D-5. 2016 Sanitary Sewer Televising (I/I) Project No. 16-02: Approve Quote0
CITY OF
CgANAASSEN
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.227.1170
Finance
Phone: 952.227.1140
Fax: 952.227.1110
Park & Recreation
Phone: 952.227.1120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
rs
MEMORANDUM
TO: Paul Oehme, Director of Public Works/City Engine, -
FROM: Stephanie Smith, Project Engineer k_C-5�1 -
DATE: June 13, 2016
SUBJ: 2016 Sanitary Sewer Televising (I/I) Project No. 16-02: Approve Quote
PROPOSED MOTION
"The City Council approves a quote for the 2016 Sanitary Sewer Re -Televising (I/I)
Project No. 16-02 to Pipe Services Corporation in the amount of $39,640.11."
City Council approval requires a simple majority vote of the City Council present.
DISCUSSION
The Metropolitan Council is currently monitoring the flow of sanitary sewer from
each city to determine the amount of Inflow and Infiltration (UI) to the Met Council's
treatment plant. If the city exceeds the allowance set by the Met Council, the city will
be surcharged a fee based on the amount of flow above the allowed amount. This
project will help reduce 1/1 from entering the sanitary sewer system.
The 2016 Sanitary Sewer Televising (I/I) project will assist city staff in locating
inflows and other contributors to UI in the city's sanitary sewer system. Sanitary
sewer televising consists of cleaning out the sanitary sewer and recording video of the
lengths of pipe in the project area. The contractor will report the deficiencies
observed during the video examination of the pipes.
Planning &
On April 27, 2015, City Council approved initial televising for sanitary sewer areas
Natural Resources
Phone: 952.227.1130
for the 2016 I/I Project. Televising data collected at that time showed that the
Fax: 952.227.1110
concrete pipe along Audubon Road was in better condition than anticipated. Staff
does not recommend I/I maintenance in that area at this time.
Public Works
7901 Park Place
Staff recommends televising the area that is serviced by Lift Station No 2. This lift
Phone: 952.227.1300
station shows an increase in pumping during rain events that signals an I/I problem.
Fax: 952.227.1310
The information obtained from the 2016 Sanitary Sewer Re -televising (I/I) will be
used to plan what sanitary sewer repairs will be included as part of the 2016 UI
Senior Center
Phone: 952.227.1125
Project. It also includes televising for the 2017 Street Improvement Projects in the
Fax: 952.227.1110
Lake Susan and Saddlebrook neighborhoods.
Website
Bidder Base Bid
www.ci.chanhassen.mn.us
Pipe Services Corporation* $39,640.11
Hydro Klean $56,132.66
*Notes recommended items to be awarded.
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The City of Chanhassen put out a request for quotes from three contractors on May 6, 2016.
Two quotes were received. The low quote for this project was from Pipe Services Corporation.
This contractor has completed work in Chanhassen in the past and their work was acceptable.
The Lift Station No. 2 pipe televising was budgeted for in the CIP and will be paid for under
Project #SS -012. The amount budgeted for 2016 is $200,000. The Lake Susan and Saddlebrook
pipe televising will be paid for under the enterprise fund for sanitary sewer.
All work associated with this project is eligible for offsetting the MCES surcharge.
ATTACHMENTS
1. Resolution.
2. Quotes.
3. 2016 Sanitary Sewer Televising (I/I) Project Location Maps.
4. CIP Page 81.
c: Kevin Crooks, Utility Superintendent
Kerry Blaisdell, Pipe Services Corporation
g:\eng\public\_2016 projects\16-02 i&i project\communication\160613_approve re -televising quote.doc
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES, MINNESOTA
DATE: June 13, 2016 . RESOLUTION NO: 2016 -XX
MOTION BY: SECONDED BY:
A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT
FOR ADDITIONAL 2016 SANITARY SEWER TELEVISING
PROJECT NO. 16-02
WHEREAS, pursuant to a request for quotes for additional 2016 Sanitary Sewer Televising
(1/1), two quotes were received and opened. The quotes are as follows:
Bidder Total Bid
1. Pipe Services Corporation $39,640.11
2. Hydro Klean $56,132.66
AND WHEREAS, Pipe Services Corporation had the lowest responsible quote with a total
quote amount of $39,640.11.
NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Pipe
Services Corporation in the name of the City of Chanhassen for additional 2016 Sanitary
Sewer Televising (1/1), Project No. 16-02, according to the plans and specifications
therefore approved by the City Council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Passed and adopted by the Chanhassen City Council this 13t1i day of June, 2016.
ATTEST:
Todd Gerhardt, City Manager
YES
g:\admin\resol\20161san sewer televising 061316.doc
Denny Laufenburger, Mayor
NO
ABSENT
2016 Sanitary Sewer I&I Retelevising Quotes
Bidder #2:
Hydro Klean
$56,132.66
142%
G:\ENG\PUBLIC\_2016 PROJECTS\16-02 I&I Project\Contract Administration\Televising Bid Tab_2.xls
Engineer's
Bidder #1:
Estimate
Pipe Services
LUMP SUM TOTAL
$42,447.66
$39,640.11
PERCENTAGE OF LOW BID
107%
100%
Bidder #2:
Hydro Klean
$56,132.66
142%
G:\ENG\PUBLIC\_2016 PROJECTS\16-02 I&I Project\Contract Administration\Televising Bid Tab_2.xls
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Capital Improvement Program
City of Chanhassen, MN
Project # SS -012
Project Name Inflow and Infiltration Abatement
Account N1 701-70xx-4751
Account #2
Account#3
Account #4
2016 thru 2020
Expenditures
Department
Sanitary Sewer Improvements
Contact
Paul Oehme
Type
Improvement
Useful Life
Unassigned
Category
Utilities
Priority
n/a
Description I
Total Project Cost: S1,900,000
This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration
Report and aspects of the program are included in the annual street project. The projects were reviewed by Metropolitan Council and approved in
lieu of surcharge fees.
Justification
City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage
treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its
way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City's lift stations.
Prier
Expenditures
2016
2017
2018
2019
2020
Total
900,000
Maintenance
200,000
200,000
200,000
200,000
200,000
1,000,000
Total
Total 200,000
200,000
200,000
200,000
200,000
1,000,000
Prior
Funding Sources
2016
2017
2018
2019
2020
Total
900,000
Sewer Utility Fund
200,000
200,000
200,000
200,000
200,000
1,000,000
Total
Total 200,000
200,000
200,000
200,000
200,000
1,000,000
Budget Impact/Other I
The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund
for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems.
81