
5.Detailed occupancy related requirements will be addressed when complete building plans are
submitted.
6.The owner and or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures.
Engineering:
1.Several proposed items are shown within the city’s drainage and utility easement, including:
both retaining walls, clearance bar post for the drive-thru and the Chick-fil-A monument
sign. These items must be moved out of the easement or the applicant must enter into an
encroachment agreement with the city after, but concurrent to the site plan agreement.
2.An additional drainage and utility easement shall be recorded over the two drainage basins
located south of the parking lot.
3.Staff has requested further analysis to include the Market Boulevard intersection.
4.The applicant’s engineer shall also examine ways to mitigate the queueing and decreased
LOS.
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5.The applicant shall and re-stripe the intersection of W 79 Street & Great Plains Boulevard
to provide a longer left turn queue.
6.The applicant’s engineer shall verify whether an adequate sight line is provided for vehicles
exiting via the eastern site access.
7.The applicant shall follow the accessibility code for the construction as well as all applicable
State and Federal laws.
8.The applicant shall coordinate with city staff prior to removal or construction of the services
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regarding inspection and traffic control on W 79 Street.
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City Council Summary – May 9, 2016
9.Once construction is complete, the applicant shall retain ownership of the proposed sanitary
service, water service and hydrant constructed on this property.
Planning:
1.The applicant shall combine the two parcels as one lot.
2.The applicant shall enter into a site plan agreement with the City and provide the necessary
security to guarantee erosion control, site restoration and landscaping.
3.Wall lighting and the trash enclosure lighting shall comply with city code.
4.The proposed monument sign shall be relocated on the site to comply with city code.
5.Signage shall comply with city code and requires separate sign permits for each sign.
6.The applicant shall reduce the drive-thru entry width to one lane to add a landscape peninsula
in the southwest corner of the building and to expand the patio area.
7.The applicant shall investigate the shortening of the service sidewalk connecting the building
to the parking lot.
8.The applicant shall provide enhanced landscaping to the north of the building.
Landscaping:
1.The applicant shall revise the landscape plan to accommodate more of the required
bufferyard trees in the south and east buffer yard areas.
2.The interior width of all landscape island must a minimum of 10 feet.
3.The 8” oak tree located on plans along the southeast property line must be preserved.
Revised landscape plans shall note the tree as saved.
4.The London plane tree and Norway maple listed in the Plant Schedule shall be replaced with
appropriate species from the city’s Approved Tree List.
Water Resources:
1.The applicant shall consider modifications to site grading, catch basin placement or both to
minimize to the maximum extent practicable, the amount of runoff leaving the site to the
west.
2.Sheet C-3.1 the two swales/basin areas shown on the southern property boundary shall be
stabilized as soon as possible after going on-line but no more than 48 hours afterwards.
3.The applicant shall do additional subsurface exploration/investigation to provide more
substantial evidence that the infiltration system will work as modeled. The method of
exploration/investigation shall be left to the applicant and their engineer’s discretion. In the
event the findings indicate that infiltration is not feasible, stormwater management plans
shall be modified accordingly.
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City Council Summary – May 9, 2016
4.The Stormtech system shall be owned and maintained by the property owner.
5.A drainage and utility easement shall be recorded over the Stormtech system and the two
basins located south of the parking lot.
6.The design shall be modified to prevent the wall from experiencing inundation. In the event
this is not possible, the D&U shall clearly state that the retaining wall is the sole
responsibility of the property owner.
7.The applicant shall prepare an operations and maintenance manual which shall include a
schedule of inspection as well as anticipated routine maintenance to maintain performance in
perpetuity or until such a time as all parties agree it is no longer necessary. This document
shall include persons responsible for inspections and maintenance and shall be recorded
against the property.
8.The city or their representative shall be granted rights to come onto the property during and
after construction to inspect the facility.
9.Inspection reports and maintenance records shall be made available to the City within 30
days of receiving a written request.
10.The applicant must evaluate the conveyance downstream to assure adequate capacity exists.
11.The model shall be modified to include the area that drains into ST-41 and the area that
drains into ST-6 as basins.
12.Additional detail is needed for the Stormtech system to fully evaluate its efficacy. These
items include elevation of chambers, interconnection between chambers for evaluation of
short circuiting of the system, and elevation of the stone.
13.The applicant shall be responsible for all other agency permits such as MPCA, RPBCWD,
MN DOT, MNDOT, et al.
14.It is estimated that $19,997.34 in stormwater connection fees will be due at lot consolidation.
In the event that infiltration is not allowed, the Surface Water Connection Fee credit shall be
modified to reflect the amount of abstraction achieved on the site. If no abstraction is
achieved the credit shall be $0.00 and the fee due shall be $39,994.68.
15.The applicant shall, as part of the RAP, get guidance from the MN Pollution Control Agency
on whether infiltration would be allowed in the area.
16.In the event that infiltration is not allowed, the applicant must redesign the storm sewer
management system so that the following conditions are met:
a.There shall be no increase in rates leaving the site.
b.Abstraction is achieved to the maximum extent practicable. Other abstraction methods
such as reuse must be evaluated.
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City Council Summary – May 9, 2016
c.Water is treated to achieve 90% removal of Total Suspended Solids and 60% removal of
Total Phosphorus.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
ADMINISTRATIVE PRESENTATIONS.
Todd Gerhardt provided an update on the Prince
Memorial parking situation at Lake Ann Park.
COUNCIL PRESENTATIONS.
Councilman McDonald provided an update on the Arbor Day
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celebration at Roundhouse Park on Saturday, May 7. Councilwoman Ryan, along with her
family also attended the Arbor Day celebration and recognized Dustin with the park and rec
group for his good job of explaining how to cover the trees and pack in the dirt. Mayor
Laufenburger discussed the Annual Fire Department’s banquet, the Rotary Club of Chanhassen’s
Annual Gala, and thanked City Manager Gerhardt and his staff for their handling of the Prince
Memorial.
CORRESPONDENCE DISCUSSION.
None.
Kate Aanenson discussed the Sensible Land Use Program information she handed out to council
members. Mayor Laufenburger discussed the Mayor for a Day winners that will be announced at
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the May 23 City Council meeting.
Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the
meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The
City Council meeting was adjourned at 8:30 p.m.
Submitted by Todd Gerhardt
City Manager
Prepared by Nann Opheim
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