CC SUM 2016 07 25
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
JULY 25, 2016
Mayor Laufenburger called the meeting to order at 7:00 p.m. The meeting was opened
with the Pledge to the Flag.
COUNCIL MEMBERS PRESENT:
Mayor Laufenburger, Councilman McDonald,
Councilwoman Tjornhom, Councilwoman Ryan, and Councilman Campion
STAFF PRESENT:
Chelsea Petersen, Paul Oehme, Kate Aanenson, Todd Hoffman, and Roger
Knutson
Mayor Laufenburger modified the agenda moving item C-1 to item F-2.
PUBLIC ANNOUNCEMENTS:
Mayor Laufenburger reminded residents that Tuesday,
nd
August 2 is National Night Out and discussed activities involved with that event.
CONSENT AGENDA:Councilman McDonald moved, Councilman Campion seconded to
approve the following consent agenda items pursuant to the City Manager’s
recommendations:
1. Approve City Council Minutes dated July 11, 2016
2. Receive Park and Recreation Commission Minutes dated June 28, 2016
3. Receive Planning Commission Minutes dated July 19, 2016
nd
Resolution #2016-51:
4. Pinehurst 2 Addition: Approve Preliminary and Final Plat of
property zoned Single Family Residential (RSF) and located at 6681 Amberwood Lane
nd
(Lots 14, 15 and 16, Block 1, Pinehurst 2 Addition). Applicant: Kroiss Development,
Inc. Owner: Mike and Deb Anderson.
5. Bandimere Park Expansion Project: Approve Encroachment Agreement with Magellan
Pipeline for Work within the Pipeline Easement.
6. Foxwood-9150 and 9250 Great Plains Boulevard: Approve Final Plat for a 46 Lot
Subdivision on 43.55 Acres of Property; and Approve Development Contract and Plans
and Specifications.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
City Council Summary – July 25, 2016
VISITOR PRESENTATIONS.
None.
LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE.
Sergeant Mike Wollin reviewed
highlights of the Towards Zero Deaths July speed mobilization results, August impaired driving
mobilization, personnel update, NIBRS update and Ryder Cup planning. Chief Don Johnson
reviewed June numbers regarding staffing, calls for services, data comparisons with 2014 and
2015, training, and Fire Marshal investigations before introducing new fire department recruits
Mike Anderson, Jake Coleman, Dan Martinez, and Angelo Silione. Aaron Busch was not
present.
IDI EXPANSION – 8303 AUDUBON ROAD:
A. VACATION OF DRAINAGE AND UTILITY EASEMENT BETWEEN OUTLOT
ST
A AND LOT 1, BLOCK 1, AUDUBON CORPORATE CENTER 1 ADDITION.
ND
B. FINAL PLAT APPROVAL FOR AUDUBON CORPORATE 2 ADDITION
ST
(OUTLOT A, AUDUBON CORPORATE CENTER 1 ADDITION).
SITE PLAN APPROVAL FOR A 26,962 SQUARE FOOT BUILDING
C.
EXPANSION ON PROPERTY ZONED INDUSTRIAL OFFICE PARK (IOP).
APPLICANT: EDEN TRACE CORPORATION. OWNER: EQUITABLE
HOLDING CO. LLC.
Kate Aanenson presented the staff report and Planning Commission update on this item. Mayor
Laufenburger opened the public hearing for the vacation of drainage and utility easement. No
one spoke and the public hearing was closed. Mark Undestad, representing Eden Trace, was
available to answer questions.
Resolution #2016-52: Councilwoman Tjornhom moved, Councilman Campion seconded
that the City Council adopts a resolution approving the vacation of a portion of the public
st
drainage and utility easement dedicated with the Audubon Corporate Center 1 Addition
plat as described in Exhibit A according to the recorded plat thereof. All voted in favor
and the motion carried unanimously with a vote of 5 to 0.
Resolution #2016-53: Councilwoman Tjornhom moved, Councilman Campion seconded
that the City Council approves the resolution approving the final plat for Audubon
nd
Corporate Center 2 Addition subject to the following conditions:
1. Exiting city boulevard trees will be protected with fencing during all phases of
construction. The applicant will be responsible for replacing any trees that die as a result
of construction activity.
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City Council Summary – July 25, 2016
2. A wetland buffer 20 feet in width and a 30 foot setback from the wetland buffer must be
maintained around all wetlands on the property. Secondary structures are allowed to
encroach up to 50 percent of the setback. It appears that the retaining wall has exceeded
the allowed encroachment and needs to be moved out of this 15 foot setback. Wetland
buffer areas shall be preserved, surveyed and staked in accordance with the City’s
wetland ordinance. The applicant must install wetland buffer edge signs, under the
direction of City staff, before construction begins and must pay the City $20 per sign.
3. This condition has been met.
4. This condition has been met.
5. Based upon the area and land use type, the Storm Water Utility Connection Charge is
estimated to be $23,500.69 due with the final plat.
6. The applicant shall apply for and obtain permits from the appropriate regulatory agencies
(e.g. Minnesota Pollution Control Agency, Minnesota Department of Natural Resources
for dewatering) and comply with their conditions of approval.
7. Park fees in the amount of $33,125 shall be paid prior to recording the final plat.
8. No burning shall be issued for trees to be removed. Trees and shrubs must be removed
from site or chipped.
9. If importing or exporting material for development of the site is necessary, the applicant
will be required to supply the City with detailed haul routes.
10. Building permits are required for all retaining walls four feet tall or higher and must be
designed by a Structural Engineer registered in the State of Minnesota. Additional top
and bottom elevation should be added to the retaining wall.
11. A minimum vertical separation of 18 inches is required at all storm, sanitary, and
watermain crossings. Provide details of each crossing to ensure minimum separation.
12. Sanitary sewer and watermain hookup fees will be required at the time of building permit
issuance. All of these charges are based on the number of SAC units assigned by the Met
Council and are due at the time of building permit issuance.
13. Collector and Arterial Roadway Traffic Impact Zone fees will be collected with the final
plat. The fee will be based on the commercial rate of $3,600 per developable acre. With
2.06 developable acres, the fee is $7,416.
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City Council Summary – July 25, 2016
14. A drainage and utility easement will need to be placed over the wetland and associated
buffer with final plat.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Councilwoman Tjornhom moved, Councilman Campion seconded that the City Council
approves the site plan for the expansion of IDI Distribution Building, plans prepared by
Houwman Architects, dated June 6, 2016, and Sambatek, dated July 1, 2016, subject to the
following conditions and adopts the findings of fact and recommendation:
Building Official
1.The building is required to have automatic fire extinguishing system.
2.Building plans must be prepared and signed by design professionals licensed in the State of
Minnesota.
3.Soil evaluation (geo-technical) report required.
4.Retaining walls over four high must be designed by a professional engineer and a permit
must be obtained prior to construction.
5.Detailed occupancy related requirements will be addressed when complete building plans are
submitted.
6.The owner and or their representative shall meet with the Inspections Division as soon as
possible to discuss plan review and permit procedures.
Engineering
1.Outlot A must be platted as a lot and combined with Lot 1, Block 1 prior to recording the site
plan agreement.
2.The applicant’s surveyor shall show all easements of record on the existing based on a recent
(within 90 days) title search of the parcel prior to recording the site plan agreement.
3.Prior to recording the site plan agreement, the applicant must vacate the drainage and utility
easement over the storm sewer they are removing.
4.Prior to recording the site plan agreement, the applicant shall submit a concept-level design for
stormwater that would meet the watershed district requirements if the additional parking spaces
were to be added at a future date.
5.Prior to a notice to proceed, the grading plan shall be revised to show the existing and proposed
elevation shots where the new curb line will tie-in to the existing curb.
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City Council Summary – July 25, 2016
6.The Emergency OverFlow (EOF) locations and elevations shall be added to the grading and
utility plan sheets.
7.The applicant must submit a soils report to the city prior to recording the site plan agreement.
8.During construction, the infiltration basin area shall be protected from compaction and
disturbance during construction.
9.The infiltration basin area shall not be excavated prior to substantial completion of the site work
and stabilization of the slopes.
10.After construction, the infiltration basin shall be tested by a third party for permeability to
ensure that it is functioning per the stormwater modeling submitted by the applicant. The
infiltration basin must pass the permeability testing prior to an issuance of a permanent
certificate of occupancy.
11.The applicant must submit a SWPPP and erosion control plan per City Code §19-145 for staff
review prior to recording the site plan agreement.
12.Prior to recording the site plan agreement, escrow shall be provided to the city for construction
of erosion and sediment control measures and the infiltration basin.
13.The applicant shall obtain permits from all appropriate regulatory agencies and comply with
their conditions of approval.
14.The parking lot plan shall be revised to meet the Chanhassen City Code requirements for driving
aisles for 90 parking spaces or to use angled parking prior to a notice to proceed.
15.The plan must follow all applicable State and Federal guidelines and accessibility for the
parking lot and sidewalk construction.
16.Water main to be installed for this project shall be privately owned and maintained during and
after construction.
17.Private water main shall be installed per the most current version of the City of Chanhassen
Standard Specifications and Detail Plates, which shall be included in the construction
specification documents for this project prior to a notice to proceed.
18.Permits from the appropriate regulatory agencies will be required, including the MPCA and the
Dept. of Health prior to a notice to proceed.
19.Prior to a notice to proceed, the applicant’s engineer shall verify whether there is a conflict at the
storm sewer/water main crossing for the relocated hydrant on the east side of the building, and
alter the plans if necessary to remediate the conflict.
20.City and Metropolitan Council SAC and WAC charges will be collected with the building
permit at the units determined by the Metropolitan Council and the rate effective at the date of
permit.
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City Council Summary – July 25, 2016
Natural Resources
1.All existing trees to the north and west of the parking lot expansion shall be protected by tree
preservation fencing. Fencing shall be installed and approved by the city prior to any
grading.
Planning
1.The applicant shall enter into a site plan agreement and provide the necessary securities
required by it.
2.Dumpsters, if placed outside, shall be properly screened.
Water Resources
1.The applicant shall apply for and receive a General Permit Authorization to Discharge
Stormwater Associated with Construction Activity Under the National Pollution Discharge
Elimination/State Disposal System (NPDES Construction Permit) prior to the issuance of a
building permit or any earth disturbing activities.
2.The applicant must demonstrate that they can achieve the 90% TSS and 60% TP removal
using removal efficiencies recognized as industry standards or otherwise justifiable prior to
issuance of a building permit.
3.The applicant must provide the water quality modeling, in both a summary and the actual
electronic model used to the city for review and approval prior to issuance of the building
permit.
4.The plan submittal must also include a detail of the infiltration basin consistent with the
Minnesota Stormwater Manual prior to issuance of a building permit. This detail must
include any soils corrections, basin protections and planting plans and schedules in addition
to other necessary design elements.
5.The infiltration basin must be placed within a drainage and utility easement.
6.The applicant shall prepare an operations and maintenance manual specific to the infiltration
feature including anticipated inspection schedule, routine maintenance and frequency of said
maintenance and supply a copy to the city prior to issuance of a building permit.
7.The two outfalls into the infiltration basin shall be combined into one and a sump manhole
with a minimum depth of 4 feet shall be constructed at the last CBMH prior to discharging
towards the infiltration basin.
8.The pipe shall come out of the last structure into the infiltration basin no stepper than one
percent (1.0%). The outfall shall be short of the basin and shall flow through a grass channel
to allow for energy dissipation and additional pretreatment.
9.The applicant shall prepare a Surface Water Pollution Prevention Plan (SWPPP) and submit
to the city for approval prior to issuance of a building permit. No earth disturbing activities
may occur until an approved SWPPP is developed. This SWPPP shall be a standalone
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City Council Summary – July 25, 2016
document consistent with the NPDES Construction Permit and shall contain all required
elements as listed in Parts III and IV of the permit.
10.The plan must eliminate the two stalls that encroach into the secondary setback from the
wetland buffer.
11.Monuments indicating the buffer boundary will need to be shown on the plan and placed
concurrent with the erosion prevention and sediment control practices.
12.The applicant shall apply for and obtain permits from the appropriate regulatory agencies (e.g.,
Minnesota Pollution Control Agency, Minnesota Department of Natural Resources (for
dewatering), Riley-Purgatory-Bluff Creek Watershed District) and comply with their conditions
of approval.
All voted in favor and the motion carried unanimously with a vote of 5 to 0.
APPROVAL TO RECRUIT MEMBERS FOR PARK MASTER PLAN ADVISORY
COMMITTEE; AND APPOINTMENT OF CITY COUNCIL MEMBER TO THE
COMMITTEE.
Todd Hoffman presented the staff report on this item. In discussing the representation of the
advisory committee, Councilwoman Ryan asked for clarification on the soccer association and
school district members. Mayor Laufenburger suggested having two high school student
members, one from Minnetonka and one from Eastern Carver County schools.
Councilman McDonald moved, Councilwoman Tjornhom seconded to appoint
Councilwoman Ryan as the City Council representative on the Park Master Plan Advisory
Committee. All voted in favor and the motion carried unanimously with a vote of 5 to 0.
Councilman McDonald moved, Councilwoman Ryan seconded that the City Council
approve the make up of the Park Master Plan Advisory Committee as presented with the
addition of one high school student member being added. All voted in favor and the
motion carried unanimously with a vote of 5 to 0.
COUNCIL PRESENTATIONS.
Mayor Laufenburger noted he was going to be speaking to
the Chanhassen Rotary Wednesday morning at 7:00 to discuss how the City responded to the
incidents associated with Prince Roger Nelson’s passingon April 21, 2016.
ADMINISTRATIVE PRESENTATIONS.
Assistant City Manager Chelsea Petersen
explained that the City is looking for additional election judges to serve at the general election.
Councilwoman Tjornhom moved, Councilman McDonald seconded to adjourn the
meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The
City Council meeting was adjourned at 7:35 p.m.
Submitted by Todd Gerhardt, City Manager Prepared by Nann Opheim
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