3 REscue Truck Replacement
CITY OF
CHANHASSEN
J City Center Drive, PO Box 147
fianhassen, Minnesota 55317
Phone 612.937.1900
General Fax 612.937.5739
~gineering Fax 612.937.9152
!blic Safety Fax 612.934.2524
7eb www.ci.chanhassen.mn.us
MEMORANDUM
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7ity of Chanhassen. A y,rowing community with clean lakes, qua/if]1 schools, a channin!f. downtown, thrivin!f. businesses, and beautiful parks. A great place to liue, work, (//ld play.
TO:
Mayor & City Council
Don Ashworth, City Manager
FROM:
Scott Harr, Public Safety Director
DATE:
November 13, 1998
SUBJECT:
Rescue Truck Replacement
Attached please find a letter dated October 20, 1998 from the 218 (truck
number) truck replacement committee making their recommendation for the unit
they would like to purchase.
We have $100,000.00 available, and the bids came in at:
Amtech
Toyne
Custom
North Central Ambulance
$125,882.00
$101,749.00
$126,005.00
$104,575.00
The individuals comprising the truck committee have spent an incredible amount
of time working with the companies to get the figures down to an acceptable
level Although the recommended bid is slightly over the $100,000.00 by
$4,575.00, I strongly endorse their recommendation. They have spoken with the
City Attorney's office and have been told it is acceptable to go with this bid.
Recommendation: It is the recommendation of staff that the council approve the
purchase ofthe rescue truck from North Central Ambulance and that the Public
Safety Director be authorized to proceed with this purchase this year.
SWbe
g: \safety\sh \memotruckbid
CHANHASSEN FIRE DEPARTMENT
P.O. Box 97 · 7610 Laredo Drive · Chanhassen, MN 55317
Bus. Phone 934-9191 · Minnewashta Station No.2. Phone 474-7094
October 20, 1998
Scott Harr
Director of Public Safety
690 Oty Center Drive
Chanhassen MN 55317
Dear Mr. Harr,
The 218 Truck Replacement Committee has reviewed the bids received for the specified truck
and would like to offer the following information regarding the need for a replacement truck, a
recommendation for awarding the bid and discussion of issues related to that recommendation.
The light duty rescue truck is used on all medical and personal injury accident calls. Medical
and personal injury accident calls account for the majority of the calls responded to by the
department and total of about 560 runs per year.
Condition of the Current Light Duty Rescue Truck
. 1984 Chevrolet with about 23,000 miles recorded on the odometer.
. The odometer mileage does not reflect the wear associated with engine run-time
accumulated while in use at emergency scenes. Based on the number and duration of calls,
we estimate that there are 4,200 hours on the engine and transmission This calculated
engine run-time is approximately equivalent to 189,000 road miles.
. According to the city maintenance shop, the transmission is in need of rebuilding.
. Significant corrosion of the body and chassis has occurred.
. Cabinet doors and hardware have worn to extent that they need replacement.
. Because of the space occupied by the pump and water-tank, the storage space is inadequate
and inconvenient.
Advantages Gained by the Specified Light Duty Rescue Truck
. The current role of the apparatus differs from the original design which included brush fire
capabilities now covered by other apparatus. A truck without the pump and water storage
tank will offer additional storage space for rescue equipment and weight savings.
. The extended cab offers additional room for personnel and cab-mounted equipment.
. The truck offers modem occupant safety features.
. The truck offers improved emergency scene lighting.
Review of the Bids Received and Recommendation for Award
The two bids from Custom and Amtech were significantly higher than the other bidders and
were eliminated from consideration on the basis on their higherer cost.
Although the North Central Ambulance bid is about $2,800.00 higher than the lowest bid, the
truck committee strongly feels that the additional cost is small considering the additional
features offered by North Central Ambulance. Those features include a superior electric
generator, a better scene lighting package, shorter lead time, convenient location (they are
within a thirty minute drive) and better compliance with department specifications.
It should also be noted that Toyne, the lowest bidder, has provided poor customer service on
other trucks supplied to the department: Additionally, Toyne has taken exception to interior
cabinet coating specifications on the current bid, which is estimated to represent a $2,500 cost
difference.
After the evaluation of bids, the truck committee recommends that the bid be awarded to North
Central Ambulance.
Sincerely,
218 Replacement Committee
Randy Wahl Gregg Geske Jack Atkins
Robert Halverson Robert Moore Todd Alcott