I-1. West Water Treatment Plant-Award Contracts7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
Administration
Phone: 952.227.1100
Fax: 952.227.1110
Building Inspections
Phone: 952.227.1180
Fax: 952.227.1190
Engineering
Phone: 952.227.1160
Fax: 952.2271170
Finance
Phone: 952.227.1140
Fax: 952.2271110
Park & Recreation
Phone: 952.2271120
Fax: 952.227.1110
Recreation Center
2310 Coulter Boulevard
Phone: 952.227.1400
Fax: 952.227.1404
Planning &
Natural Resources
Phone: 952.227.1130
Fax: 952.227.1110
Public Works
7901 Park Place
Phone: 952.227.1300
Fax: 952 227.1310
Senior Center
Phone: 952.227.1125
Fax: 952.227.1110
Website
wwwo i. Chan hasse n.mn.us
MEMORANDUM
TO:
FROM
DATE:
SUBJ:
Todd Gerhardt, City Manager
Paul Cleburne, Dir. of Public Works/City Engineer V
October 24, 2016
West Water Treatment Plant Project No. 15-03: Award of Contracts
a. Award Construction Contract for West Water Treatment Plant
b. Award Water Main Improvements Contract
C. Award Security Contract
d. Award Fiber Optic Contract
PROPOSED MOTION
"The City Council awards contracts for the West Water Treatment Plant, Project No 15-03
as follows:
A. For construction of the West Water Treatment Plant to Rice Lake Construction
Group in the amount of $13,880,600.00;
B. For water main improvements to GF Jedlicki, Inc. in the amount of $1,164,539.00;
C. For security system improvements to Pro -Tech Design in the amount of $31,493.77;
D. For fiber optic installation to Carver Link in the amount of $45,100.00.
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
On February 22, 2016, the City Council approved a consultant contract with WSB and
Associates for the West Water Filtration plant.
At the May 9, 2016 work session, the City Council was presented with the preliminary
design for the West Water Filtration Plant.
At the June 27, 2016 work session, the City Council reviewed the preliminary design for
the West Water Filtration Plant.
On June 28, 2016, the proposed treatment plant project was reviewed by the Parks and
Recreation Commission.
At the August 22, 2016 work session, the City Council reviewed the 90% plan design for
the West Water Filtration Plant.
On September 26, 2016 the City Council authorized advertisement for bids.
Chanhassen is a Community for Life - Providing for Today and Planning for Tomorrow
Todd Gerhardt
West Water Treatment Plant:
Award Contracts
October 24, 2016
Page 2
DISCUSSION
The plant has been designed for the ultimate treatment capacity needs of the city and will bring all
the western wells and future wells to the plant for iron and manganese filtration. The iron and
manganese filtration plant is planned for a total capacity of 6,000 gpm. The plant is proposed to
have a process that is very similar to the gravity cast -in-place treatment process as the East Plant to
provide consistency in the plant operations and finished water quality. A detention basin is included
in the design to improve the filtration process efficiency. The plant is designed so treated water will
be able to be pumped in the low and high pressure zones.
Water Treatment Plant Bid
Bids for the water treatment plant include all building improvements and site work for the project.
Bids for the treatment plant project were opened on Tuesday, October 18, 2016 at 2:00 p.m. Four
sealed bids were submitted and read out loud and checked for errors. The bids received are as
follows:
Bidder
Total Bid
Rice Lake Construction Group
$13,880,600.00
Gridor Construction, Inc.
$14,872,700.00
Knutson Construction Services, Inc.
$14,933,000.00
Magney Construction, Inc.
$15,019,400.00
The Engineer's estimate was $17,533,000.00 which included a 10% contingency.
Alternative bids were included in the bid tabulation. These alternative bids included pricing for
adding three months to the project schedule, removing retaining walls from the site improvements,
cost breakout for chemical feed systems, pricing for different filter media and using an alternative
floor coating. Staff is not recommending accepting any of the alternative bids.
Rice Lake Construction group has not worked for the City. Rice Lake Construction Group is one of
the largest water and waste water plant construction contractors in the state of Minnesota. The
City's consultant, WSB & Associates, has checked references and recommends award of the West
Water Treatment Plant contract to Rice Lake Construction Group.
Water Main Improvements for the Water Treatment Plant
Water main will need to be installed along Galpin Boulevard to distribute the filtered water to the
low and high pressure zones. Water main is also required to be connected from Wells 415 and #3
and bring this water to the treatment plant for filtering.
Bids for the water main improvements associated with the treatment plant were opened on Tuesday,
October 18, 2016 at 11:00 a.m. Four sealed bids were submitted, read out loud and checked for
errors. The bids received are as follows:
g:\eng\public\_2010-2015 public projects\_2015 projects\15-03 west water treatment plant feasibbty study\backgrounds presentations\102416 bkgd cc
aprov construction contract.doc
Todd Gerhardt
West Water Treatment Plant:
Award Contracts
October 24, 2016
Page 3
Bidder
Base Bid
Alternate Bid 1
for Gate Values
Alternate Bid for 2
Butterfly Valves
GF Jedlicki, Inc.
$1,024,939.00
$139,600.00
$82,000.00
GM Contracting, Inc.
$1,220,376.58
$108,682.56
$56,333.17
Northdale Construction Co., Inc.
$1,323,167.42
$124,386.48
$72,618.97
Meyer Contracting, Inc.
$1,591,300.00
$132,400.00
$70,800.00
Engineer's Estimate
$1,537,633.75
$101,750.00
$99,250.00
The bid form included alternate bids for either using gate valves or butterfly valves with the water
main improvement. Staff is recommending accepting the gate valve bid. Gate valves have a longer
warranty and longer life expectancy. GF Jedlicki, Inc. is a local contractor based in Chanhassen.
GF Jedlicki, Inc. completed the utility work for the Carver Beach Street Improvement project two
years ago. Their work was acceptable. Staff recommends accepting the GF Jedlicki, Inc. bid with
Alternate 1 in the amount of $1,164,539.00.
Building Security Contract
Security system improvements were separated from the building contract to reduce cost and to work
with the security firm that the City has used on all other facilities. Scope of the work includes
furnishing and installing access controls, intrusion alarms and video surveillance for the facility.
Pro -Tec Design has worked with the City on standardization of security systems for other City
facilities. Their work has been acceptable. Pro -Tec Design is on the State of Minnesota approved
contract list so the City is assured the work is cost effective. Pro -Tec Design quoted the work in the
amount of $31,493.77.
Fiber Optic Contract
Fiber Optic cable needs to be extended to the treatment plant so it can communicate with other City
facilities and other water infrastructure. Carver Link is the company that the City uses to install and
maintain fiber optic to City facilities. The cost for this work is $45,100.00.
SCHEDULE
Construction November, 2016 — April, 2018
Water Filtration Plant Start-up May 15, 2018
Attachment: Recommendation letters for award from WSB & Associates
c: Greg Johnson, WSB & Associates
g:\eng\public\_2010-2015 public projects\_2015 projects\15-03 west water treatment plant feasiblity study\backgrounds presentations\102416 bkgd cc
aprov construction contract-doc
A
WSB
477 Temperance Street I St. Paul, MN 55101 1 (651) 286-8450
October 19, 2016
Mr. Paul Oehme, PE, Director of Public Works
City of Chanhassen
P.O. Box 147
7700 Market Blvd.
Chanhassen, MN 55317
Re: West Water Treatment Plant
City of Chanhassen Project No. 15-03
WSB Project No. 1694-720
Dear Mr. Oehme:
Four bids were received for the above -referenced project on Tuesday, October 18, 2016, and were
opened and read aloud. Please find enclosed the bid summary indicating the low bid as submitted by
Rice Lake Construction Group of Deerwood, Minnesota, in the amount of $13,886,600.00. The
Engineer's cost estimate was $17,533,000.00, which includes a 10% contingency.
The Bid Form included eight bid alternates as summarized below:
Bid
Description
Alternate
1
Provide a substantial completion date of August 15, 2018 and a final
completion date of September 14, 2018 in lieu of the base bid substantial and final
completion dates of Ma 15th, 2018 and June 15th, 2018, respectively.
2
Eliminate the modular block retaining wall on the north side of the
detention tank.
3
Eliminate the modular block retaining wall on the west side of the proposed
cul-de-sac.
4
Eliminate the gas chlorine feed system, telescoping hoist and crane, and all
associated labor and materials.
5
Furnish and install two 3,000 gallon sodium hypochlorite bulk storage tanks.
6
Re lace the specified Greensand Plus filter media with IronMan filter media.
7
Re lace the specified Greensand Plus filter media with Anthra/Sand filter media.
8
Provide an alternative epoxy floors stem in the office and hallways.
Based on the bids received for each of the bid alternates and our discussions with City Staff, we
recommend not accepting any of the bid alternates.
Rice Lake Construction Group's primary business focus is the construction of municipal water and
wastewater treatment facilities. Our staff has previous experience working with Rice Lake Construction
Group on water treatment plant projects in both the Metropolitan Area and in rural Minnesota. Rice Lake
Construction Group and their electrical subcontractor meet the Minimum Contractor Qualifications that
were specified for this project. Therefore, we recommend that the City Council consider these bids and
award a contract in the amount of $13,886,600.00 to Rice Lake Construction Group, based on the results
of the bids received.
Building a legacy —your legacy.
Equal Opportunity Employer I mbeng.com
K.Wls -lz min�ne,ucM1anneminurR aec P1o191ad—
Mr. Paul Oehme, PE
October 19, 2016
Page 2
Sincerely,
WSB & Associates, Inc.
Greg Johnson, PE
Water/Wastewater Group Manager
Attachment
kkp
KWIW4-T40Ntlmin\CwWn—Mmm%TRRe WW!P 101818dna
f
g
A
WSB
477 Temperance Street I St. Paul, MN 551011 (651) 286-8450
October 19, 2016
Mr. Paul Oehme, PE, Director of Public Works
City of Chanhassen
P.O. Box 147
7700 Market Blvd.
Chanhassen, MN 55317
Re: Galpin Blvd Watermain Improvements
City of Chanhassen Project No. 15-03
WSB Project No. 1694-800
Dear Mr. Oehme,
Four bids were received for the above -referenced project on Tuesday, October 18, 2016, and were
opened and read aloud. The bids were checked for mathematical accuracy. Please find enclosed the bid
summary indicating the low bid as submitted by G.F. Jedlicki, Inc., Chanhassen, Minnesota in the amount
of $1,164,539.00 for the Base Bid plus Valve Package 1 and $1,106,939.00 for the Base Bid plus Valve
Package 2. The Engineer's Estimate was $1,537,633.75 with Valve Package 1 and $1,535,133.75 with
Valve Package 2. Valve Package 1 includes gate valves and Valve Package 2 includes butterfly valves
for the larger valves. We recommend accepting Valve Package 1 because gate valves have a longer
warranty and life expectancy compared to butterfly valves.
GF Jedlicki, Inc. is a local contractor based in Chanhassen. GF Jedlicki, Inc. completed the utility work
for the Carver Beach Street Improvement project two years ago and they have completed other utility
projects with acceptable quality in conjunction with WSB & Associates, Inc. We recommend the City
Council award a contract in the amount of $1,164,539.00 for the Base Bid plus Valve Package 1 to G.F.
Jedlicki, Inc. based on the results of the bids received.
Sincerely,
WSB & Associates, Inc.
w
Greg Johnson, PE
Water/Wastewater Group Manager
Attachment
kkp
Building a legacy —your legacy.
Equal Opportunity Employer I mbeng.com
KA1fi90.8 DWMJmCm9 dmnA hITRR Wab,main 101916.4=