Administrative Section
Administrative Section
Letter to Tom Zwiers, G & T Trucking dated June 18, 1998.
Letter to Lee Martinsen dated June 30, 1998.
Letter to Bruce Pudwell dated June 30, 1998.
Letter to Bruce Trippet dated June 30, 1998.
Inspections Division Monthly Report for May 1998.
Memo from Don Ashworth dated July 8, 1998 regarding 1998 Goals.
Memo from Don Ashworth dated July 8, 1998 regarding Strategic Planning
Process.
CITY OF
CHANHASSEN
'.:ity Center Drive, PO Box 147
,1Il/h1SSeJ/, Minnesota 55317
Plione 612.937.1900
~CIlelll! Fax 612.9375739
;inwing hlX 612.937.9152
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June 30, 1998
"
Mr. Lee Martinsen
1890 Partridge Circle
Excelsior, MN 55331
Dear Mr. Martinsen:
On behalf of the City of Chanhassen, thank you for the leadership role you
assumed on the Pheasant Hill Park Neighborhood playground installation.
Installing a playground is a big job and without your commitment, it would have
never been completed in one day. Setting aside 13 Y2 hours on a Saturday
volunteering to construct a children's playground is commendable. I admire you
for your dedication.
Please do not hesitate to call me if I can be of assistance to you in the future.
Sincerely,
~
Todd Hoffman
Park & Recreation Director
TH:k
c: Mayor and City Council::
Park & Recreation Commission
Dale Gregory, Park Superintendent
Bruce Trippet, Neighborhood Volunteer Coordinator
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CITY OF
CHANHASSEN
try CfIIler Drive, PO Box 147
!/d}tzjsfII, Mill/woltZ 55317
P;'olle 612.937.1900
~'ilelil/ Ftix 612.937.5739
;I/ferillg Ftix 612.937.9151
'j, S4'1) F.zx 611.934.1514
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June 30, 1998
Mr. Bruce Trippet
] 895 Partridge Circle
Excelsior, MN 5533]
Dear Bruce:
,
Congratulations! You successfully managed the Pheasant Hill Park playground
volunteer installation project. A big thank you goes out to you and all your
neighbors who chipped in. I understand it turned into a long day of work. I am
especially grateful to those who stuck it out to the end. The note of thanks to Mr.
Martinsen you mentioned will be sent.
Did anyone take a photograph or two? If so, please drop one in the mail or at city
hall to my attention. I would like to submit a photo story to the Chanhassen
Villager acknowledging the efforts of the neighborhood. Bruce, I know you keep
a very busy schedule. Thanks again for your commitment to this project.
Sincerely,
Todd Hoffman
Park & Recreation Director
TH:k
c: Don Ashworth, City Manager
Mayor and City Council
Park & Recreation Commission
Dale Gregory, Park Superintendent
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Inspections Division Monthly Report
May, 1998
Page 2
PSD-ID Valuations
1995 to present
$12,000,000
$10,000,000
$8,000,000
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REVENUE
May revenue was $1-+1,722. The average May revenue since 1990 is $57.-+57. This month's
revenue is higher than any month since I began tracking revenue in 1990. The previous high
revenue was $125.9-+9 in December. 1997; the previous highest \!ay revenue was $78.299 in
1995.
OTHER STAFF ACTIVITIES
Training
I. Three staff members attended the monthly Building Officials luncheon in Medina.
Residential steel stud framing was the topic of discussion.
2. Two mechanical inspectors attended the monthly IAPMO meeting in Savage. The latest
code changes was the topic of discussion.
3. Two mechanical inspectors attended the monthly mechanical inspectors lunch meeting in
Bloomington. Possible adoption of the upe and/or IPe was discussed.
4. Two inspectors attended a seminar on UBe chapter 10 exiting provisions.
). One inspector attended a 1997 UMe update seminar.
6. All Inspections Division staff attend our weekly meeting on Thursdays where we discuss
new and ongoing issues.
CITY OF
CHANHASSEN
MEMORANDUM
TO:
Mayor and City Council
~'i0! Cfllter Dril'e, PO Box 147 FROM:
'ilnbilJW1, Minnesotil 55317
Pboile612.9r./900 DATE:
;flleml hlX 612.9375739
;illeerillg Fllx6Il.937915l SUBJ:
1-:1\ 6/l.93125.:-1
Don Ashworth, City Manager
July 8, 1998
1998 Goals
,Ii
I notified the City Council approximately 3 weeks ago that reviews were
occurring for all city employees. The City Council asked that each of our
departments heads submit a progress report in regards to 1998 goals for their
departments. Attached please find that update.
g:\mgr\98goals.doc
City ofChill/hassell. A growing (Olllnlllllif)> I/litb clCilnlilkes, qUillil]' s(hooL(, il d1il17ning dOUl/ltou>n, thril'ing businesses, ill/d beillltiful Pillks. A greilt plio' ro Ii",. I/'orz. Ill!d pill)'.
Don Ashworth
June 19, 1998
Page 2
· The Fire Board continues to develop their unified invisible leadership of the
fire department.
· Weekly meetings have been scheduled and occur.
· Technology has, indeed, been "embraced" (as was the Fire Board's goal).
· Fire officers now have alpha-numeric pagers (providing them with group
information from the chief, city hall, and weather updates).
· More use of computers and e-mail is occurring, and the fire department is
now receiving faxed information on calls from Carver County dispatch.
These are very exciting accomplishments!
· I see more and more delegation of tasks by the chiefs, providing more
opportunities for firefighters to be involved at varied levels.
· Exploration of new equipment continues.
CRIME PREVENTION
· Beth continues to provide numerous presentations, both on request and
based on the needs she sees.
· This year's bicycle safety efforts, including the 3'd year of helmet sales, are
received extremely positively by the community.
· All law enforcement officers working in Chanhassen are provided with
"bicycle safety citations" providing a "ticket" for young people wearing
helmets when "caught" by an officer. This "ticket" awards each child a free
hamburger at McDonalds.
· The second annual Safety Camp is planned, and is sure to be a success!
· Beth has participated in this year's child safety seat education program.
· Perhaps one of the most exciting successes was the first Citizens' Police
Academy. It was extremely successful by all accounts! I continue to be
very pleased with the fact that crime victims are provided a personal letter
from our office acknowledging their loss and providing resources.
; ,"
INSPECTIONS DIVISION
· This has been a record year for inspections, permits and revenue __ this
division is extremely busy!
· Computerization of departmental needs continues with a great deal of
assistance being provided by Rick Rice and Jerry Mohn.
· The development of an internship program for building inspection
technology students continues to be discussed, but there has not been time to
pursue this yet.
· The Inspections Division did complete its building code effectiveness
grading schedule evaluation in May, and we are waiting for the results.
· Housing code evaluations are being reviewed by the department.
· One of the areas I am most pleased with has been the effort by the Division
to seek input on the services they provide. In July we will be meeting with
the state to ask for a review of what we do compared with other
1998 GOALS FOR
PUBLIC SAFETY DEPARTMENT
MISSION AND CURRENT SERVICES
The Chanhassen Public Safety Department is responsible for providing the following services:
law enforcement, fire prevention & suppression; emergency medical/rescue response; building
inspections; crime prevention & public safety education; emergency management; animal
control; and, support services for these. Our departmental mission statement is:
To Foster Public Safety by efficiently providing
Safety Related Community Services
Education To Staff and the Community
Fair Enforcement of Statutes and Codes
Professional and Personal Staff Development
. . . for the benefit of those visiting, working and living in the City of Chanhassen.
BUDGET HIGHLIGHTS
The budget shows minimal increases to keep up with demands for service. The police contract
will maintain the same number of hours previously contracted for and an existing Community
Service Officer will be upgraded to a Public Safety Officer position, funded primarily through a
federal grant.
VISION/ACHIEVEMENTS, DEPARTMENT 1998 GOALS:
Law Enforcement
· Maintain a level of service for 91llpatrol coverage as community continues to expand
· Remain involved as a member of the Southwest Metro Drug Task Force
· Maintain representation on Carver County Control Team
· Support Carver County Law Enforcement Honor Guard
· Provide code enforcement within the City
· Maintain effective working relationships with other law enforcement agencies, including the
Carver County Sheriffs Department, State Patrol and Department of Natural Resources
(ongoing)
· Implement Public Safety Officer position
· Support to the law enforcement agencies working in Chanhassen to ensure quick coverage of
law enforcement calls (ongoing)
· Development of Public Information Officer position
Fire Department
· Improve relationship between City and Fire Department
· Develop unified and visible leadership within the Fire Board
· Schedule weekly meetings
· Embrace technology (email, voice mail, pagers, computers)
· Encourage more delegation of staff management and other tasks
· Plan for the acquisition of Cairns IRIS, Ice Rescue Equipment, and Confined space
equipment
1998 I.S. Dept Goals
11~_t__
Attend Microsoft and Noyell update
courses
Incomplete
Attended : Novell Ver 5 Upgrade Seminar
: MS Windows 98 Realease
Yet to schedule: MS WinNT Advanced Admin
: Audit of Netware Admin 4.11
: Netware Advanced Admin
Documentation
Ongoing
Approximately 80% finished with network
documentation. All work is kept in separate 3 ring
binders in the IS office. Currently reproducing hand
drawings in a CAD files.
Status Update - 6/23/98
II. RESOURCE MANAGEMENT
A. Team Building - Develop programs, activities, and policies to enhance team building
among employees by sharing in the successes and short comings of the department,
insuring that the employees understand their role and importance to the department,
and providing opportunities to recognize jobs well done.
Status: Monthly employee birthday and anniversary recognition. Public Works
employee picnic in May.
B. Long-Term Facility Needs - The overall space needs of the Public Works Maintenance
Operations departments has been a problem for some time and worsens each year that
it is not addressed. Currently, a significant amount of the City's maintenance fleet and
equipment is stored outside every night due to lack of indoor storage. In addition, the
repair area of the shop with only two repair stalls is grossly undersized for the City's
current fleet and they are not even large enough to handle some of the larger fire
trucks and equipment. A study needs to be undertaken to determine the long-term
space needs for the operations division and then evaluate whether or not the existing
site can meet these long-term space needs or if a new location is required.
Status: Needs study is in progress and will be presented to City Council July 20.
C. Acquisition of 1998 Public Works Vehicles and Equipment - Conduct and complete
the successful acquisition of the programmed 1998 vehicles and equipment additions
to the public works operations department within the approved budgetary limitations.
Status: Acquisition is 95% complete.
III. INFRASTRUCTURE IMPROVEMENTS
A.
Well No.8 - Work cooperatively with the Engineering department to begin the design
and construction of water supply Well No.8 to be located in the Galpin wellfield area
north of Trunk Highway 5 and east of Trunk Highway 41. This capital improvement
is consistent with the 1993 Comprehensive Water Supply Plan. During 1997, the City
pumped more than 750 million gallons of water and added more than 180 connections
to the system. Continued residential and commercial growth in the City will require
that additional water supply wells be constructed every 3 to 5 years until full
development of the city is attained.
"
Status: Land acquired, drilling contract is in progress, wellhouse design is in
progress.
Cl. Coulter Boulevard West of Century - Project 97-1D
Status: Award of bid scheduled for July 13, 1998.
Revised 6/23/98
D. Lake Luc Road between the Brenden Pond develo ment and the Woodrid e Hei hts
development)
Status: Award of bid scheduled for July 13, 1998.
E. Pleasant View Road Bituminous Overlay
Status: Construction scheduled for July 20-24, 1998.
F. Sump Pump Drainage Improvement Proiects
Status: Neighborhood surveys completed. Design 40% complete.
G. Annual Street Repair and Sealcaating Program
Status: Substantially complete June 24, 1998.
H. Proiect Assessments
Arrange for the adoption of the assessment roll far the following projects in time for the
November 30, 1998 certification date:
1. Arboretum Business Park Phase I - Project No. 97-1A
Status: Assessment hearing scheduled for October 12, 1998.
2. Coulter Boulevard West of Century - Project 97-1D
Status: Assessment hearing scheduled for October 12, 1998.
III. COOPERA TNE AGENCY EFFORTS
A. Trunk Highway 5 Reconstruction from Powers Boulevard (CSAH 17) to Trunk Highway
41
Status: Final plans and specifications scheduled for July completion.
B. Trunk Highway 101 TurnbackJUpgrade
Status: City Council update anticipated for July/August. Resident meeting
August/September.
C. Comprehensive Transportation Study
Status: 98% complete.
D. Trunk Hil!hwav 7 - Year 2000 Safety Imorovements
Status: Fir Tree and Cypress accesses to Trunk Highway 7 have been closed. MnDOT
to install large green street name signs along Trunk Highway 7 for all remaining access
points in September.
\'cfsl\\'ol2'eng'anila\98goalsstalus.doc
2
1998 Goals
Recreation Supervisor
1. Increase Chanhassen's annual sponsorship contributions total to $25,000.00, including cash, gift
certificates, etc.
· $17,035 has been received in cash. With gift certificates, the total is close to $25,000.
2. Final the 4th of July Celebration Schedule of Events by the end of April.
· Done
3. Process district facility request applications for the 1998/99 school year by July 1.
· In the process of being completed.
4. Continue to work with Recreation Supervisor in providing new and interesting recreational
opportunities for the residents ofChanhassen. Work with Senior Coordinator to expand program
for participants of the senior center.
· Ongoing.
5. Work with seasonal staff to provide better job training and motivation.
· Ongoing.
6. Implement volunteers from local businesses for Chanhassen's Special Events through the
annual sponsorship program.
· Ongoing.
7. Look for new ways to increase our department's working relationship with School
District #276.
· Ongoing.
8. Continue to publish weekly adult athletic standings in the Chanhassen Villager.
· Mail~d out weekly to teams instead.
9. Collect $7,500.00 in picnic revenues from reservations.
· Collected $6,555 to date.
10. Continue to operate the Lake Ann Concession building and boat rental station in a fiscally
responsible manner.
· Ongoing.
CITY OF
CHANHASSEN
I Ci0' Cmter Driz'f. PO Box 147
/,,zaf'//SSei/, Milll/esota 55317
Pbolle 612.937.1900
GCih'l;d hlX 612.937.5739
:;i;!cci"i;:g F.iX 6129.17.9/5':
/J!, SJj<:r: f;I.\ 6/':93-1.:5':-;
":/j ll':i'Z::(j.dl/lnh,;JJt'il,ii;';i.lf.'
MEMORANDUM
TO:
Todd Hoffman, Director of Park and Recreation
Patty Dexter, Recreation Superviso~
FROM:
DATE:
June 25, 1998
SUBJ: 1998 Mid-Season Goals
I. Increase patronage of the CRC to realize two goals:
a. to promote mental and physical health and wellness among our
citizens, and,
b. to generate revenue of 65-75% of operating cost.
· For the period January 1 - May 31 (5 months), 58% of the 1998
budget remains. Revenue of $90,159 has been received in 1998,
compared to $68,415.34 in 1997.
2. Provide the CRC gym schedule monthly and make it available to the
customer by the 20th of each month for the upcoming month.
· Schedule is produced monthly.
3. Continue to coordinate gym schedule meeting with local athletic
association representatives to allocate gym time. Meetings to be held in
August for the period of September - May and again in April for the period
of June - August.
· Meeting was held in April and another scheduled for August.
4. Continue to work on promotional/marketing brochure for CRC meeting
and conference rooms. A special mailing to go to all local businesses in
April.
· The brochure is completed (see attached) and the mailing will go
out in August.
5. Continue to develop a comprehensive facility supervisor manual.
· Currently working on manual.
1998 Recreation Supervisor Goals
Page 3
15. Team up with Park Maintenance to dress up the CRC front entrance with
flower pots.
· Will pursue upon playscape and front lawn area completion (fall
1998).
16. If funding is available, research the purchase of a CRC monument sign and
additional lighting at the CRC entrance way.
· "'ill resubmit in Chanhassen Recreation Center 1999 Budget.
g:\park\pany\ 1998MidseasonGoalsTHMemo
Goals for the Chanhassen Senior Center 1998
1) Continue to supervise and recruit volunteers to assist with extra office
tasks and special events.
I currently have four regular volunteers to staff the Senior Center office
when I'm not available to be in the office or when I have scheduled days off.
2) Provide support and supervision to the Congregate Dining Kitchen
Coordinator in the daily needs of the Congregate Dining program. Also
assist in the future planning of Meals on Wheels program.
Currently I am in charge of scheduling the monthly volunteers for kitchen
assistance duties and assist Joyce, the Dining Site Manager, in any tasks
she needs help with. I am also presently working with Sharmin Al-Jaff and
the Senior Commission to coordinate the start up of Meals on Wheels.
3) Institute a written policy regarding registration payment and refund
regulations.
All Senior Center registrationforms explain the cancel and payment
polices.
4) Organize an overnight or extended trip during the summer and winter
months. Make contacts with local travel agencies to assist with
planning details.
An extended trip for late fall of 1998 and a spring trip for 1999 have been
organized. All the information for the fall 1998 trip has already been
distributed. The 1999 spring trip is in the process of being planned. This
trip will be advertised in the 1998fall city newsletter.
10) Promote the Chanhassen Senior Center more effectively in the Chaska
Herald and continue to submit weekly press releases in the Chanhassen
Villager and the Wayzata Weekly News.
Press releases are submitted to the Chanhassen Villager and the Wayzata
Weekly News on a weekly basis. The option to submit weekly press releases
in the Chaska Herald need to be explored yet.
11) Involve City Council members, Chanhassen Mayor, and Chanhassen
Villager in large senior events; Saturday Night Specials, congregate
dinning, etc., to keep them informed of the growth the Senior Center is
experiencing.
Important reports involving the Senior Center's attendance and activity
levels have been shared and passed on to both the City Council and the
Chanhassen Park and Recreation Committee for their interest. The Senior
Center would like to involve the City Council on a more consistent basis
when it involves social events.
12) Aim to increase the participation level in the Men's Club. Include and
plan more active projects and field trips they can participate in.
A special meeting was just held in June to discuss the decreased attendance
and what can be done to increase the interest level. Several ideas were
shared and the most common expressed idea was to organize more field
trips and to participate in more community/City activities.
; ,.
13) Attend more of the local Senior Service Provider meetings to keep
updated on the latest senior issues in Carver County. Remain on the
Carver County Senior Expo committee.
I have attended a few of the monthly Carver County Senior Service
Provider's meetings and have collected valuable information. These
meetings also allow me to promote the Chanhassen Senior Center. This
past year I completed my fourth year on the Carver County Senior Expo
Committee.
19) Establish a computer program once all the computer systems are up
and going.
This project is at a stand still. The computer provided for the Senior Center
has yet to be hooked up. Once the installation is complete a computer
program can be organized
20) Continue to communicate with Planning Department, Park &
Recreation Director and Senior Commission to assist with any
necessary plans for the future of the Senior Center.
I attend monthly Senior Commission meetings and keep in touch with
Sharmin AI-Jaft Senior Commission Chair / City Planner II Information
regarding the Senior Center is relayed to Park & Recreation Department
through memorandums and weekly staff meetings.
:ommunity Development Goals - 1998
Jage 2
CDBG - affordable housing/
housing rehabilitation
Strengthen relations with community
regarding planning issues
'Iannin~ Commission
Two work /training sessions
Comprehensive Plan and
Ordinance Revision
enior Commission
Meals on Wheels
Improve circulator bus services
between business and seniors
ransit
Provide staff support to
Southwest Metro Transit
Complete mini-feasibility for public
workslbus garage/park and ride lot
'ater Resources
Lake Ann Park - Treatment Ponds
Kerber Pond Park - Fix Erosive Storm
Channel
Public hearing March 1998
completed waiting to hear from County
Ongoing
February and September
Feb work session held, Sept planned
Summer and Fall of 1998
Ongoing reviewing draft plan
Summer 1998
Ongoing will appear again before city Council
Ongoing
Ongoing
Spring/Summer 1998
Ongoing SWT has found a garage in EP but staff is still
working on park and ride lot locations
Internal feasibility study studying possibilities from city maps and
plans. Spring, 1998 - Survey and design work; construction in early
fall.
Tied with Park project that were not funded
Spring, 1998 - survey and design work. Cost estimate and
work schedule will determine if can be done by Public Works.
Community Development Goals - 1998
Page 4
· Replacement plantings
April - October
ongoing, West 78t\ Kerber
· Boulevard planting program
May - June
completed
· Tree coupon program
May - June
completed
· 'Green Star' award program
Development throughout year
Environmental Commission still completing
Recycling
· Spring Brush Day
One-day event May 2
completed
· Fall Brush Day
One-day event Oct. 17, if funds are available
· Composter Subsidy Program
Spring, organized with Carver County
completed
· Radon Test Kits
Advertised and sold throughout year
· Recycling Info Line
Phone line, web page and magnet to public by March I
completed, magnets in summer newsletter
· Composting/Recycling
, edutational materials
Green Star A ward Program
from the Environmental
Commission
Purchase in spring, distributed at Arbor Day and 4th of July
completed
Given to programs or individuals that have a positive impact
on the environment
ongoing
;'UTURE TRENDS
\.s the city continues to grow, complaints and code enforcement increases. Staff is spending an increasing
mount of time on this issue. The increase of enforcement and the unwillingness to get compliance may
lcrease the demand on legal services.
1998 ADMINISTRATION/CITY HALL GOALS
1. Remove old wood tongue and groove siding at city hall and replace with steel siding.
(June-July): Material has been ordered with work starting in July 1998.
2. Evaluate the possibility of a fax broadcast newsletter (June - December 1997): No action to
date.
3. Consider establishing a Wellness Program (January - December): No action to date.
4. Repair old St. Hubert's windows (January - December): We have scheduled two windows to
be repaired in July/August 1998.
5. Complete strategic planning between staff and council (January - December):
6. Establish a city purchasing policy (January - December): Contacted League of Minnesota
Cities for examples and will be reviewing sample in July/August 1998.
7. Complete a New Employee Hiring Manual (January - December): New Employee folder
was completed in May 1998.
8. Improving service levels, develop a work plan for this year's general election (January-June):
Investigated availability of a software program for election process tracking. Have taken
electronic ballot machines to Carver County for annual service inspection.
g:\admin \tg\98admingoals.doc
1998 FINANCE DEPARTMENT GOALS
Streamline 1999 budgetary process.
· Direction to be provided at July 20, 1998 Work Session.
Monitor long term capital improvement plan for estimated expenditures and potential
funding sources.
· Ongoing
Complete implementation of automated MasterCard and VISA receipt system.
· Completed February 1998.
Implement automated clearing house procedures for receipt of utility accounts receivable.
· To be implemented as a part of the 1999 conversion of utility accounts
receivable.
Examine alternate financial accounting systems for implementation for year 2000
compliance, and take steps to begin implementation for conversion of general ledger and
accounts payable for year 1999.
· Alternatives have been evaluated and final selection made. Training begins the
end of July for accounts payable, general ledger, & payroll. Training of utility
accounts receivable to commence in September/October.
Review requirements for record retention mandated be Minnesota State Statute and
determine alternatives for safekeeping of city archives.
· Required research to Minnesota Statutes completed. In the process of
developing standards specific to the City of Chanhassen.
Continue to examine procedures for more timely and efficient methods for year-end
closing to include a more detailed review of accounts and operations throughout the year.
· Ongoing. Auditors to complete research on specific problem areas this fall.
Continue to examine existing procedures for internal controls and adequate segregation of
duties, and make modifications in accordance with Generally Accepted Accounting
Principles.
· Ongoing
Continue to maintain the GFOA Certificate of Excellence in Financial Reporting.
· Ongoing. The 1997 Comprehensive Annual Financial Report was submitted to
GFOA on June 30, 1998.
Continue to maintain the debt study to insure guidance of the city throughout the
remaining years of the tax increment districts and the maturity of the current debt
structure.
· Ongoing. 1998 update to be completed by August 31, 1998.
-:if] Center Driue, PO Box 147 FROM:
lIlhassen, Miwlesota55317
Pholle612.937.1900 DATE:
"lIf1izl Fax 612.937.5739
illnT/lIg Fax 612.937.9152 SUBJ:
'ie 5~!kt), Fax 611934J5J4
CITY OF
CHANHASSEN
MEMORANDUM
TO:
Mayor and City Council
Don Ashworth, City Manager
July 8, 1998
Strategic Planning
Councilman Senn did an excellent job in facilitating our last strategic planning
meeting. The purpose of the meeting was to identify objectives that the city
council would like to see achieved in the next 1-10 years. The objective could be
big or small and virtually anything, i.e. a physical accomplishment (completion of
Hwy. 5), a process (preparing a corridor plan for Hwy. 212), a goal (improve
customer service), etc. Attached please find a copy of the approximate 70
objectives that we were able to identify.
The next task tackled on Monday evening was an attempt to determine which
strategy that each of the objectives would fall under, i.e. "achieve better
communication with citizens" was determined to fall under strategy #1. Some of
the objectives did not appear to fall under any of our five strategies (see page 3).
We set three objectives for our July 20th Strategic Planning meeting - 1) to add
objectives of the two council members who were absent; 2) to re-review the items
that did not fall into any strategy category and determine whether our strategies
need to be modified so that it would fit; or to eliminate it as an objective; and 3) to
prioritize all of the objectives in terms of importance. Although it was not
discussed, I am making the assumption that the next task after the city council
prioritizes objectives would be for staff to set time lines and set bench mark points
to ensure that the overall time line is met. [Note: Some objectives may require 5
years to achieve, but the first bench mark may be achievable within one year,
second bench mark six months later, etc.]
I have contacted Jim Brimeyer and he will attend our meeting of July 20th. [Note:
He must leave by 6:00 p.m.] Nancy and Jim will be talking this next week to
discuss the specifics of Jim's role on the 20th. [Reminder: I will be visiting my
daughter in Amarillo this next week.] See you then.
g:\mgr\strategic tasks.doc
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Strategy 3: Develop a central area for the community.
. Art Center
. Public events programming
. Park & Ride facilities: Where, when, how, what
. City beautification
. Outdoor movies
. Centrally located public gathering place (passive/active)
. Multi-model transportation to tie core together
. Library
. Development of Legion site
. Downtown planning densities, quality, what services
. Community Center
. Better utilization of old old S1. Hubert's Church
. Old Town: What, where, how, why, when
Strategy 4: Preserve, maintain, natural areas, open areas, amenities.
. Lake water quality
. Southern Chanhassen: What, where, when, how
. MUSA expansion-Yes/No: When, where, what, how
. Lakes-get rid of milfoil
. Senior Center expansion
. Historical sites
. City beautification
. Compost site
. Regional participation in facilities (amenities)
. Create public recreation cost benefit plan
. Tree program--boulevards
. Better utilization of old old S1. Hubert's Church
. Hockey arena
. More soccer fields
. More ball fields
Strategy 5: Encourage, promote community connections.
. Park & Ride facilities: Where, when, how, what
. Light rail (mass transit): Where, when, how, what
. Upgrade Highway 41
. Entry monuments
. City beautification
. Multi-model transportation to tie core together
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