E-5. Approve Purchase of Dell/Compellent Storage Array from Computer Integrated Technologies ♦ � Y 0 E S
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• •• CITY OF ClIANIIASSEN
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9 S Chanhassen is a Community for Life-Providing for Today and Planning for Tomorrow
MEMORANDUM
TO: Todd Gerhardt, City Manager
FROM: Richard Rice,IT Manager
DATE: November 14,2016
SUBK: Approve purchase of Dell/Compellent Storage Array
PROPOSED MOTION
"The City Council approves the purchase of a Dell/Compellent SC4020 storage array from Computer
Integrated Technologies(CIT)for the amount of$42,894."
City Council approval requires a simple majority vote of the City Council present.
BACKGROUND
Currently all city electronic data is maintained on five Dell/Equallogic storage arrays located at City
Hall and at Public Works. Two of the five total arrays have reached their end of life with the manufacturer
and a third will do so in 2017.Funds were allocated in the 2016 CIP for a new production storage array.
The proposed storage array will replace a production unit at City Hall which will then be relocated to
Public Works to replace the replication units that have reached their end of life.
RECOMENDATION
Staff recommends the purchase of a Dell/Compellent SC4020 from Computer Integrated Technologies
(CIT)for the amount of$42,894.
ATTACHMENTS
1. Quote from Computer Integrated Technologies
2. Quote from Dell Computer Co.
3. CIP EQ-081 Storage Area Network
PH 952.227.1100• www.ci.chanhassen.nln.us• FX 952.227.1110
7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA 55317
n7111-111
SALES QUOTE
COMPUTER INTEGRATION
TECHNOLOGIES
2375 Ventura Drive
Woodbury, MN 55125 Sales Quote No.: 55909
Christopher L Goettl Sales Quote Date: 10/18/2016
Email: chris.goettl@cit-net.com Page: 1
Phone: 651-450-0333 Fax: 651-450-0300
Sell To: Ship To:
City of Chanhassen City of Chanhassen
7700 Market Blvd Richard Rice
Chanhassen, MN 55317 7700 Market Blvd
Chanhassen, MN 55317
Ship Via Deliver by CIT Customer ID 10802
Terms Net 10 SalesPerson Christopher L Goettl
Item No. Description Unit Quantity Unit Price Total Price
New Productrion SAN:
CT-SC4020 Compellent SC4020 10Gb iSCSI SAN Each 1 42,894.00 42,894.00
(6)1.92TB,SAS 12Gb,SSD,2.5"
(18)1.8TB,SAS 12Gb,10K HDD 2.5"
(2)6.5 FT(2m),Power cord
SW,Storage Center OS Core Base License
SW Storage Optimization Bundle
SW Remote Data Protection w/Live Volume Bundle
3 Year 24x7 SW and HW Priority Onsite Support
DO NOT PAY FROM QUOTE
Pricing and availability subject to change. State and local taxes or shipping fees may apply.
Subtotal: 42,894.00
Invoice Discount: 0.00
Total Sales Tax: 0.00
Total: 42,894.00
Quote Summary_736023490 file:11/C:/Users/richr.CHANHASSEN/AppData/Local/Microsoft/Win...
QUOTATION
DeLL Quote#: 736023490
Customer#: 7283506
Contract#: 99AGZ
CustomerAgreement#: MHEC-07012015
Quote Date: 10/26/2016
Date: 10/26/2016 Customer Name: CITY OF CHANHASSEN
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales
professional as soon as possible.
Sales Professional Information
SALES REP: MARKE D WEBB PHONE: 1800-4563355
Email Address: Marke Webb@Dell.com Phone Ext: 7250023
GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $69,779.11 GROUP TOTAL: $69,779.11
Description Quantity
SC4020 10Gb iSCSI -4ports(210-ACRR) 1
Thank you choosing Dell. For tech support, visit http://www.compellent.com/Support-
Services.aspx or call 1-866 (931-7307) 1
Dell Hardware Limited Warranty Initial Year(973-8834) 1
Dell Hardware Limited Warranty Extended Year(s) (973-8835) 1
Dell Compellent Copilot: 4-Hour 7x24 On-site Service After Problem Diagnosis, Initial Year
(976-1795) 1
Dell Compellent Copilot: 4-Hour 7x24 On-site Service After Problem Diagnosis, 2 Year
Extended (976-1796) 1
Dell Compellent Copilot: 7x24 HW/SW Tech Support and Assistance , 3 Year(976-1797) 1
US Order(332-1286) 1
ProDeploy Dell Storage SC Series 4XXX SAN - Deployment(804-2135) 1
ProDeploy Dell Storage SC Series 4XXX SAN - Deployment Verification (804-2136) 1
SC4020 Storage Center Software Bundle, Base 48 License (632-BBCM) 1
SC4020 Storage Optimization Bundle, Base 48 License (632-BBCK) 1
Remote Data Protection + Live Volume Base 48 License (634-BDSF) 1
ProDeploy Add-On: Replication Services for Dell Storage(Requires ProDeploy)
(804-2162) 1
Software Support, 7X24, Storage Center Software Base Bundle License, 3 Year
(976-1810) 1
Software Support, Performance Bundle Base License, 7X24, 3 Year(976-1816) 1
Software Support, Remote Data Protection Live Volume Base Bundle License,7X24,3YRS
(975-8529) 1
SHIP,SC4020,DAO (340-AIZT) 1
Info SKU - No Hard Drive (400-ACPB) 1
Dell 1.8TB,SAS,12Gb 2.5 10K HDD (400-AIWQ) 18
Dell 1.92TB, SAS, 12Gb, 2.5 RI SSD (400-AJFE) 6
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Jumper Cord, 12A,2M,C13,C14 (TW/APCC countries except ANZ, EU), 2 Pcs (450-ADHH) 1
*Total Purchase Price: $69,779.11
Product Subtotal: $69,779.11
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
(*Amount denoted in$)
Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to
Order
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written
agreement that specifically applies to this order, your order will be subject to and governed by the
following agreements, each of which are incorporated herein by reference and available in hardcopy
from Dell at your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale
(www.dell.com/CTS), which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and
Warranty (www.dell.com/warrantyterms).
If this purchase is intended for resale: Dell's Reseller Terms of Sale
(wvvw.dell.com/resellerterms).
If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service
Terms(www.dell.com/servicecontracts/global).
If this purchase includes software: in addition to the foregoing applicable terms, your use of the
software is subject to the license terms accompanying the software, and in the absence of such terms,
then use of the Dell-branded application software is subject to the Dell End User License Agreement-
Type A(www.dell.com/AEULA)and use of the Dell-branded system software is subject to the Dell End
User License Agreement-Type S (www.dell.com/SEULA).
You acknowledge having read and agree to be bound by the foregoing applicable terms in their
entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are
in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or
effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.
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government within the United States ("Public Customer"), the following terms ("Public Customer Terms")
apply in addition to the foregoing terms:A. If any portion of the foregoing terms and conditions(or any
terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding
anything to the contrary, the End User License Agreements shall take precedence in all conflicts
relevant to your use of any software. B. By placing your order, you confirm that(1)you are a contracting
officer or other authorized representative of Public Customer with authority to bind the Public Customer
to these terms and conditions, and (2)you have read and agree to be bound by these terms and
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conditions.
Pricing, Taxes, and Additional Information
All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is
based on the latest information available and may be subject to change. Dell reserves the right to cancel
quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your
"Ship To"address, and for software downloads is based on your"Bill To"address. Please indicate any
tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to
the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the
correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be
listed on the invoice. If you have any questions regarding tax please send an e-mail to
Tax_Department@dell.com.
For certain products shipped to end-users in California, a State Environmental Fee will be applied to
your invoice. Dell encourages customers to dispose of electronic equipment properly.
All information supplied to CITY OF CHANHASSEN for the purpose of this proposal is to be considered
confidential information belonging to Dell.
About Dell
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Uniquely enabled by its direct business model, Dell is a leading global systems and services company
and No. 34 on the Fortune 500. For more information, visit www.dell.com.
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CAPITAL REQUEST 2016 thru 2020 Contact: Richard Rice
City of Chanhassen, MN Department: MIS-Major Equipment
Type: Equipment
PROJECT# EQ-081 Useful Life: 5-7 Years
PROJECT NAME Storage Area Network(SAN) Category: Admininstration
FUND ACCNT 400-4126-4703 Priority: N/A
Total Project Cost: $105,000
DESCRIPTION
This project funds the data storage equipment for the city storage area network,which is where the majority of all city
electronic data is maintained. This storage area network is a system comprised of numerous individual storage arrays,
all managed from a single console.The SAN allows disk storage to be easily modifed as a storage needs change,without
any downtime for users.This equipment also hosts the cities virtual network servers. Production storage arrays are
located at City Hall in the main server room. Backup replication storage arrays are located in an auxiliary server room at
the Public works facility.
JUSTIFICATION
The need for digital storage space for city documentation and applications is growing at a rate of approximately 1 Tb
per year. Existing storage space became difficult to manage on individual physical network servers. Internal storage
utilization is inefficient, and requires system downtime to reconfigure.SAN (storage area network)technology allows
for real time reconfiguration as well as the ability to make real time copies for redundancy and for daytime backup
processes.The majority of the city physical network servers were virtualized and integrated into just three host servers
which utilize this storage. One new producting storage arrays is planned for 2016 and another in 2018.These arrays will
be replacing units that are no longer supported by the manufacturer. Furture plans will be to mainatain 2 physical
arrays for production and one for replication.
Expenditures
PRIOR TOTAL 2016 2017 2018 2019 2020 TOTAL FUTURE TOTAL
$40,000 $0 $25,000 $40,000 $0 $105,000
Funding Sources
PRIOR TOTAL 2016 2017 2018 2019 2020 TOTAL FUTURE TOTAL
Capital Rep Fund $40,000 $0 $25,000 $40,000 $0 $105,0001
OPERATIONAL IMPACT/OTHER 1
Software/hardware support for the storage systems will be funded out of the MIS services account 1160-4220.
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